BT MeetMe video. User guide. BT Conferencing Version: 1.0

Transcription

1 BT MeetMe video User guide BT Conferencing Version:.0

2 Contents Scheduling with Outlook Joining via Lync Joining via a Windows browser Joining via an ios device Joining via a video room or device In-app features

3 Scheduling with Outlook Invite Participants receive a meeting invitation with the MeetMe video dial-in details in the footer of the . Dial-in When the meeting starts, participants click the URL to join, or they can dial in using their phone. 3 Meet The meeting starts when the chairperson dials into the conference and enters their passcode. The chairperson sets up a normal meeting invite, for example using or Outlook. They insert their MeetMe video details into their signature. These provide participants with video web links and MeetMe phone dial-in numbers. 3

4 Joining via Lync To join via Lync, as chairperson or participant: Open Lync Open your Lync and head to the search bar. The service asks you to enter your chairperson passcode only when you re using your chairpersons details. When prompted, simply open the dial keypad on Lync and type it in, followed by #. Insert your joining URL Copy your joining URL into your Lync search bar and press enter. Your Lync joining information is in the welcome from BT. It will look something like this: 3 Join video call Double-click on the contact that appears, then click the Video button to join the call. If you want to join with audio only, click the Audio button. 4

5 Joining via a Windows browser To join via browser as chairperson or participant: Get your dial-in details Get your dial-in credentials and links. Chairperson s view Enter your credentials Chairperson: Click the link and type in your name and passcode; then click join call. Participant: Click the link, type your name and join the call. Participant view 5

6 Joining via a Windows browser 3 Download the plug-in If joining for the first time, you may be taken through the client self-install process. Your call will start automatically. Download the plug in You won t have to worry about installing the client if you re accessing the call through Chrome as this browser has built-in video capability. 4 Join the call Your call will load and you can start your conference. Download the plug in Your Windows browser joining information is in the welcome from BT. It will look something like this: or 6

7 Installing Joining via Cisco an ios productivity device tools (optional) To join via an ios device as chairperson or participant: Get your dial-in details Get your dial-in details and links. Your ios joining information is in the welcome from BT. It will look something like this: or Chairperson s view Participant view Enter your details Click on the link, type in your name then click Join call. The chairperson will also have to enter their passcode. Download the plug in 7

8 Joining via an ios device Download the app Download the client 3 4 You need to install the app on You ll be automatically redirected your device before you can join. to the app store where you can download the app. Important: once installed, don t open the app directly. Instead, go back to your dial-in details.. Click on joining URL. Insert name and passcode 3. Join call in app 4. Join video conference 5 Join the call Return to your dial-in details Download to join the call. the plug in 8

9 Joining via a video room or device To join via a video room as chairperson or participant: To join via a video device as chairperson or participant: Get started Open up the keypad on the video room device. Get started Open up the keypad on the video device. Join the call Dial your company prefix to get an outside line and then dial and enter your MeetMe video chairperson or participant passcode. Join the call Dial @meetmevideo.com and then enter your MeetMe video chairperson or participant passcode. 9

10 In-app features Content sharing Click on share button Click on the button at the top of the app, indicated by the icon. Select program to share Select the program or screen you want to share. Participants will then see the program. 0

11 In-app features Mute your line Click on the Mute My Line button Click on the microphone icon located at the top of the application to mute and unmute your line. Check your camera or audio device settings Open the options menu Click on the three dots in the top right corner of the app. Click on the Settings button Click on the Settings button. 3 Check your audio and camera device settings Use the drop-down menus and test/settings buttons to change or check your microphone and audio devices are working properly.

12 In-app features Change your in-app video display layout Click on the options menu Click on the three dots in the top right corner of the app. Select your preferred layout Select the video layout option that best suits your needs.

13 Offices worldwide The telecommunications services described in this publication are subject to availability and may be modified from time to time. Services and equipment are provided subject to British Telecommunications plc s respective standard conditions of contract. Nothing in this publication forms any part of any contract. British Telecommunications plc 05, Registered office: 8 Newgate Street, London ECA 7AJ. Registered in England No: