JOB DESCRIPTION. JOB TITLE: Head Central Services Unit POST REF: 12P/0095

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1 JOB DESCRIPTION JOB TITLE: Head Central Services Unit POST REF: 12P/0095 The Pirbright Institute, an institute of the Biotechnology and Biological Sciences Research Council (BBSRC), is a unique national center that works to enhance the UK capability to contain, control, and eliminate viral diseases of animals through its highly innovative fundamental and applied bioscience. We thereby support the competitiveness of UK livestock and poultry producers, and improve the quality of life of both animals and people. The Pirbright Institute is currently situated on two campuses, Pirbright Laboratory in Surrey and Compton Laboratory in Berkshire. The process of transferring Compton Laboratory activities to Pirbright is underway. LOCATION This post is based at Pirbright PURPOSE The Central Services Unit resides as part of the Engineering and Estates function and services specific scientific support activities. In this post the Head of the CSU reports directly to the Head of Engineering and Estates and this post directly line manage operations staff in the CSU to perform support functions. Pirbright Institute Engineering and Estates department consists of 50+ multidisciplinary staff employing skills and expertise to support some 400 scientific and operations staff across two sites (Compton near Newbury and Pirbright near Woking). The post holder will be expected to manage a strategic change programme that will see the Unit transition into new facilities whilst managing and developing staff to ensure that daily operations of the Central Services Unit are achieved. The Head will have an operations based deputy who will report to this post holder. The Institute is building a new CL2 laboratory to service 90 scientific and support staff. Part of this facility will house a monoclonal antibody production unit and the post holder will be expected to transition the current unit based at Compton to Pirbright. The Head will be expected to integrate all the Units activities to service the two new facilities and ensure that staff are cross-trained in all the functions of the unit. The Head will have overall financial delegation and be expected to manage a budget. Page 1 of 5

2 ORGANISATION POSITION Dr Michael Johnson Head Engineering and Estates Head of Unit (Vacant) Deputy Head of Unit- Operations Manager Vacant Cell production 2 posts Media Production 1 vacant post Glass wash and Autoclaves 2 posts 1 vacant post MAIN DUTIES AND RESPONSIBILITIES (INC %AGES) Responsible for General Operations duties, which will include: Overview the strategic implementation of support services for scientists including tissue culture, monoclonal antibody production, glass wash and sterilisation services. Lead a multi-disciplinary team consisting of science services (media and tissue culture) and domestic staff (Glass wash, cleaners and laundry) Manage science requirement for cell banks, cell cultures and cell supplies Manage cell production for surveillance and diagnostic activities, including the production of Bovine Thyroid (BTY) cells. Manage the supply of media. Manage a budget and procurement activities Management of the Clinical Waste Programme within the main restricted area Management of the restricted area cleaning, bathroom and laundry facilities (CBL) Responsible for Quality Assurance, which will include: Lead the CSU Quality assurance programme and work with QA department to ensure the maintenance of Quality Standards (Iso 9001) for the management of media and cell culture systems affecting science/research programs and bio-containment/bio-safety systems Develop and implement documented QA processes for: CSU activities affecting science/research programs and biocontainment/bio-safety systems Review QA documentation as required and implement change control Establishing a process to ensure (where necessary to ensure valid results) maintenance, monitoring and measuring equipment is calibrated or verified at specified intervals or prior to use (determined by process criticality) against measurement standards traceable to national and/or international measurement standards Health and Safety responsibilities Developing and mentoring staff as required Pro-active engagement with science users and senior managers 80% 15% 5% This job description is only an outline of the tasks, responsibilities and outcomes required of the role. The jobholder will carry out any other duties as may be reasonably required by his/her line manager. The job description and personal specification may be reviewed on an Page 2 of 5

3 ongoing basis in accordance with the changing needs of the Human Resources Division and The Pirbright Institute. All employees shall actively participate in the Institute- wide quality assurance system in conjunction with the Institute s Quality Manager. Employees are also expected to safeguard their own health and safety and security by following policies and all employees are responsible for the Health and Safety and security of staff under their management. BENEFITS OF THE POST The post is graded at a Band E and is an indefinite contract. The salary is 33,780-37,534 per annum depending on qualifications and experience. This is a Full Time role of 37 hour week, Monday to Friday. On appointment, you are eligible to join the Research Council s Pension Scheme. You have the choice of either: An attractive, career average, defined benefit pension scheme. The bulk of the cost of this scheme is met by the employer: or A partnership pension with a contribution from the employer. Our basic contribution is based on your age, and we pay this regardless of whether you choose to contribute anything. You do not have to contribute if you do not wish to but, if you do, we will also match your contributions up to an additional 3% of pay. You are entitled to receive a Pirbright Living Allowance of 3000 per annum. Please note this allowance is pensionable but not reckonable for annual pay award or promotion and is a discretionary payment which can be withdrawn or reduced by management. Annual leave is 27 days on appointment plus 10.5 days public and privilege holidays. The Institute has a subsidised child care scheme, staff restaurant and free parking. ADDITIONAL INFORMATION Any offer of employment will be subject to security screening, health clearance and references. Closing date: 06 February 2013 Interview to be held on: TBC HOW TO APPLY It is an Institute policy to use an online application form, please ensure that you complete an application form as CVs will not be accepted as a standalone. To request an application form or for further details, please contact HR at the Pirbright Institute at [email protected], and state the job title and reference number given (Head of CSU 12P/0095). Page 3 of 5

4 PERSON SPECIFICATION (QUALIFICATION AND EXPERIENCE) SELECTION CRITERIA ESSENTIAL/ TESTED AT DESIRABLE Qualifications and Experience (educational, occupational) Degree or equivalent (science degree desirable) E Experience in an industry based, hospital or academic based E environment in autoclaves and/or tissue culture and media production Vocational training courses such as auditing, report writing, E international quality standards, quality management systems and various ISO standards Knowledgeable about international standards such as the BS 7799 Information Security Management System standards, ISO Environmental standards, and ISO 9000 quality management standards Postgraduate qualification and/or a technical background in D sterilisation equipment and/or operation Demonstrated experience in quality systems or certification D from a Quality Management institute or society Relevant experience in Quality Assurance/Quality Control D via final year project work, work shadowing, sponsorship, vacation work or 'year out' placements Career history in Quality Assurance/Engineering Quality D Management Specific skills (Communication, presentation, Organisational, Strategic, Confidential, Leadership / Inspirational) Excellent communicator Good mathematical and numeric skills Proficient interpretation skills for figures, statistics, regulations and policies Experience in auditing,report writing international quality D INTERVIEW standards and quality management systems Evidence of leadership qualities in a multi-disciplinary D INTERVIEW environment Evidence of experience in change management, including D INTERVIEW the understanding of the key steps involved, influencing, strategic vision and change communication Evidence of excellent oral and written communication skills, D INTERVIEW including the ability to communicate effectively and persuasively Evidence of influencing skills and the ability to manage conflict situations D INTERVIEW Page 4 of 5

5 Personal Skills (Time Management, Reliability Under Pressure, Decision Making / Problem Solving) Able to perform different roles Time management skills Ability to delegate Reliability under pressure Decision making and problem solving skills Able to investigate, document, and maintain records accurately Extremely professional, customer friendly and amenable Management of budgets D INTERVIEW Special Requirements Actively seek to maintain and improve Pirbright Institute Biosecurity / H&S and Security standards Actively support the Pirbright Institute Quality Management System Help to promote the Pirbright Institute outreach activities by participating in Public Engagement activities Support the Pirbright Institute Knowledge Exchange & Commercialisation initiatives Take opportunities to develop professional skills through Continual Professional Development Capacity to travel extensively within UK, with long hours and D INTERVIEW occasional overnight stays Willing to work away from the Office for short periods of time D INTERVIEW as necessary Infrequent international travel (PQRs/FATs) as required D INTERVIEW Infrequent out of hours working D INTERVIEW Page 5 of 5