APS Group Vendor Management System (VMS) This user guide will help you as a vendor to set up and manage your profile.

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1 Vendor Management System (VMS) This user guide will help you as a vendor to set up and manage your profile. Author: Paul Lomas Manual: Version 7.0 Portal: APS Group Vendor Manager v1.8, 2012

2 Introduction APS Group Vendor Manager is a web portal which allows you as a vendor to create your own web page and provide information about your business including: Location Contact details Plant List/Capabilities Accreditations Links to other sites APS Group has buying teams in England, Scotland, The Netherlands and USA so the site allows us to pool and cross-utilise all our vendors. Buyers can add notes to the system recommending vendors to each other. Once you are on the system you will be able to manage and update your details quickly to keep us up to date with any changes to your business. APS buyers will be able to browse, search, share, view and manage the vendors. The Portal offers a number of ways to categorize the vendors which will make searching for specific capabilities much easier. In this way we can make sure you are contacted for the right jobs and all buyers are aware of your capabilities. In the next few pages you can find some guidance on how to register.

3 Vendor Registration You can access the registration page via Registration is a two stage process. Stage 1 - Pre Registration Click on Create one here behind the question: Don t have an account yet? Pre registration questionnaire screenshot.

4 Complete the Credentials and Preferences section then click register. An will be sent to the Vendor Managers (VM) and they will review the information you have provided. You will then have to wait for them to either approve or reject your request for registration. If you are approved then you go through to stage two and will be asked to complete more information about your business. Homepage screen shot.

5 Stage 2 Registration Once you have received the approval you can log in. Go to Manage-> my entries. Go to Create new and click on + Vendor profile: see screen below: Complete the Content in as much detail as possible but do not complete the Capabilities section until you have saved the others. In the Capabilities section it s important that you select which machine parks you have as this will ensure you are only considered for jobs which you can produce. By entering your Longitude and Latitude coordinates in the Address Information section you will appear on the homepage map. Remember, the buyers will be using the portal to search and select appropriate vendors so be as detailed as possible with the information you input. Fields marked with an * are mandatory so you will not be able to save your details unless you have completed these fields. You should upload an image of your site or logo, plant list and copies of accreditations. Once you have completed all the fields click Apply or save and view. If you have not completed a field with an * an error message will highlight this to you. Another will be sent to the VM and you will again need to wait for the VM to approve your application. Once approved your details will be live on the system and the buyers will be able to access your details.

6 Keeping the VMS up to date You will be able to log onto the VMS anytime from anywhere so you can keep the buyers up to date with any new changes in contact details, changes to your plant list or being awarded a new accreditation. Go to Manage: My Entries, click on the title (Your Company Name) and you will be able to update your data. Questions For any questions regarding to the Vendor Manager or the registration process feel free to contact: Within the UK: Paul Lomas: [email protected] Within Europe: Maaike Poelmans: [email protected]