The Future of Quality Inspections is a Mobile Solution. Presented By: Jerry Van Oort and Tom Doheny

Transcription

1 The Future of Quality Inspections is a Mobile Solution Presented By: Jerry Van Oort and Tom Doheny

2 Presentation Introduction What is the business need? What is a mobile inspection solution? Presentation Content Why automate the data collection and transfer process? What is feedback from mobile solutions users? Demonstration What is investment, cost savings, payback period? Questions

3 History Food industry customer asked Russell Associates to assist in identifying a solution for completing safety and quality inspections and audits so they could: Reduce labor costs Reduce paper Simplify how inspections are completed Expedite corrective actions and resolution More easily access data from inspections

4 Mobile solution was born! Eliminates the paper and clipboard Eliminates storage of all inspection forms Reduces labor by 80% History Visually displays the location of inspection items on a map so they are easy to find.

5 Consider this What are the costs to your company from non-compliance, and exposure to financial loss when issues go undetected/unreported?

6 Consider this In 2010, there were over 4,500 fatal workplace injuries and accidents. The average cost of a lost-time incident is over $10,000. Increased government enforcement and inspections. Consider that "the average cost of a food/beverage recall in the U.S. is approximately $10 million" [1] and that does not include associated costs such as lost sales, damage to the company's reputation, decreased stock value, lost consumer confidence, and more.

7 Business Issues What are the biggest issues your company faces when completing audits, inspections and observations? 1. Time and Labor Required 2. Accuracy of data collected 3. Transferring data and accessing results 4. Volume of paper 5. Compliance/Regulations/Certification requirements (Please select one issue)

8 Inspection Practices How are inspections completed at your company? 1. Paper based 2. PDA app 3. Smartphone app 4. Tablet app 5. Other (please select one)

9 Why automate? Decreases Inspection Storage Requirements Reduces the use of paper Mobile solutions use a computerized collection process which means No More Paper Inspection storage no longer requires multiple file drawers/boxes There is no filing time, you just do the inspection and sort it electronically you can display the data in many different ways.

10 Why automate? Improves Accuracy of Data Collection Computerized standard inspection questions mean the right inspection form is filled out and used by all inspectors/teams/groups Computerized program visually lays out the inspection/audit locations and insures no inspections are skipped Easy-to-use data entry system reduces entry error and ability to read data no more unreadable forms It s easy to sort the data for comparing trends. Notes for each item are simple to record The data can be arranged in numerous ways to allow all angles to be examined.

11 Why automate? Immediate access to reports/inspection data Data is available for download and editing immediately after inspections are completed Data can be stored locally on a network share drive or in an online database for easy record storage and management It s easy to sort the data for comparing trends. The data can be arranged in numerous ways to allow all angles to be examined.

12 Improves problem/issue awareness and resolution Data is available to managers shortly after inspection completion allowing for problems to be resolved quickly Administrators can view problems/concerns without hassle of sorting through stacks and stacks of papers/inspections Rapidly fixing concern areas reduces the chance of failed inspections causing other issues (compliance concerns) Why automate? Accountability and corrections of failed items are easily tracked. Additional notepad attachment helps to address other issues that may appear during the inspection process.

13 Why automate? Simplifies compliance with regulations and certifications System provides an easy to access audit trail Records are stored in an easy to manage database Computerized data collection forms ensure the right data was collected during the inspection process Mapping of the facility is visual and allows the person to walk right to the item being inspected. The touch screen is user friendly and is faster than trying to find your place on an inspection sheet with multiple pages.

14 Why automate? Reduced Labor Requirements for inspections and input of data Number of inspectors required is reduced allowing them to focus on other tasks / responsibilities Post inspection data entry and sorting is eliminated Cost of labor is reduced in first month of use The time and ease of using the tablet versus a clipboard/pencil, there is no comparison. What used to take 32 hours with people performing inspections is now done in 48 hours with 4 people.

15 What are components of a mobile solution? Mobile data collection device: Application may reside on the mobile device or in the cloud Smart phone Tablet computer Other hand-held device

16 What are components of a mobile solution? Operating system options: Android Apple Windows operating system: allows device to function inside of firewall: access work order software, network share drive, and management software

17 Administration software that is used for customer admin to create and edit: Inspections Maps (if map is needed) Inspection file created to update mobile device (s) database Changes to regulations, facility layout, and internal processes What are components of a mobile solution?

18 Cloud-based management system for: Access to reporting Alerting and Notification of all stakeholders Scheduling and tracking of inspections, audits, observations Dashboard feature for access by management to important data What are components of a mobile solution?

19 Mobile Solution Demo

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21 Automatic upload of completed inspection data to a web database Inspection data is immediately available No need for an Administrator to upload data Data is available through online manager site or a Web Service if the client wants to use their own data management system Other Mobile Solution Features

22 Additional answer options including multiple choice An N/A option in addition to the Pass/No Pass allows the question to be ignored in reports because it doesn t apply to that particular inspection A multiple choice option allows a rating to accompany the Pass/No Pass answer Rating scale can be text or numbers Other Mobile Solution Features

23 Inspectors can leave and re-enter a department/area and retain inspection data A partially completed department can be saved (and a signature captured) without loss of data An inspector can re-enter the room and complete the remaining inspections Other Mobile Solution Features

24 Other Mobile Solution Features Photographs can be taken and attached to an inspection The built-in camera on the mobile device can be used to capture a photograph of the inspection item The photograph can be linked to the inspection and displayed on reports Camera on inspectitrac tablet allows you to have instant evidence of pass vs. failure on items as well as guide others to repair correct issues.

25 Why Mobile Solutions? Mobile solutions have almost unlimited potential. Can be used for almost any type of inspection, audit or observation Uses identified for: Internal and External Audits Safety Equipment Inspections Quality Inspections and Audits Safety Observation Maintenance Checklists and Inspections And many more

26 Cost/Benefit Analysis- Overall Overall Cost-Benefit 1 Device Required 2 Device s Required 3 Device s Required 5 year Average Cost of License and Hardware $3,180 to $3,639 $5,065 to $5,983 $7,000 to $8,377 Yearly Labor Cost of inspections with mobile solution $8,640 $17,280 $25,920 Average Yearly Total Cost of mobile solution $11,820 to $12,279 $22,345 to $23,263 $32,920 to $34,297 Current Yearly Labor Cost of Paper-Based Program $43,200 $86,400 $129,600 Total Yearly Savings with mobile solution $30,921 to $31,380 $63,137 to $64,055 $95,303 to $96,680 5 year Savings with mobile solution $154,605 to $156,900 $315,685 to $320,275 $476,515 to $483,400

27 Payback Calculation Overall Cost-Benefit 1 Device Required 2 Device s Required 3 Device s Required Average Yearly Total Cost of mobile solution $11,820 to $12,279 $22,345 to $23,263 $32,920 to $34,297 Current Yearly Labor Cost of Paper-Based Program $43,200 $86,400 $129,600 Total Yearly Savings with mobile solution $30,921 to $31,380 $63,137 to $64,055 $95,303 to $96,680 Average Payback Period 4-5 Months 4-5 Months 4-5 Months

28 QUESTIONS

29 To receive more information contact: Conclusion