Use the New York City Commodity Code Listing to find the right Commodity Code for your business.
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1 Commodity Code Enrollment Guide The City of New York What are Commodity Codes? The City of New York uses NIGP commodity codes to categorize the products and services they buy. NIGP (National Institute of Governmental Purchasing) commodity codes are a standardized coding system used commonly by state and local governments. Organizations interested in doing business with state and local governments enroll in one or more commodity codes in order to receive notifications of relevant contracting opportunities. How are Commodity Codes Categorized? The first three digits of the commodity code are the Commodity Class. The Commodity Class represents a broad category description of the good/service. The last two digits, called the Commodity Class / Item, specifically identify the product. An entire Commodity Code is the combination of the three digit commodity class and two digit commodity item. Page 1
2 Use the New York City Commodity Code Listing to find the right Commodity Code for your business. Download the New York City Commodity Code Listing from the homepage of the Payee Information Portal (PIP), located on the lower right corner in the Forms section. If the New York City Commodity Code Listing is not visible, click on the Access Forms link to download. Browse the New York City Commodity Code Listing using the Commodity Class Code or by using keywords to find the Commodity Code that you need to enroll for solicitations. For example, if you are interested in receiving solicitations for Sound System, you will need to: Step 1: Enter Sound Systems in the Search box. Step 2: Make a note of the Commodity Code that best describes the good/service for which you would like to receive solicitations. Step 3: Determine if the Commodity Code was Recently Used on an Order. It s best to choose a Commodity Codes that have been used in the recent past. However, new Commodity Codes were recently added that have not yet been used. Page 2
3 If you know the Commodity Class Code, you may use it to search for the Commodity Code. Now that I have my Commodity Code, how do I enroll to receive solicitations? If you are a new user to the Payee Information Portal (PIP) refer to the Activation Quick Start Guide for Payee/Vendor. Otherwise, log into PIP then click the Commodity tab. Step 1: Click the Add Items button to get a list of Commodity Codes. Page 3
4 Step 2: A list of Commodity Codes will appear. If your Commodity Code is not displayed in the list, you may search: a. By entering the Commodity Class or the specific Commodity Code that best describes your business. If you would like to see all Commodity Codes within a given Class, enter the Class with an asterisk. Sort records displayed by clicking on Commodity Description or Commodity/Service Code. Page 4
5 b. By entering a keyword/s in the Commodity Description field. Step 3: Click the Checkbox to the left of the Commodity Description that you would like to add. Step 4: Click OK to add the Commodity Codes to your vendor profile. Step 5: Click View Pending Additions to see the Commodity Codes that you added. The View Pending Additions Commodities page opens with the new Commodity Codes that will be added to your vendor profile. Page 5
6 Note: The codes will be added to the Existing Commodities list the next business day. How do I delete specific Commodity Codes if I no longer want to receive solicitations? Step 1: Select the associated checkbox under the Select To Delete column OR to delete multiple Commodity Codes click the Select All (on this page) button and click the Delete Selected button. Step 2: A message box appears asking you to confirm that you want to delete the Commodity Code(s). Click OK. Step 3: The Pending Deletion checkbox will automatically get selected after you click OK. The Commodity Code will get removed from the list of Existing Commodities list the next business day. Page 6
7 How do I download a full listing of commodities for which I am currently enrolled? Step 1: In the Commodities Section, click the Download button to download a listing of the commodities for which you are currently enrolled. Step 2: A message box appears asking you to either Open or Save the commodities listing as a CSV file. Click on Open or Save. Page 7
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