Fuze Meeting Quick Start Guide Hosting from Mac or Windows.

Transcription

1 Fuze Meeting Quick Start Guide Hosting from Mac or Windows.

2 Table of Contents Meet now. Start a meeting immediately Meet later. Schedule a meeting Navigate. Activate the main navigation toolbar Start a call. Get everyone in the meeting on the phone Send a message. Chat with attendees or other contacts Present your ideas. Upload and share content in the meeting Share your screen. Let people have a look outside of Fuze Meeting Let others help. Give more control to the attendees in the meeting Save it all. Record meetings to view and share Meet face-to-face Experience multi-party HD video conferencing Get help. Learn more about Fuze Meeting Fuze Meeting 150 Spear Street, Suite 550 San Francisco, CA

3 Meet now. Start a meeting immediately. Meet now. From a web browser, visit and log into your account Select the Start Now or Schedule button to start a new meeting (fig. 1) fig. 1 Select the Start Meeting button (fig. 2) fig. 2 Select the Invite Attendees button to invite attendees to join the meeting. You may also select the Invite Attendees button within the gear icon located at the bottom left of the Web Attendees panel to invite attendees to join the meeting (fig. 3) Once the meeting is started, select the Add Content button to add content such as graphic or video files (fig. 3) fig. 3 Fuze Meeting 150 Spear Street, Suite 550 San Francisco, CA

4 Meet later. Schedule a meeting. Meet later. From a web browser, visit log into your account Select the Start Now or Schedule button to schedule a new meeting (fig. 4) fig. 4 Select the Schedule Meetings button (fig. 5) fig. 5 Enter the addresses of the attendees you would like to invite, the time/date of the meeting and a brief description of the meeting You may also check the Record this meeting checkbox to begin recording the meeting (Plus or Pro Package only) (fig. 6) Select the Save and Send Request button fig. 6 Fuze Meeting 150 Spear Street, Suite 550 San Francisco, CA

5 Navigate. Activate the main navigation toolbar. The navigation toolbar. Access the tabs and tools of the navigation toolbar to navigate through the Fuze Meeting application (fig. 7) navigation toolbar Within the navigation toolbar lies the tabs and contextual links that allow you to access the various areas within the application: -Meetings -Content -Contacts -Preferences -FAQ -Feedback -Help -My Account -Logout -Record/Stop Recording -Add Content -End Meeting fig. 7 Hover to reveal the navigation toolbar During a meeting, the navigation toolbar will scroll up and auto-hide. To display and reveal the toolbar, simply place and hover your cursor over the top blue bar (fig. 8) fig. 8 Fuze Meeting 150 Spear Street, Suite 550 San Francisco, CA

6 Start a call. Get everyone in the meeting on the phone. Start a call. Invited attendees to a meeting will receive an invitation with conference call instructions As attendees join the meeting, they will appear in the Call Attendees panel (fig. 9) If attendees do not appear in the Call Attendees panel, access the Audio Conference Info dialog box by selecting Call Info located in the upper right corner of the Call Attendees panel. Select the Fuze In button to connect them to the meeting (fig. 9) fig. 9 During the meeting, the host has the ability to moderate the call without interrupting the speaker. For example, if an attendee s call is creating background noise, the host can mute their line by hovering over the attendee s phone number in the Call Attendees panel and selecting Mute (fig. 10) fig. 10 Fuze Meeting 150 Spear Street, Suite 550 San Francisco, CA

7 Send a message. Chat with attendees or other contacts. Send a message. Use the instant messaging feature found in the Meeting Chat panel to easily communicate with attendees (fig. 11) fig. 11 Fuze Meeting 150 Spear Street, Suite 550 San Francisco, CA

8 Present your ideas. Upload and share content in the meeting. Get everyone on the same page. Select the Add Content button to add content such as graphic or video files (fig. 12) Added content will appear along the content tool bar. Select the content to be displayed by selecting the individual content tabs (fig. 13) Use the arrow buttons to step through added presentations or documents such as files created with Microsoft PowerPoint or Microsoft Word (fig. 14) fig. 12 Use the content control tools to move, zoom-in or zoom-out and scale added content (fig. 14) Use the content annotation tools to add notes or drawings to the added content (fig. 14) Use the audio and video playback buttons to step through added audio and video content (fig. 15) fig. 13 fig. 14 Fuze Meeting 150 Spear Street, Suite 550 fig. 15 San Francisco, CA

9 Share your screen. Let people have a look outside of Fuze Meeting. Share your screen. Share content on your local device such as a software program or a web page by sharing your screen with attendees During a meeting, select the Home icon found along the content tool bar (fig. 16) Select the Share Desktop button (fig. 16) fig. 16 Download and install the Fuze Meeting plug-in if prompted (fig. 17) fig. 17 The Screen Share tab will appear along the content tool bar (fig. 18) fig. 18 Fuze Meeting 150 Spear Street, Suite 550 San Francisco, CA

10 Let others help. Give more control to the attendees in the meeting. Let others help. By default, attendees of your meeting can only view the content and join the conference call. But you can assign different roles to attendees allowing them to participate in different ways: Hover over an attendee s name in the Web Attendee s panel to change an attendee s role allowing them to annotate or become a presenter (fig. 19) fig. 19 Roles (fig. 20) Host: The host controls and moderates a meeting, giving them the ability to add, annotate and control content as well as delegate different levels of control to the attendees in a meeting Presenter: A presenter can control and moderate a meeting. Similar to the host, a presenter has the ability to add, annotate and control content. However, unlike a host, a presenter cannot delegate different levels of control to the attendees in a meeting Remove Attendee Presenter Annotator Host Attendee Annotator: An annotator can add text, shapes and markings to content within a meeting Attendee: An attendee can enter, join the audio bridge and be a participant in a meeting fig. 20 Fuze Meeting 150 Spear Street, Suite 550 San Francisco, CA

11 Save it all. Record meetings to view and share. Record it all. (Plus or Pro Package only) Recording will allow the capture of both the audio as well as the visual portions of a meeting (however, audio when desktop sharing and the audio and visual of video conferencing will not be recorded) Hover over the top blue bar to access the main navigation tool bar. Select the Record button to start recording a meeting (fig. 21) You may also check the Record this meeting checkbox when scheduling a meeting to begin recording (see page 3) fig. 21 Select the Stop Recording button to stop recording once a meeting has started (fig. 22) fig. 22 In the Meetings tab select the Recorded Meetings tab to review or share your recorded meetings (fig. 23) fig. 23 Fuze Meeting 150 Spear Street, Suite 550 San Francisco, CA

12 Meet face-to-face. Experience multi-party HD video conferencing. Multi-party HD video conferencing (Pro Package only) To initialize the multi-video HD video conference, select the Start Video Conf button You may also select the arrow located at the bottom right corner of the interface to slide open the Video Conference panel. Once opened, select the Start Video Conf button (fig. 24) fig. 24 Once opened, select the Start Video Conf button (fig. 25) fig. 25 The web camera setup dialog will automatically appear. Select your web camera and optimal camera resolution (fig. 26) fig. 26 Fuze Meeting 150 Spear Street, Suite 550 San Francisco, CA

13 Meet face-to-face. Experience multi-party HD video conferencing. (cont.) Multi-party HD video conferencing (Pro Package only) Once video conferencing has started, a video feed will appear within the video conferencing panel A green On Air indicator will appear at the bottom of the video conferencing panel, as well as icons for options and controls of the video feed (fig. 27) Camera Preferences: Select the gear icon located at the bottom left of the video conference panel to access the video camera preferences Play/Pause: Select the play or pause icons to temporarily start and stop the camera feedback End Video Conference: Select the Stop Video Conference icon to end the video conference. This will not end the meeting or the audio/call. To end the meeting, select the End Meeting button located within the top navigation bar fig. 27 To open the video conference panel into a larger viewing window, select the Expand icon located at the top right of the video conference panel (fig. 28) To close the larger video conference panel select the close panel icon located at the lower right (fig. 29) fig. 28 fig. 29 Fuze Meeting 150 Spear Street, Suite 550 San Francisco, CA

14 Get help. Learn more about Fuze Meeting. Get help. Select the Help or FAQ tabs to get answers to Frequently Asked Questions and to review the Help Topics within the Fuze Meeting application (fig. 30) Contact a customer care representative to assist you: care-fuze@fuzebox.com U.S. Toll-Free: (800) International: +1 (415) Find more helpful tips and information on our Facebook, Twitter and Blog pages: Facebook: Twitter: Blog: fig. 30 Fuze Meeting 150 Spear Street, Suite 550 San Francisco, CA

15 Notes. Fuze Meeting 150 Spear Street, Suite 550 San Francisco, CA