MANAGING THE ROADS AND THE ROLE OF THE ROAD MANAGEMENT OFFICE (RMO) John McCarthy Senior Advisor Department of Transport, Tourism and Sport

Transcription

1 MANAGING THE ROADS AND THE ROLE OF THE ROAD MANAGEMENT OFFICE (RMO) John McCarthy Senior Advisor Department of Transport, Tourism and Sport

2 MANAGING THE ROADS AND THE ROLE OF THE ROAD MANAGEMENT OFFICE (RMO) (Part 1 Background and Overview) John McCarthy Senior Advisor Department of Transport, Tourism & Sport 2

3 Background & Funding 3

4 Overall Context Roads Funding GDP Industrialised Nation Average Ireland (2013) Funding and Grants 1.03% 2,560 m 0.35% 870 m National Road Grants 319m 349m 364m Regional and Local Road Grants 400m 332m 294m Local Authority Own Resources 151m?? Total 870m?? 4 4

5 Road Spending Internationally 5 5

6 Road Funding Ireland ( ) Cumulative National Road 8,681,300 Regional & Local Roads 7,688,000 Local Authority Own Resources 3,431,100 Total 19,800,400 6

7 Needs 7

8 The Road Network Overall 99,600 km (102,700?) National road network of about 5,500 km RLR network of about 94,100 km Local Authorities are responsible for the administration, construction, and maintenance of Regional and Local Roads. In addition to these, Local Authorities are responsible, in partnership with the National Roads Authority, for construction and maintenance of the National Road network, comprising of National Primary and National Secondary Roads. 8

9 Regional & Local Roads - Maintenance & Rehabilitation Needs Surface Dressing Minimum length of required per year is 4,700 km i.e. 5% of rural network. Achieved just over half of target in 2013 Strengthening Minimum length of required per year is 4,700 km i.e. 5% of rural network. Achieved significantly less than strengthening target in 2013 Steady State Expenditure Category Road Length %RI %RM RI rate RM rate Avg Width Routine Maintenance RI Cost RM cost Routine Maint. Cost metres works works /m 2 /m 2 /km Rural Regional 12,370, ,242,817 18,648,563 24,741, ,632,426 LP 23,254, ,087,178 20,649,932 34,881, ,618,753 LS 32,560, ,936,667 23,183,111 32,560, ,680,328 LT 20,955, ,864,071 12,573,560 20,955,934 74,393,566 sub-total 1 89,141, ,130,734 75,055, ,139, ,325,073 Urban Regional 749, ,119,863 2,623,973 2,998,826 18,742,662 Local 3,701, ,010,990 9,252,747 7,402,198 53,665,935 sub total 2 4,450,805 50,130,853 11,876,720 10,401,024 72,408,597 Total 93,592, ,261,587 86,931, ,540, ,733,670 Total 9 9

10 Regional & Local Roads Practice Challenges Inadequate record keeping Being able to demonstrate funding needs Being able to demonstrate value for money Need improved business processes and systems Inadequate road funding Needs Currently based on mileage and on Non-National Needs Studies i.e. 1995, National Pavement Management Plan? Practice moving towards more tailored locally based needs / plans supported by Pavement Management Future Main focus will be on maintenance, rehabilitation, drainage and bridges. State / Local Authority own resources? Performance based approach - Trends and KPIs 10 10

11 Road Management Pavement Management Licensing 11

12 2005 Non-National Roads Needs Study To establish, by county and nationally, the lengths and areas of various categories of nonnational roads requiring remedial works, and To review existing pavement management systems and recommend a system suitable for use on the non-national road network. Recommended the use of MapRoad On Department of Transport Website

13 Challenges Challenges Funding Timber transport Milk collection Construction Funding Other challenges Bridges Maintenance management / hazards Public lighting Safety (collisions, traffic, speed limits) Public liability 13 13

14 Pavement Management System - Benefits Maintain and improve the condition of the road network Effective & Efficient Maintenance Strategies and budgeting process Effectiveness measure of actual performance compared to planned Efficiency assessment of cost of achieving the declared outputs Improve the business case for investment in road Improved safety for the public Reduce litigation costs Improved understanding of benefits to be gained from various treatment types More efficient storage of data - Improved utilization & availability of data Improved inventory and known value of Road Network 14 14

15 Roadworks & Licensing Control Background (high level drivers) Government Broadband Plan Government Jobs Strategy Irish Water Pre-existing situation Manual most LAs Pre-existing systems in place in: - South Dublin Dun Laoghaire Cork City Cork County Dublin New National System Required MapRoad - Roadworks Licencing 15

16 Benefits of Licensing Road Openings Efficiency gains for all stakeholders Establishment and maintenance of a road openings history for all of the roads under an authority s control Co-ordination of roadworks with other utilities or with pavement works Standardised approach nationally (timings, standards, charges) Provision of IT solutions to stakeholders Safety of road users, immediately before, during and after the works Managing traffic before, during and after the works Support management of legal claims and related matters 16 16

17 Other Licenses (2016) Abnormal loads Section 254 licenses (tables, chairs, utility cabinets etc.) Hoardings Masts Advertising Skips Events Road closures Temporary traffic management 17 17

18 Challenges 18

19 Success Factors (World Bank) Like any system the success of an Road Management System depends on four fundamental components: PROCESSES PEOPLE - TECHNOLOGY FUNDING If any of these are lacking, the system will not be successful. The best technology in the world will ultimately fail: - - If implemented in an environment where there are no people to run it - where the business processes are not in place to utilize it For an RMS to be successful, the importance of each component must be clear. 19

20 SUCCESS FACTORS Executives and managers need to be demonstrably committed to the system, goals and objectives of the organization in regard to road asset management Fit for purpose BUSINESS PROCESSES To be successful, the RMS must play an active role in the agency s business. 20

21 SUCCESS FACTORS PEOPLE The RMS must be fully institutionalized and supported This is done by having a dedicated organizational unit with specific responsibility for the system 21 21

22 SUCCESS FACTORS TECHNOLOGY (MapRoad) Key success factor is: Must be appropriate for the institution given its capabilities and resources Strong IT division and an IT strategy to ensure that the benefits of IT are realized. The RMS implementation should fit within the overall IT strategy of the agency 22 22

23 Overall Solution - Guidelines / Standards - Resources (staff, specialist, shared services, collaboration) - Software / Technology - Training - Funding 23

24 24

25 21 Comntingency Development yet unidentified As 20 Implementation / / Training 17 App to collect / Mobile the Extend 13 data; display of Timeline 7 3 MapRoad Desktop 10 2 Specification of Works High Limits Speed Clare CC Pilot High LGMA in authorities PMS for local MapRoad Centralise NRA High to Applications Grant 11 (pilot) High Ties in with 11 Module Financial 6 Multiple work locations High feedback Phase II based on to Improvements 1 Survey? b. 2013/2014 NRA Road RDOs DTTAS, NRA, RSA, Garda, who; for data What a. 19 Other stakeholder Low manual/course b. Urban Condition Rating PMS and desktop a. On-demand for Budget Separate High Support 16 Pavement Defects Low On Hold Rating Condition c. area... data; material, Asset b. a. Map them Low Footways 15 results/reports/rating c. Display Mobile) (MapRoad b. Gather information routes inspection Plan a. Programme Low Inspections 12 d. Analysis of Unit Costs High c. Intervention Levels Low High Indicators Performance b. Roads Programme for planning Budget a. Tools Medium Management Project 14 j. Record roads now taken- Low works utility k. Other Roads data Low Low in-charge in MapRoad Licensing for recorded data Display i. connections Low service wastewater h. Display water and Low repairs and g. Safety barrier damage Low flooding to prone Areas f. upgrade) Low (and missing or requiring Signage Road Record e. damage caused Low and works Scheme Group planning applications, of compliance & conditions works, Inspections, check Improvement works, safety culvert repairs, Low Cost works, drainage cutting, maintenance work; hedge other Record d. c. Works complete High Medium site on b. New Roads Programme High Rating Condition Urban a. display other data Low Mobile App Methodology Survey Low On Hold Condition Drainage 9 Mechanical/PSCI Medium Needs PO input Importance) High (Strategic Code Impact c. Route Low On Hold Maintenance Winter b. layer High Urban rating type Material/Surface a. Road Segments Low of Groupings Other 4 Resource the Office 21 Project Office Medium returns Road Segments to NRA for data collected Link e. based on level of funding performance Improved d. network based on PSCI improve to Cost c. mechanical test fails for each of % b. rating of various condition % a. system Medium the from Outputs 8 c. X-Sectional Referencing Cater for not including some road segments in overall length (Guidance on Road Schedule) Medium a. Extend Pilots Develop Mobile App (?) Testing Pilot Unit Testing datasets LA existing Import Limits info to MapRoad PMS Speed add to tools Develop software Tools Reporting Implement MapRoad Mobile data of transfer the Automate mechanism define charging and Costs Define License/Hardware Las more 2 Audit tool (DTTAS) of view Portal Test e. categories other grant Integrate d. Programme from Las New Roads of Upload Manual Extend Pilot NEW Pilot NEW for transfer data Live data NEW of FMS transfer data Trial programme NEW road of upload Trial Implement Donegal Pilot NEW NEW infrastrusture ICT new Build Test Site for pilot NEW NEW Workshop (Test) N/A to NRA Claim Grant c. NRA (Test) N/A to Application Grant b. Review N/A Process Business a. for non-national jobs Codes OP Standardise g. against programme expenditure Display f. Programme i. Traffic Volumes extract jobs in Roads to FMS Configure e. import to FMS for template Create d. Programme from template Roads Prepare c. b. Define template jobs FMS from Extract a. as yet not specified centrally for dissemination data survey Gather authority datasets) local and (OSI layers Other background mapping segment one along Browser High system from LA's PMS public to programmes c. Deliver planned High Browser PMS planned roadworks in LA's and active Display b. development - Phase 1 High Complete a. Manuals Defects Await Requirement Legal Services Server Reporting SQL Investigate Board input Project Requires Licensing MapRoad requirement for a be Will HOFs and DTTAS from Requires input HIS/HOF from Donegal input Requires 5 MapRoad Licensing High Comment Priority Description Title Item Scale of Tasks MapRoad PMS Phase III Schedule of Works - January 2013 High level objectives Pavement management Roadworks licencing Speed limits Sub Actions Long list of individual tasks and actions Need to prioritise Each task needs to have its own benefits Persistence, Persistence, Persistence 25

26 Road Management Office (RMO) 26

27 Resources & Collaboration Local Government Management Agency (normally 3 people as well as organisational support) Many LAs have contributed (part time). Contributions by LA staff in addition to normal duties. Context of reducing numbers overall and increasing workload. Department of Transport, Tourism and Sport Contribution 2 to 4 staff part time External resources include: - Software (3 companies) Pavements / asset management (2 companies) Engineering Guidelines 27

28 Lessons Learnt / Needs Arising Collaborative approach and support important: - LGMA benefited from closer working with LAs and DTTAS Project Office experience beneficial but part-time Some LAs may need significant support to implement Implementation of Roadworks & Licencing Module co-ordinated approach with stakeholders and utilities; cross boundary licences, payments Implementation of speed limits and other future elements such as road safety, bridges and others On-going reduction in LA numbers and other competing demands Needs: - Improved collaboration, co-ordination and co-operation Improved support for Local Authorities, particularly at local level Further resources building on existing Specialist skills Support structures 28

29 Shared Service Development DTTAS letter to Local Government Efficiency Review Office August 2012 Project Initiation Document - November 2013 Business Case Development - June 2013 Ministerial Approval - September 2013 Bidding Spring 2014 Winning Consortium (Donegal, Cork County, Cork City, Tipperary, Kerry) Commenced Autumn

30 RMO Structure CCMA DTTAS Road Management Board (Local Authority Chaired) Pavement Management Steering Group Roadworks & Licencing Steering Group Ad hoc specific purpose groups formed under the Steering Group Structure as required e.g. Purple Book. 30

31 RMO Structure CCMA DTTAS Road Management Board (Local Authority Chaired) LASNTG Training Groups Road Management Office (Consortium) LGMA Software Development Pavement Management Support Unit Roadworks & Licencing Support Unit Technology & IT Support Unit (LGMA Led) RMO Consortium (Donegal, Cork County, Cork City, Tipperary, Kerry) currently 9 staff 31

32 RMO Shared Office Development rollout and implementation of Pavement Management Potential future roles Develop and support technology suitable for Local Authorities Develop and maintain guidelines and standards Co-ordinate procurement such as for mechanical surveys Important for long term sustainability Support structure for Local Authorities Evolution from existing work underway / builds on existing collaboration approach including LGMA Support quality control Develop knowledge, training and staff skills in Local Authority sector Centre of excellence / Specialist skills 32

33 RMO Roadworks & Licencing Overall support to Local Authorities for Road Licencing Co-ordinate and strengthen LA engagement with stakeholders such as utilities Co-ordinate and manage payments (MapRoad will have a payments system) Allow for cross boundary applications 33

34 Implementation 34

35 Progress to date Technology & IT Original desktop upgraded to view and store mechanical survey results (2009) WEB based PMS (multiple phases implemented from 2010) Licencing System (phased implementing from 2014) Mobile Apps Web based and open source software solutions where possible

36 Progress to date Guidelines and Standards Pavement Surface Condition Index Manuals (PSCI) (3 volumes) (2012 & 2013) Circulars on Licencing System rollout in accordance with Government Objectives Guidelines for Depth of Overlay for Rural Regional & Local Roads (Orange Book) (2014) Guidelines for the Managing of Road Openings on Public Roads (Purple Book) (2015) Guidelines for Scheduling of Roads in Ireland (2012 & 2013) Circular RW 21/2014 on Pavement Management Surveys (2014) IPAG (Irish Pavement Asset Group) Guidelines (2015) 36 36

37 Technology / IT - MapRoad Integrated, Geographical Information System (GIS) enabled, Roads Management System. 4 main elements: Desktop System, Bridges Collisions Hazards Web Based Interface, Roadworks & Licensing, Project /Financial Module, Mobile Apps Publically owned Need to maintain and support 37 37

38 Guidance and Standards Department Guidelines Guidelines on the Rehabilitation of Roads over Peat Guidelines for the Managing Road Openings in Public Roads (Purple Book) Guidelines for Road Drainage Guidelines on the Depth of Overlay to be used on Rural Non National Roads Road Schedule DTTAS Website ( RMO Site ( and LGMA Extranet 38

39 Guidance and Standards Roadex Local Roads in Remote Areas Irish Pavement Asset Group (IPAG) Standards WP1 Asset Registry WP2 Network Referencing WP3 Inventory Data Collection and Maintenance WP4 Condition Surveying and Rating (including Drainage) WP5 Routine Maintenance Management WP6 Pavement Management Strategies WP7 Reinstatements WP8 Taking in Charge Published Spring

40 Pavement Surface Condition Index (PSCI) Condition Rating Index (2012 & 2013) Based on PASER (University of Wisconsin) Other models were considered Network level rating Three Manuals Links Rating to Treatment (Index Treatment Money) Standardised approach to link pavement distress to treatment measures* Other Applications Impact of Milk Transport Managing Tertiary Roads Both used manually and with Android App Implementation Regional Road Survey (2011) Project Level Network Level (RW 21/2014) 40

41 Pavement Surface Condition Index (PSCI) Condition => Rating => Treatment => Money 41

42 PSCI Map Released with App May 2012 & November 2013 Data Collected by LA Android Tablets March 11 th ,000 km (15,000 km since Jan 2015) 42 42

43 Training & Quality Support Quality Control, Issue of consistency and quality of results Tracking Performance and Monitoring Seminars (Webinars) Workshops (E Meetings) Training Courses E Learning 43

44 Performance & Monitoring Performance indicators to demonstrate value for money Audit (Financial) full costs, unit costs Returns Unit Costs Increased emphasis on monitoring unit costs focusing on urban footpath and carriageway grants Example of current max unit costs for Surface Dressing are: - Regional Roads is 5.50 Local Roads is 4.50 Where costs are abnormally high an explanation is sought Inspections (Engineering) condition data, works history NOAC tracking condition data For Who Department, Management, Elected Members/Public 44

45 Current Development Priorities MapRoad Development Pavement Management - Plans, History, Works, Condition, Prioritisation, Modelling Other elements Bridges Footways Drainage Licensing (Roadworks) Stage 1 Works / Financial Tracking Stage 1 Speed Limits Stage 1 Standards, Guidance and Processes IPAG Guidelines Published (to continue development) Schedule Published (further update required) 45

46 John McCarthy