Form 42 SITS Student Administration System

Transcription

1 Form 42 SITS Student Administration System Request for Access Form 1) Personal details of the person requiring access (block capitals please) Surname First Name Title Faculty/Department Employee Id (PeopleSoft Number) This is a 7 digit number, starting with 9. It can be found on payslips, for example. Please record below the usual University username of the person above which is used when connecting to other university systems. This will consist of 6 characters. Regulations You are reminded that the use of University computing facilities is subject to a set of Regulations. These regulations include a warning that usernames and passwords are issued for your personal use ONLY and that you should NEVER tell anyone your password or use another person s username. Failure to comply with the University s regulations is a disciplinary offence. Data Protection The University has registered with the Office of the Information Commissioner as required under the Data Protection Act Data stored on the student administration system must be processed fairly and lawfully in accordance with the University's registration and with current Data Protection legislation. Further information in connection with Data Protection may be obtained from the Data Protection website: Password Please note that the following characters cannot be used in your password: : space (bar, colon and spaces) If your current password contains any of these characters, please change it. More information about changing your password can be found at: Please complete Section 2 and then send this form to User Support,. Page 1 of 7

2 2) Facilities Required STUDENT SERVICES and ADMINISTRATION - CENTRAL Application (block capitals please) Authorisation (see note below ) Student Services and Administration- Fees & Funding - Manager use only REG-FEES- Authorisation Head of Student Records and Data Wendy Ross Fees & Funding This user group has access to process student fees data. Authorisation: Head of Student Fees and Funding - Kate Hedley-Boxall Student Services and Administration - Programmes Manager Authorisation Head of Student Administration (Programmes) James Birkett Programmes Authorisation Head of Student Administration (Programmes) James Birkett Timetabling Manager This user group has access to process student module and assessment data and to admissions Timetabling This user group has access to process student module and assessment data and to admissions LAG: REG-FEES- REG-FEES- LAG: REG-FEES- REG-PROG- LAG: REG-PROG- FAC-USER REG-PROG- LAG: REG-PROG- FAC-USER Admissions Office - Manager Page 2 of 7

3 Authorisation: Head of Admissions - Samantha Matthews Admissions Office Authorisation: Head of Admissions - Samantha Matthews Student Records Manager Authorisation: Head of Student Records and Data Wendy Ross Student Records Authorisation: Student Records Manager Melissa Cadby Assessment and Awards This user group has access to process student module and assessment data and to admissions (including entry of decisions). REG- ADMISS LAG:ADMREG REG- ADMISS LAG:ADMREG REG-DATA LAG: REG-STU- REG-DATA LAG: REG-STU- REG-PROG- (Assessment and Awards) - Beth Beasant OSCAR - Manager REG- PROG- REG-PROG- Authorisation Head of Student Records and Data Wendy Ross OSCAR LAG: REG-PROG- REG-PROG- Authorisation OSCAR Manager Glenn Moulton LAG: REG-PROG- Student Recruitment SRO Page 3 of 7

4 Allows staff in the Recruitment team to view applications via a Web browser. Also allows staff to record visa details and create letters in client server. Authorisation: Lucy Thomas, Head of Student Recruitment Student Ambassador This user group has read access to client server only. Authorisation: Head of Admissions Samantha Matthews *Integration LAG: SRO AMBASSADORS Access to any senior managerial roles can only be authorised by one of the following: VP & University Registrar: David Ashton Director of Student Services and Administration/ Deputy Registrar: Harri ap Rees Certain data is confidential. Access should only be given to those rightly requiring access. If you give access to a temporary member of staff you must change their password when they leave your department or the University or they could continue to access student or module data through the Web. Page 4 of 7

5 3) Facilities Required STUDENT SERVICES and ADMINISTRATION - FACULTY HUB Academic Application (block capitals please) Head of Department authorisation (see note below ) use only This user group has the ability to look up applicant details, admissions statistics and student details from a web browser. This group can also enter assessment marks, if registered to do so by the Faculty. This user group has read-only access to client server. Most suitable for academic staff. Authorisation: Student Services Manager Faculty Hub (Erin McLeod (FASS) / Lynette Enticknap (FEPS) / Sam Hillage FHMS) Programmes Assessment and Awards This user group has access to process student module and assessment data and to admissions (including entry of decisions). (Assessment and Awards) - Beth Beasant Placements/Short Courses/MBA/Research Read-Only This user group has read only access to client server and e:vision. This user group is suitable for non-academic staff requiring read only access. Notes to Head of Department/Managers: FAC- ACAD LAG: FAC-ACAD FAC- USER FAC- USER FAC- USER READ- ONLY Certain data is confidential. Head of Department/Managers should ensure they authorise only those rightly requiring access. If you give access to a temporary member of staff you must change their password when they leave your department or the University or they could continue to access student or module data through the Web. Page 5 of 7

6 4) Facilities Required CENTRAL ADMINISTRATION STAFF Application (block capitals please) Accommodation Allows staff in the accommodation office to view applications and current student details from a Web browser. Head of Department authorisation (see note below ) use only Client Server: No ACCOMM Authorisation: Director Accomm. & Conf - Tracy Smith Additional Learning Support Allows staff in ALS to view applications (including reports on disability) and update disability code from a web browser. Also gives access to run certain reports and update data in client server. Authorisation: Disability Coordinator - John Beaumont Careers Allows staff to view details of current students and recent leavers from a Web browser. Also allows staff to enter results from the DLHE survey Authorisation: Head of Department Cashiers Allows staff in the Cashiers Office to enter receipts, pre-payments, journals into the Student Account Management module and to run reconciliation reports in client server. Authorisation: Credit Manager - Sue Owen Finance Allows staff in the Finance Department to initiate tuition fee refund payments, and to enter write-offs and journals in the Student Account Management module in client server. Authorisation: Credit Manager - Sue Owen Allows staff a high level of general access Authorisation: Deputy Director IT Graeme Wilford IT Front Line Allows IT Support staff to register SITS users Authorisation: Team Leader Maxine Henwood IT Operations Allows staff basic access to test functionality Authorisation: Leigh Jones LAG: ACCOM ALS LAG:ALS CAREERS LAG: CAREERS CASHIERS LAG: CASHIERS FINANCE LAG: FINANCE ITSERVICES FRONTLINE OPERATIONS Page 6 of 7

7 Library Allows Library staff to view student enrolment status via a Web browser when issuing campus cards. Also gives access to run Library-specific reports (forthcoming). Authorisation: Customer Experience Manager - Clare West Planning Allows staff in Planning to view applications from a Web browser. Also gives view only access to student data in client server (including data required for HESA/HESES). Authorisation: Director of Planning - Martine Carter Security Allows staff in the Security team to view student data via Client and a Web browser. Authorisation: Head of Security Peter Brinkley Other Central Administration department Allows staff to view details of current students and recent leavers Authorisation: Head of Department *Integration Client Server: No LIBRARY LAG: LIBRARY PLANNING LAG:PLANNING SECURITY LAG: SECURITY Client Server :No GEN- VIEW LAG:GEN-VIEW Note to Head of Department: Certain data is confidential. Heads of Department should ensure they authorise only those rightly requiring access. If you give access to a temporary member of staff you must change their password when they leave your department or the University or they could continue to access student or module data through the Web. Page 7 of 7