KANSAS BOARD OF REGENTS POLICY MANUAL

Transcription

1 KANSAS BOARD OF REGENTS POLICY MANUAL NOTE: The polces codfed heren re suject to chnge y forml cton of the Bord of Regents. Whenever there s conflct etween the provsons of ths mnul nd the offcl mnutes of the Bord of Regents, the offcl mnutes wll control.

2 Tle of Contents TABLE OF CONTENTS CHAPTER I: BOARD OF REGENTS MEMBERS, OPERATIONS AND STAFF A BOARD MEMBERS AND BOARD OPERATIONS 1 BOARD MEMBERS... 1 (. Selecton nd Qulfctons,. Term of Offce, c. Compenston nd Expenses, d. Conflct of Interest Identfcton nd Mngement) 2 SOURCE OF LEGAL AUTHORITY BASIC PRINCIPLES AND OPERATING PROCEDURES... 3 (. Prncples. Coordnton,. Governnce, v. Regulton;. Procedures. Councls,. Involvement & Prtcpton,. Development of Proposls, v. Role of the Presdent nd Chef Executve Offcer, v. Tmelness of Revew & Acton) 4 COUNCILS AND COMMITTEES COMMUNICATIONS WITH THE BOARD BOARD MEETING AGENDA ITEMS PROCEDURES FOR PUBLIC COMMENT RECORD OF BOARD ACTIONS B BOARD OFFICE AND OFFICE OPERATIONS 1 BOARD PRESIDENT AND CHIEF EXECUTIVE OFFICER BOARD OFFICE STAFF (. Orgnzton Chrt,. Supplementl Stff, c. Leve, d. Retrement & Insurnce Benefts, e. Commtment of Tme, Conflct of Interest, Consultng & Other Employment, f. Out-of-Stte Trvel Requests, g. Crmnl Bckground Checks) 3 CONTRACTS PROCEDURES RELATING TO REQUESTS FOR INSPECTION OF PUBLIC RECORDS AND OBTAINING COPIES KAN-ED ACT CHAPTER II: GOVERNANCE STATE UNIVERSITIES A ACADEMIC AFFAIRS (see Chpter III., Secton A. for ddtonl cdemc ffrs polces pplcle to stte unverstes) 1 ACADEMIC CALENDAR Knss Bord of Regents Polcy Mnul (Rev. 1/20/16)

3 Tle of Contents 2 COURSE NUMBERING SYSTEM CREDIT BY EXAMINATION CREDIT FOR COURSES INVOLVING TRAVEL PROGRAM REVIEW PROGRAM PARTICIPATION OUTSIDE FUNDING NEW ACADEMIC UNITS AND ACADEMIC PROGRAMS INTELLECTUAL PROPERTY (. Generl Copyrght,. Ptent & Copyrghtle Softwre, c. Trdemrk, d. Insttutonl Procedures) 9 NAMING OF ACADEMIC UNITS ACADEMIC ADVISING UNIVERSITY PRESS OF KANSAS B STUDENTS 1 ADMISSION (. Undergrdute Students to Stte Unverstes,. Undergrdute Specl Progrms & Grdute Progrms, c. Audtng Courses) 2 INDIVIDUAL PLANS FOR STUDENT SUCCESS STUDENT RECORDS STUDENT HOUSING STUDENT HEALTH INSURANCE STUDENT RESIDENCY, TUITION/FEES, AND PAYMENTS (. Resdence Clssfcton for Fee Purposes,. Appels, c. Resdence Commttee, d. Decsons of Resdence Commttee, e. Gudelnes) 7 STUDENT LOANS ON-CAMPUS CREDIT CARD SOLICITATION STUDENT ORGANIZATIONS AND ACTIVITIES STUDENT ACADEMIC DISHONESTY STUDENT COMPLAINT PROCESS Knss Bord of Regents Polcy Mnul (Rev. 1/20/16)

4 Tle of Contents C CHIEF EXECUTIVE OFFICER, FACULTY AND STAFF 1 ADMINISTRATIVE ORGANIZATION APPOINTMENTS (. Chef Executve Offcer. Generl Provsons,. Compenston,. Appontment Process, v. Assessment;. Fculty nd Stff. Generl Provsons,. Recrutng,. Spoken Englsh Lnguge Competency, v. Crmnl Bckground Checks, v. Nepotsm, v. Annul & Multple Yer Appontments, v. Tenure for Tenure-Trck Fculty Appontments) 3 PROFESSORSHIPS (. Regents Dstngushed Professorshps,. Regents Dstngushed Reserch Scholr, c. The Knss Prtnershp for Fculty of Dstncton Progrm) 4 PROMOTIONS IN ACADEMIC RANK FINANCIAL EXIGENCY SUSPENSIONS, TERMINATIONS AND DISMISSALS NOTICE PROCEDURE FOR NON-REAPPOINTMENT EVALUATION OF FACULTY AND POST-TENURE REVIEW FACULTY OF THE YEAR AWARD LEAVES HEALTH PROGRAM AND INSURANCE COMMITMENT OF TIME, CONFLICT OF INTEREST, CONSULTING AND OTHER EMPLOYMENT (. Generl Prncples,. Consultng for Other Stte of Knss Agences, c. Reportng Requrements, d. Use of Unversty Nme, e. Cmpus Polcy Development & Enforcement, f. Dstruton & Dssemnton) 13 POLITICAL ACTIVITY RETIREMENT (. Retrement Benefts,. Phsed Retrement Progrm, c. Lmted Retrement Helth Cre Brdge) 15 EMERITUS/EMERITA STATUS (. Chef Executve Offcers,. Fculty & Other Admnstrtve Offcers) 16 HONORARIA WITHHOLDING OF PAYCHECKS AND SET-OFF OF AMOUNTS OWED KANSAS TORT CLAIMS ACT/LEGAL DEFENSE OF EMPLOYEES Knss Bord of Regents Polcy Mnul (Rev. 1/20/16)

5 Tle of Contents 19 WHISTLEBLOWING REPORTING OF CHILD SEXUAL ABUSE D FISCAL MANAGEMENT AND BUSINESS ADMINISTRATION (see Chpter III., Secton B. for ddtonl fscl mngement polces pplcle to stte unverstes) 1 TUITION AND FEES (. Insttutonl Procedures,. Estlshment or Alterton of Fees & Tuton Rtes, c. Clendr for Fee & Tuton Rte Adjustments, d. Pyment & Fees, e. Collecton of Overdue Accounts, f. Wrte-Off of Uncollectle Accounts Recevle, g. Tuton Assstnce for Fculty/Stff, h. Bord Approvl of Tuton & Fee Wvers Pursunt to K.S.A c) 2 STATE APPROPRIATIONS (. Unfed Stte Approprton Request,. Stte Unversty Annul Opertng Budgets) 3 FEDERAL FUNDS ACCEPTANCE OF GIFTS FINANCIAL REPORTING (. Annul Fnncl Report,. Internl Audt Functon, c. Non-Pulc Funds Mngement Revew) 6 DESIGNATION OF CHIEF FINANCIAL OFFICER AFFILIATED CORPORATIONS AUXILIARY ENTERPRISES SALES OF PRODUCTS AND SERVICES (. Sles of Products & Servces to Students, Fculty, Stff, & Unversty Guests,. Sles to the Externl Communty, c. Complnce, d. Competton Grevnce Procedure) 10 SERVICE CLEARING ACTIVITIES CONTRACTS CAPITAL FINANCING PURCHASING PURSUANT TO K.S.A PURCHASING INSURANCE ADVERTISING AUTHORIZED DISPOSITION OF SURPLUS PROPERTY REFUND FROM FEE AGENCY ACCOUNTS SPONSORED RESEARCH OVERHEAD Knss Bord of Regents v Polcy Mnul (Rev. 1/20/16)

6 Tle of Contents 19 THE KANSAS PARTNERSHIP FOR FACULTY OF DISTINCTION PROGRAM VEHICLES AND EQUIPMENT TRAVEL (. Out-of-Stte Trvel Requests Fculty & Stff,. Out-of-Stte Trvel Requests Chef Executve Offcers) E FACILITIES 1 PROJECT PLANNING (Cmpus Mster Plns) 2 SUMMARY OF APPROVAL REQUIREMENTS CAPITAL IMPROVEMENT PROJECTS (. Defntons,. Process, c. Fundng, d. Annul Mntennce) 4 REHABILITATION AND REPAIR PROJECTS (. Defntons,. Process, c. Fundng) STATE EDUCATIONAL INSTITUTION LONG-TERM INFRASTRUCTURE MAINTENANCE PROGRAM (. Defntons,. Process, c. Fundng) 6 ENERGY CONSERVATION MEASURES (K.S.A ,125) OBSOLETE BUILDINGS INSPECTIONS (. Stte Fre Mrshl,. Deprtment of Admnstrton, c. Boler & Other Inspectons Requred y Lw) 9 PRIVATE HOUSING REPORTS DUE LAND TRANSACTIONS (. Leses,. Esements, c. Sle of Rel Property, d. Acquston of Rel Property, e. Rel Property Trnsctons wth Stte Unversty Endowments, Foundtons & Other Relted Orgnztons, f. Desgnton on the Stte or Ntonl Hstorc Regster) 12 NAMING OF BUILDINGS (. Authorty for Nmng,. Crter, c. Process) 13 PARKING AND TRAFFIC RULES WEAPONS POSSESSION USE OF CAMPUS FACILITIES Knss Bord of Regents v Polcy Mnul (Rev. 1/20/16)

7 Tle of Contents 16 SERVICE OF ALCOHOL IN NON-CLASSROOM AREAS CEREAL MALT BEVERAGES F OTHER 1 INTERACTION WITH LEGISLATURE, COURTS, AND OTHER STATE AGENCIES (. Legsltve Appernces & Commttee Herngs,. Legsltve Requests & Proposed Legslton, c. Legsltve Post Audt Reports, d. Informton Requests from Other Stte Agences, e. Attorney Generl Opnons, f. Knss Governmentl Ethcs Commsson Opnons, g. Stte nd Federl Court Actons) 2 INTERFERENCE WITH CONDUCT OF INSTITUTION STATEMENT ON DIVERSITY AND MULTICULTURALISM AFFIRMATIVE ACTION AND EQUAL OPPORTUNITY RACIAL, SEXUAL AND OTHER UNLAWFUL HARASSMENT USE OF SOCIAL MEDIA BY FACULTY AND STAFF USE OF CONTROVERSIAL MATERIAL, INCLUDING THE USE OF SEXUALLY EXPLICIT MATERIALS, IN INSTRUCTION SUSTAINABILITY AND IMPLEMENTATION PRINCIPLES CHAPTER III: COORDINATION STATE UNIVERSITIES, COMMUNITY COLLEGES, TECHNICAL COLLEGES, WASHBURN UNIVERSITY AND/OR THE WASHBURN INSTITUTE OF TECHNOLOGY A ACADEMIC AFFAIRS (See Chpter II. Secton A. for ddtonl cdemc ffrs polces pplcle to stte unverstes) 1 PERFORMANCE AGREEMENTS TRANSFER AND ARTICULATION REVERSE TRANSFER AGREEMENTS APPROVAL OF PROGRAMS FOR COMMUNITY COLLEGES, TECHNICAL COLLEGES AND WASHBURN INSTITUTE OF TECHNOLOGY APPROVAL OF CREDIT COURSES FOR COMMUNITY COLLEGES, TECHNICAL COLLEGES AND WASHBURN INSTITUTE OF TECHNOLOGY APPROVAL OF PROGRAMS FOR WASHBURN UNIVERSITY OFF-CAMPUS DELIVERY OF ACADEMIC COURSES AND PROGRAMS (. Generl Provsons,. Defntons, c. Admnstrton of Requests for Off-Cmpus Fceto-Fce Acdemc Courses or Progrms to e Delvered Outsde Assgned Servce Are, Knss Bord of Regents v Polcy Mnul (Rev. 1/20/16)

8 Tle of Contents d. Mntennce of Qulty, e. Stte Unverstes & Wshurn Unversty, f. Communty Colleges, Techncl Colleges & Wshurn Insttute of Technology, g. Appel Process) 8 DEGREES DEFINITION OF CERTIFICATE FOR COMMUNITY COLLEGES AND TECHNICAL COLLEGES COLLABORATIVE PROGRAM/DEGREE ACCREDITATION OF DEGREE GRANTING INSTITUTIONS CONCURRENT ENROLLMENT OF HIGH SCHOOL STUDENTS IN ELIGIBLE PUBLIC POSTSECONDARY INSTITUTIONS THROUGH CONCURRENT ENROLLMENT PARTNERSHIPS DEVELOPMENTAL EDUCATION PRINCIPLES AND GUIDELINES FOR INSTITUTIONAL AFFILIATIONS WITH STATE UNIVERSITIES PARTICIPATION IN MIDWEST STUDENT EXCHANGE PROGRAM FOR STATE UNIVERSITIES, COMMUNITY COLLEGES, TECHNICAL COLLEGES AND WASHBURN UNIVERSITY B FISCAL MANAGEMENT (see Chpter II., Secton B. for ddtonl fscl mngement polces pplcle to stte unverstes) 1 UNIFIED STATE APPROPRIATION REQUEST KANSAS TECHNOLOGY INNOVATION AND INTERNSHIP GRANT (. Bckground,. Prtcpton, c. Condtons for Prtcpton/Applcton Gudelnes, d. Allowle Expendtures, e. Trnsfer & Expendture of Funds, f. Reportng Requrements, h. Applcton Tmefrme,. Allocton of Funds for Grnts) Knss Bord of Regents v Polcy Mnul (Rev. 1/20/16)

9 Chpter I: Bord of Regents Memers, Opertons nd Stff CHAPTER I: BOARD OF REGENTS MEMBERS, OPERATIONS AND STAFF A BOARD MEMBERS AND BOARD OPERATIONS 1 BOARD MEMBERS Selecton nd Qulfctons There re nne memers of the Bord of Regents (Bord), ech of whom s pponted y the Governor suject to confrmton y the Sente. By lw, one memer shll e pponted from ech Congressonl dstrct wth the remnng memers pponted t lrge. No more thn fve Regents my e of the sme poltcl prty, no two memers shll resde n the sme county t the tme of ppontment. These nd other qulfctons my e found n Artcle 6, Secton 3 of the Knss Consttuton nd K.S.A Term of Offce Terms re stggered nd re for perod of four yers ech, exprng on June 30, except tht memer shll contnue to serve untl successor s pponted nd confrmed s provded n K.S.A c Compenston nd Expenses Pursunt to Knss lw, ech memer of the Bord shll receve compenston, susstence llownces, mlege nd other expenses s uthorzed pursunt to K.S.A , nd pproprtons provsos. d Conflct of Interest Identfcton nd Mngement The duty of loylty requres Bord memers to exercse ther powers nd dutes n the nterests of the Bord nd ts nsttutons s system, nd not n the Bord memer s own nterest or n the nterest of nother person, n ndvdul nsttuton or other orgnzton. A conflct of nterest occurs when there s dvergence etween Bord memer s prvte, personl reltonshps or nterests, or commtments to stte unversty or other entty, nd the Bord memer s olgtons to the Bord. An pprent conflct of nterest occurs when n ndependent oserver mght resonly queston whether ctons or decsons mde y Bord memer on mtters efore the Bord pper to e determned y consdertons of personl eneft, gn or dvntge, or some nterest other thn wht s est for the Bord. Such nterests my nclude, ut re not lmted to, employment wth, ownershp of or servce on the ord of drectors of n orgnzton tht hs or my hve reltonshps wth the Bord or nsttutons governed, coordnted or regulted y the Bord. A conflct of nterest or the ppernce of conflct of nterest depends on the stuton, nd not necessrly on the chrcter or ctons of the ndvdul. The Bord of Regents cknowledges tht ntegrty, ccountlty, nd openness of fnncl reltonshps nd other relevnt nterests re essentl to responsle nd credle dmnstrton of the Stte of Knss system of hgher educton. A process for dsclosng nd consderng potentl conflcts, nd mngng ny ctul conflcts, enhnces trnsprency nd confdence n the Bord s ctons. Dsclosures (1) Contrcts or Trnsctons. At the tme of tkng offce nd susequently s the need rses, ny memer of the Bord who hs drect or ndrect nterest n ny contrct or trnscton wth the Bord or ny eductonl nsttuton governed, coordnted or regulted y the Bord shll dsclose ths nterest to the Bord n wrtng, wth copy sent to the Bord Presdent nd Chef Executve Offcer. Ths nterest shll e set forth n the mnutes of the Bord, nd no memer of the Bord hvng such nterest shll prtcpte on ehlf of the Bord n the uthorzton of ny such contrct or trnscton. (K.S.A ) Knss Bord of Regents 1 Polcy Mnul (Rev. 1/20/16)

10 Chpter I: Bord of Regents Memers, Opertons nd Stff (2) Memershp nd Affltons. At no tme shll ny memer of the Bord e n elected offcl or n offcer or employee of ny pulc postsecondry nsttuton (K.S.A ) except for the one memer who s pponted y the Bord to serve on the Wshurn Unversty Bord of Regents pursunt to K.S.A At the tme of tkng offce nd susequently s the need rses, ny memer of the Bord who s pponted to or otherwse nvted to serve on the governng ord of ny nsttuton regulted y the Bord, or of ny fflted corporton of ny nsttuton governed, coordnted or regulted y the Bord, shll dsclose ths nterest to the Bord n wrtng, wth copy sent to the Bord Presdent nd Chef Executve Offcer. Ths nterest shll e set forth n the mnutes of the Bord. The Bord memer nd the Bord shll mke determnton regrdng the permsslty of cceptng or retnng such n ppontment n ccordnce wth the followng gudelnes: () If n ndependent oserver, hvng knowledge of ll the relevnt crcumstnces, would resonly conclude tht the Bord memer hs n ctul or pprent conflct of nterest n holdng such poston, the Bord memer should not ccept or retn the poston; () If, however, nvolvement y the Bord memer would rng compellng eneft to the nsttuton, the Bord my pprove such nvolvement suject to ny condtons the Bord deems pproprte to ssure oth proprety nd the ppernce of proprety. (3) Identfed Bord memer conflcts shll e revewed y the Bord nnully t the Septemer meetng. (4) Sttements of Sustntl Interest. All memers of the Bord shll fle wrtten sttement of sustntl nterest pursunt to K.S.A et seq. regrdng ny sustntl nterests wthn the menng of K.S.A tht ech memer my hold. Meetng Conduct (1) When ny mtter comes efore the Bord for dscusson or cton nd Bord memer s determned, n ccordnce wth the ove, to hve n ctul or pprent conflct n the mtter, the Bord memer wth the conflct shll not vote on the mtter. (2) When ny mtter comes efore the Bord for dscusson or cton nd Bord memer s determned, n ccordnce wth the ove, to hve n ctul or pprent conflct n the mtter, the conflcted Bord memer shll not prtcpte n or ttend Bord dscusson of the mtter, unless the Bord determnes tht t would sgnfcntly serve the nterest of the Bord to hve the conflcted Bord memer expln the ssue or nswer questons. Any such determnton nd prtcpton shll e recorded n the Bord mnutes. v No Prvte Inurement. No prt of the funds of the Bord or ny stte unversty shll nure to the eneft of, or e dstruted to, ny memer of the Bord, except tht the Bord nd the stte unverstes my mke resonle pyments for expenses ncurred on ther ehlf reltng to ny of ther lwful purposes. The Bord shll e uthorzed nd empowered to py Bord memers resonle compenston for servces rendered to or for ts eneft reltng to ny of ts lwful purposes, n ccordnce wth susecton 1.c. of ths secton A. Bord memers shll comply wth the governmentl ethcs lws reltng to solctton or cceptnce of gfts, mels, trnsportton or tckets/ccess to sportng events nd other entertnment or ctvtes s set forth t K.S.A nd Knss Bord of Regents 2 Polcy Mnul (Rev. 1/20/16)

11 Chpter I: Bord of Regents Memers, Opertons nd Stff 2 SOURCE OF LEGAL AUTHORITY The Bord s creted y Artcle 6 of the Knss Consttuton nd s empowered y the Legslture. It s responsle for the control, supervson, nd operton of the stte unverstes n Knss s shown elow, s well s the coordnton nd supervson of the pulc communty colleges nd techncl colleges n Knss nd the regulton of prvte nd out-of-stte hgher educton nsttutons opertng n Knss. 3 BASIC PRINCIPLES AND OPERATING PROCEDURES Prncples The Bord of Regents s polcy mkng s opposed to n dmnstrtve ody. It s -prtsn y lw nd non-poltcl y trdton. Just s the Knss nsttutons of hgher educton should not e sujected to poltcl pressures, so should the Bord e protected gnst poltcl pressures. The consttutonl nd sttutory role of the Bord of Regents vres for dfferent hgher educton nsttutons. The Bord coordntes certn ctvtes of the pulc hgher educton system. (K.S.A c, d) The system conssts of the stte unverstes, Wshurn Unversty, Wshurn Insttute of Technology, the communty colleges nd the techncl colleges. (K.S.A (e)) The Bord s coordnton functons wth regrd to these nsttutons nclude: (1) Determnng nsttutonl roles, revewng nsttutonl mssons, nd pprovng performnce greements for ech nsttuton; (2) Developng comprehensve pln for coordntng ll progrm nd course offerngs nd loctons, ncludng trnsfer nd rtculton procedures; (3) Developng unfed udget for stte fundng of the system nsttutons, dstrutng stte nd federl funds, nd requrng ccountlty for use of those funds; (4) Representng the system efore the Governor nd the Legslture; nd Knss Bord of Regents 3 Polcy Mnul (Rev. 1/20/16)

12 Chpter I: Bord of Regents Memers, Opertons nd Stff (5) Collectng, ggregtng nd reportng common nd nsttuton specfc nformton documentng effectveness of ech communty college, techncl college, Wshurn Unversty, Wshurn Insttute of Technology nd stte unversty n meetng ts msson nd gols. (K.S.A , , , ) Wth regrd to the stte unverstes, the Bord lso governs them, whch mens tht the Bord hs the uthorty to control these nsttutons nd to supervse ther operton nd mngement. (K.S.A ) The Bord s governng functons nclude: (1) Appontng the chef executve offcer t ech stte unversty nd hvng n employer/employee reltonshp wth those chef executve offcers; (2) Hvng uthorty to oversee mny of the dly opertonl functons of the stte unverstes, though the Bord hs chosen to delegte ctul performnce of those functons to the chef executve offcers nd ther stffs; (3) Mntnng the stte unverstes physcl ssets; nd (4) Developng polcy on wde rnge of nsttutonl ssues. All polces nd procedures dopted y ny stte unversty, whether or not such polcy or procedure requres Bord pprovl, shll e n conformty wth the polces nd procedures of the Bord nd the lws of the Stte of Knss nd the Unted Sttes. Ech communty college, techncl college nd Wshurn Insttute of Technology s governed (.e. operted, mnged nd controlled) y ts locl ord of trustees, governng ord or ord of control. However, the Bord hs sttutorly een gven uthorty to perform specfc functons wth regrd to those nsttutons. These functons nclude: (1) Estlshng gudelnes for ccredtton; (2) Algnng nd pprovng courses, progrms, nd course/progrm loctons for stte fundng purposes; nd (3) Fclttng mergers nd other consoldton ctvtes. v The Bord regultes nsttutons tht re suject to the Knss Prvte nd Out-of-Stte Postsecondry Educton Insttuton Act, whch mens the Bord dmnsters nd mplements the provsons of the Act wth regrd to those nsttutons. (K.S.A ,162 et seq.) The Bord s role wth regrd to prvte nd out-of-stte postsecondry nsttutons tht re suject to the Act s consumer protecton functon tht ncludes: (1) Revewng the nsttutons nd ther progrms to determne complnce wth sttutorly prescred stndrds; nd (2) Collectng nd nlyzng nformton, ncludng student, course, fnncl d nd progrm demogrphcs, tht wll ssst the Bord n mprovng the qulty of prvte nd out-of-stte postsecondry educton. (K.S.A ,184) Procedures Councls Knss Bord of Regents 4 Polcy Mnul (Rev. 1/20/16)

13 Chpter I: Bord of Regents Memers, Opertons nd Stff The Bord of Regents hs estlshed structure of councls nd commttees through whch most proposls ntted y n nsttuton or sector shll e vetted efore recommendton s mde to the Bord. The forml structure through whch typcl proposl wll progress s llustrted n the flow chrt shown elow. Involvement nd Prtcpton As generl rule, ndvduls nd groups who re drectly ffected y proposl, or hve vested nterest n proposl, shll e gven n opportunty to revew nd provde dvce out the proposl pror to ts fnl dopton. Ths ensures tht ll perspectves on concept hve een consdered n the revew nd pprovl process. For proposls tht clerly hve system-wde mpct, councl leders shll ensure system prtcpton n the development process. Revew nd cton y hgher-rnkng odes s fcltted y menngful nvolvement y ffected prtes t the ntl stges of development. Development of Proposls Whle there my e justfle exceptons, most proposls shll e developed prmrly y those persons who re lkely to e responsle for mplementton, nd pproprte councls, commttees, or tsk forces shll develop or revew proposls tht re ntended for cton y Bord stndng commttees nd/or the Bord (or the Presdent nd Chef Executve Offcer, s pplcle). Councls, commttees, tsk forces nd other such groups do not hve uthorty to prevent further revew of proposl y other councls, commttees, or Bord Commttees. In the context of ths polcy, system-wde mens those proposls tht my mpct mny or ll of the nsttutons hvng reportng reltonshp to the Knss Bord of Regents. v Role of the Presdent nd Chef Executve Offcer If t s uncertn whether proposl s system-wde or non system-wde n mpct, the Presdent nd Chef Executve Offcer wll decde the ssue. v Tmelness of Revew nd Acton Prtcpnts n the revew process shll mke every resonle effort to fcltte revew nd cton on proposls. Tmelness nd responsveness to serve students nd employers s system-wde vlue. Knss Bord of Regents 5 Polcy Mnul (Rev. 1/20/16)

14 Chpter I: Bord of Regents Memers, Opertons nd Stff 4 COUNCILS AND COMMITTEES Bord of Regents Commttees Durng the Bord s regulr monthly meetng, Bord Stndng Commttees meet to consder mtters reltng to cdemc ffrs, fscl ffrs, fcltes, nd polcy nd procedure. Reports of the recommendtons of the Stndng Commttees wth respect to ech of these res re then presented to the Bord for fnl cton. The Chrperson my lso ppont, suject to Bord pprovl, specl commttees to ssst the Bord n fulfllng ts functons, nd my, suject to Bord pprovl, ppont ndvdul Regents to sttewde ords or commssons when clled upon to do so. In ddton, t ts regulr meetng n Septemer, the Bord nnully elects one of ts memers to serve on the Wshurn Unversty Bord of Regents for the ensung clendr yer. Retrement Pln Commttee (1) The Retrement Pln Commttee, estlshed n 2005, s responsle for ssues relted to the Bord s retrement pln, ncludng oversght of pln nvestments nd dmnstrton. The Commttee reports drectly to the Bord. The ssues the Commttee wll consder my e drected y the Bord, my rse from the Bord s fducry dutes, or my e ntted y the Retrement Pln Commttee tself. (2) The Retrement Pln Commttee memers wll e pponted y the Bord nd wll nclude one memer of the Bord; one memer of the Councl of Presdents, or desgnee; two memers of the Councl of Busness Offcers; three stte unversty humn resource drectors; nd two ndvduls nomnted from the stte unverstes who re experts n the suject mtter of nvestments nd retrement plnnng. A stff person from the Bord of Regents offce who s pponted y the Presdent nd Chef Executve Offcer wll serve s non-votng ex offco memer. The chrperson of the Commttee wll e the pponted Bord memer. When ppontng Retrement Pln Commttee memers, the Bord shll strve for s rod of representton from the stte unverstes s possle. Knss Bord of Regents 6 Polcy Mnul (Rev. 1/20/16)

15 Chpter I: Bord of Regents Memers, Opertons nd Stff (3) Memers wll hve stggered three yer terms nd my resgn t ny tme, effectve when tendered to the Bord. A person who s pponted to replce memer who hs resgned wll serve out the remnder of the term of the resgnng memer. Councl of Presdents The Councl of Presdents, estlshed n 1963, conssts of the chef executve offcers of the stte unverstes. The Bord's Presdent nd Chef Executve Offcer serves s n ex offco memer of the Councl. The chr s rotted nnully on July 1st. The Councl of Presdents mn functon s to consder sujects of sgnfcnce to the stte unversty sector, ether t the request of the Bord or the Bord s Presdent nd Chef Executve Offcer, or on the Councl of Presdents own nttve, report to the Bord when clled upon to do so, nd mke recommendtons to the Bord on generl polcy ffectng ll stte unverstes. The Councl of Presdents my crete permnent or d hoc commttees, composed of cmpus or non-cmpus personnel, to study selected sujects nd report ck to the Councl. Meetngs of the Councl of Presdents re held n conjuncton wth the regulr meetngs of the Bord, nd t such other tmes s the chr of the Councl deems necessry. (1) Councl of Chef Acdemc Offcers () The Councl of Chef Acdemc Offcers, estlshed n 1969, s composed of the cdemc vce presdents of the stte unverstes. The Bord's Vce Presdent for Acdemc Affrs serves s n ex offco memer, nd the memer from the sme nsttuton s the chrperson of the Councl of Presdents serves s chrperson of the Councl of Chef Acdemc Offcers. The chef cdemc offcers of the Unversty of Knss Medcl Center nd Wshurn Unversty re uthorzed to prtcpte s non-votng memers when gend tems ffectng those nsttutons re to e consdered. The Councl of Chef Acdemc Offcers meets monthly nd reports to the Councl of Presdents. () The Councl of Chef Acdemc Offcers works wth the Bord Acdemc Affrs Commttee through the Vce Presdent for Acdemc Affrs. One of ts prmry functons s to outlne the cdemc pln for the stte unversty system. It hs responslty for contnuous plnnng nd for upgrdng the Mster Pln s crcumstnces dctte, nd for crryng out the procedures outlned n the Bord's polcy for Approvl of New Progrms. (2) Councl of Busness Offcers () The Councl of Busness Offcers, formed n 1969, conssts of the chef usness offcer of ech stte unversty nd reports to the Councl of Presdents. The chrperson s from the sme nsttuton s the chr of the Councl of Presdents, nd the Vce Presdent for Fnnce nd Admnstrton for the Bord serves s n ex offco memer. The chef usness offcer of the Unversty of Knss Medcl Center s uthorzed to prtcpte s non-votng memer when gend tems ffectng tht nsttuton re to e consdered. () The Councl of Busness Offcers offcl functon s to consder mtters on whch t cn dvse the Councl of Presdents, ether t the request of the Councl of Presdents or on the Councl of Busness Offcers own nttve. The Councl meets monthly to dscuss vrous ssues rsng from stte regultory odes, sttutes nd regultons, work out mutul solutons to dmnstrtve prolems, nd develop unform systems of ccountng, udgetng nd reportng. c Councl of Fculty Sente Presdents Knss Bord of Regents 7 Polcy Mnul (Rev. 1/20/16)

16 Chpter I: Bord of Regents Memers, Opertons nd Stff The Councl of Fculty Sente Presdents conssts of the duly elected Fculty or Unversty Sente Presdent or chrperson from ech stte unversty nd the Knss Unversty Medcl Center. The functon of the Councl of Fculty Sente Presdents s to ddress fculty concerns n focused nd effcent mnner. The chrperson s from the sme nsttuton s the chr of the Councl of Presdents. d Student Advsory Commttee The Students' Advsory Commttee, estlshed y K.S.A n 1975, conssts of the student ody presdent from ech stte unversty. The memers of the Students Advsory Commttee serve for terms exprng concurrently wth ther terms s electve student offcers nd upon qulfcton of ther successors. The chef executve offcer of ech stte unversty shll nnully certfy to the Bord the nme of the hghest student executve offcer elected y the entre student ody of tht stte unversty. The sttutory dutes nd functons of the Students Advsory Commttee nclude ttendnce t meetngs of the Bord of Regents; mkng recommendtons to the Bord concernng course nd currculum plnnng nd fculty evlutons; dvsng the Bord on the formulton of polcy decsons on student ffrs; dentfyng student concerns; consderng ny prolems presented to t y the Bord nd gvng dvce thereon; dssemntng nformton to the memers' peers concernng the phlosophes nd stndrds of educton developed y the Bord; nd stmultng wreness of student rghts nd responsltes. The chr of Students Advsory Commttee, pponted y the Commttee pursunt to ts own nternl processes, my request the Presdent nd Chef Executve Offcer to plce tems on the Bord's gend for dscusson nd/or consderton. The Presdent nd Chef Executve Offcer shll revew the Commttee s request wth the Chr of the Bord pror to respondng to the Commttee. v When the Bord cretes tsk forces or other suordnte orgnztons for the purpose of studyng questons relted to the dutes nd responsltes of the Students Advsory Commttee, representtve of the Commttee shll e pponted to such tsk force. Further, ll councls comprsed of stte unversty personnel re encourged to gve consderton to the ncluson of student representton on tsk forces nd other odes creted to del wth ssues relted to the nterests nd responsltes of the Students Advsory Commttee. e Councl of Government Reltons Offcers The Councl of Government Reltons Offcers, estlshed n 2011, conssts of the drector of government reltons nd communctons for the Bord nd the government reltons offcer (.e. legsltve lson) of ech stte unversty. The Councl reports to oth the Councl of Presdents nd the Bord Presdent nd Chef Executve Offcer. Two memers of the Councl wll serve s cochrpersons: One shll e from the sme nsttuton s the chr of the Councl of Presdents, nd the other shll e the drector of government reltons nd communctons for the Bord. The Councl of Government Reltons Offcers offcl functon s to dvse the Councl of Presdents nd the Bord Presdent nd Chef Executve Offcer, s well s the Bord, on mtters reltng to pendng or proposed legslton nd on mtters relted to government reltons generlly. The Councl meets monthly durng the months the Legslture s not n sesson, nd on weekly or s-needed ss durng the legsltve sesson. f Clssfed nd Support Stff Councl The Clssfed nd Support Stff Councl conssts of the duly elected representtves from the Clssfed Stff (or Unversty Support Stff) Councl t ech of the stte unverstes nd the Unversty of Knss Medcl Center. The role of the Clssfed nd Support Stff Councl s to dvse the Bord of Regents regrdng mtters reltng to clssfed stff/unversty support stff ssues nd concerns. The generl Knss Bord of Regents 8 Polcy Mnul (Rev. 1/20/16)

17 Chpter I: Bord of Regents Memers, Opertons nd Stff expectton s tht Clssfed nd Support Stff Councl reports to the Bord shll e mde durng the Bord s Septemer nd Jnury meetngs. The Clssfed nd Support Stff Councl chr shll e from the sme nsttuton s the chr of the Councl of Presdents. g Unclssfed Stff Councl The Unclssfed Stff Councl conssts of the duly desgnted representtves from the unclssfed professonl stff rnks t ech of the stte unverstes nd the Unversty of Knss Medcl Center. Becuse formlly desgnted unclssfed stff orgnzton does not exst t ll the unverstes, ech nsttuton shll determne how ts representtve to the Councl wll e selected. The role of the Unclssfed Stff Councl s to dvse the Bord of Regents regrdng mtters reltng to unclssfed stff ssues nd concerns. The generl expectton s tht Unclssfed Stff Councl reports to the Bord shll e mde durng the Bord s Septemer nd Jnury meetngs. The Unclssfed Stff Councl s chr shll e from the sme nsttuton s the chr of the Councl of Presdents. h Rotton of Councl or Commttee Chr As generl rule, commttee nd councl chrs wll rotte nnully on July 1 n the followng sequence: Unversty of Knss, Knss Stte Unversty, Pttsurg Stte Unversty, Empor Stte Unversty, Wcht Stte Unversty, nd Fort Hys Stte Unversty. Whenever rotton n such mnner s mpossle for gven commttee or councl, chr shll e selected y generl electon of the memers. System Councl of Presdents The System Councl of Presdents, estlshed n 2002, conssts of the sx presdents of the stte unverstes, four presdents selected y the nneteen communty colleges, one presdent selected y the sx techncl colleges, nd the presdent of Wshurn Unversty. The Bord s Presdent nd Chef Executve Offcer serves s n ex offco memer of the Councl. Two memers of the System Councl of Presdents wll serve s co-chrpersons: One shll e y nnul rotton on July 1 st from mong the sx stte unverstes, the other shll e selected y the sx Councl memers from nsttutons coordnted-ut-not-governed y the Bord. The presdents of other nsttutons (when not current memers) re nvted to provde nput to System Councl of Presdents when gend tems ffectng those nsttutons re to e consdered. On mtters tht hve system-wde mpct, ll postons wll e reported to the Bord, nd mjorty wll e requred for Councl endorsement. The System Councl of Presdents mn functon s to consder coordnton ssues, ether t the request of the Bord or the Bord s Presdent nd Chef Executve Offcer, or on the System Councl of Presdents own nttve, report to the Bord when clled upon to do so, nd mke recommendtons to the Bord on generl polcy ffectng the system s whole. The Bord Presdent nd Chef Executve Offcer wll determne whch ssues re coordnton ssues; the Bord Chrperson my revew ths determnton. The System Councl of Presdents my crete permnent or d hoc commttees, composed of cmpus or non-cmpus personnel, to study selected sujects nd report ck to the Councl. Meetngs of the System Councl of Presdents re held n conjuncton wth the regulr meetngs of the Bord, nd t such other tmes s the co-chrpersons of the Councl deem necessry. (1) System Councl of Chef Acdemc Offcers () The System Councl of Chef Acdemc Offcers, estlshed n 2002, s composed of the sx chef cdemc offcers of the stte unverstes, four chef cdemc offcers selected y the nneteen communty colleges, one chef cdemc offcer selected y the sx techncl colleges, nd the chef cdemc offcer of Wshurn Unversty. The Bord s Vce-Presdent for Acdemc Affrs serves s n ex offco memer. Two memers of the System Councl of Chef Acdemc Offcers wll serve s co-chrpersons: One shll e from the sme nsttuton s the stte Knss Bord of Regents 9 Polcy Mnul (Rev. 1/20/16)

18 Chpter I: Bord of Regents Memers, Opertons nd Stff unversty System Councl of Presdents co-chrperson; the other shll e selected y the sx Councl memers from nsttutons coordnted-ut-not-governed y the Bord. The chef cdemc offcers of the Unversty of Knss Medcl Center nd other nsttutons (when not current memers) re nvted to provde nput to the System Councl of Chef Acdemc Offcers when gend tems ffectng those nsttutons re to e consdered. The System Councl of Chef Acdemc Offcers my solct nput from councls tht re not estlshed y the Bord. The System Councl of Chef Acdemc Offcers meets monthly nd reports to the System Councl of Presdents on mtters tht hve system-wde mpct; on such mtters ll postons wll e reported, nd mjorty wll e requred for Councl endorsement. () The System Councl of Chef Acdemc Offcers formultes recommendtons reltng to the mplementton of the Hgher Educton Coordnton Act (L. 1999, ch. 147) s they pply to cdemc ffrs; ddresses nstructonl, cdemc, or relted ssues tht ffect hgher educton system-wde n Knss; receves nd revews recommendtons from ndvdul cmpuses or nstructonl groups; promotes contnuous qulty mprovement nd coordnton of hgher educton n Knss; nd promotes hgher educton mprovement through jont cdemc or professonl development ctvtes. One of ts prmry functons s contnuous cdemc plnnng for the Knss pulc postsecondry system. It cts n ccordnce wth the cdemc ffrs polces nd procedures for coordnton s outlned n the Bord s Polcy nd Procedure Mnul. (2) System Councl of Busness Offcers () The System Councl of Busness Offcers, estlshed n 2007, conssts of the sx chef usness offcers of the stte unverstes, four chef usness offcers selected y the nneteen communty colleges, one chef usness offcer selected y the sx techncl colleges, nd the chef usness offcer of Wshurn Unversty. The Bord s Vce-Presdent for Fnnce nd Admnstrton serves s n ex offco memer. Two memers of the System Councl of Busness Offcers wll serve s co-chrpersons: One shll e from the sme nsttuton s the stte unversty System Councl of Presdents co-chrperson; the other shll e selected y the sx Councl memers from nsttutons coordnted-ut-not-governed y the Bord. The chef usness offcers of other nsttutons (when not current memers) shll e nvted to provde nput to the System Councl of Busness Offcers when gend tems ffectng those nsttutons re to e consdered. The System Councl of Busness Offcers meets s needed on the cll of cochrperson nd reports to the System Councl of Presdents on mtters tht hve system-wde mpct. All postons wll e reported to the System Councl of Presdents, nd mjorty wll e requred for System Councl of Busness Offcers endorsement. () The System Councl of Busness Offcers formultes recommendtons reltng to the mplementton of the Hgher Educton Coordnton Act (L. 1999, ch. 147) s they pply to fscl ffrs nd dmnstrton nd consders system fnncl nd usness mtters on whch t cn dvse the System Councl of Presdents, ether t the request of the System Councl of Presdents or on the System Councl of Busness Offcers own nttve. One of ts prmry functons s to study nd mke recommendtons regrdng the unfed udget for stte fundng of postsecondry eductonl nsttutons. (3) System Councl of Government Reltons Offcers () The System Councl of Government Reltons Offcers, estlshed n 2011, conssts of the government reltons offcer (.e. legsltve lson) of ech of the stte unverstes, up to four government reltons offcers (.e. legsltve lsons) selected y the nneteen communty colleges (one of whom my e the Executve Drector of the Knss Assocton of Communty Colleges), one government reltons offcer (.e. legsltve lson) selected y the sx techncl colleges (whch my e the Executve Drector of the Knss Assocton of Techncl Colleges), nd the governmentl reltons offcer (.e. legsltve lson) for Wshurn Unversty. The Knss Bord of Regents 10 Polcy Mnul (Rev. 1/20/16)

19 Chpter I: Bord of Regents Memers, Opertons nd Stff Bord s Drector of Government Reltons nd Communctons serves s n ex offco memer. Two memers of the System Councl of Government Reltons Offcers wll serve s cochrpersons: One shll e from the sme nsttuton s the stte unversty System Councl of Presdents co-chrperson; the other shll e selected y nd from the non-stte unversty System Councl of Government Reltons Offcers memers. The System Councl of Government Reltons Offcers meets qurterly, or s needed on the cll of co-chrperson, nd reports to the System Councl of Presdents on mtters tht hve system-wde mpct. All postons wll e reported to the System Councl of Presdents, nd mjorty wll e requred for System Councl of Government Reltons Offcers endorsement. () The System Councl of Government Reltons Offcers formultes recommendtons reltng to pendng or proposed legslton nd on mtters relted to government reltons generlly. 5 COMMUNICATIONS WITH THE BOARD Communctons reltng to polcy nd dmnstrtve mtters re to e drected to the Bord from ech cmpus through the Chncellor or Presdent of the respectve nsttuton. However, ny group my petton the Bord n wrtng through the Presdent nd Chef Executve Offcer of the Bord. All offcl communctons pertnng to nsttuton or Bord ctvtes or responsltes etween cmpus offcls nd Bord memers shll e coped to the Presdent nd Chef Executve Offcer of the Bord. 6 BOARD MEETING AGENDA ITEMS c d Stte unversty chef executve offcers shll send gend tems to the Presdent nd Chef Executve Offcer of the Bord s erly s needed to meet the Bord notfcton dedlnes. If no tems re to e presented, the Bord Presdent nd Chef Executve Offcer shll e so notfed. No pulcty or news relese shll e gven on ny tem tht requres Bord cton untl fter such mtter hs een presented to the Bord. The gend s prnted seven dys pror to the Bord meetng. All tems to e consdered on the gend should e receved efore ts prntng. A memer of the Bord of Regents my sumt tems for consderton t ny tme. The Presdent nd Chef Executve Offcer s uthorzed to ccept supplementry gend tems of crtcl nture whch hve developed s result of unusul crcumstnces s lte s 12 Noon of the dy precedng the regulrly scheduled Bord meetng. Such tems shll e n wrtten form wth suffcent copes for dstruton to the Bord memers pror to the regulr meetng. 7 PROCEDURES FOR PUBLIC COMMENT The Knss Bord of Regents my nclude on ts meetng gend tme for memers of the pulc to ddress the Bord. The Bord Chr shll determne f the tem s to e plced on the gend of meetng. The Chr hs the dscreton nd uthorty to drect nd lmt the presentton of pulc comment. 8 RECORD OF BOARD ACTIONS Copes of the Mnutes of ech Bord meetng shll e prepred y the Presdent nd Chef Executve Offcer fter ech meetng nd sent to ll those enttled to copes. Copes of the mnutes re fled n the mn lrry t ech of the stte unverstes nd re vlle there for pulc nspecton. Electronc copes of the mnutes from numer of yers my e ccessed from the Bord s weste, The Offcl Mnutes of the Bord re lso on fle n the Bord Offce n Topek nd re open for nspecton. Knss Bord of Regents 11 Polcy Mnul (Rev. 1/20/16)

20 Chpter I: Bord of Regents Memers, Opertons nd Stff Actons tken or pprovls gven y Bord stff on ehlf of the Bord pursunt to uthorty offclly delegted y the Bord shll e properly documented, nd such documentton shll e retned t the Bord offce n ccordnce wth pplcle record retenton schedules. Knss Bord of Regents 12 Polcy Mnul (Rev. 1/20/16)

21 Chpter I: Bord of Regents Memers, Opertons nd Stff B BOARD OFFICE STAFF AND OFFICE OPERATIONS 1 BOARD PRESIDENT AND CHIEF EXECUTIVE OFFICER The Presdent nd Chef Executve Offcer performs those dutes delneted n Artcle IV, Secton 2 of the Bord By-Lws nd restted elow, mntns the prncpl offce of the Bord n Topek, employs such other persons s needed for postons uthorzed y the Bord, nd supervses the ctvtes of ll employees of the Bord offce. The Presdent nd Chef Executve Offcer s pponted y the Bord nd serves t ts plesure. By sttute t s the duty of the Bord Presdent nd Chef Executve Offcer to ttend ll meetngs of the Bord of Regents, keep full nd correct record of ts proceedngs (whch, when pproved, shll e sgned y the Chr of the Bord), nd perform such other dutes s the Bord my requre. As set forth n Artcle IV, Secton 2 of the By-Lws, the prncpl dutes of the Presdent nd Chef Executve Offcer nclude: c d e f g Mntnng thorough knowledge of current ssues n hgher educton nd prtculr trends n Knss; Brngng ssues efore the Bord of Regents n professonl, menngful nd mngele fshon; Servng s the chef dmnstrtve offcer for the Bord of Regents offce stff; Provdng lson wth the chef executve offcers (or ther desgnees) of Knss pulc postsecondry nsttutons n crryng out polcy ojectves promulgted y the Bord of Regents; Servng s the prmry spokesperson for the Bord nd the System efore the Executve nd Legsltve rnches of government on mtters ffectng postsecondry educton; Attendng ll meetngs of the Bord nd keepng full nd correct record of ts proceedngs to e sgned y the Chr; nd Employng such other professonl nd/or clercl employees s re requred to crry out the dmnstrtve dutes of the Bord. Knss Bord of Regents 13 Polcy Mnul (Rev. 1/20/16)

22 Chpter I: Bord of Regents Memers, Opertons nd Stff 2 BOARD OFFICE STAFF See the followng orgnzton chrt: Supplementl Stff At tmes when t s mutully enefcl, Bord stff my e supplemented y stff from the stte unverstes. Such persons wll e desgnted Stff Affltes. Slres nd trvel expenses for Stff Affltes wll generlly e pd y the nsttuton, not from the Bord udget. The Bord wll provde offce spce, furnture, computer system, communctons, nd ncdentl offce expenses (e.g. photocopy, mlngs, long dstnce phone). Stff Affltes serve t the plesure of the Presdent nd Chef Executve Offcer wth pprovl y the Bord. c Leve All Bord offce stff memers, oth clssfed nd unclssfed, re suject to the sme provsons for sck leve s those pplcle to stte cvl servce personnel, ncludng ut not lmted to K.A.R Sck leve shll e scheduled nd pprovl from the Presdent nd Chef Executve Offcer, or desgnee, otned n dvnce to the extent possle. Sck leve s forfeted upon termnton of employment, f the employee s not retrng or s not retrement-elgle, ut my e renstted f the employee returns wthn one yer to regulr poston Knss Bord of Regents 14 Polcy Mnul (Rev. 1/20/16)

23 Chpter I: Bord of Regents Memers, Opertons nd Stff wth Stte of Knss gency. Sck leve wll e pd t retrement or when the employee seprtes from servce nd s retrement elgle f the employee hs ccrued mnmum of 800 sck leve hours. v v Unclssfed Bord offce stff n regulr postons shll ccrue nnul leve n ccordnce wth ths provson. Full-tme, exempt unclssfed Bord offce stff memers shll ccrue one dy of nnul leve ech py-perod, not to exceed twenty-two dys (176 hours) per fscl yer. Prt-tme, exempt, unclssfed Bord offce stff shll ccrue pro-rted nnul leve sed upon ther FTE. Full- nd prt-tme non-exempt unclssfed Bord offce stff shll ccrue nnul leve sed on hours pd n the py perod. Unclssfed Bord offce stff memers my ccumulte mxmum of thrty-eght workng dys (304 hours) of nnul leve; provded, however, tht no employee my receve, upon termnton, pyment for more thn twenty-two dys (176 hours) of nnul leve; nd upon retrement, or when retrement elgle, pyment for more thn thrty dys (240 hours) of nnul leve. Ech clssfed Bord offce stff memer n regulr poston shll ccrue nnul leve n ccordnce wth K.A.R Offcl stte holdys nd ny specl holdys declred y the Governor re not counted s dys of nnul leve. Annul leve shll e scheduled n dvnce nd grnted y the Presdent nd Chef Executve Offcer, or desgnee, for perods of tme requested y the stff memer suject to the opertonl needs of the Bord offce. Annul leve requested s result of personl or fmly emergency shll e treted on n ndvdul ss y the Presdent nd Chef Executve Offcer. v Bord offce stff memers n regulr postons my e grnted leve wth py upon the deth of close reltve. Such leve shll n no cse exceed sx workng dys. The employee's reltonshp to the decesed nd necessry trvel tme shll e mong the fctors consdered n determnng whether to grnt erevement leve, nd, f so, the mount of leve to e grnted. v Unclssfed Bord offce stff memers who ccumulte sck leve shll e elgle to prtcpte n the shred leve progrm of the Stte of Knss n the sme mnner s unclssfed stff t the stte unverstes. Clssfed Bord offce stff memers n regulr postons who ccumulte sck leve re elgle to prtcpte n the shred leve progrm of the Stte of Knss s provded n K.A.R The Bord offce shll dopt, s prt of ts employee polces nd procedures, pproprte lmttons nd qulfctons for ccumulton nd use of shred leve. d Retrement nd Insurnce Benefts v v Elgle clssfed Bord stff memers re covered y the Knss Pulc Employees Retrement System s determned y lw. Unclssfed Bord offce stff memers re covered y nd/or elgle for those retrement enefts whch re set forth n detl under the hedng of CHIEF EXECUTIVE OFFICER, FACULTY AND STAFF, Retrement. Elgle clssfed nd unclssfed Bord offce stff memers my prtcpte n the 403() voluntry retrement pln. The provsons of the Knss Bord of Regents Voluntry Pln Document shll control the terms of the pln. Elgle clssfed nd unclssfed Bord offce stff memers my prtcpte n the Stte of Knss 457 deferred compenston pln. The Stte of Knss provdes group helth, lfe nd long-term dslty nsurnce nd other voluntry eneft progrms to elgle clssfed nd unclssfed employees. Knss Bord of Regents 15 Polcy Mnul (Rev. 1/20/16)

24 Chpter I: Bord of Regents Memers, Opertons nd Stff e Commtment of Tme, Conflct of Interest, Consultng nd Other Employment The provsons set forth under the hedng of CHIEF EXECUTIVE OFFICER, FACULTY AND STAFF, Commtment of Tme, Conflct of Interest, Consultng nd Other Employment shll e pplcle to the unclssfed stff of the Bord. The Presdent nd Chef Executve Offcer my estlsh rules nd procedures to effectute ths polcy. f Out-of-Stte Trvel Requests Approvl of out-of-stte trvel requests for stff other thn the Presdent nd Chef Executve Offcer of the Bord s vested n the Presdent nd Chef Executve Offcer. Requests for such trvel should e s drected y the Presdent nd Chef Executve Offcer nd expenses wll e llowed pursunt to Deprtment of Admnstrton regultons on trvel. Approvl of out-of-stte trvel request for the Presdent nd Chef Executve Offcer s vested n the Bord. Requests for such trvel should e sumtted s drected y the Bord nd expenses wll e llowed pursunt to Deprtment of Admnstrton regultons on trvel. g Crmnl Bckground Checks 3 CONTRACTS The provsons set forth under the hedng of CHIEF EXECUTIVE OFFICER, FACULTY AND STAFF, Appontments, Crmnl Bckground Checks shll pply to stff hred for the Bord offce. The Presdent nd Chef Executve Offcer my estlsh rules nd procedures to effectute ths polcy. The Bord my enter nto contrcts, ncludng leses of personl property, wth ny prty or prtes ncludng ny gency of the Unted Sttes or ny stte or ny sudvson of ny stte or wth ny person, prtnershp or corporton f the purpose of such contrct s relted to the operton or functon of the Bord. (K.S.A ). Contrcts entered nto on ehlf of the Bord of Regents shll e executed y the Chr of the Bord, or the Bord s Presdent nd Chef Executve Offcer, or nyone otherwse uthorzed y drect cton of the Bord. 4 PROCEDURES RELATING TO REQUESTS FOR INSPECTION OF PUBLIC RECORDS AND OBTAINING COPIES The Bord Presdent nd Chef Executve Offcer shll ct s the Offcl Custodn of ll pulc records mntned n the Knss Bord of Regents Offce, Sute 520, 1000 S.W. Jckson, Topek, Knss ; my mke chnges to the Bord procedures reltng to requests for ccess to or copes of pulc records nd when chnges re mde shll report those chnges to the Bord; nd my ppont pproprte stff to ct s desgnted record custodns nd/or the desgnted freedom of nformton offcer, s set forth nd defned y K.S.A et seq. c Pulc records my e nspected durng norml usness hours of the Bord of Regents Offce whch re etween 8:00.m. nd 5:00 p.m. Mondy through Frdy (except holdys nd other non-work dys uthorzed y the stte). The Bord s Presdent nd Chef Executve Offcer my estlsh record fees tht reflect nd re desgned to recoup the ctul costs of provdng copes of or ccess to pulc records. Knss Bord of Regents 16 Polcy Mnul (Rev. 1/20/16)

25 Chpter I: Bord of Regents Memers, Opertons nd Stff 5 KAN-ED ACT The KAN-ED Act ws orgnlly encted n 2001 to provde for rodnd technology-sed network to whch schools, lrres nd hosptls my connect for rodnd Internet ccess nd ntrnet ccess for dstnce lernng. The Legslture ssgned to the Knss Bord of Regents responslty for contrctng for the creton, operton, nd mntennce of the KAN-ED network s well s for creton of pln to ensure tht schools, lrres nd hosptls hve qulty, ffordle ccess to the Internet nd dstnce lernng. In 2012, the Legslture encted House Bll 2390 requrng the trnston of schools, lrres nd hosptls hvng drect KAN-ED connecton to commerclly provded rodnd nternet connecton. Pursunt to tht ll, the Bord s now responsle only to provde progrm to fcltte the use of rodnd technology sed vdeo communcton for dstnce lernng nd telemedcne y schools, lrres nd hosptls. Knss Bord of Regents 17 Polcy Mnul (Rev. 1/20/16)

26 Chpter II: Governnce Stte Unverstes CHAPTER II: GOVERNANCE 1 STATE UNIVERSITIES A ACADEMIC AFFAIRS (see Chpter III., Secton A. for ddtonl cdemc ffrs polces pplcle to stte unverstes) 1 ACADEMIC CALENDAR c The Acdemc Clendr of ech stte unversty shll provde for n cdemc yer mnmlly consstng of two sxteen week semesters totlng no fewer thn 146 nstructonl dys plus fve fnl exm dys ech semester. Ech stte unversty shll fle three-yer Acdemc Clendr dherng to holdys nd reks pproved y the Bord. Ech stte unversty shll follow the clendr s pproved y the Bord. Any devton for resons other thn nturl dssters or ntonl emergences must hve pror pprovl of the Bord. The Presdent nd Chef Executve Offcer of the Bord shll hve the uthorty to pprove or deny nonsustntve revsons to Bord-pproved three-yer clendrs nd shll perodclly report these chnges to the Bord. 2 COURSE NUMBERING SYSTEM In order to mntn common system of clssfcton of cdemc nformton for ll stte unverstes, course levels re to e dentfed y the frst dgt ctlog course numer s follows: No credt courses Lower dvson, undergrdute. Desgned s freshmn-sophomore courses Upper dvson, undergrdute. Desgned s junor nd senor courses Upper dvson, undergrdute. Prmrly for junors nd senors, wth enrollment of less thn 50% mster s students Grdute nd upper dvson. For mster s students prmrly; wth enrollment of less thn 50% undergrdute students Desgned prmrly for mster s students Desgned prmrly for doctorl students. Mster s = Courses nd thess for mster s students who wll ordnrly hve ccumulted from 1 through 30 grdute hours nd students enrolled n professonl schools (Lw, Veternry Medcne, M.D., Archtecture, etc.). Doctorl = Courses for speclsts nd doctorl students who wll ordnrly hve completed more thn 30 hours of grdute work. The dul lstng of courses my e permtted on lmted ss wth the wrtten pprovl of the grdute den of ech nsttuton. A current lst of such dully lsted courses shll e mntned y ech unversty. c d Course level shll e dentfed nd reported s outlned n the KSPSD Reference Mnul. Progrm ctegory nd suctegory s defned n the most recent edton of the mnul Clssfcton of Instructonl Progrms (CIP) (Ntonl Center for Educton Sttstcs) re to e dentfed y the lst four or sx dgts of the course dentfcton, nd college nd deprtment re to e dentfed y the frst three dgts, resultng n seven or nne dgt course dentfcton numer. Only the three dgt course level nd numer porton need e used y students for regulr course nd ctlog dentfcton purposes. 1 See Chpter I., Secton A.3. for defnton of Governnce. Knss Bord of Regents 18 Polcy Mnul (Rev. 1/20/16)

27 Chpter II: Governnce Stte Unverstes 3 CREDIT BY EXAMINATION College-Level Exmnton Progrm (CLEP) credt wrded y ny stte unversty n conformty wth ths polcy shll e trnsferle to ll other stte unverstes. One-hlf the credt hours erned through cmpus-developed nd dmnstered tests my e ncluded n the nstructonl se. 4 CREDIT FOR COURSES INVOLVING TRAVEL Acdemc credt for courses or progrms nvolvng trvel shll e grnted under the sme condtons nd y the sme procedures s for other courses offered for credt y the nsttuton. No progrm for nstructonl ctvtes outsde the Stte of Knss shll e pproved y ny stte unversty f ny one or more of the followng pply: The proposed courses do not fll wthn the uthorzed progrm of the nsttuton; The nstructors re not duly qulfed memers of the fculty of the nsttuton concerned; or The ctvty s desgned to produce proft for ny ndvdul. c d The orgnzton of non-credt hours y ndvdul fculty or stff memers to e conducted t tmes when they re not eng pd y the Stte of Knss shll e permssle provded ll resonle precutons re tken to vod the ppernce of nsttutonl sponsorshp. Nothng n ths sttement s ntended to modfy currently ccepted prctce reltng to cdemc extenson progrms, s defned elow. 5 PROGRAM REVIEW c In cooperton wth the stte unverstes, the Bord wll mntn progrm revew cycle nd revew process tht wll llow the unverstes to demonstrte tht they re delverng qulty progrms consstent wth ther msson. The revew of degree progrms shll encompss ll levels of cdemc degrees from ssocte to doctorl. Progrm revews re nsttutonlly sed nd follow the deprtmentl or unt structure of the nsttuton. Progrm mens n cdemc pln tht s pproved y the pproprte governng ord nd leds to n wrd, for exmple, degree or creer/techncl certfcte. The Vce Presdent for Acdemc Affrs shll provde gudelnes for the Progrm Revew process nd, s prt of the revew of nsttutonl reports, wll nclude consderton of the Bord-pproved mnm tles. 6 PROGRAM PARTICIPATION OUTSIDE FUNDING No stte unversty my ccept grnt or gft to enter contrctul reltonshp for ny progrm contrry to or outsde the scope of msson nd progrms uthorzed y the Bord for tht nsttuton. No progrm y ts terms or mplctons cn olgte the nsttuton to contnue such progrm fter the exprton of outsde fundng for the progrm except y pror pprovl of the Bord. Knss Bord of Regents 19 Polcy Mnul (Rev. 1/20/16)

28 Chpter II: Governnce Stte Unverstes 7 NEW ACADEMIC UNITS AND ACADEMIC PROGRAMS Actons tht Requre Approvl y the Councl of Chef Acdemc Offcers nd Presdent nd Chef Executve Offcer: The followng types of cton requre pprovl y the Councl of Chef Acdemc Offcers nd the Presdent nd Chef Executve Offcer of the Bord of Regents. Acton s pproved when the cmpus receves wrtten notce from the Presdent nd Chef Executve Offcer. Concentrtons (lso clled "mnors"): A concentrton my not exceed 24 credt hours t the cclurete level; 12 credt hours t the mster's level; 18 credt hours t the doctorl level. Grdute certfcte progrms re not consdered concentrtons, nd re determned t the cmpus level. Approvl of cdemc concentrtons (or mnors ) s motvted y: (1) desre to ensure suffcent resources to offer qulty progrm nd (2) need to montor the prolferton of new progrms wthn the Knss pulc postsecondry system. In mny cses, development of new concentrton s the frst step n the creton of full degree progrm, hence the need for revew nd pprovl. In cses where degree progrms lredy exst, nether of these two motvtons pply. Hence, nsttutons do not need pprovl to estlsh n cdemc concentrton n n re of study wth prevously Bord-pproved degree progrm. Chngng the nme of n exstng unt or degree ttle or consoldtng two or more unts or degrees n one unt or degree or splttng unt or progrm nto two or more unts or progrms. Actons Requrng Approvl y the Bord: The followng types of ctons requre pprovl y the Councl of Chef Acdemc Offcers, the Councl of Presdents nd the Bord of Regents: New schools, deprtments, nd those nsttutes nd centers requrng new stte fundng. New degree progrms Extenson of n pproved degree progrm to hgher degree level, e.g., Assocte Degree to Bchelor's Degree. v New mjor under n exstng degree nme. c Approvl of New Acdemc Progrm Proposls Overvew (1) When the Bord consders the estlshment of new degree progrm or mjor, nformton regrdng ts need, qulty, cost nd mens of ssessment ecome prmount. The mnmzton of unnecessry progrm duplcton s hgh prorty of the Knss Bord of Regents. (2) Stte unverstes must sumt complete progrm proposl to ord stff nd enter the proposed progrm nto the Progrm Inventory Dtse. Once ord stff receves complete progrm proposl nd the progrm s entered nto the Progrm Inventory Dtse, the proposl wll e vlle electronclly for nsttutons to vew. All nsttutons shll e utomtclly notfed of the proposed progrm y eml through the Progrm Inventory Dtse. Insttutons wth concerns, comments or ojectons to the new progrm must stte those n wrtng to Bord Stff wthn 45 clendr dys of notfcton of the proposed progrm. Durng the 45 dy clendr comment perod, the lst of concerns, comments nd ojectons wll e compled y Bord stff nd forwrded to the stte unversty for follow-up. The stte unversty proposng the progrm s expected to communcte wth other nsttutons flng concerns, comments or ojectons to mnmze or elmnte the dentfed ssues. Fnl proposls must nclude evdence tht concerns, comments or ojectons hve een ddressed. Ths process s desgned to mke the pprovl process more trnsprent, mprove proposls nd reduce potentl conflct relted to unnecessry duplcton. The 45 dy clendr perod shll run concurrently wth the pprovl procedures for new cdemc progrm proposls. Knss Bord of Regents 20 Polcy Mnul (Rev. 1/20/16)

29 Chpter II: Governnce Stte Unverstes The Bord Presdent nd Chef Executve Offcer, or desgnee, shll determne f ech proposed progrm s smlr to others n the stte nd my serve the sme potentl student populton. A smlr progrm s one tht hs lke CIP code, ttle, content or competences. If the Presdent nd Chef Executve Offcer, or desgnee, determnes tht one or more smlr progrms exst, the followng nformton ncluded n the progrm proposl nrrtve shll e tken nto ccount: the lty/nlty to offer the progrm collortvely, the level of student nterest n the progrm, exstng nd future lor mrket demnd, nd vllty of clncl stes, f pplcle. Bord stff shll comple, nlyze nd mke recommendtons to the Bord on the nformton provded n the progrm proposl nrrtve. The recommendtons nd nformton provded shll e revewed y the Bord Acdemc Affrs Stndng Commttee to determne whether the progrm represents unnecessry progrm duplcton efore forwrdng the proposl to the full Bord for cton. Procedures for Approvl of New Acdemc Progrms After complete progrm proposl s entered n to the Progrm Inventory Dtse, t shll e revewed nd consdered s frst redng y the Councl of Chef Acdemc Offcers t ts next regulrly scheduled meetng. Durng the revew, Councl memers my queston the representtve of the proposng nsttuton regrdng the proposed progrm. Councl memers wll lso consder ny comments, suggestons or concerns receved y Bord stff. In ddton, Councl memers wll consder how the comments, suggestons nd concerns hve een ddressed. (1) The Councl of Chef Acdemc Offcers shll revew nd consder the proposl s second redng t ts susequent regulrly scheduled meetng. The Councl shll mke one recommendton sed on mjorty vote ccordng to the followng votng ctegores: () Recommended: Proposed progrm merts mplementton ccordng to nsttutonl nd Stte prortes. () Not Recommended: Proposed progrm does not mert Bord pprovl t ths tme. (2) The Councl of Chef Acdemc Offcers shll convey ts recommendton n wrtng t the next regulrly scheduled meetng of the Councl of Presdents. If the vote of the Councl of Chef Acdemc Offcers s unnmous, the Councl my convey ts recommendton to the Councl of Presdents on the sme dy t s mde. (3) The Councl of Presdents shll consder the proposl nd forwrd ts recommendton to the Bord of Regents. (4) The Bord of Regents shll ct on the proposl t ts next regulr meetng. d Applcton Procedure for New Acdemc Progrms Stte unverstes shll enter the proposed progrm nto the Progrm Inventory Dtse. Stte unverstes shll complete nd sumt the Bsc Progrm Informton Form, whch shll nclude the followng: (1) Proposng nsttuton; (2) Ttle of proposed progrm; (3) Degree(s) to e offered; Knss Bord of Regents 21 Polcy Mnul (Rev. 1/20/16)

30 Chpter II: Governnce Stte Unverstes (4) Antcpted dte of mplementton; (5) Responsle deprtment(s) or unt(s); nd (6) Center for Educton Sttstcs, Clssfcton of Instructonl Progrm (CIP) code ssocted wth the progrm. Stte unverstes shll sumt to Bord Stff "Progrm Proposl Nrrtve" nd nclude responses to the followng: (1) Progrm Justfcton. Progrm proposls shll estlsh clerly the need for the proposed progrm. Need for proposed progrm shll e judged on the ss of the followng crter: () Is the progrm centrl to the msson of the nsttuton? Wht re the loctonl nd comprtve dvntges of the progrm? () The proposed progrm shll e centrlly relted to the Bord pproved Msson Sttement of the nsttuton. () The proposl shll dscuss nd compre smlr progrms n other nsttutons n the Regents system nd relted progrms n the sme nsttuton. () The proposl shll dscuss nd compre smlr progrms n the regon nd compre ther qulty wth the progrm under consderton. (v) The proposl shll demonstrte why the progrm should e locted t the proposng nsttuton. (v) The proposl shll consder nd demonstrte the dvntges nd dsdvntges of the progrm eng freestndng, coopertve or jont progrm ncludng collortve degree optons. (v) The proposl shll stte where the nsttuton rnks the proposed progrm n ts lst of prortes. The proposl shll stte how ths determnton ws mde. () Wht s the student demnd for the progrm nd wht re the chrcterstcs of the students who wll prtcpte n the progrm? () The volume of student demnd for the proposed progrm shll e demonstrted through some form of dscplned survey nlyss. () Student demnd shll e demonstrted to e t suffcent volume to justfy the progrm. Normlly three yers fter ncepton of the progrm, doctorl progrms should hve fve students, mster s progrms should hve 20 students, nd cclurete progrms should hve 50 students. () Descre the chrcterstcs of the pool from whch the students wll e drwn. (v) Descre the procedures nd crter for dmsson nto the proposed progrm. (c) Wht s the demnd for grdutes of the progrm? Knss Bord of Regents 22 Polcy Mnul (Rev. 1/20/16)

31 Chpter II: Governnce Stte Unverstes The proposl shll demonstrte specfc jo opportuntes ncludng lor mrket demnd dt t oth the locl nd stte level. The proposl shll lso demonstrte other post-collegte experences for grdutes of ths progrm. (2) Currculum of the Proposed Progrm. Progrm proposls wll e expected to descre the currculum of the proposed progrm nd shll e judged on the followng crter: () Descre the more mportnt cdemc ojectves of the proposed progrm, ncludng the rnge of sklls nd knowledge future grdutes wll possess. () (c) (d) The course work requred of ll students who mjor n ths progrm shll e descred. Internshps nd prctc requred of students n ths progrm shll e descred. If clncl re requred, re suffcent stes vlle? (3) Progrm Fculty. Progrm proposls shll estlsh clerly the requrements, costs nd qulty of the fculty for the progrm. () Fculty Qulfctons () The nstructonl stff shll consst of suffcent numer of permnent fculty pproprtely qulfed for the level of nstructon. Three yers fter ncepton, progrms should e stffed ccordng to the followng gudelnes: Bchelors Progrm 3 fculty wth Ph.D. or pproprte termnl degree; Msters Progrm 3 ddtonl fculty wth Ph.D. or pproprte termnl degree; Speclsts nd Doctorl Progrms 2 ddtonl fculty wth Ph.D. or pproprte termnl degree. () The proposl shll lst ll nstructonl stff who wll tech n the proposed progrm. The lst shll nclude the ttle of ech nstructonl stff memer, hs or her hghest degree wrded, nd whether he or she s tenured or on the tenure-trck. () The proposl shll dfferentte core fculty from others who tech n the progrm. (v) The nstructonl stff shll consst of fculty whose cdemc speclztons re pproprte to the new degree progrm. (v) The nstructonl stff shll consst of fculty whose cdemc, nstructonl nd scholrly ccomplshments suggest tht the proposed progrm wll e of hgh qulty nd pproprte to the nsttuton s msson, role nd sprtons. (v) Identfy other techng requrements outsde the proposed progrm ssgned to core fculty. Also dentfy the proporton of ther ssgnments devoted to the proposed progrm. (v) The numer, qulfctons nd rnk of proposed new fculty shll e dentfed. (v) The cost of proposed new fculty shll e dentfed, long wth expected tmelnes for ther employment y the nsttuton. () How mny grdute ssstnts wll serve the progrm? Knss Bord of Regents 23 Polcy Mnul (Rev. 1/20/16)

32 Chpter II: Governnce Stte Unverstes The proposl shll dentfy ny necessry grdute postons nd udgeted slres. (4) Acdemc Support. Progrm proposls shll estlsh clerly the requrements, costs nd qulty of the cdemc support servces for the progrm. () Wht re the cdemc support servces for ths progrm? The dvsng servces, lrry, udo-vsul nd cdemc computng resources shll e of suffcent volume nd qulty to support the progrm effectvely. () Wht new lrry mterls nd other forms of cdemc support re requred eyond norml ddtons? () The expected numer of lrry cqustons shll e dentfed wth ntcpted costs. () New or enhnced forms of cdemc support shll e dentfed wth the ntcpted costs. (c) Wht new supportng stff wll e requred eyond norml ddtons? The proposl shll lst support stff requrements nd udgeted slres. (5) Fcltes nd Equpment. Progrm proposls shll estlsh clerly the requrements, costs nd qulty of the fcltes nd equpment for the progrm. () Wht re the ntcpted fcltes requrements (exstng, renovted or new)? () Spce requrements shll e suffcent to the nstructonl nd lortory needs of the progrm. The fcltes needed for the delvery of hgh qulty progrm shll e temzed. () Renovted or new fcltes shll crry fscl note, dentfyng necessry work nd ddtonl costs. () Sources of fundng for renovton nd new constructon shll e dentfed. () Wht new equpment wll e requred eyond norml ddtons? () Equpment requrements shll e suffcent to the nstructonl nd lortory needs of the progrm. A sttement shll e mde out the equpment needed for the delvery of hgh qulty progrm. () The proposl shll temze vlle nventory, ncludng equpment condton nd lfespn. () The proposl shll temze new equpment needs. (6) Progrm Revew, Assessment nd Accredtton. Progrm proposls shll estlsh clerly the nsttuton s pln to montor, mntn nd enhnce the qulty nd effectveness of the progrm. () Wht progrm revew process or evluton methods wll e used to revew the progrm? () Wht student lernng outcomes mesures wll e used to ssess the progrm s effectveness? (c) Wht re the nsttuton s plns regrdng progrm ccredtton? Knss Bord of Regents 24 Polcy Mnul (Rev. 1/20/16)

33 Chpter II: Governnce Stte Unverstes () The progrm shll dentfy the speclzed ccredtng gency where pplcle. () The proposl shll dentfy nsttutonl plns to hve the progrm ccredted, ncludng tmelnes nd projected costs of chevng nd mntnng ccredtton. e Expedted Progrm Approvl Ths expedted progrm pprovl process s desgned to llow stte unverstes to respond quckly to dstnct opportuntes to meet workforce, economc or other specl needs. Request for Approvl To request pprovl to offer progrm under the expedted pprovl process, stte unversty shll enter the proposed progrm nto the Progrm Inventory Dtse nd sumt Sttement of Intent to the Vce Presdent for Acdemc Affrs. The Sttement shll e lmted to two pges nd shll: (1) Justfy the need for expedted mplementton y demonstrtng tht the progrm: () hs drect nd mmedte mpct on meetng workforce, economc, or other specl needs nd/or hs een drectly requested y corporte, ndustrl or pulc entty; () nd s dstnct wthn the stte unversty sector or f not dstnct, tht duplcton s pproprte; (c) meets ll the requrements of Bord polcy on off-cmpus delvery of cdemc courses nd progrms. (2) Descre the proposed progrm, ncludng: () () (c) (d) n overvew of the progrm nd currculum; the ttle of progrm, responsle deprtment(s), degree(s) to e offered nd CIP code; the ntcpted dte of mplementton; nd ny new requred resources nd how those wll e funded. The Vce Presdent for Acdemc Affrs wll revew the Sttement of Intent nd, f pproved, shll electronclly sumt the Sttement to the Councl of Chef Acdemc Offcers nd Councl of Presdents. The Councls shll hve fourteen clendr dys to revew nd comment on the proposed progrm. The Vce Presdent for Acdemc Affrs shll revew the proposed progrm nd ny comments receved, nd provde recommendton to the Bord Presdent nd Chef Executve Offcer for fnl consderton. Annul Report By Decemer of ech yer followng progrm s mplementton, stte unverstes wth progrms pproved usng the expedted pprovl process shll provde the Vce Presdent for Acdemc Affrs n nnul updte on the progrm. The updte shll nclude: (1) ref descrpton of progrm s progress; nd Knss Bord of Regents 25 Polcy Mnul (Rev. 1/20/16)

34 Chpter II: Governnce Stte Unverstes (2) descrpton of ny prolems nd/or rrers to success. Ths report shll e provded untl fnl decson s mde on progrm contnuton. Fnl Recommendton Fve yers fter the progrm s mplementton, the unversty shll provde the Vce Presdent for Acdemc Affrs report on ts progress nd recommend tht t ether e plced n the regulr progrm rry or e dscontnued. The report shll nclude nformton on: (1) numer of Fculty; (2) numer of Mjors; (3) numer of students on schedule to grdute n sx yers; (4) resources expended; nd (5) whether the progrm s meetng workforce nd/or economc needs. The Vce Presdent for Acdemc Affrs shll revew the nformton provded, nd provde recommendton to contnue or dscontnue to the Bord Presdent nd Chef Executve Offcer. If contnued, the progrm shll e plced n the unversty s regulr progrm revew cycle for reportng to the Bord. f Requests for New Doctorl Progrms: Becuse doctorl educton requres sustntl commtment of resources n the res of nstructon nd reserch, doctorl educton wll prmrly occur t the Unversty of Knss, Knss Stte Unversty nd Wcht Stte Unversty. Acknowledgng tht specl or dstnct opportuntes for doctorl progrms my rse, the Bord my consder proposls for doctorl progrms t Empor Stte Unversty, Pttsurg Stte Unversty nd Fort Hys Stte Unversty under exceptonl crcumstnces. Pror to the preprton of the New Progrm Proposl nd undergong the degree pprovl process, the proposng regonl unversty must provde the Bord wth "Sttement of Intent" to develop doctorl progrm. The Sttement of Intent should e no more thn two pges long. The Sttement of Intent must demonstrte ll three of the followng: (1) The proposed progrm wll e dstnct wthn the stte unversty sector; (2) The nsttuton hs dstnct reserch nfrstructure nd cpcty n the proposed progrm re; nd (3) The proposed progrm cptures specl or dstnct opportunty tht wll justfy n excepton to the Msson, Role nd Scope of the regonl unversty. The Sttement of Intent wll e posted on the New Progrm Alert System nd forwrded to the Councl of Chef Acdemc Offcers nd Councl of Presdents for ther respectve revew nd recommendton to the Bord. Once the Bord hs pproved the "Sttement of Intent," the proposng regonl unversty my sumt new cdemc progrm proposl for consderton. When ny nsttuton proposes new doctorl progrm the Bord of Regents shll employ three externl consultnts selected y the Presdent nd Chef Executve Offcer of the Bord to revew the requestng nsttuton's lty to delver the proposed progrm nd to revew ll smlr progrms n Knss Bord of Regents 26 Polcy Mnul (Rev. 1/20/16)

35 Chpter II: Governnce Stte Unverstes the system, f there re ny. The crter n secton A.7.d. shll e followed y the consultnts n determnng the qulty of the proposed progrm. The Councl of Chef Acdemc Offcers, the Councl of Presdents nd the Bord shll revew the consultnts report efore fnl decson regrdng the proposed doctorl progrm s rendered. All expenses of the specl revew shll e orne y the proposng nsttuton. Cost of susequent revews relted to defcences shll e orne y nsttutons found to hve defcent res. g Requests for Professonl Prctce Degree Progrms: Snce professonl prctce degree educton requres sustntl commtment of resources n the res of nstructon nd support, professonl prctce degree educton wll prmrly occur t the Unversty of Knss, Knss Stte Unversty, nd Wcht Stte Unversty. The Bord my consder proposls for professonl prctce degree progrms t Empor Stte Unversty, Pttsurg Stte Unversty nd Fort Hys Stte Unversty under exceptonl crcumstnces. Pror to the degree pprovl process, the proposng regonl unversty must provde the Bord wth Sttement of Intent to develop professonl prctce degree progrm. The Sttement of Intent wll e posted on the New Progrm Alert System nd forwrded to the Councl of Chef Acdemc Offcers nd Councl of Presdents for ther respectve revew nd recommendton to the Bord. The Sttement of Intent should e no more thn two pges long. The Sttement of Intent must demonstrte ll three of the followng: (1) The proposed progrm wll e dstnct wthn the stte unversty sector nd/or lgn wth professonl ssocton stndrds; (2) The proposed progrm wll e consstent wth the Msson, Role, nd Scope of the nsttuton or justfy why the proposl merts n excepton; nd (3) The proposed progrm wll e cost-effectve nd wll not fnnclly mpct the qulty of other progrms. Once the Bord hs pproved the Sttement of Intent, the proposng regonl unversty my sumt new cdemc progrm proposl for consderton. When ny nsttuton proposes new professonl prctce degree progrm, the Bord of Regents shll employ three externl consultnts selected y the Presdent nd Chef Executve Offcer of the Bord to revew the requestng nsttuton s lty to delver the proposed progrm nd to ensure tht the proposed progrm s not unnecessrly duplctve of exstng professonl prctce degree progrms n the Stte. The crter referenced n secton A.7.d. shll e followed y the consultnts n determnng the qulty of the proposed progrm. Before fnl decson regrdng the proposed professonl prctce degree progrm s rendered, the Councl of Chef Acdemc Offcers, the Councl of Presdents nd the Bord shll revew the consultnts report. All expenses of the specl revew shll e orne y the proposng nsttuton. Cost of susequent revews relted to defcences shll e orne y nsttutons found to hve defcent res. Insttutons do not need to undergo consultnt revew to estlsh professonl prctce degree progrm n n re of study wth prevously Bordpproved doctor s degree progrm. h Assocte Degree Progrms: The roles of the stte unverstes nd the Stte's communty colleges nd techncl colleges should e clerly dfferentted. Therefore, the Bord of Regents dscourges the stte unverstes from offerng ssocte degrees n cdemc or techncl progrms where the cclurete s vlle; provded, however, tht the Bord cknowledges tht student demnd nd communty needs my engender requests for ssocte degree progrms, prtculrly n res of technology educton. Requests y stte unverstes for ssocte level progrms shll e consdered through the new progrm pprovl process. Knss Bord of Regents 27 Polcy Mnul (Rev. 1/20/16)

36 Chpter II: Governnce Stte Unverstes Progrm Dscontnunce nd Merger In dscontnung ny exstng cdemc progrm, ech stte unversty shll follow ts own Progrm Dscontnunce Polcy s pproved y the Bord of Regents. Stte unverstes tht dscontnue degree progrms s result of msson dfferentton wll e llowed to retn fundng ssocted wth those progrms to mprove the qulty of remnng progrms. j Centers, Insttutes nd Bureus The followng generl crter pply to ll centers, nsttutes nd/or ureus estlshed n the stte unversty system fter June 28, 1995, wth the sole excepton of dmnstrtve nd clncl unts tht re noncdemc n nture: (1) Purpose: Estlshment of such unt should enhnce the vslty of gven suject or ctvty. Ech unt shll provde n exct nd detled descrpton of ts scope. (2) Resources: Suffcent resources should e provded for ny unt to meet the gol of ncresed vslty. Centers of Excellence estlshed pursunt to K.S.A or seekng fundng pursunt to K.S.A should hve stte nd nton-wde recognton nd should e unque wthn the Stte. Such Centers of Excellence requre consderton nd pprovl y the Centers of Excellence Commttee creted y the Bord of Regents. k Accredtton The Knss Bord of Regents eleves tht ccredtton s n mportnt ndctor of nsttutonl nd progrm qulty ut tht t must e lnced y consdertons such s the reltonshp of ccredtton to nsttutonl msson, role, nd sprton, s well s the costs ssocted wth ccredtton vsts nd recommendtons. Bord pprovl s requred when ny stte unversty seeks ccredtton for ny progrm tht t does not hold. Bord pprovl shll e preceded y forml proposl to the Bord to seek ccredtton. Where progrm t ny stte unversty s unccredted, Bord pprovl must e otned nd grnted pror to egnnng the ccredtton process. The proposl should nclude nformton on the ccredtng gency nd tle of costs ssocted wth ccredtton. The Vce Presdent for Acdemc Affrs shll provde the Bord wth report on the ccredtton sttus of the stte unverstes nd ther ccredted progrms ech yer. The report shll nclude nformton on ) whether the nsttuton or the progrm s ccredted for the full term of ccredtton nd ) whether the nsttuton or the progrm hs receved full ccredtton sttus or s on protonry sttus. Copes of ll fnl ccredtton reports shll e mled to the Bord offce upon ther recept from the ccredtng gency. l Recprocl Agreements The Bord s uthorzed to enter nto nd mplement recprocl greements wth other sttes nd colleges nd unverstes of other sttes for the mutul utlzton of eductonl fcltes to permt ccess for resdents of the Stte of Knss to courses of collegte, grdute, or professonl study not offered y ny of the nsttutons under control of the Bord. All such greements re to e pproved y the Attorney Generl nd fled wth the Secretry of Stte. (K.S.A nd 3220) Knss Bord of Regents 28 Polcy Mnul (Rev. 1/20/16)

37 Chpter II: Governnce Stte Unverstes v The Bord s uthorzed to enter nto nd mplement recprocl greements wth governng ords of colleges nd unverstes n other sttes or countres for pursung courses of collegte, grdute or professonl study. All such greements re to e pproved y the Governor nd fled wth the Secretry of Stte. (K.S.A ) The Bord relzes tht t should not expect the Stte to provde eductonl progrms n ll cdemc res. As result, exstng recprocl greements nd contrcts for gurnteed dmsson (K.S.A ) tht provde educton opportuntes n dentstry, optometry, osteopthy nd veternry medcne shll e contnued to vod the development of such costly progrms wthn the Knss hgher educton system. The Chr of the Bord shll e uthorzed to execute ll such recprocl greements on ehlf of the Bord, suject to pprovl of the greement y Bord counsel s to legl form, wthout forml Bord cton. 8 INTELLECTUAL PROPERTY The purpose of the Bord s Intellectul Property polcy s to foster the creton nd dssemnton of knowledge nd to provde certnty n ndvdul nd nsttutonl rghts ssocted wth ownershp nd wth the dstruton of enefts tht my e derved from the creton of ntellectul property. The polcy s ntended to e rod sttement to provde unformty mong the nsttutons whle llowng for nsttutonl flexlty. The polcy pples to ll full or prt-tme employees, ncludng students, cretng ntellectul property relted to the scope of ther employment whle under contrct wth stte unversty. When revenues re to e shred, the cretor(s) shll otn hs/her shre only fter the nsttuton hs recouped ny drect costs orne y the nsttuton for equpment nd mterls nd costs pd to thrd prtes. The porton of the revenues to e shred mong multple cretors shll e shred eqully unless otherwse greed n wrtng y the cretors. Insttutons shll develop wrtten polces nd procedures consstent wth ths Intellectul Property polcy. Generl Copyrght The ownershp of the vrous rghts ssocted wth copyrght re dependent upon the specfc type of ntellectul property. The nsttutons shll ssert lmted ownershp of some of the vrous rghts s set forth elow. Snce the Bord hs fducry responslty for the pproprte use of stte funds, unless otherwse provded for under ths polcy, ll rghts ssocted wth works produced s work-for-hre or other works tht mke sustntl use of nsttutonl resources elong to the nsttuton. Sustntl use mens tht the cretor receves more thn norml support for the project or receves tme nd/or resources specfclly dedcted to the project. Medted Coursewre (1) Insttutons shll hve lmted ownershp or control rghts for medted coursewre s specfed elow: () Self-ntted medted coursewre. When employees develop medted coursewre wthout specfc drecton y the nsttuton, unless otherwse greed, the ownershp of the coursewre shll remn wth the employee. Normlly, no roylty, rent or other consderton shll e pd to the employee when tht medted coursewre s used for nstructon t the nsttuton nd such medted coursewre shll not e used or modfed wthout the consent of the cretor(s). The medted coursewre shll not e sold, lesed, rented or otherwse used n mnner tht competes n sustntl wy wth the for-credt offerng of hs/her own nsttuton unless tht trnscton hs receved the pprovl of the chef cdemc offcer of the nsttuton. Should pprovl e grnted to offer the course outsde of the nsttuton, the cretor shll remurse the nsttuton for sustntl use of nsttutonl resources from revenues derved from the trnscton offerng the course. Knss Bord of Regents 29 Polcy Mnul (Rev. 1/20/16)

38 Chpter II: Governnce Stte Unverstes () Insttuton-drected medted coursewre. When the nsttuton specfclly drects the creton of medted coursewre y ssgnng one or more employees to develop the medted coursewre nd supples them wth mterls nd tme to develop the medted coursewre, the resultng medcted coursewre elongs to the nsttuton nd the nsttuton shll hve the rght to revse t nd decde who wll utlze the medted coursewre n nstructon. The nsttuton my specfclly gree to shre revenues nd control rghts wth the employee. (2) Scholrly nd Artstc Works Notwthstndng ny use of nsttutonl resources or the work-for-hre prncple, the ownershp of textooks, scholrly monogrphs, trde pulctons, mps, chrts, rtcles n populr mgznes nd newsppers, novels, nonfcton works, rtstc works, lke works, nd supportng mterls shll resde wth the cretor(s) nd ny revenue derved from ther work shll elong to the cretor(s). Except for textooks, nsttutons shll hve roylty-free use of the work wthn the nsttuton, unless otherwse greed n wrtng. (3) Mnuscrpts for Acdemc Journls () Notwthstndng ny use of nsttutonl resources or the work-for-hre prncple, the ownershp of mnuscrpts for pulcton n cdemc journls shll resde wth the cretor(s) nd ny revenue derved from ther works shll elong to the cretor(s). () If the mnuscrpt s to e pulshed, the cretor(s) shll request the rght to provde the nsttuton wth roylty-free rght to use the mnuscrpt wthn the nsttuton n ts techng, reserch, nd servce progrms, ut not for externl dstruton, nd, f successful, the cretor(s) shll grnt such rght to the nsttuton. (c) Upon the estlshment of ntonl governmentl or nonproft enttes whose purpose s to mntn n n electronclly ccessle mnner pulcly vlle copy of cdemc mnuscrpts, the Knss Bord of Regents wll revew ech entty nd upon determnton tht provdng the mnuscrpts wll not jeoprdze the pulcton of rtcles or nfrnge on cdemc freedom, requre the cretor(s) to provde to the pproprte entty lmted lcense for the use of ech mnuscrpt. (4) Copyrghtle Softwre The rghts to copyrghtle softwre wth n ctul or projected mrket vlue n excess of $10,000 nnully, except softwre ncluded n medted coursewre, shll e determned pursunt to the Bord s Ptent nd Copyrghtle Softwre polcy. (5) Student Acdemc Cretons The ownershp of student works sumtted n fulfllment of cdemc requrements shll e wth the cretor(s). The student, y enrollng n the nsttuton, gves the nsttuton nonexclusve roylty-free lcense to mrk on, modfy, retn the work s my e requred y the process of nstructon, or otherwse hndle the work s set out n the nsttuton s Intellectul Property polcy or n the course syllus. The nsttuton shll not hve the rght to use the work n ny other mnner wthout the wrtten consent of the cretor(s). Ptent nd Copyrghtle Softwre Ptents otned on nventons or the ownershp of copyrghtle softwre wth n ctul or projected mrket vlue n excess of $10,000 nnully resultng from nsttutonlly sponsored reserch shll e retned y the nsttuton or my e ssgned to n orgnzton (herenfter clled the Orgnzton) Knss Bord of Regents 30 Polcy Mnul (Rev. 1/20/16)

39 Chpter II: Governnce Stte Unverstes ndependent of the nsttuton nd creted for the purpose of otnng ptents on nventons, recevng gfts, dmnsterng or dsposng of such ptents, nd promotng reserch nd the development of ntellectul property t the nsttuton y every proper mens. The followng regultons shll e followed wth respect to nventons nd softwre: Anyone who conceves n nventon or who develops copyrghtle softwre tht s not ncluded n medted coursewre resultng from reserch project sponsored y the nsttuton shll report the mtter to the pproprte reserch dmnstrtor t the nsttuton, who wll recommend whether or not to forwrd t to the Orgnzton. If the nsttuton or the Orgnzton decdes tht the nventon does not wrrnt ptentng, the nventor s free to ptent t. In such cse, however, the nsttuton does not relnqush ts rght to pulsh ny of the dt otned n the reserch project. If the nsttuton or the Orgnzton decdes not to further the use of the copyrghtle softwre, t shll ssgn the rghts theren to the cretor(s). When ny revenue s otned y or on ehlf of the nsttuton from the development or ssgnment of ny ptent or from royltes, lcense fees or other chrges sed on ny ptent or copyrghtle softwre, not less thn twenty-fve (25) percent of revenues shll e pd to the nventor(s) or cretor(s). Revenue shrng shll egn only fter the nsttuton recoups costs s set forth n ths polcy. v The remnder of ny revenue mentoned n prgrph II.A.8... shll e used to sponsor further reserch nd reserch-relted ctvtes n the nsttuton. The nsttuton my gree tht the Orgnzton my retn porton of the funds. v In cse of coopertve reserch sponsored n prt y n outsde corporton or ndvdul, wrtten contrct shll e mde etween the nsttuton nd the coopertng gency. Ths contrct should nclude sttement of polcy sustntlly equvlent to tht outlned elow: It s greed y the prtes to ths contrct tht ll results of expermentl work, ncludng nventons, crred on under the drecton of the scentfc stff of the nsttuton, elong to the nsttuton nd to the pulc nd shll e used nd controlled so s to produce the gretest eneft to the pulc. It s understood nd greed tht f ptentle nventons or copyrghtle softwre grow out of the nvestgton nd such nventons or softwre hve commercl vlue, the coopertng gency shll receve preferentl consderton s prospectve lcensee, wth vew to compenstng sd coopertng gency n prt for the ssstnce rendered n the nvestgton. It s further greed tht the nme of the nsttuton shll not e used y the coopertng gency n ny dvertsement, whether wth regrd to the coopertve greement or ny other relted mtter. v In cse of reserch project where t s proposed tht ll costs ncludng overhed, slry of nvestgtor, resonle rent on the use of equpment, etc., re to e pd y n outsde prty, the nsttuton shll negotte wth the outsde prty the pproprte dsposton of ny resultng ptent or copyrghtle softwre rghts pror to the provson of ny fundng y the outsde prty. Approprte dsposton shll nclude n opton to negotte lcense to ny resultng ntellectul property. The nsttuton shll reserve roylty-free rght to pulsh ll dt of fundmentl vlue to scence nd technology nd to use the ptent or copyrghtle softwre rghts for techng, reserch or other eductonl nd cdemc purposes. v Chnges n the ove polces my e mde y the nsttuton to conform to the requrements of the Unted Sttes Government when contrctng wth the Unted Sttes Government or Federl Government Agency. c Trdemrk Knss Bord of Regents 31 Polcy Mnul (Rev. 1/20/16)

40 Chpter II: Governnce Stte Unverstes Ech nsttuton my develop trdemrk polcy tht provdes for the protecton of the trdemrks nd servce mrks of the nsttuton. d Insttutonl Procedures The nsttuton shll estlsh procedures tht requre employment contrcts nd course ctlogs or syll to stte tht the employee or student s suject to ths polcy nd to resolve questons concernng ntellectul property rghts nd ny dsputes tht develop under ths polcy. Fnl decsons on dsputed mtters wll e mde y the unversty chef executve offcer or desgnee nd shll consttute fnl gency cton. 9 NAMING OF ACADEMIC UNITS Schools, Colleges, Insttutes, Bureus, Centers or other cdemc unts shll e nmed for n ndvdul, ndvduls or usness entty y the Bord upon the recommendton of the chef executve offcer of the stte unversty nd the Bord Acdemc Affrs Commttee. No pulc communcton of proposed nme shll e mde untl the nme s presented for consderton to the open meetng of the Acdemc Affrs Commttee. 10 ACADEMIC ADVISING Effectve cdemc dvsng s centrl to the eductonl msson of the Bord of Regents. To ensure tht ll students hve ccess to hgh qulty dvsng, ech stte unversty shll estlsh n Acdemc Advsng System, whch shll provde the followng: Gol Settng: Ech Acdemc Advsng System should help students to set oth short-term nd longterm eductonl gols. Informton: Ech Acdemc Advsng System should e le to ccurtely nform students of grduton requrements of ther deprtment. It should e senstve to the mportnce of strtegc course selectons so s to mnmze the numer of semesters requred for grduton. Addtonlly, the System should e le to nform students of creer opportuntes n ther feld of study. Trnstons: Ech Acdemc Advsng System should nform students how to chnge colleges nd/or deprtments. Furthermore, the System should provde nformton to expln the process students follow to enroll n ther currculum nd to drop or dd courses durng the semester. v Accesslty: Ech Acdemc Advsng System should hve resonle hours nd methods of vllty for students. Addtonlly, students should e le to set up ppontments wthn the System for n dequte mount of tme to mke currculr selectons nd creer choces. v Referrl to Cmpus Resources: Ech Acdemc Advsng System should e le to refer students to vrous cmpus resources ncludng, ut not lmted to: unversty counselng servces, student ctvtes, nd creer nd employment servces. c d Ech Acdemc Advsng System shll provde nformton to students to nform them of ther responsltes n the Acdemc Advsng process. Ech Acdemc Advsng System shll e responsle for the necessry trnng of cdemc dvsors to ssst them n meetng the responsltes of ths polcy. Every three yers, egnnng n sprng 2016, ech cmpus shll sumt to the Bord s Vce Presdent for Acdemc Affrs wrtten report, no more thn two pges n length, descrng how ts Acdemc Advsng System dvnces the Bord s strtegc gols pertnng to retenton nd grduton. The Vce Presdent for Acdemc Affrs shll summrze the cmpus reports n sngle document nd provde t to the Bord Presdent nd Chef Executve Offcer for trnsmsson to the Bord t the Presdent nd Chef Executve Knss Bord of Regents 32 Polcy Mnul (Rev. 1/20/16)

41 Chpter II: Governnce Stte Unverstes Offcer s dscreton. 11 UNIVERSITY PRESS OF KANSAS The Unversty Press of Knss s jont pulshng operton mong ll of the Regents nsttutons. It shll e governed y Bord of Trustees comprsed of the cdemc vce presdent of ech prtcptng nsttuton, whch shll hve powers to ppont drector nd n Edtorl Commttee nd to estlsh stff postons wthn the udget of the Press. The Unversty Press of Knss s locted t the Unversty of Knss nd ts opertng udget, wth proportonte shres provded from ech prtcptng nsttuton, s ncluded n the nnul udget of the Unversty of Knss. Pyment of royltes to unclssfed uthors nd remursement of unclssfed personnel for mnuscrpts evluton, wrtng trnsltng, copy-edtng, proofredng, ndexng, grphc desgn, rtwork, nd photogrphy s uthorzed wth rtes to e negotted y the Drector of the Press. Pyment for such contrctul servces shll e ccomplshed y voucher n ccordnce wth the procedure pproved y the Dvson of Accounts nd Reports. Knss Bord of Regents 33 Polcy Mnul (Rev. 1/20/16)

42 Chpter II: Governnce Stte Unverstes B STUDENTS 1 ADMISSION Admsson of Undergrdute Students to Stte Unverstes Admsson of ll undergrdute degree-seekng students to stte unverstes shll e n complnce wth the Bord s Qulfed Admsson Regultons, K.A.R. Artcles 88-29, 29 nd 29, s pplcle. Stte unverstes my set dmsson requrements for undergrdute non-degree seekng students, s long s those requrements do not conflct wth K.A.R. Artcles 88-29, 29, 29 nd prgrph c. elow. Admsson to Undergrdute Specl Progrms nd Grdute Progrms Stte unverstes re permtted to restrct dmsson to undergrdute specl progrms nd grdute progrms where condtons wrrnt, so long s those restrctons do not conflct wth K.A.R. Artcles 88-29, 29, nd 29, s pplcle. Unverstes shll notfy the Bord s Presdent nd Chef Executve Offcer, or desgnee, of such restrctons pror to mplementton. c Audtng Courses Any Knss resdent 60 yers of ge or older upon the presentton of suffcent proof of ge shll e permtted to udt courses t stte unverstes on spce vlle ss wth no requrement for pyment of tuton nd fees requred of every student s condton of enrollment. A person meetng these requrements shll e consdered non-degree seekng student for purposes of K.A.R. Artcles 88-29, 29 nd 29. Specl cdemc fees shll e pd y the student. All determntons s to resdency, the ge of the pplcnt nd the spce vlle for the udtng of courses y such persons shll e mde y the stte unversty nvolved. 2 INDIVIDUAL PLANS FOR STUDENT SUCCESS Ech stte unversty shll develop nd mplement process requrng ech student dmtted s n excepton to the qulfed dmsson stndrds set forth n K.A.R et seq. to dopt wrtten ndvdul pln for student success. Processes nd mechnsms to comply wth ths polcy nd sttutory requrements mposed n K.S.A must e n plce y the 2013 fll semester. Indvdul plns shll e developed n ccordnce wth the requrements of K.S.A nd shll: v Be jontly developed y the student nd the student s dvsor. Other unversty employees my e nvolved, t the dscreton of the nsttuton. Address the student s cdemc coursework. If deemed pproprte y the student nd the student s dvsor, plns my ddress other ssues, such s extrcurrculr ctvtes, fnncl needs nd ny other spect of student lfe hvng erng on cdemc success. Be dopted pror to the student s ntl enrollment t the unversty. Be revewed y the student nd the student s dvsor t lest once ech semester n the frst cdemc yer mmedtely succeedng dopton of the pln. Bsed on ths revew, the pln my e revsed upon mutul greement etween the student nd the student s dvsor. c Ech stte unversty shll regulrly report to the Bord s Vce Presdent of Acdemc Affrs on the cdemc progress of students dmtted s exceptons. Knss Bord of Regents 34 Polcy Mnul (Rev. 1/20/16)

43 Chpter II: Governnce Stte Unverstes 3 STUDENT RECORDS c d All stte unverstes shll protect the prvcy of ll students y complyng wth provsons of the "Fmly Eductonl Rghts nd Prvcy Act" (FERPA), 20 USCA Sec. 1232g, s mended, nd ll rules nd regultons of the federl Deprtment of Educton reltng thereto. Insttutonl polces shll e on fle wth the Bord nd ny modfcton of such polcy must e sumtted to the Generl Counsel of the Bord for revew. Insttutonl polces shll specfclly provde for the mens y whch ny student my nspect nd chllenge eductonl records drectly relted to the student nd shll restrct the ccesslty nd vllty of such eductonl records n ccordnce wth pplcle federl lw nd regultons. In so dong they shll mke tht nformton whch s suject to dsclosure under the Act vlle only upon wrtten request nd n mnner whch s most economcl nd lest dsruptve to the routne opertons of the nsttuton. Stte unversty offcls shll not wthhold the wrtten record of grdes erned y ny dependent student when such offcl receves wrtten request for such grdes from student, or from the student's prents or legl gurdn except s provded n prgrph d. of ths susecton. Stte unverstes re uthorzed to wthhold student records n connecton wth dscplnry ctons or for nonpyment for ny fnes nd/or fees whch hve een uthorzed y the Bord nd re prnted n the Comprehensve Fee Schedule, or for other lwful dets rsng from wrtten greement etween the student nd the unversty. 4 STUDENT HOUSING Ech stte unversty hs uthorty to estlsh nd enforce student housng rules nd regultons developed wthn the frmework of Bord polces contned n ths mnul nd pplcle lw. Effectve t the strt of the cdemc yer, ech stte unversty shll hve n plce polces nd procedures requrng tht ll ncomng students resdng n student housng e vccnted for menngts. Such polces shll nclude pproprte wver procedures for those who refuse to tke the vccne. 5 STUDENT HEALTH INSURANCE c Pursunt to K.S.A Supp , nd mendments thereto, the Bord hs entered contrct nd dopted dmnstrtve rules nd regultons, K.A.R et seq., for the provson of voluntry student helth nsurnce progrm. Ech stte unversty shll requre ny nterntonl student holdng F-1 vs nd ny exchnge vstor holdng J-1 vs to show proof of helth nsurnce coverge for ech semester or term for whch the student s enrolled, whether or not the student s prtcptng n the Bord s voluntry student helth nsurnce progrm. Such proof of nsurnce shll e requred pror to the student egnnng clsses. Nothng n ths Secton shll ffect ny stte unversty s uthorty to form ts own student helth centers nd smlr helth progrms. 6 STUDENT RESIDENCY, TUITION/FEES AND PAYMENTS Resdence Clssfcton for Fee Purposes At the egnnng of ech term or semester, the Regstrr of ech stte unversty shll determne the resdence sttus for fee purposes of ech student who enrolls n tht nsttuton for tht term or semester. If the Regstrr determnes tht the orgnl resdency clssfcton of ny student ws ncorrect, the Regstrr my, t ny tme, gve wrtten notce of reclssfcton to such student, together wth sttement Knss Bord of Regents 35 Polcy Mnul (Rev. 1/20/16)

44 Chpter II: Governnce Stte Unverstes of ny ddtonl fees owed y or ny refund due to such student for ny terms or semesters, nd the sme shll e due nd pyle forthwth. Any resdency determnton y n gent duly desgnted y Regstrr to mke such determnton shll, for ll purposes of these regultons, e deemed to e the resdency determnton of the Regstrr. Appels Any student who s clssfed s nonresdent for fee purposes upon enrollment nd who dsgrees wth tht clssfcton shll e enttled to n ppel, provded wrtten ppel s fled wth the unversty regstrr wthn thrty dys of notfcton of clssfcton. A student who s clssfed s resdent for fee purposes t the tme of enrollment nd who susequently s reclssfed nonresdent for such purposes, nd who dsgrees wth tht reclssfcton, my fle wrtten ppel wth the regstrr wthn thrty dys of notfcton of reclssfcton. Ech regstrr's offce shll provde on request stndrd ppel form. The pyment n full of fees s orgnlly ssessed shll e condton to the rght to mntn n ppel from resdency clssfcton or reclssfcton. If student fls to fle n ppel n the tme nd mnner provded n ths rule, the clssfcton or reclssfcton determned y the regstrr shll, upon exprton of the ppel perod, ecome fnl. c Resdence Commttee Ech stte unversty shll estlsh resdence commttee of t lest three memers to ct s n ppellte ody to her nd determne ppels concernng the sttus of students s resdents or nonresdents of Knss for fee purposes. Memers of the resdence commttee shll e pponted y the chef executve offcer of the unversty consstent wth nsttutonl procedures, stte lw, nd the regultons of the Bord. Commttee memers shll serve t the plesure of the chef executve offcers. The resdence commttee shll elect ts own chrperson who shll e elgle to vote n ll cses. The regstrr shll meet wth the resdence commttee ut shll not e memer of the commttee. d Decsons of Resdence Commttee Suject to the provsons of K.S.A et seq., decsons of the resdence commttee shll not e suject to further dmnstrtve revew y ny offcer or commttee of the stte unversty or y the Bord. If the resdence commttee determnes tht the ppelng student ws enttled to e clssfed s resdent rther thn nonresdent for fee purposes, the unversty shll refund to the student the dfference etween the resdent nd nonresdent fees pd tht semester. The resdence commttee my seek dvce from the Generl Counsel of the Bord regrdng legl questons nvolvng resdency. The Generl Counsel shll dstrute ny opnons or legl determntons concernng resdency to the regstrr of ech of the stte unverstes. e Gudelnes Pursunt to lw, the Bord hs dopted dmnstrtve rules nd regultons settng forth gudelnes for the determnton of resdence sttus. Those regultons cn e found t K.A.R through STUDENT LOANS Insttutons re uthorzed to orrow funds from federl government lon progrms to provde funds for lons to students. Any mtchng fund requrements my e trnsferred from the Generl Fees Fund. Insttutons offerng student lons or fclttng the offerng of federl drect student lons or student lons y thrd prty fnncl nsttutons shll, t mnmum, dhere to the followng Student Lon code of Conduct: Preferred Lender Gudelnes Knss Bord of Regents 36 Polcy Mnul (Rev. 1/20/16)

45 Chpter II: Governnce Stte Unverstes Preferred or suggested lender lsts used y stte unverstes shll e sed solely on the est nterest of students nd prents who my use the lsts, nd wthout regrd to the fnncl nterests of the unversty. Lender Dsclosures All preferred or suggested lender lsts mntned y stte unversty shll clerly nd fully dsclose the crter nd process used to select the lenders ncluded on those lsts. Students nd prents shll lso e told tht they hve the rght nd lty to select lender of ther choce, regrdless whether such lender ppers on the unversty s lender lst. If n nsttuton does not generte preferred or suggested lender lst, ut nsted lsts ll the lenders the nsttuton works wth, then t s not necessry to pulsh how or why those lenders were selected. In such nstnces, students shll e provded wth n hstorcl lst of lenders tht students hve used n securng ther student lons over the pst fve yers. Revenue Shrng Stte unverstes shll not ccept nythng of vlue from ny student lon lender n exchnge for ny dvntge sought y the lender. Lenders shll not e requred or llowed to py to e plced on unversty s preferred or suggested lender lst. v Gfts nd Trps Except for resonle nd customry trnsctons n the course of usness unrelted to the employee s offcl poston, stte unversty employees who re drectly nvolved n the student lendng process shll not ccept nythng of vlue from ny student lon lender. Ths ncludes gfts or trps of ny knd. Ths provson shll not e red to preclude unversty chef executve offcer from servng on the ord of ny nk, s long s procedures re n plce t the unversty to mnge ny rel or pprent conflct of nterest. v Advsory Bord Memershp Except for resonle nd customry trnsctons n the course of usness unrelted to the employee s offcl poston, stte unversty employees who re drectly nvolved n the student lendng process shll receve no compenston or nythng of vlue for servng on the dvsory ord of ny student lon lender. Ths provson shll not e red to preclude unversty chef executve offcer from servng on the ord of ny nk, s long s procedures re n plce t the unversty to mnge ny rel or pprent conflct of nterest. v Lender Identfcton No employee of ny student lon lender shll work n or provde stffng n stte unversty fnncl d offce. In ddton, stte unverstes shll drect employees of student lon lenders to clerly dentfy themselves s employees of the lender nd to never dentfy themselves s unversty employees when meetng or spekng wth students or prents. 8 ON-CAMPUS CREDIT CARD SOLICITATION Ech stte unversty tht llows on-cmpus solctton y credt crd compnes shll dopt polcy tht, t mnmum, shll provde tht no solctton of credt crd pplctons from students wll tke plce on cmpus durng the week efore nd the two weeks followng the egnnng dy of ech semester. In ddton, the polcy shll requre tht nformton on the responsle use of credt nd the rsks of credt use shll e provded to students long wth ny mterl solctng credt crd pplctons. Ech nsttuton wll nclude eductonl mterl on the use of credt n student orentton progrms nd mterls. Knss Bord of Regents 37 Polcy Mnul (Rev. 1/20/16)

46 Chpter II: Governnce Stte Unverstes 9 STUDENT ORGANIZATIONS AND ACTIVITIES c d The estlshed polcy of the Bord of Regents prohts dscrmnton on the ss of ge, rce, color, relgon, sex, mrtl sttus, ntonl orgn, physcl hndcp or dslty, sttus s Vetnm Er Vetern, sexul orentton or other fctors whch cnnot e lwfully consdered, wthn the stte unverstes. All frternl nd cmpus-relted orgnztons shll follow ths polcy n the selecton of ther memers, except the prohton gnst sex dscrmnton shll not pply to socl frterntes or sorortes whch re excluded from the pplcton of Ttle IX of the Educton Amendments of 1972 (20 U.S.C. Sec et seq.). The rght of orgnztons to estlsh stndrds for memershp s cknowledged, provded tht ll students re fforded equl opportunty to meet those stndrds. Just s ll students hve the rght to choose those wth whom they would ssocte on the cmpus, n orgnzton shll hve the rght to select ts memers suject to these prncples. Nothng n ths polcy shll e nterpreted s mposng requrement whch would volte the prncple of selecton on the ss of ndvdul mert. The responslty for complnce wth ths polcy les wth ech orgnzton. In dschrge of ths responslty, ech orgnzton shll cknowledge ts understndng of ths polcy. Such cknowledgement shll ssure tht there exst no restrctons on memershp, ether locl or ntonl, whch volte ths polcy. Determnton of Approprte Student Actvtes nd Fees: The chef executve offcer shll e ultmtely responsle for revewng proposed expendtures from fees requred of every student s condton of enrollment nd s determnng whether such expendtures re n support of n pproprte student ctvty. 10 STUDENT ACADEMIC DISHONESTY Student cdemc dshonesty shll not e tolerted on the cmpuses of the stte unverstes. Ech stte unversty shll mplement nd promote specfc polces, procedures, nd progrms whch seek to: () dentfy prohted cdemc conduct y students; () educte ll students, fculty nd dmnstrtors wth regrd to the nture, mpct nd consequences of student cdemc dshonesty; () effectvely report nd seek to reduce such ehvors; (v) provde for due process for students ccused of cdemc dshonesty; (v) set forth cler snctons, rngng from reprmnd to dsmssl from the unversty, for students who re determned to hve commtted dshonest cts; nd (v) mplement comprehensve nd ntegrted pln to promote cdemc ntegrty mong students, fculty nd dmnstrtors. 11 STUDENT COMPLAINT PROCESS Ech stte unversty shll estlsh nd enforce explct procedures to ddress student grevnces nd complnts llegng unversty ctvty, or unversty employee ct or omsson, tht s proscred y Bord or nsttutonl polces. Ech stte unversty shll crete, mntn, nd dvertse n offce of omudsmn or smlr sngle pont of contct to ssst students n determnng the pproprte unversty procedure for nttng prtculr complnt or grevnce. To ddress complnts for whch there s no other pplcle nsttutonl procedure, the chef executve offcer of ech stte unversty shll desgnte n offce t the Vce Chncellor or Vce Presdent level t ech cmpus for the purpose of recevng nd evlutng complnts llegng conduct y employees of the unversty tht s proscred y Bord or nsttutonl polces. Upon recept of wrtten, forml nd sgned complnt pursunt to ths susecton 11.., the desgnted offcl shll notfy the chef executve offcer of the unversty nd the employee(s) complned out, nd shll nvestgte the merts of the complnt. If the desgnted offcl Knss Bord of Regents 38 Polcy Mnul (Rev. 1/20/16)

47 Chpter II: Governnce Stte Unverstes determnes tht the complnt hs mert, tht offcl shll proceed to resolve t through dmnstrtve chnnels f possle. If t s mpossle for the complnt to e resolved y the desgnted offcl through dmnstrtve chnnels, the ssue shll e referred to the chef executve offcer of the unversty who shll ppont n pproprte nsttutonl commttee to her the complnt. The herng commttee shll forwrd ts recommendton to the chef executve offcer of the unversty for revew. The chef executve offcer shll ccept, reject, or modfy the recommendton of the herng commttee. v Ths procedure shll not negte ny other polcy reltng to the processng of clms or chrges of proscred conduct whch my e mde y persons drectly nvolved wth or ffected y the operton nd mngement of the unversty. c If fter exhustng ll vlle nsttutonl grevnce or complnt processes student s complnt remns unresolved, the student my mke complnt to the Bord offce, n wrtng, y completng nd sumttng such forms s my e requred y the Bord. The Bord wll not ccept the followng types of complnts: (1) Complnts tht re sumtted nonymously; (2) complnts relted to mtters tht re the suject of pendng or thretened ltgton, or tht hve lredy een djudcted y the courts; (3) complnts tht llege wrongful cts y person or entty other thn stte unversty or employee of stte unversty ctng n ther cpcty s unversty employee; (4) complnts regrdng ctons or mtters occurrng more thn 2 yers pror to the sumsson of the complnt; (5) complnts concernng student s grdes or exmnton results; nd (6) complnts concernng n employment reltonshp etween student nd the unversty. Upon recevng wrtten complnt contnng ll requste nformton, the Bord offce shll conduct the followng revew: (1) Determne f the stte unversty hs process for ddressng the complnt; (2) determne f the unversty process ws followed; (3) determne f the unversty resoluton ws resonle. d Complnts llegng volton of lws tht nother stte gency s chrged wth enforcng my e mde drectly to tht other stte gency. Followng the process outlned n prgrph c. shll not e consdered requrement for such complnts. Mkng such complnt to the Bord shll e consdered s the complnnt s consent to uthorze the Bord to forwrd the complnt to the pproprte enforcng entty. Knss Bord of Regents 39 Polcy Mnul (Rev. 1/20/16)

48 Chpter II: Governnce Stte Unverstes C CHIEF EXECUTIVE OFFICER, FACULTY AND STAFF Unless otherwse specfclly stted, s used n the followng provsons, the term unclssfed stff does not nclude those postons tht hve een converted from clssfed to unclssfed pursunt to K.S.A Supp , nd mendments thereto (.e. Unversty Support Stff). The words enefts-elgle nd full-tme s used heren shll not nclude postons or employees who re deemed to e full-tme exclusvely y vrtue of the stte of Knss Helth Cre Commsson s determnton of elglty for purposes of employer-provded helthcre coverge. 1 ADMINISTRATIVE ORGANIZATION Mjor reorgnzton of stte unversty s dmnstrtve structure, s well s the creton of cdemc dvsons, deprtments, or colleges, must hve the pprovl of the Bord. 2 APPOINTMENTS Chef Executve Offcer Generl Provsons (1) Suject to the polces, rules nd regultons of the Bord of Regents, the chef executve offcer of ech stte unversty shll dmnster the ffrs of the unversty. The Bord of Regents holds the chef executve offcer responsle nd ccountle for ll opertons of the unversty, ncludng unversty controlled fflted corportons, nd expects tht ech chef executve offcer shll devote hs or her undvded ttenton nd energes to mngement of the unversty. (2) The chef executve offcer of ech stte unversty serves t the plesure of the Bord. The selecton of the chef executve offcer of ech stte unversty shll e mde y the Bord. The chef executve offcer of ech stte unversty shll e requred to lve n the offcl resdence f provded. (3) The Bord shll determne nd pprove the compenston to e receved from ny source y ech chef executve offcer for dutes nd responsltes performed s chef executve offcer, or resonly relted thereto. (4) No chef executve offcer shll ccept n ppontment to the ord of drectors of ny corporton or orgnzton, whch pys for such servces, wthout the dvnce pprovl of the Chr of the Bord of Regents. The chef executve offcer shll provde such nformton out the ppontment s requested y or on ehlf of the Bord. (5) No lter thn Aprl 30 of ech yer, ech chef executve offcer shll sumt wrtten report to the Presdent nd Chef Executve Offcer of the Bord provdng nformton on ll ncome receved y the chef executve offcer from ny source other thn hs or her stte unversty for the mmedtely precedng clendr yer. Such report shll nclude dte, locton nd descrpton of servces rendered nd the mount of remunerton receved. The report shll lso nclude ll funds provded y n fflted corporton to the chef executve offcer for use t hs or her dscreton. The report shll e mntned n the personnel fle of the chef executve offcer. (6) The Bord my py, or uthorze pyment of, the ctul nd necessry trvel expenses for cnddte ntervewng for the poston of chef executve offcer of stte unversty or Presdent nd Chef Executve Offcer of the Bord. (K.S.A ) (7) The Bord my remurse, or uthorze remursement of, n pplcnt for the poston of chef executve offcer or Presdent nd Chef Executve Offcer for ll or prt of the pplcnt's movng expenses from the pplcnt's out-of-stte resdence to the plce of resdence n Knss. (K.S.A ) Knss Bord of Regents 40 Polcy Mnul (Rev. 1/20/16)

49 Chpter II: Governnce Stte Unverstes Compenston (1) Polcy Sttement The Knss Bord of Regents shll prescre the compenston for the chncellor of the Unversty of Knss nd the presdents of Knss Stte Unversty, Wcht Stte Unversty, Empor Stte Unversty, Fort Hys Stte Unversty, nd Pttsurg Stte Unversty (the chef executve offcers). K.S.A The chef executve offcers of the stte unverstes led nd mnge complex nsttutons tht re crucl to the stte s future. The chef executve offcers must e outstndng cdemc leders, ssure sound usness prctces nd ct s good stewrds of pulc funds, rse the phlnthropc gfts necessry to foster excellence n hgher educton, nd serve s ther respectve unversty s prmry spokesperson n ther communtes, n the stte, nd n the nton. The Bord wll set the compenston of the chef executve offcers n mnner tht s desgned to rewrd excellence nd promote retenton of outstndng leders. As the Bord sets compenston to cheve those gols, t wll consder the performnce of the chef executve offcer, the prtculr unversty s pproved current nd sprtonl peers, other relevnt mrket dt, nformton compled y the Bord s stff, nd other nformton deemed relevnt y the Bord. The Bord my estlsh compenston for the chef executve offcers n mnner tht s consstent for the group or, s pproprte, on n ndvdul ss. (2) Complnce wth Stte Lw Pursunt to K.S.A , ppontments of the chef executve offcers of the stte unverstes shll e t-wll, nd compenston wll e determned on n nnul ss. Ths polcy nd ny compenston pckges set pursunt to ths polcy shll e construed n ccordnce wth these lmttons. Nothng contned n ths polcy shll e construed s conferrng on chef executve offcer contrct of employment for specfc term. (3) Use of Comnton of Pulc nd Prvte Funds n Compenstng Stte Unversty Chef Executve Offcers In settng compenston for the chef executve offcers of the stte unverstes, the Bord my uthorze the prtculr unversty to use comnton of pulc nd prvte funds. To ssure tht the chef executve offcers re ccountle to the Bord, nd n order to ssure tht the mjorty of the funds used to py the chef executve offcers re pulc funds, the percentge of prvte funds shll not exceed 49% of the totl nnul monetry compenston pd to ech chef executve offcer. Ths polcy would e suject to djustment n the event of fnl pproprton provso lnguge requrng n djustment n prtculr yer. (4) Forms of monetry compenston In ddton to se slry, whch my e djusted nnully, t the dscreton of the Bord, sed on mrket, peer slry rtes, or tkng nto consderton ny djustments mde to unversty employees slres n gven yer, the Bord my uthorze one or more of the followng forms of monetry compenston for one or more of the chef executve offcers: () Performnce ncentve pyments for meetng specfc strtegc pln, opertonl or other gols estlshed y the Bord for ny gven yer, successful ccomplshment of whch shll e determned y chevement of certn mesurle gols estlshed y the Bord for tht purpose; Knss Bord of Regents 41 Polcy Mnul (Rev. 1/20/16)

50 Chpter II: Governnce Stte Unverstes () employer contrutons to 457(f) deferred compenston pln, pursunt to specfc greement etween the chef executve offcer nd the Bord; (c) ddtonl pyments to help defry the cost to the chef executve offcer of specl needs nsurnce eyond tht provded y the stte or other unque expenses. Ech chef executve offcer shll receve the stndrd enefts pckge vlle to unversty unclssfed stff ncludng ut not lmted to helth nsurnce nd retrement pln optons. (5) Tmng of Bord Acton The Bord my set compenston t ny tme for the chef executve offcers of the stte unverstes. However, t wll do so no lter thn June 30 for the ensung fscl yer. Appontment Process (1) The Bord shll estlsh pproprte processes for the selecton of unversty chef executve offcers. (2) The Bord my ppont serch commttee tht reflects the vrety of consttuences of the unversty nd s consstent wth the prortes of the nsttuton s msson sttement. Ths commttee my nclude, ut not necessrly e lmted to, clssfed nd unclssfed stff, students, fculty, dmnstrton, lumn, communty memers, nd memers of the Knss Bord of Regents. The Bord my nvte nomntons for the commttee from elected leders or representtve orgnztons of the vrous consttuences, n cses where these exst. The serch commttee shll revew nd evlute ll pplctons nd perform such other functons s re ssgned y the Bord. (3) Unversty chef executve offcer serches my e ntonl n scope, nd shll e dvertsed n the pproprte venue(s) nd conducted ccordng to equl employment opportunty gudelnes. (4) Chef executve offcer serch process optons my nclude, ut re not lmted to, the followng: () Commttee-led serches n whch the serch commttee conducts ntl ntervews nd cmpus vsts, sssts the Bord n ts due dlgence responsltes ssocted wth the revew of fnl cnddtes, nd forwrds nmes of cnddtes to the Bord for fnl ntervews nd selecton; () Bord-led serches n whch the Bord conducts ntl ntervews, forwrds nmes of cnddtes to the serch commttee for cmpus vsts nd serch commttee ntervews, the serch commttee sssts the Bord n ts due dlgence responsltes ssocted wth the revew of fnl cnddtes nd forwrds nmes of fnlsts to the Bord for selecton; (c) Closed serches, whch could ether e Commttee-led or Bord-led, n whch open cmpus vsts re not conducted. In determnng the process to e utlzed, the Bord shll consder: (1) whch strtegy wll lkely led to the most qulfed cnddtes seekng nomnton to nd remnng n the pool; (2) the nterests nd enefts of ncludng more cmpus consttuences n the process; (3) the tmng of the process; nd (4) nd other fctors tht mpct the process. v Assessment (1) Ech yer the Bord shll evlute the performnce of the chef executve offcer of ech stte unversty nd the Presdent nd Chef Executve Offcer of the Bord. The evluton s ntended to ssst the Bord n fulfllng ts responslty for the well-eng of ech nsttuton nd the Bord offce Knss Bord of Regents 42 Polcy Mnul (Rev. 1/20/16)

51 Chpter II: Governnce Stte Unverstes y provdng for regulr schedule of meetngs etween ech chef executve offcer nd the Bord for purposes of ssessment; mprovng the depth of understndng of ssues germne to the jo performnce of the chef executve offcer; provdng ddtonl opportuntes for ech chef executve offcer to express gols for the ensung yer, personl des nd concerns; nd mprovng mngement through mproved ssessment of ech chef executve offcer. (2) Assessment of the chef executve offcers of the stte unverstes nd the Bord Offce shll nvolve t lest one meetng per yer etween n ndvdul chef executve offcer nd the full Bord. The ssessment process s ntended to: () provde the Bord wth comprehensve orentton to current nd/or ongong ssues relted to the jo performnce of the chef executve offcer ncludng, ut not lmted to, strtegc plnnng, personnel, reltonshps wth vtl consttuences, specl nttves nd prolemtc crcumstnces, f ny; () renforce Bord understndng of the chllenges nd opportuntes fcng the chef executve offcers nd the role of the Bord n helpng to cultvte clmte whch enles the chef executve offcer to cheve dstncton for hs or her cmpus or the Bord offce; (c) focus on the chef executve offcer s mngement sklls wth delerte evluton nd crtque emphszng strengths nd weknesses of ledershp usng seres of crter cpturng the prncpl res of responslty nd expectton; nd (d) provde the chef executve offcer wth precse sttement of ts expectton nd defne specfc gols nd ojectves the Bord wnts the chef executve offcer to pursue; (3) Meetngs of the Bord wth ndvdul chef executve offcers for purposes of performnce evluton shll e conducted n executve sesson. (4) In the event the Chr determnes, fter consultton wth the Bord Presdent nd Chef Executve Offcer, tht there s mtter nvolvng chef executve offcer ssessment tht cnnot wt untl the next regulrly scheduled Bord meetng specl meetng my e clled y the Chr for the purpose of nqurng nto the chef executve offcer ssessment mtter. No cton my e tken t specl meetng clled pursunt to the provsons of ths prgrph unless fve or more memers gree to tke cton. If the mtter nvolves the ssessment of the Bord Presdent nd Chef Executve Offcer, the Chr my utlze the provsons of ths prgrph wthout consultng wth the Presdent nd Chef Executve Offcer. Fculty nd Stff Generl Provsons (1) In ccordnce wth K.S.A , the Bord hs uthorzed ech stte unversty chef executve offcer to mke ll employee ppontment decsons t hs or her nsttuton. The chef executve offcer my delegte tht uthorty. Ech fculty nd stff ppontment must e pproved y the chef executve offcer or the chef executve offcer s desgnee. (2) Provosts, vce presdents or executve vce chncellors, nd dens shll serve t the plesure of the unversty chef executve offcer. Ech stte unversty chef executve offcer shll desgnte chef fnncl offcer for the unversty, who shll serve t the plesure of the unversty chef executve offcer. Other unversty dmnstrtve stff postons my e desgnted s postons tht serve t the plesure of the chef executve offcer or t the plesure of the chef executve offcer s desgnee: provded, however, tht such wll nd plesure desgnton s stted n the dmnstrtor s wrtten nnul notce of ppontment. The Bord shll e notfed of the ppontment of ny provost, vce presdent, executve vce chncellor, chef fnncl offcer, or other poston tht reports drectly to the Knss Bord of Regents 43 Polcy Mnul (Rev. 1/20/16)

52 Chpter II: Governnce Stte Unverstes unversty chef executve offcer. Such notce shll e gven fter the ppontment occurs nd pror to ts nnouncement. The Bord shll e notfed of the deprture of ny provost, vce presdent, executve vce chncellor, chef fnncl offcer, or other poston tht reports drectly to the unversty chef executve offcer t the tme the unversty chef executve offcer ecomes wre of the deprture or plnned deprture. (3) The followng employees of stte unversty shll e unclssfed: the Chncellor or Presdent, provosts, vce presdents, executve vce chncellors, dens, ll dmnstrtve offcers, student helth servce physcns, ll techng nd reserch personnel, helth cre employees nd student employees. Except for those postons tht hve een converted from clssfed to unclssfed servce s result of chnge n dutes, or those employees whose postons hve een converted from clssfed to unclssfed Unversty Support Stff pursunt to K.S.A , these ctegores shll not encompss ny custodl, clercl, or mntennce employees, or ny employees performng dutes n connecton wth the usness opertons of the nsttuton, except dmnstrtve offcers nd drectors. () Helth cre employees mens employees of the Unversty of Knss Medcl Center who provde helth cre servces t the Medcl Center nd who re medcl techncns or technologsts or resprtory therpsts or who re lcensed professonl nurses or lcensed prctcl nurses or who re n jo clsses whch re desgnted for ths purpose y the chncellor s uthorzed y lw; helth cre employees lso ncludes employees of ny stte unversty who re medcl technologsts. () The Unversty of Knss Medcl Center shll contnue to mntn personnel polces nd procedures for sd helth cre employees. Such polces nd procedures shll ecome polces of the Bord upon ther cceptnce nd pprovl y the Bord Presdent nd Chef Executve Offcer. Recrutng (1) Wthn Stte Unverstes: Fculty nd dmnstrtors re elgle to trnsfer etween stte unverstes. As mtter of courtesy, the pproprte vce presdent or vce chncellor of the current employng nsttuton shll e contcted pror to ny forml ntervew wth the pplcnt y the recrutng nsttuton. (2) From Out-of-Stte () The chef executve offcer of ny stte unversty my extend n nvtton to ny person to mke vst to the Stte of Knss for the purpose of consultton prelmnry to hs or her possle selecton s memer of the unclssfed stff t such nsttuton, nd n such cse, such nsttuton my py the ctul nd necessry trvel nd susstence expenses of such nvtee vstng the Stte of Knss. Such trvel nd susstence expenses shll e pd from funds vlle or pproprted for trvel nd susstence. () The provsons of K.S.A , nd shll not pply to stte unverstes or the Bord except tht the provsons of K.S.A nd the provsons of K.S.A supplementl thereto shll pply to employees of the Bord Offce other thn the Presdent nd Chef Executve Offcer. (c) The chef executve offcer of ny stte unversty, or ny person or persons desgnted y hm or her for the purpose, my trvel to ny plce or plces n the Unted Sttes for the purpose of ntervewng persons s prospectve memers of the fculty nd unclssfed stff of such nsttuton, nd n such cse, such nsttuton shll py the trnsportton nd susstence expenses of persons mkng such trps. Such trvel nd susstence shll e pd t the sme rtes nd suject to the sme lmttons s now provded for stte employees for out-of-stte Knss Bord of Regents 44 Polcy Mnul (Rev. 1/20/16)

53 Chpter II: Governnce Stte Unverstes trvel. Such trvel nd susstence shll e pd from funds vlle or pproprted for trvel nd susstence. Spoken Englsh Lnguge Competency (1) Fculty All prospectve fculty memers of stte unverstes, except vstng professors for one yer or less, must hve ther spoken Englsh competency ssessed pror to employment through ntervews wth no fewer thn three nsttutonl personnel, one of whom shll e student. Fculty shll nclude ll full-tme or prt-tme personnel hvng clssroom or lortory nstructonl responsltes nd/or drect tutorl or dvsement contct, other thn for courses or sessons conducted prmrly n foregn lnguge. An orl ntervew shll e conducted ether fce-to-fce or y medted mens. To e elgle for n ppontment wthout spoken Englsh lnguge remedton condtons, prospectve fculty found to e potentlly defcent n spekng lty shll e requred to cheve mnmum score of 50 on the Spekng Profcency Englsh Assessment Kt (SPEAK), or equvlent, or mnmum score, set y Bord stff n consultton wth the Councl of Chef Acdemc Offcers nd wth the pprovl of the Bord Acdemc Affrs Stndng Commttee, on the Spekng secton of the Test of Englsh s Foregn Lnguge nternet Bsed Test (TOEFL BT). A report detlng the process for ntervewng prospectve fculty, ncludng the composton of the ntervew tem nd scores from SPEAK or the Spekng secton of the BT for ech cnddte, shll e sumtted to the Presdent nd Chef Executve Offcer of the Bord every other yer. (2) Grdute Techng Assstnts All prospectve grdute techng ssstnts of the stte unverstes shll hve ther Englsh competency ssessed pror to eng consdered for ny employment hvng clssroom or lortory nstructonl responslty nd/or drect tutorl responsltes. The followng shll e used to mplement ths polcy: () All prospectve grdute techng ssstnts, whose frst lnguge s not Englsh, must e ntervewed nd hve ther competency n spoken Englsh ssessed y no fewer thn three nsttutonl personnel, one of whom shll e student. An orl ntervew shll e conducted ether fce-to-fce or y medted mens. () To e elgle for n ppontment wthout spoken Englsh lnguge remedton condtons, ll prospectve grdute techng ssstnts, whose frst lnguge s not Englsh, shll e requred to cheve mnmum score of 50 on the Spekng Profcency Englsh Assessment Kt (SPEAK), or equvlent, or mnmum score, set y Bord stff n consultton wth the Councl of Chef Acdemc Offcers nd wth the pprovl of the Bord Acdemc Affrs Stndng Commttee, on the Spekng secton of the Test of Englsh s Foregn Lnguge nternet Bsed Test (TOEFL BT). (c) Any prospectve grdute techng ssstnt who does not meet the ove requrements shll not e ssgned techng responsltes nor other tsks requrng drect nstructonl contct wth students. (d) An excepton shll e mde for courses tught n sgn lnguge. (e) A report detlng the process for ntervewng grdute techng ssstnts, whose frst lnguge s not Englsh, ncludng the composton of the ntervew tem nd scores from the SPEAK or the Spekng secton of the BT for ech cnddte, shll e sumtted to the Presdent nd Chef Executve Offcer of the Bord every other yer. (3) Generl Knss Bord of Regents 45 Polcy Mnul (Rev. 1/20/16)

54 Chpter II: Governnce Stte Unverstes Stte unverstes shll develop mplementng polces nd procedures for the dmnstrton of ths polcy nd shll report to the Bord s to the effectveness of such polcy; nd my dopt stndrds tht exceed or re ddtonl to those contned heren. v Crmnl Bckground Checks (1) In ddton to verfctons requred y lw nd except s otherwse provded n ths polcy or under the pproved mplementton pln of stte unversty, ech stte unversty shll provde for the performnce of crmnl ckground check on ech person hred for ny stte unversty poston, other thn employees resonly expected to e employed for sx months or less nd student hourly employees. Crmnl ckground checks shll e conducted ether pror to the extenson of n offer for employment, or s prt of n offer of employment tht s mde contngent upon successful crmnl ckground check. (2) For purposes of ths polcy, crmnl ckground check shll nclude: () Crmnl hstory record serches for felony nd msdemenor convctons t the county nd federl levels n every jursdcton where the cnddte currently resdes or hs resded. Such serches should cover mnmum of the lst seven yers. () Sex offender regstry serches t the county nd federl levels n every jursdcton where the cnddte currently resdes or hs resded. (c) Other verfctons s requred y lw for specfed postons. (3) Ech stte unversty shll develop pln for mplementng ths polcy nd sumt t to the Bord for pprovl. Ech unversty s pln shll ddress the followng: () Optonl Postons Covered. Unless otherwse requred y lw to perform ckground check for specfed postons, stte unverstes hve the opton to perform ckground checks on poston ctegores n ddton to those stted ove, such s () employees who re expected to e employed for sx months or less; () postons to e flled y vendor or contrctor; () hourly student employees; (v) nterns; nd (v) unpd volunteers, nd my perform more extensve checks thn those requred ove. In mkng ths determnton, stte unverstes shll consder the level of drect supervson nd gudnce provded to ndvduls n these ctegores nd the nture of the dutes of the jo. () Procedures for Implementton. Ech stte unversty shll estlsh procedures for () otnng relese from the prospectve employee llowng the unversty to ccess ther crmnl hstory record nformton, s uthorzed y K.S.A ; () determnng the relevnce of nformton otned through ckground check to the prospectve employee s trustworthness or the sfety or well-eng of the unversty s students nd other employees, s requred y K.S.A ; () how records gthered nd documents prepred n furthernce of crmnl ckground check shll e mntned confdentlly nd securely nd dentfcton of unversty offcls who wll serve s custodn of crmnl ckground check record fles; nd (v) complnce wth the Fr Credt Reportng Act. (4) Ech stte unversty shll sumt ts pln to the Bord for pprovl no lter thn Septemer 1, 2008, wth mplementton to occur s of tht dte. v Nepotsm If person s n poston whch requres n evluton or personnel decson such s those concernng dmsson, cdemc evluton, ppontment, performnce evlutons, retenton, Knss Bord of Regents 46 Polcy Mnul (Rev. 1/20/16)

55 Chpter II: Governnce Stte Unverstes promoton, dscplne, tenure or slry of fmly memer or memer of such person's household, such condton shll e deemed conflct of nterest nd tht person shll not prtcpte n such decson, nd tht person shll not prtcpte n ny group or ody whch s consderng ny such decson. Persons my e pponted to clssfed or unclssfed, ncludng Unversty Support Stff, postons wthout regrd to fmly reltonshp to or lvng rrngements wth other memers of fculty or stff so long s the personnel processes re conducted nd decsons re mde n complnce wth ths provson s well s nsttutonl nd Bord polces. v Annul nd Multple Yer Appontments (1) Except s provded n ths secton, ll ppontments of unclssfed non-tenure trck nd nontenured personnel shll e nnul. Every ppontment of more thn one yer shll e suject, on n nnul ss, to pproprtons eng provded y the Knss Legslture. (2) Unversty of Knss Medcl Center Trcks () Clncl Scholr Trck: The Unversty of Knss Medcl Center my employ nd ppont personnel wth clncl responsltes to full-tme, non-tenure trck postons s determned to e n the est nterest of the Medcl Center y the Chncellor. A component of the clncl ppontment my nclude techng. Contrcts shll e renewle nd the lengths shll e: Instructor, one yer; Assstnt Professor, one to three yers; Assocte Professor nd Professor, three yers. Three yer contrcts my e rollng contrcts tht, unless otherwse specfed, nnully shll roll over to crete new three-yer term. The Unversty my termnte rollng contrct y gvng notce, pror to June 30 th of ny yer, tht the contrct wll termnte t the end of the then current contrct term. Slry shll e determned ech yer y the vllty of funds nd y mert, whch ncludes, ut s not lmted to, productvty. Contrcts my e termnted y mutul greement of the fculty memer nd the Unversty. Pror to the exprton of the ppontment, nd except s provded ove wth respect to rollng contrct, the Unversty my only termnte the contrct for cuse, ncludng loss of clncl prvleges or loss of clncl employment wth the prctce corporton or foundton, or fnncl exgency. () Clncl Trck: The Unversty of Knss Medcl Center my employ nd ppont personnel wth prmrly clncl responsltes to prt-tme or full-tme non-tenure trck postons s determned to e n the est nterest of the Medcl Center y the Chncellor. A component of the clncl ppontment my nclude techng. Intl contrcts for ppontments on ths trck shll rnge from one to three yer terms nd shll e renewle. Ths Clncl Trck ncludes four rnks: Clncl Instructor, Clncl Assstnt Professor, Clncl Assocte Professor nd Clncl Professor. Crter for promoton n ths trck re specfc to the pplcle school wthn the Medcl Center. The Unversty my termnte contrct y gvng notce, pror to June 30th of ny yer tht the contrct wll termnte t the end of the current contrct term. Slry shll e determned ech yer y the vllty of funds nd y mert, whch ncludes, ut s not lmted to, productvty. Contrcts my e termnted y mutul greement of the fculty memer nd the Unversty. Pror to the exprton of the ppontment, the Unversty my only termnte the contrcts for cuse, ncludng loss of clncl prvleges or loss of clncl employment wth prctce corporton or foundton, or fnncl exgency. (c) Eductor Trck: The Unversty of Knss Medcl Center my employ nd ppont personnel to the Eductor Trck whose techng or dmnstrtve responsltes relted to medcl or helthcre educton equl or exceed seventy percent of ther totl effort n ther responsltes wth the Knss Bord of Regents 47 Polcy Mnul (Rev. 1/20/16)

56 Chpter II: Governnce Stte Unverstes Unversty. Appontments my e prt-tme or full-tme, non-tenure trck postons s determned to e n the est nterest of the Medcl Center y the Chncellor. Intl contrcts for ppontments on ths trck shll rnge from one to three yers nd shll e renewle. The Eductor Trck ncludes four rnks: Educton Instructor, Educton Assstnt Professor, Educton Assocte Professor nd Educton Professor. Crter for promoton n ths trck re specfc to the pplcle school wthn the Medcl Center. The Unversty my termnte contrct y gvng notce, pror to June 30th of ny yer tht the contrct wll termnte t the end of the current contrct term. Slry shll e determned ech yer y the vllty of funds nd y mert, whch ncludes, ut s not lmted to, productvty. Contrcts my e termnted y mutul greement of the fculty memer nd the Unversty. Pror to the exprton of the contrct, the Unversty my only termnte the contrct for cuse, ncludng loss of clncl prvleges, f ny, or loss of clncl employment wth prctce corporton or foundton, f ny, or fnncl exgency. (d) Trnsfer Between Appontment Ctegores Full-tme fculty memers my pply for one-tme, one-wy trnsfer etween ppontment ctegores (tenure trck, non-tenure trck). Upon mutul greement, trnsfers from the tenure trck to the non-tenure trck my e mde pror to ut no lter thn the end of the ffth yer of employment. For trnsfers from the non-tenure trck to the tenure trck, tme nd ttle n the nontenure trck does not count towrd the protonry perod to otn tenure. Once trnsfer from the non-tenure trck to the tenure trck hs occurred, the gudelnes for ernng tenure pply. Any such ppontments must e mde n specfc complnce wth prmeters pproved y the Knss Bord of Regents. (3) Knss Stte Unversty Clncl Trck Knss Stte Unversty my ppont clncl fculty to full-tme or prt-tme, non-tenure trck postons s determned y the Presdent to e n the est nterest of the Unversty. The prmry responslty for persons on these ppontments wll e techng nd clncl servce. A component of the clncl ppontment my nclude opportunty for scholrly chevement. Contrcts shll e renewle nd the ttles nd lengths shll e: clncl ssstnt professor, one yer; clncl ssocte professor, three yers; nd clncl professor, fve yers. Slry wll e determned ech yer y vllty of funds nd y mert, whch ncludes, ut s not lmted to, productvty. The Unversty my termnte the contrct pror to the exprton of the ppontment, only for cuse or fnncl exgency. Notce of non-renewl of the three-yer contrct nd the fve-yer contrct must e gven t lest 12 months efore the exprton of the contrct. Fculty memers my pply for one-tme, one-wy trnsfer etween ppontment ctegores (tenure trck, non-tenure trck). Once trnsfer from non-tenure trck to tenure trck hs occurred, the gudelnes for ernng tenure pply. Tme nd ttle n the non-tenure trck does not count towrd the protonry perod to otn tenure. Any such ppontments must e mde n specfc complnce wth prmeters pproved y the Knss Bord of Regents. (4) Other Non-Tenure Trck Fculty Appontments () Ech Unversty my employ nd ppont qulfed personnel to other full-tme or prt-tme, non-tenure trck fculty postons s determned y the chef executve offcer to e n the est nterest of the unversty. The prmry responslty for persons on these ppontments shll e one or more of the followng: techng, clncl servce, reserch, outrech nd servce, or other cretve endevors n cdemc deprtments. Ttles nd rnks shll e determned y the unversty. () Intl contrcts for such ppontments shll not exceed three yers, my e renewle ut my not e rollng. At the end of ech three yer perod, the unversty shll determne whether Knss Bord of Regents 48 Polcy Mnul (Rev. 1/20/16)

57 Chpter II: Governnce Stte Unverstes to renew ech ndvdul ppontment mde pursunt to prgrph () of ths susecton nd, f so, whether for 1, 2 or 3 ddtonl yers. Slry shll e determned ech yer y vllty of funds nd y mert, whch ncludes, ut s not lmted to, productvty. Crter for promoton, f vlle, shll e determned y the unversty nd set forth n unversty polcy. (c) Contrcts for ppontments mde pursunt to prgrph () of ths susecton my e termnted y mutul greement of the fculty memer nd the Unversty. Pror to the exprton of the ppontment, the unversty my only termnte the contrct for fnncl exgency or for cuse n ccordnce wth Bord or unversty polcy, ncludng loss of clncl prvleges, f ny, or loss of clncl employment wth prctce corporton or foundton, f ny. (d) For purposes of the multple yer ppontments mde pursunt to prgrph () of ths susecton, full-tme fculty memers my pply for one-tme, one-wy trnsfer etween ppontment ctegores (tenure trck, non-tenure trck). Once trnsfer from non-tenure trck to tenure trck hs occurred, the gudelnes for ernng tenure pply. Tme nd ttle n the nontenure trck does not count towrd the protonry perod to otn tenure. A request for trnsfer from tenure-trck to non-tenure-trck ppontment must e mde pror to ut no lter thn Septemer 1 of the penultmte yer of the protonry tenure-trck ppontment. Any such ppontments must e mde n specfc complnce wth prmeters pproved y the Knss Bord of Regents. (e) The Bord shll revew n 2019 the mplementton y nd mpct on the unversty cmpuses of ths Other Non-Tenure Trck Fculty Appontments polcy. (5) Any thletc drector or coch of dvson I stte unversty my hold multple yer ppontment when the chef executve offcer of the unversty determnes such ppontment to e n the est nterest of the unversty. Any thletc drector or coch of dvson II stte unversty my hold multple yer ppontment when the chef executve offcer of the unversty determnes such ppontment to e n the est nterest of the unversty; however no such ppontment shll exceed three yers t ny gven tme. Slry shll e determned ech yer y vllty of funds nd y mert. The slry of ny dvson II thletc drector or coch shll not exceed the monetry slry of the unversty chef executve offcer. v Tenure for Tenure-Trck Fculty Appontments (1) Ths polcy pples only to fculty who hve een gven tenure-trck ppontments. Fculty who hve een wrded tenure my e termnted only for dequte cuse, except n the cse of progrm or unt dscontnunce or under extrordnry crcumstnces ecuse of fnncl exgency. (2) In the nterpretton of the prncples contned n prgrph (1) ove, the followng s pplcle: () The terms nd condtons of every ppontment shll e stted n wrtng nd e mde vlle to the tenure-trck fculty memer t the tme of ppontment. () Begnnng wth the nsttuton s full-tme ppontment of the tenure-trck fculty memer, the protonry perod shll not exceed seven yers. The chef executve offcer, or the chef executve offcer s desgnee, my t hs or her dscreton reduce the protonry perod t the tme of ppontment f t hs een determned tht the fculty memer hs served prtl protonry perod t comprle nsttuton nd such reducton s n the est nterests of the nsttuton. In no nstnce, however, my the protonry perod for tenure-trck fculty memer e reduced to less thn four yers, even though therey the person's totl protonry perod n the cdemc professon s extended eyond the norml mxmum of seven yers. Notces should e gven t lest one yer pror to the exprton of the protonry perod f the tenure-trck fculty memer s not to e contnued n servce fter the exprton of tht perod. Knss Bord of Regents 49 Polcy Mnul (Rev. 1/20/16)

58 Chpter II: Governnce Stte Unverstes 3 PROFESSORSHIPS (c) If n untenured fculty memer ecomes prent through rth, doptve plcement, or dopton of chld under the ge of 5 pror to My 1 st of the ffth yer of the protonry perod, tht fculty memer, upon notfcton to the nsttuton s chef cdemc offcer, shll e grnted one-yer dely of the tenure revew. Notfcton must occur wthn 90 dys of the rth, doptve plcement, or dopton. Fculty memers retn the rght to opt out of ths nterrupton polcy. (d) Under unexpected specl nd extenutng crcumstnces, pror to the sxth yer of servce, nd t the request of the fculty memer nd the pproprte den, the chef cdemc offcer of the unversty my grnt n extenson of the tenure clock for mxmum of one yer. (e) No more thn two extensons of the tenure clock my e grnted to fculty memer for ny reson. Nothng n ths provson shll e construed to gurntee reppontment of n untenured fculty memer. (f) Tenure s prvlege tht must e ffrmtvely grnted y the nsttuton n recognton of mertorous performnce. Tenure s not prvlege tht cn e cheved smply through contnuous servce t the nsttuton, regrdless of fculty memer s length of servce. Asent n ffrmtve cton y stte unversty to wrd tenure, fculty memer shll not qulfy for tenure solely y vrtue of completng the protonry perod. (3) Wthn ths generl polcy, ech stte unversty my mke such opertng regultons s t deems necessry, suject to the pprovl of the Bord. (4) Any tenure pproved y the nsttuton shll e lmted to tenure for the recommended ndvdul t the nsttuton consstent wth the tenure polces of tht nsttuton. (Effectve 11/14/2002) (5) In exceptonl cses, the chef executve offcer t stte unversty my hre fculty memers wth tenure wthout ther hvng completed protonry perod. (6) Decsons of the chef executve offcer shll e fnl nd re not suject to further dmnstrtve revew y ny offcer or commttee of the nsttuton or y the Bord of Regents. Regents Dstngushed Professorshps Snce Fscl Yer 1964 the Knss Legslture hs pproprted funds to the Bord of Regents for the employment of outstndng professors s Regents Dstngushed Professors. The purpose of the progrm s to ttrct to Knss nd to retn n Knss estlshed scholrs whose reserch projects ugment the Stte s economc nd ndustrl development. The followng re the gudelnes of the Bord of Regents wth reference to the selecton nd desgnton of Regents Dstngushed Professors: The Chr of the Knss Bord of Regents shll ppont Sucommttee composed of three Bord memers whch shll e responsle for mkng recommendtons to the Bord n ll mtters pertnng to the fundng, ppontment, evluton nd contnunce of Regents Dstngushed Professors. Nomntons for the ppontment of Regents Dstngushed Professor shll e preceded y the sumsson of proposl y the chef executve offcer of the host nsttuton detlng: (1) the re of cdemc speclzton for the poston (2) the mode of fnncng the poston; Knss Bord of Regents 50 Polcy Mnul (Rev. 1/20/16)

59 Chpter II: Governnce Stte Unverstes (3) the nsttutonl fcltes nd resources vlle to the ncument of the poston; (4) the nsttutonl fcltes nd resources needed for the poston; (5) the reltonshp of the poston to the strengths nd msson of the nsttuton; (6) descrpton of how the poston vods the duplcton of Regents Dstngushed Professorshps t other stte unverstes or, f the poston duplctes such Professorshps, how the poston wll e ntegrted wth the poston(s) nd reserch ctvtes t collortng stte unverstes; (7) the contruton of the poston to the economc development of Knss; (8) the cdemc deprtment or other unt to whch the poston wll e ssgned. Fnl Bord pprovl of the proposl shll e contngent upon convncng rguments nd evdence on ponts..(1-8) provded y the proposng nsttuton. Nomntons for the ppontment of Regents Dstngushed Professor my e mde y the Chncellor nd the Presdents. A unversty chef executve offcer my sumt nomnee for ppontment to Regents Dstngushed Professorshp once the poston hs een pproved y the Bord. The followng precepts shll gude the Bord n ts ppontment of Regents Dstngushed Professors. (1) The Regents Dstngushed Professor shll e recognzed leder n hs or her feld. (2) In the selecton of Regents Dstngushed Professors, emphss should e plced on the cpltes tht wll enhnce the economc nd ndustrl development of the Stte. Regents Dstngushed Professors should nform pulc polcy nd enhnce the ttrctveness of the Stte through ther professonl, socl nd culturl contrutons. (3) The nomnton dosser shll e crculted to ech Bord memer nd to the Presdent nd Chef Executve Offcer of the Bord. (4) The recommendton for the ppontment of nomnee to Regents Dstngushed Professorshp shll e mde to the entre Bord y the Sucommttee on Regents Dstngushed Professors. v The Regents Dstngushed Professor desgnton s ppended to regulr fculty lne wthn the nsttuton. The vcnt poston nd the Regents Dstngushed Professor llocton shll determne the slry of the Regents Dstngushed Professor. Allocton of funds for Regents Dstngushed Professors shll e lmted to n mount pproprted y the Legslture for ech professorshp recommended y the Bord Sucommttee on Regents Dstngushed Professors nd uthorzed y the Bord of Regents. v v Tenure for Regents Dstngushed Professor s determned n the sme mnner s tenure for regulr fculty nd confers the sme prvleges. Tenure, f grnted, s n the unversty nd the desgnton of Regents Dstngushed Professor s temporry supplement to the norml cdemc rnk. Bord desgnton s Regents Dstngushed Professor nd the stpend ppended to t re suject to revew nd reffrmton y the Bord of Regents under the terms of ths polcy. Ech stte unversty shll undertke comprehensve performnce evluton n Octoer of the ffth yer of the Regents Dstngushed Professor desgnton nd every succeedng ffth yer of the desgnton. The unversty s evluton my nclude commentry on the professor s cdemc work provded y peer evlutors selected y the nsttuton nd comprsed of eductors n the professor s feld who re not connected wth the Knss Regents system. The unversty s chef executve offcer Knss Bord of Regents 51 Polcy Mnul (Rev. 1/20/16)

60 Chpter II: Governnce Stte Unverstes shll sumt to the Sucommttee report on ths evluton tht ncludes evdence of contrutons to the Stte s economc development, ncludng sponsorshp of reserch ctvty. The professor shll e llowed to sumt ny nformton not ncluded n the reports sumtted y the chef executve offcer to the Sucommttee for consderton. v The Bord Sucommttee shll revew the vlle reports, evlutons nd ny other mterls sumtted y the professor. The evluton shll nclude revew of the professor's professonl ctvtes nd evdence of contrutons to Knss economc development. Evdence of effectve performnce shll nclude, ut not e lmted to, pulc or prvte sponsorshp of reserch ctvty. The Sucommttee shll recommend contnunce or dscontnunce of the Regents Dstngushed Professor desgnton nd stpend to the Bord of Regents t the Decemer Bord meetng. If contnuton s not pproved y the Bord, the desgnton nd stpend shll e wthdrwn effectve Decemer 31 of the followng clendr yer. v The Regents Dstngushed Professor desgnton s lmted to full-tme postons. In the event n ndvdul holdng Regents Dstngushed Professor desgnton chnges to less thn full-tme poston, the desgnton nd the ssocted stpend end. x When n ppontment to Regents Dstngushed Professorshp nd ts relted stpend re termnted through cton of the Bord, the nsttuton or the professor, the nsttuton should ntte proposl to the Bord of Regents justfyng the contnuton or chnge n the re of cdemc speclzton for the Regents Dstngushed Professor's poston. Regents Dstngushed Reserch Scholr Ech stte unversty, suject to Bord pprovl, my ppont up to three (3) Regents Dstngushed Reserch Scholrs, to e supported out of unversty resources. The purpose of ths desgnton s to: () help ttrct estlshed scholrs whose reserch wll contrute to Knss ntellectul, culturl, economc nd/or ndustrl development; nd () honor unversty fculty whose work lkewse mkes sgnfcnt contruton to the ntellectul, culturl, economc nd/or ndustrl development of the Stte of Knss. The Chr of the Knss Bord of Regents shll ppont Sucommttee composed of t lest three Bord memers whch shll e responsle for mkng recommendtons to the Bord n ll mtters pertnng to the ppontment, evluton nd contnunce of Regents Dstngushed Reserch Scholrs. Unverstes my nomnte n ndvdul t ny tme y provdng letter of nomnton descrng: (1) the cnddte s re of expertse; (2) the mode of fnncng the poston; (3) the cdemc unt to whch the ndvdul wll e ssgned; nd (4) the contrutons the ndvdul s work mkes to the ntellectul, culturl, economc nd/or ndustrl development of Knss. v v Nomntons for ppontment of the Regents Dstngushed Reserch Scholr my e mde y the Chncellor nd the Presdents. The desgnton shll e grnted y the Bord for perod of fve yers. Consderton of renewl of the ttle for second fve-yer perod shll e cted on y the Bord upon recommendton of the Presdent or Chncellor, nd the Bord Acdemc Affrs Stndng Commttee. After perod of ten yers, the Regents Dstngushed Reserch Scholr desgnton shll e renewed t the dscreton of the Presdent or Chncellor of the nsttuton. Ech stte unversty shll report on ny chnge n sttus of ny Regent Dstngushed Reserch Scholr to the Bord Offce s soon s possle. Knss Bord of Regents 52 Polcy Mnul (Rev. 1/20/16)

61 Chpter II: Governnce Stte Unverstes v The Knss Bord of Regents stff shll montor the sttus of ll Regents Dstngushed Reserch Scholrs pproved t stte unverstes nd report to the Bord s requested. c The Knss Prtnershp for Fculty of Dstncton Progrm The Knss Prtnershp for Fculty of Dstncton Progrm s estlshed to encourge mjor gfts y prvte donors to enhnce the lty of elgle eductonl nsttutons to ttrct nd retn fculty of dstncton. The Bord of Regents shll dmnster the progrm n ccordnce wth sttutes nd n mnner tht optmzes the enefts to the nsttutons from prvte mones commtted to ths progrm. The Stte wll contrute ncome ernngs equvlent wrds, s defned n sttutes, to supplement endowed professorshps or fculty postons t elgle eductonl nsttutons for whch qulfyng endowment ssoctons hve receved gfts. The Bord Presdent nd Chef Executve Offcer shll estlsh procedures to mnge the progrm n ccordnce wth ths polcy nd sttutory provsons. (See the FISCAL MANAGEMENT AND BUSINESS ADMINISTRATION Secton The Knss Prtnershp for Fculty of Dstncton Progrm) 4 PROMOTIONS IN ACADEMIC RANK The chef executve offcer of ech stte unversty, exercsng hs or her professonl judgment nd dscreton, shll decde cdemc promotons n ccordnce wth the followng: c d Acdemc rnk shll e sed solely on mert, slry scles shll e commensurte wth rnk, nd slry dfferences wthn vrous scles estlshed shll lso e on ss of mert. The rnk of professor shll e wrded only to those persons who re proven msters of ther feld, re outstndng n tht feld, nd whose generl ttrutes of culture re recognzed y ther fellows, wth such determnton to e mde y dmnstrtons nd fcultes n trdtonl mnner. In some nstnces the hed of deprtment or dvson my hold rnk less thn professor. Decsons of the chef executve offcer shll e fnl nd re not suject to further dmnstrtve revew y ny offcer or commttee of the nsttuton or y the Bord of Regents. 5 FINANCIAL EXIGENCY Defnton Fnncl exgency s the forml recognton y stte unversty tht known reductons n udget or uthorzed numer of postons hve requred the elmnton of nontenured postons nd opertng expendtures to such pont tht further reductons n these ctegores would serously dstort the cdemc progrms of the nsttuton; hence, further udget or poston reductons would requre the nonreppontment of tenured memers of the fculty or the flure to meet the stndrds of notce for nonreppontment of fculty. It s not requrement of fnncl exgency tht ll or most nontenured postons throughout the unversty e frst elmnted. Procedure It shll e the responslty of the chef executve offcer of ech stte unversty, n consultton wth pproprte cmpus groups, to develop pln for reductons n personnel s necesstted y condtons of fnncl exgency. In the event tht fnncl condtons t stte unversty my wrrnt the declrton of fnncl exgency, the chef executve offcer shll notfy the Bord of tht fct nd shll provde complete sttement of the crcumstnces tht my wrrnt the declrton of fnncl exgency. The sttement shll lso nclude revew of ll resonle lterntves to fnncl exgency. If the Bord nd the Knss Bord of Regents 53 Polcy Mnul (Rev. 1/20/16)

62 Chpter II: Governnce Stte Unverstes chef executve offcer concur s to the exstence of fnncl exgency, t shll e the responslty of the chef executve offcer to so declre. It shll e the responslty of the chef executve offcer to revew the fnnclly exgent condton wth the Bord t such tmes nd wth such frequency s the Bord my specfy. 6 SUSPENSIONS, TERMINATIONS AND DISMISSALS Felony Offenses Felony Convcton. The chef executve offcer of stte unversty hs the uthorty to dschrge ny employee, ncludng tenured fculty memer, mmedtely upon convcton of ny felony. Felony Chrge. The chef executve offcer of stte unversty hs the uthorty to dschrge or plce on leve wthout py ny employee, ncludng tenured fculty memer, who hs een chrged wth felony offense. Pror to ny such determnton, the employee shll e gven notce of the proposed cton nd n opportunty to respond. Other Fculty nd stff my lso e suspended, dsmssed or termnted from employment for resons of sgnfcnt reducton n or elmnton of the fundng source supportng the poston, progrm dscontnunce, fnncl exgency, or for just cuse relted to the performnce of or flure to perform the ndvdul's dutes or for volton of the resonle drectves, rules nd regultons, nd lws of the nsttuton, the Bord nd the Stte of Knss or the Unted Sttes. c Grevnce Procedure Ech stte unversty shll estlsh nd pulsh grevnce procedures for use y fculty nd stff n ppelng employment decsons of the nsttuton. The procedures shll provde the employee wth notce of the cton to e tken, the resons for the cton where pproprte, nd n opportunty to e herd. A copy of ll nsttutonl grevnce procedures shll e provded to the nsttuton s generl counsel for revew pror to ecomng effectve. The decson of the chef executve offcer, or the chef executve offcer s desgnee, concernng ny grevnce ppelng employment decsons of the unversty shll e fnl nd s not suject to further dmnstrtve revew y ny offcer or commttee of the unversty or y the Bord of Regents. 7 NOTICE PROCEDURE FOR NON-REAPPOINTMENT For tenure-trck fculty, notce of non-reppontment should e gven n wrtng n ccordnce wth the followng stndrds; such stndrds shll not e pplcle to ny dmnstrtve ssgnments held y the tenure-trck fculty memer. Not lter thn Mrch 1 of the frst cdemc yer of servce, f the ppontment expres t the end of tht yer; or f one-yer ppontment termntes durng n cdemc yer, t lest three months n dvnce of ts termnton. Not lter thn Decemer 15 of the second cdemc yer of servce, f the ppontment expres t the end of tht yer; or, f n ntl two-yer ppontment termntes durng n cdemc yer, t lest sx months n dvnce of ts termnton. At lest twelve months efore the exprton of n ppontment fter two or more yers n the nsttuton. Knss Bord of Regents 54 Polcy Mnul (Rev. 1/20/16)

63 Chpter II: Governnce Stte Unverstes v These sttements shll pply even durng perods of declred fnncl exgency, unless mpossle, n whch cse notce shll e provded s erly s fesle. Notce procedures for non-reppontment for ll clsses of employees other thn tenure-trck fculty memers shll e determned y the nsttuton s chef executve offcer. 8 EVALUATION OF FACULTY AND POST-TENURE REVIEW It s the polcy of the Knss Bord of Regents tht mert ncreses for fculty shll e sed on the nnul evluton of ther performnce s t reltes to the msson of the nsttuton, college/school nd deprtment. The Bord of Regents holds the stte unversty chef executve offcers ccountle for the development nd mplementton of evluton systems n ccordnce wth the followng gudelnes: Fculty evluton crter, procedures nd nstruments shll e developed through fculty prtcpton n ech deprtment, college or dvson nd recorded to express the performnce expecttons of fculty theren. Crter, procedures nd nstruments shll e: v Suffcently flexle to meet the ojectves of the unt. Senstve to mult-yer fculty ctvtes nd outcomes. Approved y the chef cdemc offcer of ech unversty. Comptle wth contemporry reserch nd scholrly lterture on fculty evluton. For exmple, ssessment of reserch, where reserch s prt of the jo ssgnment, should ordnrly nclude ut not e lmted to nformton on the qulty of the reserch, the mount of reserch, the med n whch fndngs were dssemnted, nd the recepton nd mportnce of the reserch. Smlrly, the ssessment of techng, where techng s prt of the jo ssgnment, should ordnrly nclude ut not e lmted to student rtngs secured nonymously under stndrd condtons on norm-referenced nstruments tht djust for ntl student motvton, ssessment of syll, nd ssessment of nstructonl mterls. c Ech stte unversty shll mke vlle to fculty rtngs nstrument for securng student rtngs of nstructon n ll pproprte courses. The nstrument must e norm-referenced nd corrected for mjor sources of s s demonstrted y reserch. The evluton of fculty performnce nd expecttons for the future shll e dscussed wth them. Documentton recordng the sense of the dscusson shll e provded to the fculty memer. The fculty memer shll e gven the opportunty to dd comments to the documentton s prt of the offcl record efore t s consdered t the next hgher dmnstrtve level. Ech stte unversty shll estlsh procedure y whch fculty who dsgree wth ther evluton my request revew. d Ech stte unversty shll mplement pln to supplement ts nnul fculty evluton system, nd shll dopt nd mplement post-tenure revew pln consstent wth ths polcy. Ech pln shll nclude procedures nd strteges for the followng: Trnng of deprtmentl chrpersons n the dmnstrton of fculty evluton. Lnkge of the outcomes of fculty evluton wth ssstnce for renewl nd development nd, when necessry, ressgnment nd other personnel ctons. Trnng nd supervson of grdute techng ssstnts. Knss Bord of Regents 55 Polcy Mnul (Rev. 1/20/16)

64 Chpter II: Governnce Stte Unverstes v Regulr post-tenure revew. The prmry purpose of ths post-tenure revew process s to ssst fculty memers wth dentfyng opportuntes tht wll enle them to rech ther full potentl for contruton to the unversty. Such revew s ntended to provde longer term perspectve thn s usully provded y n nnul revew. The expectton s tht ech tenured fculty memer wll e ssessed fve to seven yers fter wrd of tenure, nd revews wll contnue t ntervls of fve to seven yers unless nterrupted y further revew for promoton. Ths revew shll e n ddton to, not n leu of, nnul evlutons. 9 FACULTY OF THE YEAR AWARD In order to recognze nd encourge excellence n techng, reserch, nd servce, the Bord wll, on n nnul ss, present n wrd to one tenured nd one non-tenured ut tenure trck fculty memer t ech stte eductonl nsttuton nd the Unversty of Knss Medcl Center. To ssst the Bord n dentfyng pproprte recpents for the wrd, the Fculty Sente of ech stte eductonl nsttuton nd the Unversty of Knss Medcl Center shll dopt crter y whch ech Fculty Sente shll nnully select two fculty memers to recommend to the Bord for recognton. The crter shll seek to dentfy fculty memers whose techng, reserch, nd servce over the precedng cdemc yer hve exemplfed excellence nd commtment to the msson of the nsttuton. The crter my e dopted nd mended t ny tme n ccord wth the governnce procedures of the ndvdul Fculty Sentes ut shll e sumtted to nd suject to fnl revew nd pprovl y the Presdent nd Chef Executve Offcer of the Bord. Nomntons shll e sumtted to the Bord n dequte tme for revew nd pprovl or rejecton t the Bord s nnul August retret. Recpents shll e clled efore the Bord for recognton t the Septemer Bord meetng y nvtton of the Bord Chr. 10 LEAVES Persons pponted to student, unclssfed postons do not ccrue ny of the leves delneted elow. Stcl Leve Stcl leves shll e pproved y the chef executve offcer of ech nsttuton n ccordnce wth Bord polcy. Stcl Leve my e grnted suject to the followng condtons: (1) In strctly mertorous cses, full-tme fculty memer on regulr ppontment t ny of the stte unverstes who hs served contnuously for perod of sx yers or longer t one or more of these nsttutons, my, t the convenence of the nsttuton nd upon the pprovl of the chef executve offcer of the nsttuton wth whch connected, e grnted not to exceed one such leve of sence for ech perod of regulr employment for the purpose of pursung dvnced study, conductng reserch studes, or securng pproprte ndustrl or professonl experence; such leve shll not e grnted for perod of less thn one semester nor for perod of more thn one yer, wth remursement eng mde ccordng to the followng schedule: () for nne-months fculty memers, up to hlf py for n cdemc yer, or up to full py for one semester. () for twelve-months fculty memers, up to hlf py for eleven months, or up to full py for fve months. (2) Regulr slry s defned s the slry eng pd t the tme the stcl leve egns. Outsde grnt funds receved y the unversty n support of the ndvdul's scholrly efforts durng hs or her stcl leve my e used for supplementl slry, ut totl stcl leve slry n these nstnces my not exceed the ndvdul s regulr slry. Knss Bord of Regents 56 Polcy Mnul (Rev. 1/20/16)

65 Chpter II: Governnce Stte Unverstes (3) The numer of fculty memers to whom leve of sence wth stcl py s grnted n ny fscl yer shll not exceed four percent of the numer of equvlent full-tme fculty wth rnk of ssstnt professor or hgher, or equvlent rnk for the nsttuton concerned for the fscl yer for whch the leve of sence s grnted. (4) No fculty memer shll e grnted leve of sence wth stcl py who does not gree to return to the servce of the unversty grntng the stcl leve for perod of t lest one yer mmedtely followng the exprton of the perod of leve. Persons flng to return to the nsttuton grntng stcl leve shll refund ll stcl py. Those who fl to remn for the full yer of school servce (9 to 12 months dependng on nnul term of employment) shll refund tht porton of ther stcl py s represented y the porton of tme they fl to serve. Leve Wthout Py A leve wthout py for up to three yers my e grnted y the chef executve offcer of the employng nsttuton when such s judged y the chef executve offcer to e n the est nterest of the nsttuton. No leve my e grnted to ny employee who hs ccepted permnent poston wth nother postsecondry educton nsttuton. Any extenson of leve wthout py eyond three yers requres the pprovl of the Bord. The chef executve offcer of the employng nsttuton shll provde documentton of extrordnry crcumstnces justfyng the extenson of such leve eyond three yers. Leves wthout py shll not e regrded s rek n servce; however, such leve shll not count towrd the ernng of stcl leve nor shll other thn scholrly leve count towrd the tenure protonry perod. Scholrly leve shll count towrd the tenure protonry perod unless the employee nd the nsttuton gree n wrtng to the contrry t the tme the leve s grnted. v Durng leve of sence wthout py, n employee's elglty for helth nsurnce shll e determned y nd e n ccord wth the polces, rules nd regultons of the Stte Employees Helth Insurnce Commsson. c Leve Wth Py In order to fulfll jury duty, Ntonl Gurd duty, or other pproprte cvc olgtons, employees my e grnted leve wth py pursunt to nsttutonl polcy. d Sck Leve of Unclssfed Employees Unclssfed employees shll ccumulte sck leve t the rte of 3.7 hours per weekly py perod wth no lmt on the numer of hours whch cn e ccumulted. Sck leve for unclssfed employees on less thn full-tme ppontments shll e reduced proportontely. Sck leve ccumultons for persons on stcl leve shll e proportonte to the py sttus durng tht leve. No sck leve shll e wrded for perods when unclssfed employees re on leve wthout py. Sck leve wth py my e grnted only for the necessry sence from duty ecuse of the personl llness, dslty or legl qurntne of the employee; or the personl llness or dslty of memer of the employee's fmly or other qulfed dult when the llness or dslty resonly requres the employee to e sent from work. "Personl llness or dslty" shll e defned to nclude pregnncy, termnton of pregnncy, dopton, chldrth nd the recovery there from. "Employee's fmly" shll nclude persons relted to the employee y lood, mrrge or dopton nd mnors resdng n the employee's resdence s memers of the employee s household. Other qulfed dult mens n ndvdul wth commtted personl reltonshp wth n unclssfed employee nd who lves n such unclssfed employee s household. Knss Bord of Regents 57 Polcy Mnul (Rev. 1/20/16)

66 Chpter II: Governnce Stte Unverstes If upon retrement, or upon termnton of employment when retrement elgle, n unclssfed employee hs ccrued 800 or more hours of sck leve, the employee shll e compensted for ccumulted sck leve n ccordnce wth the provsons of K.S.A s mended. v v If seprted unclssfed employee returns wthn yer to n elgle poston, the sck leve lnce tht the employee hd upon termnton s renstted. Such rensttement does not pply to n unclssfed employee who retres nd returns to the Bord of Regents servce fter retrement. Ech stte unversty shll dopt pproprte procedures for dmnsterng ths polcy. e Sck Leve for Clssfed Employees nd Unversty Support Stff Accrul, ccumulton, grntng, use of, nd compenston for sck leve for clssfed employees nd Unversty Support Stff n regulr poston shll e n ccordnce wth K.S.A nd K.A.R f Holdy Oservtons Stte unverstes shll oserve the holdys lsted elow for ll unclssfed, ncludng Unversty Support Stff, nd clssfed employees. New Yer's Dy Mrtn Luther Kng, Jr. Dy Memorl Dy Independence Dy Lor Dy Veterns Dy Thnksgvng Dy Chrstms Dy Unclssfed, ncludng Unversty Support Stff, nd clssfed employees shll e enttled to such other specl holdys s my e declred y the Governor. Clssfed employees nd unclssfed non-exempt employees, ncludng Unversty Support Stff, requred to work on such holdys shll e fforded compenstory tme or compenston t the rte of one nd one-hlf tme for ech hour worked. Unclssfed exempt stff who ccrue nnul leve nd who re requred to work on ny lsted or specl holdy shll e fforded equvlent tme off t lter dte. When uthorzed y the Governor for stte employees generlly, unclssfed, ncludng Unversty Support Stff, nd clssfed employees wthn the stte unversty system who ccrue nnul leve shll e enttled to one ddtonl holdy per yer to e tken t ther dscreton, suject to the dvnce pprovl of the ndvdul's dmnstrtve supervsor. g Annul Leve for Unclssfed Employees Persons pponted to unclssfed fculty postons of less thn 12 months do not ccumulte or ern nnul leve. Ther cdemc dutes re closely relted to the presence of students on cmpus. Student recesses offer persons pponted to postons tht do not ern nnul leve n opportunty to engge n reserch nd perform other necessry professonl dutes. In consderton of the professonl nture of fculty poston, fculty memers re expected to fulfll pproprte, professonl nd deprtmentl responslty throughout the cdemc yer, ncludng student recesses, exclusve of legl holdys. The cdemc yer egns wth student regstrton or smlr dutes n the Fll nd contnues for nne months through commencement nd grde sumsson n the Sprng. Specfc perods of employment re to e governed y the nnul notce of ppontment ssued y ech nsttuton. Knss Bord of Regents 58 Polcy Mnul (Rev. 1/20/16)

67 Chpter II: Governnce Stte Unverstes Persons pponted to full-tme 12 month unclssfed postons or to full-tme, less thn 12-month unclssfed non-nstructonl postons shll ern pd nnul leve not to exceed 176 hours per fscl yer. Persons pponted to less thn full-tme 12-month unclssfed postons nd persons pponted to less thn full-tme, less thn 12-month unclssfed non-nstructonl postons shll ern nnul leve on pro-rted ss. Persons pponted to unclssfed postons tht re elgle to ern nnul leve my ccumulte mxmum of 304 hours of nnul leve; provded, however, tht n employee my receve, upon termnton from employment or upon movng from poston ernng nnul leve to fculty poston for less thn twelve months, pyment for no more thn 176 hours of nnul leve, nd, t retrement or t termnton of employment when retrement elgle, n employee my receve pyment for up to 240 hours of nnul leve. h Annul Leve for Clssfed Employees In ccordnce wth K.S.A , nd mendments thereto, clssfed employees of the stte unverstes, n regulr postons, shll ern nd ccumulte nnul leve n ccordnce wth ths polcy. Except to the extent specfclly set forth n ths secton C.10.h., ll provsons n the Knss sttutes nd Deprtment of Admnstrton s rules nd regultons shll contnue to pply to unversty clssfed employees. Nonexempt clssfed employees nd exempt clssfed employees who report ny hours n py sttus per py perod shll ern pd nnul leve not to exceed 176 hours per fscl yer. Nonexempt clssfed employees who report less thn 80 hours n py sttus per py perod shll ern nnul leve on pro-rted ss. () Ech nonexempt clssfed employee n regulr poston shll ccrue nnul leve n ccordnce wth the followng tle. Knss Bord of Regents 59 Polcy Mnul (Rev. 1/20/16)

68 Chpter II: Governnce Stte Unverstes In FY 10 nd Beyond Nonexempt Employees Hours Erned Per Py Perod Bsed on Length of Servce 5 Yers & 10 Yers & Hours n Py Sttus Less Thn Less Thn Less Thn 15 Yers & Per Py Perod 5 Yers 10 Yers 15 Yers Over Mxmum Accumulton of Hours () Ech exempt clssfed employee n regulr poston shll ccrue nnul leve n ccordnce wth the followng tle. In FY 10 nd Beyond Exempt Employees Hours Erned Per Py Perod Bsed on Length of Servce 5 Yers & 10 Yers & Hours n Py Sttus Less Thn Less Thn Less Thn 15 Yers & Per Py Perod 5 Yers 10 Yers 15 Yers Over > Mxmum Accumulton of Hours Clssfed employees who re elgle to ern nnul leve my ccumulte mxmum of 304 hours of nnul leve; provded, however, tht n employee my receve, upon termnton from employment or upon movng from poston ernng nnul leve to fculty poston for less thn twelve months, pyment for no more thn 176 hours of nnul leve, nd, t retrement or t termnton of employment when retrement elgle, n employee my receve pyment for up to 240 hours of nnul leve. Excess ccrued nnul leve my not e converted to sck leve. Berevement Leve for Unclssfed Employees Unclssfed employees my e grnted leve wth py upon the deth of close reltve or other qulfed dult (s defned ove) or tht person s close reltve. Such leve shll n no cse exceed sx workng dys. The employee's reltonshp to the decesed nd necessry trvel tme shll e mong the fctors consdered n determnng whether to grnt erevement leve, nd, f so, the mount of leve to e grnted. j Shred Leve for Unclssfed Employees Knss Bord of Regents 60 Polcy Mnul (Rev. 1/20/16)

69 Chpter II: Governnce Stte Unverstes All unclssfed employees who ccumulte sck leve shll e elgle for prtcpton n the shred leve progrm of the Stte of Knss. All unclssfed employees who prtcpte n the shred leve progrm my donte sck leve s long s the donton does not cuse the ccumulted sck leve lnce of the dontng employee to e less thn 480 hours, unless the employee dontes sck leve t the tme of seprton from servce. Ech stte unversty shll dopt pproprte procedures for dmnsterng ths polcy. k Fmly Medcl Leve For purposes of dmnsterng the Fmly Medcl Leve Act ech stte unversty shll: (1) desgnte qulfyng leve s Fmly Medcl Leve whether or not the employee requests such desgnton; (2) consder the twelve-month perod, wthn whch n elgle employee who experences Fmly Medcl Leve Act qulfyng condton or crcumstnce, to egn concurrently wth the frst dy of Fmly Medcl Leve nd ny susequent twelve-month perod would egn the frst tme n elgle employee gn experenced Fmly Medcl Leve Act qulfyng condton or crcumstnce fter the exprton of the frst twelve-month perod; nd (3) requre employees whose leve s desgnted Fmly Medcl Leve to susttute ccrued pd leve for unpd Fmly Medcl Leve n ccordnce wth the federl Fmly Medcl Leve Act. Any stte unversty my dopt polcy llowng memer of the fculty holdng tenure ernng ppontment who hs tken Fmly Medcl Leve to request n ddtonl yer n whch to work towrd tenure. Suject to the ove, ech stte unversty shll dopt polcy nd procedures to provde leve to ts employees pursunt to the Fmly Medcl Leve Act. 11 HEALTH PROGRAM AND INSURANCE The Stte of Knss provdes group helth, lfe nd long-term dslty nsurnce to elgle clssfed nd unclssfed employees, ncludng Unversty Support Stff. Pursunt to K.S.A Supp , nd mendments thereto, the Bord hs entered contrcts nd dopted dmnstrtve rules nd regultons, K.A.R., et seq., for the provson of voluntry student helth nsurnce progrm. Elgle grdute techng ssstnts, grdute reserch ssstnts, nd grdute ssstnts my choose to prtcpte n ths helth nsurnce progrm. 12 COMMITMENT OF TIME, CONFLICT OF INTEREST, CONSULTING AND OTHER EMPLOYMENT The Bord of Regents encourges the stte unverstes to collorte nd consult wth usness, ndustry, pulc nd prvte foundtons, nd government gences n order to further ther mssons of techng, reserch nd servce; to provde for nd fcltte the professonl development of ther fculty nd stff; nd to promote the rpd expnson nd pplcton of knowledge, gned through reserch, to the needs of Knss, the regon nd the nton. Wth prtculr reference to such collorton, the Bord of Regents consders t of utmost mportnce tht unversty employees conduct ther ffrs so s to vod or mnmze conflcts of tme commtment nd conflcts of nterest, nd tht the stte unverstes e vglnt nd prepred to respond pproprtely when rel or pprent conflcts rse. To those ends, the purposes of ths polcy re to: () llustrte types of stutons tht generte conflcts; () provde mens for full nd prt-tme fculty, stff nd the unversty to mnge rel or pprent conflcts; () Knss Bord of Regents 61 Polcy Mnul (Rev. 1/20/16)

70 Chpter II: Governnce Stte Unverstes promote the est nterests of students nd others whose work depends on fculty drecton; nd (v) descre the types of conflcts tht re prohted. Every full nd prt-tme employee of ech stte unversty, except for student employees, hs n olgton to ecome fmlr wth, nd de y, the pplcle provsons of ths polcy. If stuton rses, rsng questons of rel or pprent conflct of commtment or conflct of nterest s descred n ths polcy, ffected employees must meet wth ther deprtment chr, school den or supervsor, report the conflct s descred elow, nd elmnte the conflct or mnge t n n cceptle mnner. Addtonlly, every full nd prt-tme employee, except student employees, shll report, s requred elow, ny consultng rrngements, sgnfcnt fnncl or mngerl nterests, or employment n n outsde entty, the fnncl or other nterests of whch would resonly pper to e drectly nd sgnfcntly ffected y ther reserch or other unversty ctvtes. Generl Prncples Conflct of Tme Commtment (1) Attempts to lnce unversty responsltes wth externl ctvtes (such s, ut not lmted to, consultng, pulc servce or pro ono work) cn result n rel or pprent conflcts regrdng commtment of tme nd effort. Whenever fculty or stff memer's externl ctvtes exceed resonle tme lmts, or whenever full-tme fculty or full-tme unclssfed stff memer's prmry professonl responslty s not to the unversty, conflct of tme commtment exsts. (2) Conflcts of commtment usully nvolve ssues of tme llocton. Full-tme fculty memers nd full-tme unclssfed stff of stte unverstes owe ther prmry professonl responslty to ther employng nsttutons, nd ther prmry commtment of tme nd ntellectul effort must e to the educton, servce, reserch nd scholrshp mssons of those nsttutons. Fculty nd unclssfed stff should mntn presence on cmpus commensurte wth ther ppontments. The specfc responsltes, poston requrements, employment olgtons nd professonl ctvtes tht consttute n pproprte nd prmry commtment of tme wll dffer cross schools nd deprtments, ut sd responsltes, requrements, olgtons nd ctvtes should e ntlly premsed on generl understndng of full-tme commtment for full-tme fculty nd full-tme unclssfed stff of the unverstes. Exceptons must e justfed nd shown to enhnce the nsttutonl msson nd must e pproved n dvnce y the fculty or stff memer s supervsor. Conflct of Interest (1) A conflct of nterest occurs when there s dvergence etween n ndvdul's prvte, personl reltonshps or nterests nd hs or her professonl olgtons to the unversty such tht n ndependent oserver mght resonly queston whether the ndvdul's professonl ctons or decsons re determned or sustntlly nfluenced y consdertons of personl eneft, gn or dvntge. (2) Whether conflct of nterest or the ppernce of one exsts depends on the stuton, not on the chrcter or ctons of the ndvdul, nd must e determned ojectvely on cse y cse ss. The ppernce of conflct of nterest cn e s dmgng or detrmentl s n ctul conflct nd thus, for purposes of ths polcy, pprent conflcts re treted the sme s ctul conflcts. (3) Stutons nvolvng potentl conflcts of nterest re common n modern unversty nd must e ddressed. Stte unverstes hve s prt of ther msson the promoton of the pulc good y fosterng the trnsfer of knowledge gned through unversty reserch nd scholrshp to the prvte sector. Two mportnt mens of ccomplshng ths nsttutonl msson nclude consultng nd the commerclzton of technologes derved from reserch. It s pproprte tht unversty personnel e rewrded for prtcptng n these ctvtes through consultng fees nd shrng n royltes resultng from the commerclzton of ther work. It s not pproprte, however, for n ndvdul's ctons or decsons mde n the course of hs or her unversty ctvtes to e determned or sustntlly nfluenced y consdertons of personl fnncl gn. Such ehvor clls nto queston Knss Bord of Regents 62 Polcy Mnul (Rev. 1/20/16)

71 Chpter II: Governnce Stte Unverstes the professonl ojectvty nd ethcs of the ndvdul, nd t lso reflects negtvely on the employng unversty. Stte unverstes re nsttutons of pulc trust; unversty fculty nd stff must respect tht sttus nd conduct ther ffrs n wys tht wll not compromse the ntegrty of the unversty. (4) Except n purely ncdentl nd mnor wys, unversty resources, ncludng ut not lmted to fcltes, mterls, personnel, or equpment shll not e used n externl ctvtes unless pror wrtten pprovl hs een receved from the unversty's chef executve offcer or hs or her desgnee. Such permsson shll e grnted only when the use of unversty resources s determned to further the msson of the nsttuton. When such permsson s grnted, the fculty or stff memer shll mke rrngements to remurse the unversty for nsttutonl mterls, fcltes or servces used n the externl ctvty. Such use shll not e uthorzed f t voltes the Bord of Regents polcy on Sles of Products nd Servces. (5) Propretry or other nformton confdentl to stte unversty shll not e used n externl ctvtes unless pror wrtten pprovl hs een receved from the unversty s chef executve offcer or desgnee. (6) Unversty personnel shll not nvolve unversty students, unversty stff, or unversty fculty n ther externl ctvtes f such nvolvement s n ny wy coerced or n ny wy conflcts wth the nvolved prtcpnts' requred commtment of tme to the unversty. For exmple, student's grdes or progress towrds degree shll not e condtoned on prtcpton n unversty employee s externl ctvtes. Stte Ethcs Sttutes All employees shll dhere to ll pplcle stte ethcs sttutes. Consultng nd Other Employment Consultng for Other Stte of Knss Agences Consultng y fculty memers nd other employees of nsttutons under the jursdcton of the Bord for nother nsttuton under the jursdcton of the Bord, s well s consultton for other stte gences, shll e pproved n dvnce y oth () the nsttuton or gency seekng these servces, nd () the employee's home nsttuton. The home nsttuton shll effect pyment through the regulr process nd shll receve remursement through the nterfund trnsfer process. Other Consultng Outsde the Unversty For fculty, the stte unversty permts, nd ndeed encourges, lmted mount of consultng ctvty outsde the fculty memer's resonly construed totl professonl responsltes of employment y nd for the unversty, on sujects tht re wthn the fculty memer s re of professonl expertse, provded such ctvty: () further develops the fculty memer n professonl sense or serves the communty, stte, or nton n n re relted to the fculty memer s professonl expertse; () does not nterfere wth the fculty memer's techng, reserch nd servce to the unversty; nd (c) s consstent wth the ojectves of the unversty. Regulr nstructonl servce to other eductonl nsttutons s normlly regrded s n npproprte nd s thus generlly prohted. Wthout pror wrtten pprovl, fculty memers on full-tme ppontments shll not hve sgnfcnt outsde mngerl responsltes, nor ct s prncpl nvestgtors, on sponsored projects tht could e conducted t ther employng unversty ut nsted re sumtted nd mnged though nother orgnzton. Ech stte unversty shll determne how to pply or dpt the consultng polcy nd procedures for employees who re not fculty memers, nd fculty memers who re prt tme. In no cse shll the unversty s polcy nd procedures for non-fculty employees e more lerl thn wht s llowed for fculty. Knss Bord of Regents 63 Polcy Mnul (Rev. 1/20/16)

72 Chpter II: Governnce Stte Unverstes Other Employment The Bord of Regents expects ll fculty nd stff employed y the stte unverstes to gve full professonl effort to ther unversty dutes nd ssgnments. It s, therefore, consdered npproprte to engge n gnful employment outsde the stte unversty tht s ncomptle wth nsttutonl commtments. It s npproprte to trnsct usness for personl gn unrelted to the unversty from one's unversty offce, or t tmes when t mght nterfere wth commtments to the unversty. Prtcpton n cdemc conferences, workshops nd semnrs does not usully consttute consultng or outsde employment. However, orgnzng, opertng, or prtcptng n such meetngs for proft my e construed s consultng or outsde employment s defned n ths polcy. c Reportng Requrements Annul Reportng of Consultng Arrngements, Sgnfcnt Fnncl or Mngerl Interests, nd Outsde Employment As prt of the nnul ppontment process, ll fculty nd unclssfed stff shll dsclose to the unversty whether they or memers of ther mmedte fmly (spouse nd dependent chldren), personl household, or ssocte enttes (e.g., corportons, prtnershps or trusts n whch they hve sgnfcnt nterest) hve consultng rrngements, sgnfcnt fnncl or mngerl nterests, or employment n n outsde entty. Ths report nd nformton shll e provded to the unversty no less thn once ech yer. Ech unversty shll e permtted to use form of ts dmnstrton s own choosng to collect the requred nformton so long s t contns the threshold requrements contned n ths polcy. The stte unversty my, t ts dscreton, requre ts fculty nd unclssfed stff to sumt nformton n ddton to tht requred y ths polcy, ut n no event shll the reportng fculty nd stff e permtted to report less nformton thn s requred y ths polcy. For purposes of ths polcy, sgnfcnt fnncl or mngerl nterests (or sgnfcnt fnncl or other nterests) mens ll holdngs greter thn $5,000 or more thn 5% ownershp n compny. Flure to tmely sumt the requred reportng form to the unversty shll result n denl of the opportunty to sumt reserch proposls to externl fundng gences nd my result n dscplne n ccordnce wth unversty procedures. When the unversty determnes tht the nformton sumtted ndctes tht n ctul or pprent conflct of tme commtment or conflct of nterest does or my exst, the unversty my requre the fculty or unclssfed stff memer to sumt ddtonl nformton nd explnton regrdng tht conflct. Ongong Duty to Report Consultng Arrngements, Sgnfcnt Fnncl or Mngerl Interests, nd Outsde Employment As They Occur In ddton to the nnul report tht fculty nd unclssfed stff re requred to mke, ll fculty nd stff shll dsclose ny current or prospectve stutons tht my rse questons of conflct of tme commtment or conflct of nterest, s soon s such stutons ecome known. Such reports shll e mde to the deprtment chr or den or supervsor of tht stff or fculty memer. Federl Reportng Requrements Stte unverstes re requred to dhere to nd mplement ny ddtonl polces nd procedures nd dsclosure requrements tht re mposed y pplcle federl conflct of nterest lws. Stte unverstes my modfy the reportng form estlshed pursunt to prgrph (1) of the susecton c. wthout seekng pprovl of the Councl of Presdents, s necessry to meet or exceed such federl requrements. Such modfctons shll not result n less comprehensve reportng. v Pror Approvl for Consultng nd Other Employment Outsde the Unversty Knss Bord of Regents 64 Polcy Mnul (Rev. 1/20/16)

73 Chpter II: Governnce Stte Unverstes Fculty nd stff shll nform the chef cdemc offcer, through the deprtment chr or hed nd the den, of ll consultng ctvtes. The fculty or stff memer shll report n wrtng the proposed rrngements, nd secure pprovl pror to enggng n consultng ctvtes or other employment. The report shll ndcte the extent nd nture of the consultng ctvtes or employment, the mount of tme to e spent, ncludng trvel tme, nd the mount of tme expected to e spent on ll such outsde consultng ctvtes or employment durng the comng cdemc yer. v Dsposton of Reports All requred reports shll e sumtted n ccordnce wth nsttutonl requrements nd shll e used for the determnton of whether n ndvdul s n complnce wth ths polcy. Such reports shll lso e vlle to nsttutonl reserch offcers to permt certfcton nd/or verfcton of complnce wth federl regultons. Insttutons must mntn these reports for mnmum of three yers. d Use of Unversty Nme The Nme of the Bord of Regents, stte unversty or the Regents System my never e used s n endorsement of fculty or stff memer's externl ctvtes or y ny outsde entty for ny purpose wthout expressed nd dvnce wrtten pprovl of the unversty chef executve offcer or the Bord's Presdent nd Chef Executve Offcer, s pproprte. Fculty nd stff memers my lst ther nsttutonl fflton n professonl ooks, rtcles nd monogrphs they uthor or edt nd n connecton wth professonl workshops they conduct or presenttons they mke wthout securng pprovl. e Cmpus Polcy Development nd Enforcement Addtonl rules nd procedures for personl externl ctvty, consstent wth Bord polcy, wll e estlshed y ech stte unversty. In stutons n whch the ojectvty of fculty or stff memer could resonly e questoned, or where pprent conflcts of nterest exst, ech stte unversty shll estlsh n effectve revew mechnsm to determne f conflct of tme commtment or conflct of nterest exsts nd to fcltte resoluton of the conflct where possle, nd to decde upon the pproprte snctons when conflct s determned to exst. Such revew mechnsms wll nclude opportunty for ppel wthn the unversty structure. f Dstruton nd Dssemnton Ths polcy sttement wll e dstruted upon ntl ppontment to ll fculty nd stff y ech stte unversty. 13 POLITICAL ACTIVITY c Fculty, dmnstrtors nd other unclssfed employees, ncludng Unversty Support Stff, my ccept ny pulc or poltcl prty pponted or elected poston tht does not crete ny conflct of nterest wth, nd does not requre sustntl tme wy from, ssgned dutes or n other respects nfrnge upon those dutes. The flng of declrton of ntent to ecome cnddte shll not ffect the sttus or ppontment of n unclssfed employee, ncludng Unversty Support Stff. However, the employee shll contnue to properly nd fully perform ll of hs or her ssgned dutes or tke pproprte leve f vlle. Should the employee, whle he or she s cnddte for offce nd not on pproved leve, fl to perform ll of hs or her ssgned dutes, such employee shll e suject to pproprte dscplnry cton. Leve wthout slry or other enefts shll e grnted to those elected or pponted to pulc offce requrng full tme or lengthy sustned perods wy from ssgned dutes, such s Congress, the Knss Legslture, nd stte nd county offces or ppontments to offce fllng wthn ths ctegory. For persons elected or pponted to Congress or the Knss Legslture, ths provson shll e effectve from the dte Knss Bord of Regents 65 Polcy Mnul (Rev. 1/20/16)

74 Chpter II: Governnce Stte Unverstes such person tkes the Oth of Offce or the frst dy of the Legsltve sesson nd contnung untl the djournment of Congress or to dte no sooner thn the lst djournment n Aprl or sne de djournment, whchever occurs frst, of ech regulr nd specl sesson of the Knss Legslture; s to other stte nd county offces requrng full tme or lengthy sustned perods wy from ssgned dutes, ths provson shll e effectve durng the entre tme person serves s such offcer. Leve wthout slry or other enefts shll not e requred for ny person servng n the Knss Legslture or for servce on ny commttee durng perod when the Legslture s not n regulr or specl sesson, provded tht such person shll declne to ccept ll legsltve compenston for such servce, ut such person shll e enttled to mlege nd other expense llownces s provded y sttute nd pd y the Legslture. K.S.A Supp (5) provdes tht ny memer of the Knss Legslture who s on leve of sence from the Bord of Regents or n eductonl nsttuton under ts mngement my elect to remn elgle for prtcpton n the Bord of Regents retrement pln whle on such leve. d In the nterest of the fullest prtcpton n pulc ffrs, personnel re free to express opnons spekng or wrtng s n ndvdul n ther personl cpcty nd not s representtve of the nsttuton n sgned dvertsements, pmphlets nd relted mterl n support of or opposton to prtes nd cuses. There shll e the commensurte responslty of mkng pln tht ech person so dong s ctng for hmself or herself nd not on ehlf of n nsttuton supported y tx funds drwn from ctzens of vryng poltcl nd economc vews. Ths responslty ncludes vodng the use of unversty letterhed nd sttonery nd other offcl unversty desgntons. Employees testfyng efore the Legslture on ehlf of outsde enttes shll notfy ther nsttuton s desgnted representtve pror to such testmony. 14 RETIREMENT Retrement Benefts Elgle clssfed employees nd Unversty Support Stff re covered y the Knss Pulc Employees Retrement System s determned y lw. Fculty nd unclssfed employees re covered y nd/or elgle for those retrement enefts under the Mndtory Retrement Pln tht re set forth n detl s follows: (1) The provsons of Knss Bord of Regents Mndtory Pln Document control the terms of the pln. (2) The provsons of the Investment Polcy Sttement control the Bord s oversght nd the role of the Investment Provders. (3) The provsons of the Vendor Mngement Document shll control the Investment Provder reportng nd fund chnge protocol. Retrement Age for Fculty nd Stff Prtcptng n the Knss Bord of Regents Mndtory Retrement Pln. There shll e no mndtory retrement ge for prtcptng employees. For purposes of elglty for certn sttutory retrement enefts, such retrement shll not occur efore the ffty-ffth rthdy; provded, however, tht ndvduls who seek to retre from ge 55 to 59 must hve ten yers of servce n enefts-elgle poston t stte unversty or wth the Bord of Regents stff. Phsed Retrement Progrm Phsed retrement s prvlege, not rght, nd s eneft tht my e grnted only y the chef executve offcer or hs or her desgnee when t hs een determned to e n the est nterest of the nsttuton. Suject to the provsons of K.S.A nd K.A.R through 8, n unclssfed employee ged 55 or older who s prtcptng n the Knss Bord of Regents Mndtory Retrement Pln my enter nto wrtten greement wth the employng nsttuton wherey the employee shll ccept poston whch s Knss Bord of Regents 66 Polcy Mnul (Rev. 1/20/16)

75 Chpter II: Governnce Stte Unverstes less thn full-tme ut t lest one-fourth tme, nd the nsttuton shll provde enefts on full-tme ss for up to fve yers. c Lmted Retrement Helth Cre Brdge The purpose of the Lmted Retrement Helth Cre Brdge Progrm s to provde mechnsm wherey stte unverstes my ssst unclssfed employees who desre to retre efore they ecome elgle to qulfy for Medcre y contrutng to the cost of the employee s helth cre coverge. Elglty (1) Prtcpton n the Lmted Retrement Helth Cre Brdge Progrm s prvlege, not rght, nd s strctly voluntry. The unversty chef executve offcer or the chef executve offcer s desgnee, nd the employee must ll gree tht t s n the est nterest of oth the unversty nd the employee for the employee to prtcpte n the Progrm; ths decson shll e mde on cse-y-cse ss tkng the employee s ppontment or jo responsltes, the tmng of the request nd other pertnent fctors nto consderton. (2) Only unclssfed employees t the stte unverstes who re elgle for retrement nd who hve completed t lest 10 yers of full-tme servce shll e elgle for prtcpton n the progrm upon rechng 55 yers of ge. (3) Employees prtcptng n Phsed Retrement pursunt to K.S.A Supp , s mended, nd K.A.R through 8, s mended, re not elgle to prtcpte n the Lmted Retrement Helth Cre Brdge Progrm. Employees prtcptng n ny other Stte of Knss or Knss Bord of Regents retrement ncentve progrms re not elgle to prtcpte n the Lmted Retrement Helth Cre Brdge Progrm. (4) If n elgle employee s request to prtcpte n the Lmted Retrement Helth Cre Brdge Progrm s pproved y the unversty chef executve offcer or the chef executve offcer s desgnee, the unversty ttorney shll drft n greement etween the unversty nd the employee. d Tx Sheltered 403() Voluntry Retrement Progrm Elgle clssfed nd unclssfed employees, ncludng Unversty Support Stff, my prtcpte n 403() voluntry retrement progrm. The provsons of the Knss Bord of Regents Voluntry Pln Document shll control the terms of the pln. 15 EMERITUS/EMERITA STATUS Emertus/Emert sttus s n honorry ttle wrded to retrng fculty memer or dmnstrtor for extended mertorous servce. Chef Executve Offcers The Bord of Regents my confer y resoluton the ttle of Chncellor Emertus/Emert or Presdent Emertus/Emert upon former Chncellor or former Presdent of one of the stte unverstes. Fctors to consder when wrdng emertus/emert sttus nclude dstngushed dmnstrtve servce tht dvnces the strength, growth nd ntegrty of the unversty, nd outstndng contrutons to the hgher educton system, the communty nd the Stte, s well s the length of dmnstrtve servce to the unversty. There s no slry or emolument ttched to the sttus. Fculty nd Other Admnstrtve Offcers Knss Bord of Regents 67 Polcy Mnul (Rev. 1/20/16)

76 Chpter II: Governnce Stte Unverstes 16 HONORARIA Ech stte unversty shll estlsh ts own crter for wrdng such sttus to unversty fculty nd other dmnstrtors. Emertus/Emert sttus requres pprovl y the chef executve offcer of the employng nsttuton. There s no slry or emolument ttched to the sttus other thn such prvleges s the nsttuton my wsh to extend. Stte unverstes re uthorzed to py honorr s requred for vstng lecturers upon uthorzton y the chef executve offcer of the nsttuton, or the chef executve offcer s desgnee. 17 WITHHOLDING OF PAYCHECKS AND SET-OFF OF AMOUNTS OWED In ddton to ny other remedy vlle y lw, ech stte unversty shll e uthorzed, n ccordnce wth K.S.A et seq., to wthhold pyroll or other wrrnts ssued y the Stte to, or setoff mounts owed y, ny offcer or employee of tht nsttuton gnst slry, other compenston or other mounts pyle to such ndvdul for ny fne, fee or penlty owed y such offcer or employee to the stte unversty. 18 KANSAS TORT CLAIMS ACT/LEGAL DEFENSE OF EMPLOYEES Lwsuts gnst stte employees, ncludng fculty nd stff, re controlled y nd hndled pursunt to the provsons of the Knss Tort Clms Act (K.S.A et seq.). The Act seeks to lmt llty nd provdes tht the Stte of Knss shll, suject to certn lmttons nd qulfctons, defend nd ndemnfy stte employees, ncludng stte unversty fculty nd stff, sued s consequence of ctons tken y stte employees whle ctng wthn the scope of ther employment. Suject to nsttutonl polces, ny employees of stte unversty who s sued for ny lleged nonfesnce, msfesnce or mlfesnce of the dutes of the employee s poston shll mmedtely notfy nsttutonl legl counsel to ntte n pproprte request to the Attorney Generl for legl defense. Specfc questons out protectons provded pursunt to the Knss Tort Clms Act or the legl defense of employees my e referred to nsttutonl legl counsel. 19 WHISTLEBLOWING Ech stte unversty shll promnently post copy of the Whstlelower Act (K.S.A ) n loctons where t cn resonly e expected to come to the ttenton of ll employees of the nsttuton. The Whstlelower Act sets forth the rght of stte employees to dscuss the opertons of stte gency wth ny memer of the legslture nd the rght to report ny volton of stte or federl lw or rules nd regultons to ny person, gency, or orgnzton wthout retlton. 20 REPORTING OF CHILD SEXUAL ABUSE Ech unversty shll specfclly ddress nd dopt procedures for the mndtory reportng, to pproprte lw enforcement gences, of ny chld sexul use wtnessed y stff or fculty. For purposes of ths provson, chld sexul use mens those crmes defned n K.S.A Supp et seq. tht relte to mnors s vctms. Knss Bord of Regents 68 Polcy Mnul (Rev. 1/20/16)

77 Chpter II: Governnce Stte Unverstes D FISCAL MANAGEMENT AND BUSINESS ADMINISTRATION (see Chpter III., Secton B. for ddtonl fscl mngement polces pplcle to stte unverstes) 1 TUITION AND FEES The Bord shll fx tuton, fees requred of every student s condton of enrollment, student housng fees, uldng constructon fees, nd chnges n cdemc fees. The Bord delegtes to the chef executve offcer of ech nsttuton the uthorty to estlsh user nd dmnstrtve fees where the ncrese does not generte n mount n excess of $250,000 nnully. All such tuton nd fees re to e ncorported n the Comprehensve Fee Schedule, whch wll e receved nnully y the Bord. Insttutonl Procedures Ech stte unversty shll sumt proposed chnges for the followng to the student ody presdent nd to the pproprte student orgnzton pror to Bord consderton: (1) fees requred of every student s condton of enrollment; (2) student housng fees; (3) uldng constructon fees; (4) chnges n cdemc fees; nd (5) tuton rtes. No student fees, other thn user fees, shll e chrged or collected y ny stte unversty for det servce on onded ndetedness for ny uldng or fclty of such stte unversty used prmrly for cdemc purposes or provdng helth cre servces unless student referendum s conducted n ccordnce wth K.S.A Estlshment or Alterton of Fees nd Tuton Rtes Bord pprovl must e secured pror to the estlshment or chnge of fees requred of every student s condton of enrollment, student housng fees, uldng constructon fees; chnges n cdemc fees; nd tuton rtes. All proposed tuton nd fee chnges shll frst e sumtted to the Fscl Affrs nd Audt Commttee of the Bord. The proposl shll e ccompned y fscl mpct sttement showng the ncresed revenue to e receved nd detl of plnned expendtures. The proposl shll lso ndcte the nvolvement nd comments of student orgnztons nd the student ody presdent durng the revew process. The proposed tuton or fee chnge, fnncl mpct sttement nd student orgnzton comments shll e provded to ll persons recevng the gend of the Bord meetng. Fnl cton on such proposed tuton or fee chnge y the Commttee shll not e tken untl the next regulrly scheduled meetng of the Commttee. Any Knss Techer of the Yer recpent my enroll for up to nne credt hours nnully t ny stte unversty wthout pyment of tuton or fees f the ndvdul s ctvely pursung techng creer n Knss. c Clendr for Fee nd Tuton Rte Adjustments The clendr to e followed for ll student fees djustments, except for emergency stutons, shll e s follows: (1) Chnges n student housng fees must go to the Bord for frst redng n Novemer nd to the Bord for fnl cton n Decemer. (2) Fees requred of every student s condton of enrollment nd dmnstrtve fees genertng ddtonl nnul revenue n excess of $250,000 go to the Bord for frst redng nd cton t the sme tme s tuton rtes. (3) Buldng Constructon fees my go to the Bord t ny regulr meetng. Two redngs re requred. (4) Tuton rtes nd cdemc fee chnges wll e consdered y the Bord no lter thn June pror to the egnnng of the fll semester for whch they re effectve. Knss Bord of Regents 69 Polcy Mnul (Rev. 1/20/16)

78 Chpter II: Governnce Stte Unverstes The ove tuton nd fees shll e effectve t the egnnng of fll semester, sprng semester or summer sesson s specfed y the Bord. d Pyment nd Fees All students re requred to py fees s pulshed n the nsttuton s comprehensve fee schedule. No student shll e permtted to enroll for ny semester f there re outstndng delnquences from pror semesters. Short-term extensons of the fee pyment due dte my e grnted for sponsored nterntonl students experencng nterntonl monetry exchnge dffcultes, students certfed to receve funds through the nsttuton s Offce of Student Fnncl Ad, nd for other extenutng crcumstnces t the nsttuton s dscreton. These students my receve tuton nd fees extenson prvleges untl not lter thn Novemer 10 of the frst semester or Aprl 10 of the second semester, pursunt to wrtten greement wth the nsttuton. e Collecton of Overdue Accounts The stte unverstes re uthorzed to use commercl collecton gences selected pursunt to the process outlned n K.S.A to ssst n collecton of overdue student lon ccounts, student housng ccounts, nd other pproprte ccounts. f Wrte-Off of Uncollectle Accounts Recevle The chef executve offcer of ech stte unversty shll request tht the Drector of Accounts nd Reports wrte-off uncollectle ccounts recevle pursunt to K.S.A , et seq., s mended. g Tuton Assstnce for Fculty/Stff Ech stte unversty my mplement tuton ssstnce progrm for spouses nd dependents of full-tme employees. The specfc prmeters of the progrm s t pples to ech nsttuton nd ny susequent chnges must e pproved y the Bord n dvnce of mplementton. The nsttuton wll nnully clculte the totl tuton provded through the tuton ssstnce pln nd offclly recognze ths cost y reflectng t n ther fnncl system. From ths enlng polcy, ech nsttuton proposng tuton ssstnce progrm would present n the sprng to the Bord of Regents ther specfc pln. h Bord Approvl of Tuton nd Fee Wvers Pursunt to K.S.A c The Bord shll pprove ll unversty progrms to offer to student tuton nd fee wvers, specfclly the Bord shll revew nd pprove the stndrds, condtons nd requrements desgned to foster the growth, dstncton, nd stlty of the stte eductonl nsttuton nd the qulty of ts eductonl progrms nd pursuts. Stte unversty proposls shll nclude sttement of purpose, elglty requrements, wrd/wver mounts, fnncl mpct, nd descrpton of the ssessment tht wll e used to mesure the effccy of the wrd/wver n chevng the stted gol. Typclly, proposls shll e sumtted to the Bord for frst redng n My nd for fnl cton n June of the yer pror to the effectve dte of the progrm,.e. progrm pproved June, 2010 would e effectve for fll, Reportng of pproved wvers wll e dded to the exstng reportng mechnsm for tuton nd fee wvers tht s collected nnully n Novemer. Knss Bord of Regents 70 Polcy Mnul (Rev. 1/20/16)

79 Chpter II: Governnce Stte Unverstes 2 STATE APPROPRIATIONS Unfed Stte Approprton Request The offcl request for ny new stte pproprtons for the stte unverstes shll e mde y the Bord of Regents, pursunt to K.S.A c()(6), nd mendments thereto, s prt of ts unfed pproprton request for stte fundng of postsecondry eductonl nsttutons. The Bord shll hold udget workshop n July of ech yer wth the purpose of conductng n ndepth revew of the pproprton requests from the stte unverstes to d the Bord n determnng the sumssons to e ncluded n the Bord of Regents unfed stte pproprton request to the Governor nd Legslture. Bord stff, n consultton wth the Fscl Affrs nd Audt Commttee, shll nnully provde the stte unverstes wth gudnce nd unform formt for the mterls prepred for the Regents. Stte Unversty Annul Opertng Budgets The fscl yer of ll nsttutons s July 1 through June 30, nd shll e desgnted y reference to the clendr yer n whch the fscl yer ends. The Bord shll receve n nnul opertng udget tht ncludes udgeted expendtures y progrm, source of funds nd udgeted stffng nd slres y poston for ech progrm. The Bord delegtes to ech chef executve offcer the uthorty to ppont unclssfed employees nd to estlsh slres for ndvdul unclssfed employees wthn the uthorzton provded y the Legslture nd wthn generl gudelnes ssued y the Bord. 3 FEDERAL FUNDS The Bord or ny stte unversty my mke nd fle pplctons for federl funds pproprted nd mde vlle y federl lw for purposes relted to the operton or functon of the Bord or such unversty. The Bord, or ny stte unversty, my receve from the federl government, or ny of ts gences, ny funds mde vlle under exstng lw, rules or regultons, or tht my herefter e mde vlle. The Bord, or ny stte unversty, my expend the sme n ccordnce wth the lw, nd the rules, regultons nd requrements under whch such funds re mde vlle. Such moneys shll e expended only n ccordnce wth nd for the purposes specfed n federl lw. Federl funds shll e deposted n the Stte tresury. Stte unversty requests for federl funds for cptl mprovements shll e n ccord wth Bord polcy on uldng nd constructon projects. (see secton E.3.). 4 ACCEPTANCE OF GIFTS When stte unversty ntcptes pplyng for, cceptng nd recevng prvte donton, gft, grnt or equest tht my mpose sgnfcnt fscl olgton upon the unversty, such prvte donton, gft, grnt or equest must e revewed y the Bord of Regents pror to the cceptnce of such donton, gft, grnt or equest y the Bord or uthorzton for the stte unversty to ccept such donton, gft, grnt or equest pursunt to K.S.A For purposes of ths polcy "sgnfcnt fscl olgton" shll e consdered to e need, t the tme of recept of the donton, gft, grnt or equest, nd n resonle relton to the cceptnce thereof, to: () seek ddtonl stte fundng of $50,000 or more, or () seek ddtonl stte fundng for opertng support of gft uldng. If pproprte, the Presdent nd Chef Executve Offcer of the Bord shll notfy other offcls of the Stte ncludng ut not lmted to the Governor, the Secretry of Admnstrton, the Stte Drector of the Budget, the Attorney Generl nd the Drector of Archtecturl Servces of such prvte dontons, gfts, grnts or equests. Knss Bord of Regents 71 Polcy Mnul (Rev. 1/20/16)

80 Chpter II: Governnce Stte Unverstes c d e The chef executve offcer of ech stte unversty shll seek to verfy, wth reference to ll prvte dontons, gfts, grnts or equests of rel property, tht sd rel property ws not the ste of or used for the dsposl of hzrdous wstes or mterls. When the proposed prvte dontons, gfts, grnts or equests consst of fclty to e constructed for the stte unversty, resonle efforts should e tken to encourge the donor to mke such gft conform to gudelnes nd procedurl mnuls of the Drector of Archtecturl Servces. Ths polcy shll not pply to dontons, gfts, grnts or equests mde to nsttutonl endowment ssoctons or foundtons. 5 FINANCIAL REPORTING Annul Fnncl Report Ech stte unversty shll sumt to the Presdent nd Chef Executve Offcer comprehensve fnncl report for the pror fscl yer n ccordnce wth the schedule mntned on the Bord of Regents weste. The Presdent nd Chef Executve Offcer shll e responsle for recommendng to the Bord ny specfc fnncl report fndngs tht should e further revewed y the Bord. The fnncl report shll conform to formt determned y the Councl of Busness Offcers. The fnncl report shll reflect conformty wth fnncl reportng methods nd formts promulgted y the Amercn Insttute of Certfed Pulc Accountnts, the Governmentl Accountng Stndrds Bord nd the Ntonl Assocton of College nd Unversty Busness Offcers Fnncl Accountng nd Reportng Mnul for Hgher Educton unless otherwse provded y stte lw, prctces or procedures. Internl Audt Functon Ech stte unversty shll hve n nternl udt functon. The responslty of the nternl udt functon s to serve the unversty n mnner tht s consstent wth the Interntonl Professonl Prctces Frmework (IPPF) promulgted y the Insttute of Internl Audtors. Addtonl resources, tools nd gudnce should e otned through the Assocton of College nd Unversty Audtors nd the Commttee of Sponsorng Orgnztons. The purpose, uthorty, nd responslty of ech unversty s nternl udt functon shll e defned n forml wrtten document (nternl udt chrter) tht s pproved y ech stte unversty s chef executve offcer. The chrter shll mke cler the purposes of the nternl udt functon, specfy the unrestrcted scope of ts work, nd declre tht udtors re to hve no responslty for the ctvtes they udt. The scope of work of the nternl udtors shll nclude revew of unversty controlled fflted corportons, ncludng revew for potentl conflcts of nterest nd trnsctons etween the unversty nd unversty controlled fflted corportons. The chrter shll endow nternl udtors wth the uthorty to fully nd freely ccess ll the unversty s records, propertes, nd personnel relevnt to n udt. The chrter shll provde tht the udtor report drectly to the unversty chef executve offcer on ll udt mtters. The chrter shll clerly stte tht nternl udtors shll report drectly to the Bord Fscl Affrs nd Audt Commttee ny stuton wheren the udtor perceves conflct of nterest wth or on the prt of the unversty chef executve offcer s nvolvement wth the suject of n udt. In ddton, ech stte unversty shll nclude the chrter n unversty mnuls, polces, nd procedures s pproprte. Ech stte unversty nternl udt deprtment shll report nnully to the Bord s Commttee on Fscl Affrs nd Audt, summrzng the pror yer s ctvtes nd udt plns for the comng yer. Ech stte unversty shll notfy the Bord s Commttee on Fscl Affrs nd Audt n wrtng of ny personnel chnge n the poston of unversty nternl udtor. Knss Bord of Regents 72 Polcy Mnul (Rev. 1/20/16)

81 Chpter II: Governnce Stte Unverstes v Ech stte unversty shll develop nd mntn n nternl udt pln. At mnmum, nternl controls for the unversty s hghest rsk unts, sed on pulc funds exposure, should e ssessed on regulr ss. Ech completed nternl udt reportng mterl fnncl weknesses or frud shll e sumtted to the Bord Presdent nd Chef Executve Offcer who shll e responsle for recommendng to the Commttee on Fscl Affrs nd Audt ny specfc udt fndngs tht should e further revewed y the Commttee. c Non-Pulc Funds Mngement Revew Ech stte unversty chef executve offcer shll mntn on fle t the unversty current lst nd descrpton of the non-pulc, unrestrcted funds under hs or her drecton or tht of drect suordntes. Ech stte unversty chef executve offcer shll mntn nd provde to the Bord nnully lst of ll fflted corportons (controlled nd non-controlled) nd descrpton of ther respectve governng ords nd mngement structure. Ech stte unversty shll nnully revew the roles of drect suordntes n or wth such fflted corportons for the purpose of dentfyng potentl conflcts of nterest. If pproprte nd to the extent t s wthn the chef executve offcer s control, the unversty chef executve offcer shll ntte pln to ether elmnte or mnge ny dentfed ctul or potentl conflcts of nterest nd shll fle the pln wth the Presdent nd Chef Executve Offcer of the Bord of Regents. v The Presdent nd Chef Executve Offcer of the Bord shll nnully revew the roles of the stte unversty chef executve offcers n or wth ll fflted corportons for the purpose of dentfyng potentl conflcts of nterest. If pproprte, the Presdent nd Chef Executve Offcer of the Bord shll ntte pln to ether elmnte or mnge ny ctul or potentl conflcts of nterest nd shll sumt such plns to the Bord Chr nd Vce-chr for pprovl. v v The Bord my ntte externl mngement revews of the use nd expendture of non-pulc, unrestrcted funds held y the unversty or n fflted corporton of the unversty nd under the drecton of ech stte unversty chef executve offcer nd ech stte unversty chef executve offcer s drect suordntes t ny tme, ut such revews shll e conducted no less thn once every 5 yers egnnng fscl yer For the once every fve yer udt, the perod under revew my e lmted to the mmedtely precedng fscl yer. Addtonlly, such revews shll e conducted when there s chnge n the chef executve offcer. All such revews shll e contrcted y the Bord nd fnnced y trnsfer of funds to the Bord from the stte unversty under revew. The unversty shll request ts unversty non-controlled fflted corportons hvng non-pulc, unrestrcted funds tht re under the drecton of the unversty chef executve offcer or the chef executve offcer s drect suordntes to cooperte n the conduct of such revews. Ech stte unversty chef executve offcer shll request the ord of drectors of ech unversty noncontrolled fflted corporton to conduct n greed-upon procedure enggement to e performed t the tme of ts nnul ndependent udt to dentfy ctul or potentl conflcts of nterest nvolvng unrestrcted, non-pulc funds under the uthorty or drecton of the unversty chef executve offcer or the chef executve offcer s drect suordntes. Agreed upon procedures shll e estlshed y the Bord Fscl Affrs nd Audt Commttee. The greed-upon procedures shll nclude n exmnton of fund trnsfers nd other trnsctons etween nd mong the unversty, ts fflted corportons, nd externl enttes reported on sttements of sustntl nterest forms. The unversty non-controlled fflted corporton shll e sked to shre report of ech such enggement wth the Presdent nd Chef Executve Offcer of the Bord. v For purposes of prgrph c., Knss Bord of Regents 73 Polcy Mnul (Rev. 1/20/16)

82 Chpter II: Governnce Stte Unverstes (1) non-pulc funds mens ny funds expended for the eneft of the stte unversty ut not processed through the stte fnncl system, nd (2) fflted corporton shll not nclude the Wcht Stte Unversty Bord of Trustees. 6 DESIGNATION OF CHIEF FINANCIAL OFFICER Ech stte unversty chef executve offcer shll ppont or desgnte chef fnncl offcer for the unversty. Ech chef fnncl offcer shll report drectly to the unversty chef executve offcer nd shll e endowed wth uthorty to effectvely perform the stndrd dutes nd responsltes of chef fnncl offcer, ncludng hvng rod knowledge nd understndng of ll of the nsttuton s fnncl nd usness mtters. 7 AFFILIATED CORPORATIONS Afflted corportons re ncorported enttes, whether controlled or non-controlled y the unversty, tht re funded solely or prmrly y mones other thn stte funds nd the purpose of whch s to enhnce or support the msson nd ctvtes of stte unversty. Afflted corportons nclude, ut re not lmted to, lumn ssoctons, ncorported student unons, endowment ssoctons or foundtons, nd thletc corportons. Unversty controlled fflted corportons re fflted corportons meetng one of the followng crter: (1) A mjorty of quorum of the ord of drectors, or other commttee chrged wth mkng decsons on ehlf of the corporton, re unversty personnel or pponted y the stte unversty chef executve offcer, or (2) The corporton s otherwse controlled y the unversty or the unversty chef executve offcer, s determned y the followng consdertons. () Does the unversty chef executve offcer ppont votng memers to the corporton s orgnztonl commttee (.e. executve commttee, fnnce commttee, udt commttee, etc.)? () Does the unversty chef executve offcer desgnte, ppont or hre the corporton s executve drector/chef executve offcer? (c) To wht extent does the unversty chef executve offcer hve control over the mngement of the corporton s dy to dy opertons s well s control of ts mjor decson mkng processes? (d) To wht extent re pulc funds used to fulfll the corporton s responsltes nd msson? Unversty non-controlled fflted corportons re fflted corportons tht do not meet one or more of the ove-lsted crter Stte unverstes shll not utlze stte funds for the operton of non-controlled fflted corportons. Ths provson shll not e nterpreted to nclude resonle fee-for-servces rrngements. 8 AUXILIARY ENTERPRISES Auxlry enterprses re self-supportng stte unversty-operted enterprses, whch nclude, ut re not lmted to, student housng, student helth servces, unncorported student unons, nd prkng. Knss Bord of Regents 74 Polcy Mnul (Rev. 1/20/16)

83 Chpter II: Governnce Stte Unverstes c The operton of uxlry enterprses on cmpus s uthorzed when such usness s relted to the eductonl ojectves of the unversty. Before commencng operton of n uxlry enterprse, the unversty shll frst sumt the proposed pln for the fnncng, operton nd mngement of the uxlry enterprse to the Bord for pprovl. Stte funds shll not e used to susdze the operton of ny orgnzton operted s n uxlry enterprse unless specfed y ond covennts or y Bord cton. Buldngs my not e trnsferred from uxlry enterprse restrcted use support to generl use support wthout pprovl y the Bord. 9 SALES OF PRODUCTS AND SERVICES Any sle of products or servces y stte unversty, ts uxlry enterprses, or n fflted corporton of stte unversty (ll herenfter collectvely referred to s "nsttuton(s)") s deemed pproprte only f such sle s n ntegrl prt of or resonly relted to, n ctvty whch s essentl to the fulfllment of the nsttuton's nstructonl, reserch or pulc servce mssons. Such sles must meet the followng crter: Sles of Products nd Servces to Students, Fculty, Stff, nd Unversty Guests v v Insttutons my sell products nd servces to students, fculty, stff, nd unversty guests provded tht the products nd servces stsfy resonle eductonlly relted or convenence needs of the unversty communty nd provded tht such products nd servces re not generlly vlle to persons who re not students, fculty, stff or unversty guests. Unversty guests re defned s persons who enter cmpus for n eductonl, reserch, or pulc servce ctvty, nd not prmrly to purchse or receve products nd servces. Sles to unversty guests shll e relted to the guest's purpose or needs whle on cmpus. Insttutons my sell products nd servces to students, fculty, stff, nd unversty guests f the product or servce contrutes to mntnng the qulty of the eductonl, lvng, or work envronment of the nsttuton. Most crucl to mntennce of qulty re efforts tht mpct postvely on student, fculty nd stff recrutment nd retenton, ncludng, ut not necessrly lmted to: student ctvty ssocton entertnment; moves; thletc nd recretonl events nd fcltes; nsttutonl operton of student helth fcltes; counselng centers; muscl, culturl nd rtstc ctvtes; nd uxlry enterprse ctvtes. The pproprteness of sles of products nd servces to students, fculty, stff nd unversty guests shll lso e weghed y the vllty or nonvllty of the products or servces n the communty t the tme sles were ntted. Avllty my e defned n terms of convenence, qulty or quntty of servce. The sles of products nd servces to students, fculty, stff nd unversty guests shll e dvertsed only n med tht re med or specfclly trgeted to the unversty communty or y other methods whch re lmted to the cmpus. Sle or dstruton of tocco products on stte unversty cmpuses shll e prohted. (Effectve ) Sles to the Externl Communty A product or servce my e sold to the externl communty, only f the followng two crter re met: 1) the product or servce must e pproprte for sle; nd 2) sle of the product or servce must dhere to the pproprte polcy on prcng. Any dvertsng of products or servces pproprte for sle to the externl communty shll e resonly relted n content nd cost to the product or servce eng sold. Approprte Sles: The followng s lstng of sles to the pulc tht re deemed to e pproprte: Knss Bord of Regents 75 Polcy Mnul (Rev. 1/20/16)

84 Chpter II: Governnce Stte Unverstes (1) An nsttuton my sell product or servce tht s drectly relted to the chevement of ts nsttutonl msson sttement. (2) An nsttuton my sell product or servce where the sle enhnces the cdemc, culturl, recretonl, or rtstc envronment of the unversty communty. Ths shll nclude, ut not e lmted to: ttendnce t ddresses y pulc spekers, muscl events, thletc events, museum exhts, nd rt showngs. (3) Products nd servces tht re y-products of the nsttuton's nstructon, reserch, or pulc servce ctvtes my e sold to the pulc. (4) Agrculturl nd mnerl products produced from ether reserch ctvtes or from lnd owned or lesed y the nsttuton my e sold to the pulc. (5) An nsttuton my sell food servce, ut such food servce shll e lmted to the nsttuton's cmpus. (6) An nsttuton my sell clothng nd other gft nd souvenr tems mprnted wth the nsttutonl or conference logo, sel, emlem, ntls, ncknme, mscot or nme. (7) An nsttuton my sell gft or souvenr tems relted to the operton of unversty museums or smlr fcltes. (8) An nsttuton my sell product or servce f t hs specfc stte or federl sttutory uthorty or mndte to do so. (9) An nsttuton my provde product or servce pursunt to grnt or contrct wth governmentl entty to provde such product or servce ether to the entty or to the pulc. (10) An nsttuton my offer product or servce to the externl communty f such product or servce s unvlle elsewhere n the communty nd s resonly relted to the nsttuton's msson. Unvllty my e defned n terms of convenence, qulty or quntty. Sle or dstruton of tocco products on stte unversty cmpuses shll e prohted. (Effectve ) Prcng Polces (1) In estlshng prce or fee for products or servces, the prce should generlly reflect the drect nd ndrect costs of the products or servces nd should mnmlly reflect the prce n the prvte mrketplce. For the purpose of ths polcy, drect costs nclude, ut re not lmted to: ll slres, frnge enefts, supples, nd cptl drectly ttrutle to the sle of the product or servce. An nsttuton's negotted federl ndrect cost rte shll e used to determne ndrect costs. (2) If the ctvty s ntegrl to the fulfllment of the nsttuton's nstructonl, reserch or pulc servce mssons, prces my e estlshed t less thn full cost recovery upon pprovl y the nsttutonl chef executve offcer or the chef executve offcer's desgnee. (3) All contrcts offerng products or servces to other stte gences shll e prced n ccordnce wth Bord polcy on "Contrcts wth Other Stte Agences, Indrect Cost Remursement" n the Fscl Mngement nd Busness Admnstrton secton of ths Polcy Mnul. (4) If product s n grculturl or mnerl product produced ether s y-product of techng or reserch ctvtes or s product of lnd owned or lesed y n nsttuton, such product shll e sold for ts mrket vlue. Knss Bord of Regents 76 Polcy Mnul (Rev. 1/20/16)

85 Chpter II: Governnce Stte Unverstes c Complnce The chef executve offcer of ech stte unversty shll desgnte n offcer t the Vce Chncellor or Vce Presdent level who wll pprove the ntton of ny new ctvty or progrm tht wll produce sles of products or servces, or sustntl chnge n the type or level of exstng sles of products or servces, nd determne tht such ctvty or progrm comples wth ths polcy. Ech stte unversty shll develop polces nd procedures for dmnstrtve pprovl of ctvtes tht stsfy the crter of ths polcy. The Drector of Internl Audt or other desgnted offcl t ech stte unversty shll revew servce nd product sles on regulr ss nd shll report nd dentfy ctvtes to the desgnted Vce Chncellor or Vce Presdent tht re not n complnce wth ths polcy. The desgnted Vce Chncellor or Vce Presdent shll revew the dentfed ctvtes. If the desgnted offcer grees tht the ctvty s not n complnce wth the polcy on competton, tht offcer shll prescre prmeters for complnce or shll requre tht the ctvty e curtled. Ths polcy wll e pplcle to prvte enttes or ndvduls who sell products or servces drectly to students, fculty or stff pursunt to contrct wth stte unversty. d Competton Grevnce Procedure v v The chef executve offcer of ech stte unversty shll desgnte n offcer t the Vce Chncellor or Vce Presdent level who wll receve nd evlute complnts from prvte enterprses llegng npproprte or unresonle competton y the nsttuton wth prvte enterprse. Upon recept of wrtten, forml nd sgned complnt, the desgnted offcl shll nvestgte the merts of the complnt nd determne whether the ctvty s n complnce wth the Bord of Regents polcy on sles of products nd servces. The desgnted offcl shll proceed to resolve the complnt through dmnstrtve chnnels f possle. If the desgnted offcl s unle to resolve the complnt wthn ffteen (15) workng dys of recept, t wll e presumed tht the complnt cnnot e resolved through dmnstrtve chnnels. If t s mpossle for the complnt to e resolved y the desgnted offcl through dmnstrtve chnnels, the complnt shll e gven to the chef executve offcer of the unversty for referrl, wthn ten (10) workng dys, to the Insttutonl Competton Revew Commttee for revew. An Insttutonl Competton Revew Commttee (herenfter "Commttee") shll e seprtely consttuted nd pponted y the chef executve offcer for ech complnt. Ech Commttee shll e mde up of fve (5) memers s follows: three (3) memers from the unversty communty (one of whom shll serve s Chr of the Commttee) nd two (2) memers representng the prvte sector. The Commttee shll, wthn fve (5) workng dys of ts recept of the complnt, nd fter consultton wth the complnnt, determne whether the complnnt wshes to mke n orl presentton to the Commttee or whether the ssue(s) shll e determned sed on wrtten sumssons of the prtes. If the complnnt desres to personlly mke n orl presentton to the Commttee, sme shll e held wthn twenty (20) workng dys of the recept of the complnt. The Commttee shll lsten to the complnnt nd representtve of the deprtment or re offerng the product or servce. The Commttee shll determne whether sles of the product or servce re n complnce wth the Bord of Regents polcy on sles of products nd servces. The Commttee wll prepre wrtten concluson of ts determnton nd recommendton of cton wthn ffteen (15) workng dys of the concluson of the orl presentton, or wthn ffteen (15) workng dys of recept of the wrtten sumssons. The Commttee shll forwrd ts recommendton to the chef executve offcer of the unversty for revew. The chef executve offcer shll ccept, reject, or modfy the recommendton of the Commttee nd shll nform the Presdent nd Chef Executve Offcer of the Bord nd the other chef Knss Bord of Regents 77 Polcy Mnul (Rev. 1/20/16)

86 Chpter II: Governnce Stte Unverstes executve offcers of the recommendton of the herng commttee long wth sttement of the cton tken thereon y the chef executve offcer wthn ffteen (15) workng dys of recept of the Commttee recommendton. v If the proposed cton of the chef executve offcer does not stsfctorly resolve the complnt or chrge, the complnnt my ppel the chef executve offcer's decson to the Knss Bord of Regents wthn twenty (20) workng dys of recept of the Commttee's recommendtons. Should revew e grnted, the Chr of the Bord shll ppont, wthn twenty (20) workng dys of recept of the ppel, Regents Revew Commttee to revew the complnt. A Regents Revew Commttee shll e seprtely consttuted for ech complnt. Ech Regents Revew Commttee shll e mde up of three (3) memers s follows: one memer, who shll serve s Chr of the Regents Revew Commttee, shll e the Chr of the Bord of Regents or the Chr's desgnee, one memer shll e desgnted y the nsttutonl chef executve offcer where the complnt rose nd one memer shll e desgnted y the complnnt. The Regents Revew Commttee wll, wthn thrty (30) workng dys of ts recept of the complnts, mke complete revew of the mtter nd provde ts wrtten Report nd Decson to the Presdent nd Chef Executve Offcer of the Bord of Regents for mplementton nd reportng to the full Bord of Regents. v Ths procedure s ntended to fcltte dscusson nd the resoluton of ssues nd not s forml or judcl process. Nether prty my e represented y counsel. Tme lmts should not e used to dversely ffect ny complnts nd unusul crcumstnces my justfy wver of such tme lmts. It s further ntcpted y the Bord of Regents tht conscentous nd good fth effort wll e mde y oth prtes to resolve the complnt t the erlest possle opportunty nd tht ppels to the Bord of Regents wll e the excepton. v Ths procedure shll not negte ny other polcy or fford ddtonl rghts reltng to the processng of clms or chrges of proscred conduct whch my e mde y persons drectly nvolved wth or ffected y the operton nd mngement of stte unversty. Ths procedure s pplcle only to ny ndvdul wthout current ccess to n estlshed nsttutonl grevnce procedure. 10 SERVICE CLEARING ACTIVITIES All servce clerng ctvtes must e consstent wth Bord polcy on the sle of products or servces. Insttutonl Relted Actvtes Ech stte unversty shll develop polces nd procedures for dentfyng pproprte nsttutonlly relted servce ctvtes ncludng, ut not lmted to, telecommunctons, prntng servces, centrl stores, fleet mngement, nd duplctng nd reproducton servces, nd provde for dmnstrtve pprovls pror to provdng such servces. Other Orgnztons or Clsses of Indvduls A stte unversty my provde servces to specfc orgnztons or clsses of ndvduls outsde the Unversty s pproved n dvnce y the unversty s chef executve offcer. Such servces wll ordnrly e pproved only f the orgnzton or clss of ndvduls hs mde wrtten request for such servce. Indvdul projects to e undertken for pproved orgnztons or clsses of ndvduls shll e revewed y ech unversty on wrtten pplcton prescred y the unversty. Knss Bord of Regents 78 Polcy Mnul (Rev. 1/20/16)

87 Chpter II: Governnce Stte Unverstes 11 CONTRACTS Generl Provsons v v Stte unverstes my enter nto contrcts to cqure products or servces normlly requrng the expendture of funds, ncludng leses of rel property s descred n chpter II, secton E Fcltes of ths Polcy Mnul, wth ny prty or prtes ncludng ny gency of the Unted Sttes or ny stte or ny sudvson of ny stte or wth ny person, prtnershp or corporton f the purpose of such contrct s relted to the operton, functon or msson of the stte unversty. (K.S.A ) The Bord s Presdent nd Chef Executve Offcer must e notfed n wrtng of ny contrct whch requres expendtures or trnsfers y the stte unversty of n mount greter thn one mllon dollrs ($1,000,000), excludng contrcts drectly relted to cptl mprovement project. All contrcts etween the stte unverstes nd other stte gences shll e suject to the provsons of K.S.A (K.S.A ). Any contrct wth corporton whose opertons re sustntlly controlled y stte unversty shll provde tht the ooks nd records of such corporton shll e pulc records nd shll requre n nnul udt y n ndependent certfed pulc ccountnt to e furnshed to the Bord of Regents nd fled wth the stte gency n chrge of post udtng stte expendtures. Only the chef executve offcer of the stte unversty, or specfclly uthorzed desgnee of the chef executve offcer of the stte unversty, shll execute contrcts on ehlf of stte unversty. All delegtons of uthorty mde pursunt to ths provson shll e fled wth the Generl Counsel of the Bord of Regents t lest nnully. All contrcts shll e n the nme of the stte unversty. Indvdul schools, dvsons nd deprtments shll not enter nto contrcts. Contrcts wth Other Stte Agences, Indrect Cost Remursement When contrcts re negotted wth stte gences for projects to e performed y unversty personnel, generlly n nd wth unversty fcltes, nd when the funds used y the stte gency for the project derve drectly from ts stte pproprton from generl revenue, the unversty wll forego remursement for the entre ndrect costs computed t ts current udted rtes. It s requred n such cses tht () the stte gency certfy n wrtng tht the funds for the project derve drectly nd completely from ts stte pproprton from generl revenue, nd () the contrct stte explctly the unversty contruton of the ndrect costs, wth specfed current udted rtes, estmted se nd estmted mount of the contruton. When contrcts re negotted wth stte gences for projects to e performed y unversty personnel, generlly n nd wth unversty fcltes, nd when the funds used y the stte gency for the purpose derve from federl or other non-stte lloctons to the Stte, the unversty wll normlly expect to e remursed for ts relted ndrect costs t ts current udted rtes. When the terms of the llocton to the Stte do not provde full remursement of ll ndrect costs of the work for whch the llocton ws mde, remursement of unversty ndrect costs relted to the project wll e negotted downwrd. In generl, the dstruton of vlle ut less thn full ndrect cost remursement funds etween the stte gency nd the unversty shll e n proporton to the stte gency's udted dmnstrtve cost rte nd the unversty's udted ndrect costs rte; f the stte gency's rte s not vlle, t my e pproxmted y the unversty's reserch dmnstrton ndrect cost rte component. In ll such cses where the unversty grees to receve remursement t less thn ts full udted rte, the proposl, nd whenever possle the contrct, shll contn sttements ndctng () the justfcton for the reducton, n terms of ths polcy, nd () the mount of the unversty's unremursed ndrect costs specfed s unversty contruton to the project. Knss Bord of Regents 79 Polcy Mnul (Rev. 1/20/16)

88 Chpter II: Governnce Stte Unverstes v v When the funds to e used y the stte gency derve from gency fee ncome (not nterpreted s to nclude federl funds y formul, progrm or project), nd the stte gency certfes n wrtng tht n settng the fees n queston t hs gnored the remursement for ndrect costs of the unversty necessry for the conduct of the project eng negotted, the ndrect costs of the project wll e contruted y the unversty under the sme terms s when the stte gency funds derve from ts stte pproprton from generl revenue. (In these crcumstnces the stte gency s to e encourged n the future to tke nto ccount n settng ts fees the rel ndrect costs of contrctng enttes such s the unversty n order tht proper, usness-lke remursements my e mde.) In no cse of contrct wth stte gency wll the unversty () requre ndrect cost remursement when the funds receved y the stte gency for fnncng the project provde no prt llocle for ndrect costs, or () contrute the entre ndrect costs of project when the funds receved y the stte gency for fnncng the project do nclude prt llocle for ndrect costs. When stte gences sumt or forwrd proposls for federl or other non-stte funded progrms or projects tht wll requre the servces of the unversty, t s expected tht pror consulttons wll tke plce wth unversty representtves, nd tht the proposl s forwrded wll contn n dentfle component descrng the unversty's ntcpted prtcpton, complete wth stffng pln, fcltes commtments, nd proposed udget estmtng oth drect nd ndrect costs for the unversty's porton of the progrm or project. To the mxmum legl extent possle under the lws nd regultons of the prospectve sponsor, full remursement shll e sought for the ndrect costs of the stte gency nd of the unversty. v Ths polcy governs ll contrcts nd smlr greements etween stte gences nd the unversty (ndvdul schools, dvsons nd deprtments re not uthorzed to execute such nstruments). 12 CAPITAL FINANCING Polcy Ojectve/Purpose. Ths polcy provdes frmework wthn whch decsons surroundng cptl fnncng re mde y the Bord n exercsng ts fducry responsltes nd y ech Chef Executve Offcer n dmnsterng the ffrs of the unversty, ncludng responslty for determnng whether to use det to fnnce prtculr cptl projects nd the ongong mngement of det. Authorzton Det Olgtons Issued y or on Behlf of the Bord. Pursunt to legsltve uthorty, ncludng specfc pproprton provsos n conjuncton wth K.S.A , et seq., the Bord s uthorzed to ssue or seek ssunce of det olgtons on ehlf of the stte unverstes. The Bord my ssue det olgtons drectly or y usng the servces of the Knss Development Fnnce Authorty. Revenue Bonds Issued on Behlf of Afflted Corportons. At the tme of Bord pprovl of the project pln for project to e ult on stte property nd fnnced wth revenue onds ssued on ehlf of endowment ssoctons, foundtons, other fflted corportons, or the Wcht Stte Unversty Bord of Trustees, the stte unversty hvng possesson of the property shll otn pprovl from the Bord for the proposed ond fnncng. Types of Det For purposes of ths polcy, the term det olgton ncludes onds, notes, deentures, nterm certfctes, grnt nd revenue ntcpton notes, nterest n lese, lese certfcte of prtcpton or other evdences of ndetedness, whether or not the nterest on whch s suject to federl ncome txton. Any cptl project fnncng proposl nvolvng dervtve nstruments shll requre ddtonl revew y the Bord s Fscl Affrs nd Audt Commttee pror to Bord pprovl of the project. Such ddtonl revew my nclude presentton y Knss Development Fnnce Authorty stff to expln the rtonle for usng dervtves nd n ndependent ssessment of the feslty of the proposl. Knss Bord of Regents 80 Polcy Mnul (Rev. 1/20/16)

89 Chpter II: Governnce Stte Unverstes c Use of Det Det olgtons cnnot e used to fund unversty employee compenston or other non-cptl expenses. d Perod of Det Perod of det cnnot exceed plnned useful lfe of the sset eng fnnced nd must e for resonle term n relton to the mount fnnced. e Pledge of Avlle Revenue If the stte unversty for whch the det olgtons for project re ssued, n consultton wth the Knss Development Fnnce Authorty, determnes tht the det olgtons wll e more mrketle wth pledge of generlly vlle unencumered funds of the unversty, or credt enhncement n the form of supplementl pledge or ssurnce of revenues other thn those generted y the fclty for whch the det olgtons re to e ssued, the desre to utlze such pledge or ssurnce shll e reported to the Bord t the tme of the request for pprovl of the cptl mprovement, nd lnguge permttng the pledge of other vlle revenues for det servce purposes shll e ncluded n the legsltve provso uthorzng ssunce of the det olgtons. Any det olgtons ssued y the Bord drectly pursunt to K.S.A et seq. shll e suject to the pledge of revenue restrctons set forth n K.S.A Ths prgrph shll pply to projects sumtted to the Bord for pprovl fter Octoer 1, In the cse of det olgtons ssued wth pledge of generlly vlle unencumered funds, ech fnncng s expected to e supported y project fnncl pln dentfyng revenues suffcent to fulfll nnul det servce requrements. f Refundng Bonds Refundng onds my e ssued n n ggregte prncpl mount not to exceed the mount necessry to refund outstndng onds tht were ssued on ehlf of the unversty, plus costs. If one or more of the followng condtons s met, refundng onds my e ssued wthout further pprovl of the Bord: Issunce of refundng onds wll cheve present vlue svngs of not less thn 3% of the prncpl mount of the outstndng onds to e refunded nd fnl mturty of the onds shll not e sgnfcntly extended eyond the orgnl fnl mturty of the refunded onds; Issunce of refundng onds wll restructure det servce requrements on the outstndng onds n wy tht s fsclly or dmnstrtvely dvntgeous to the unversty s recommended nd upon request, explned y Knss Development Fnnce Authorty or ond counsel for the proposed trnscton (ths opton my e used only fter the unversty hs presented to the Fscl Affrs nd Audt Commttee nformton regrdng the prudence of exercsng t under the specfc crcumstnces nd the Commttee hs pproved the ssunce); or Issunce of Refundng Bonds wll elmnte urdensome or unduly constrnng covennts contned n legl documentton uthorzng the ssunce of the outstndng onds, s recommended nd upon request, explned y Knss Development Fnnce Authorty or ond counsel for the proposed trnscton (ths opton my e used only fter the unversty hs presented to the Fscl Affrs nd Audt Commttee nformton regrdng the prudence of exercsng t under the specfc crcumstnces nd the Commttee hs pproved the ssunce). g Responsltes of the Bord The Bord wll consder the mpct tht ech det ssunce wll hve on unversty s det urden nd ts contnung lty to provde strong det servce coverge. The Bord wll nnully revew ech unversty s det cpcty pln prepred nd sumtted n formt nd n ccordnce wth schedule estlshed y Knss Bord of Regents 81 Polcy Mnul (Rev. 1/20/16)

90 Chpter II: Governnce Stte Unverstes Bord stff. The Bord my ssess unversty s det ffordlty nd cpcty y gtherng nput from other sources, for exmple, ond rtng servce scorecrds, prepred nd provded nnully to the Bord y Knss Development Fnnce Authorty stff. To fulfll ts fducry responsltes, t s essentl tht the Bord of Regents understnd the outstndng mount of det olgtons of ech unversty. Bord stff provdes support to the Bord n ths responslty y nnully ssung schedule for preprton nd sumsson of the det cpcty pln nd ny relted reports nd specfyng the content nd formt of the pln nd relted reports. Such schedule nd formt prmeters wll e prepred n consultton wth Councl of Busness Offcers. In ssessng ech unversty s current det levels, nd when exercsng oversght regrdng ssumpton of ddtonl det y unversty, the Bord tkes nto ccount oth the unversty s det ffordlty nd det cpcty. Det ffordlty focuses on unversty s lty to servce ts det through ts opertng udget nd dentfed revenue strems nd s drven y strength n ncome nd csh flows. Det cpcty focuses on unversty s fnncl leverge n terms of det fundng s percentge of the unversty s totl cptl. h Responsltes of the Unversty Ech unversty shll provde the Bord wth dequte nformton to llow for resonle nd prudent oversght of the unversty s det portfolo ncludng, ut not lmted to, nnul sumsson of the completed nd updted det cpcty pln. The det cpcty pln, ncludng key fnncl rtos, s ntended to provde the unversty s dmnstrton nd the Bord wth nformton necessry to determne whether the unversty wll exceed ts det cpcty. The fnncl rtos descred n ech unversty s det cpcty pln re not ntended to trck to specfc credt rtng, ut rther to help the unversty mntn sound fnncng for cptl needs s they rse. The Bord recognzes tht rtng gences nd other credt nlysts use these nd other mesures n evlutng n ssuer s lty to ssue nd repy det. The Bord expects t mnmum tht ech unversty set trget for det urden rto nd ond coverge rto nd to contnuously project det cpcty nto the future. Ech unversty s trget wll e used s gudepost for tht unversty, not frm oundry. (1) Det Burden Rto s percentge nd represents the prncpl (excludng refunded prncpl) nd nterest on det dvded y totl expendtures. The outstndng prncpl nd nterest ncluded n ech unversty s det cpcty pln shll e derved from the unversty s nnul fnncl report. The prncpl nd nterest on new det s sed on the pln of fnncng for proposed projects. (2) Averge Det Servce Coverge represents the djusted chnge n net ssets dvded y det servce. The verge s clculted usng the current fscl yer, two yers pror to the current fscl yer nd projected fgures for the two susequent fscl yers ncludng requested projects. The outstndng prncpl nd nterest ncluded n ech unversty s det cpcty pln shll e derved from the unversty s nnul fnncl report. The prncpl nd nterest on new det shll e sed on the pln of fnncng for proposed projects. (3) Vlty Rto represents expendle net ssets dvded y totl plnt-relted det. The rto s n ndctor of n nsttuton's lty to ssume new det nd mesures the det cpcty. The vlty rto represents expendle net ssets dvded y long-term det. The rto sssts wth nswerng the queston: "Are resources, ncludng det, mnged strtegclly to dvnce the msson? The Vlty Rto mesures the most sc determnnt of cler fnncl helth: the vllty of expendle net ssets to cover det should the nsttuton need to settle ts olgtons s of the lnce sheet dte. (4) A unversty my elect to montor ddtonl selected rtos (ncludng, ut not lmted to those suggested y the rtng gences) to provde further nformton regrdng ts fnncl performnce nd the mpct of new det for specfc project. Knss Bord of Regents 82 Polcy Mnul (Rev. 1/20/16)

91 Chpter II: Governnce Stte Unverstes Ech unversty shll dopt det polces nd procedures wth respect to mtters nvolvng: det ssunce; det mngement, complnce prctces reltng to use of tx exempt ond proceeds nd ond fnnced ssets; rtrge nd rete complnce; record retenton; refundng; nd contnung dsclosure olgtons nd desgnte Bond Complnce Offcer who s responsle for coordntng nd overseeng post-ssunce complnce for tx-exempt det olgtons ssued on ehlf of the unversty. Ech unversty shll provde oth the Bord nd the Knss Development Fnnce Authorty wth copy of ts current polces nd procedures, ncludng the contct nformton for the Bond Complnce Offcer. 13 PURCHASING PURSUANT TO K.S.A Gudng Prncples Ech stte unversty choosng to utlze the provsons of K.S.A shll develop nd e guded y procurement polces nd procedures tht: (1) Focus on the stewrdshp of pulc funds; (2) Advnce nd support the msson of the nsttuton; (3) Promote compettve nd fr procurement envronment; nd (4) Are open nd trnsprent, ncludng dherence to the Knss Open Records Act. Stte unverstes utlzng the provsons of K.S.A re encourged to engge n coopertve purchsng opportuntes wth other pulc unverstes or other stte gences to cheve the lowest compettve prce, ncludng purchsng from current Stte centrl purchsng contrcts, stte trvel servces, nd products pursunt to the Prson Mde Goods Act, f t s n the est nterest of the stte unversty. Requrements for Polces nd Procedures The polces nd procedures developed y ech stte unversty n ccordnce wth ths secton shll ddress, t mnmum: v v How the system of dmnstrton wll dvnce nd support the msson of the stte unversty nd provde ncresed levels of servce to unversty students, fculty nd stff s they work collectvely to dvnce the unversty nterest; How the stte unversty ntends to promote compettve procurement envronment ncludng sttement regrdng wht compettve d lmt thresholds wll e utlzed; How notce of procurement opportuntes wll e provded to vendors nd to the pulc n generl; The crter to e utlzed s contrcts nd purchse orders re wrded; The process to e utlzed to resolve vendor protests or requests for nformton, f ny, tht re sumtted y vendors or the pulc n generl; v How the stte unversty ntends to cooperte wth the Stte nd other stte unverstes s procurement decsons re mde; nd v Wht steps re tken to ensure tht ll unversty procurement offcls re guded y purchsng code of ethcs, such s the Ntonl Assocton of Eductonl Procurement Code of Ethcs. Knss Bord of Regents 83 Polcy Mnul (Rev. 1/20/16)

92 Chpter II: Governnce Stte Unverstes 14 PURCHASING INSURANCE c d e Stte unverstes my purchse nsurnce of ny knd or nture except employee helth nsurnce. (K.S.A (d).) Any purchse of nsurnce shll e mde on compettvely d or compettvely negotted ses nd purchsed from n nsurnce compny uthorzed to trnsct usness n the Stte of Knss. Stte unverstes shll use compettve procurement procedure for such purchses, whch procedure shll e on fle t the nsttutons nd open for pulc nspecton. Pror to such purchses, stte unverstes re encourged to consult wth other stte unverstes to determne whether coverge for more thn one stte unversty would e dvntgeous. If stte unversty does not otn nsurnce coverge for stte unversty-owned rcrft nd vehcles through Stte contrcts, coverge tht t lest mtches the Stte s nsurnce coverge shll e purchsed. The chef executve offcer of ech stte unversty shll mplement procedures to ensure the provson of nsurnce coverge tht t lest mtches the Stte s nsurnce coverge for ll trvel of students or unversty employees n chrtered or rentl rcrft or vehcles whle on unversty usness or unversty sponsored ctvtes. 15 ADVERTISING The use of generl use nd restrcted use funds s permtted for the purchse of dvertsng suject to uthorzton y the chef executve offcer of the stte unversty or the chef executve offcer s desgnee. 16 AUTHORIZED DISPOSITION OF SURPLUS PROPERTY Gudng Prncples Ech stte unversty choosng to utlze the provsons of K.S.A (c) shll develop nd e guded y polces nd procedures for the dsposton of surplus unversty property tht: (1) Focus on the stewrdshp of pulc property; (2) Advnce nd support the msson of the nsttuton; (3) Promote the reuse of surplus property t the nsttuton; (4) Operte n fr, equtle nd trnsprent mnner; (5) Proht the gvng or sle of property to n ndvdul wthout frst complyng wth unversty polces nd procedures; nd (6) Are n full complnce wth ll locl, stte nd federl lws, rules nd regultons. Ech stte unversty s encourged to engge n coopertve opportuntes wth the other stte unverstes to promote the reuse of surplus property system-wde. Ech stte unversty s lso encourged to consder sustnlty prctces, s surplus property s dsposed. Polcy Requrements The polces nd procedures developed y ech stte unversty n ccordnce wth ths secton shll ddress, t mnmum: Knss Bord of Regents 84 Polcy Mnul (Rev. 1/20/16)

93 Chpter II: Governnce Stte Unverstes How notce of the plnned dsposl of surplus property wll e provded to the generl pulc; nd How the dsposton of property nd recept of revenues wll e documented nd utlzed. c Dsposl Methods The followng methods re uthorzed for the dsposton of surplus property: v v v Advertsed fxed prce; Advertsed negotted prce; Advertsed seled d; Advertsed pulc ucton; Donton to not-for-proft orgnztons, or ndvduls nd enttes elgle to prtcpte n the Federl Surplus Property Progrm; nd Cnnlze, recycle, junkyrd nd or trsh. 17 REFUND FROM FEE AGENCY ACCOUNTS c d Stte unverstes my mke drect refunds of tuton fees, chrges or other nsttutonl recepts from the pproprte fee gency ccount. All refunds re to e deducted from recepts efore sumttng monthly recept vouchers to the Stte Tresurer. Ech stte unversty shll mntn pproprte documentton for ll refunds nd retn the sme for udt. Ech stte unversty shll fle wth the Dvson of Accounts nd Reports the specfc procedures to e used y the nsttuton n mplementng the ove polcy. 18 SPONSORED RESEARCH OVERHEAD Sponsored reserch overhed funds receved y stte unverstes shll e used to strengthen reserch progrms nd cpltes n those nsttutons. Approprte uses for such funds nclude, ut re not lmted to: remodelng nd equppng reserch lortores, hrng personnel ssocted wth grnt dmnstrton, techncns or grdute reserch ssstnts; fundng plot projects tht my led to federl grnts; fnncng computer cquston or opertons; nd pyng rent for supplementl reserch fcltes. 19 THE KANSAS PARTNERSHIP FOR FACULTY OF DISTINCTION PROGRAM The Chef Executve Offcer of the Knss Bord of Regents shll e responsle for dmnsterng the followng procedures, whch shll e n ddton to the procedures set out n K.S.A et seq. For purposes of ths progrm, jont donors wll e consdered to e relted or ssocted f they hve expressed mutul commtment to furtherng the purposes of ths progrm through ther jont gft. The nsttuton shll e responsle for demonstrtng tht such reltonshp exsts etween or mong jont donors. In the cse of jont donton, support for n endowed professorshp must come from persons or groups tht shre common chrcterstcs or smlrtes such tht the jont monetry donton conforms wth the purposes of the progrm. K.S.A (c). For exmple, n pproprte fund rsng ctvty would e for college of Knss Bord of Regents 85 Polcy Mnul (Rev. 1/20/16)

94 Chpter II: Governnce Stte Unverstes engneerng to solct funds, especlly mjor gfts, from engneerng college lumn to support n endowed professorshp n engneerng. Alterntvely, n exmple tht would not conform to the ntent of the common chrcterstcs nd smlrtes stndrds of the progrm would e for the nsttuton to seek dontons from ll unversty lumn to support n endowed professorshp n engneerng. The chncellor, presdent, drector or other chef executve offcer of n elgle eductonl nsttuton shll notfy the Bord Chef Executve Offcer of the recept of ech qulfyng gft. Such notfcton wll e n formt determned y the Chef Executve Offcer nd shll nclude: The nme of the ccount of the fculty poston to e endowed y the gft; The mount of the gft receved; nd The dte the gft ws receved. The Chef Executve Offcer shll determne f the gft qulfes for certfcton under the progrm. No gft shll e certfed untl the threshold mount of csh, s per K.S.A for ech type of nsttuton, s on depost wth the nsttuton s endowment ssocton. If the gft qulfes for certfcton under the progrm nd hs een deposted n csh wth the endowment ssocton, the Chef Executve Offcer wll certfy to the Drector of Accounts nd Reports the mount nd dte of recept of the qulfyng gft nd the pproprte professorshp ccount to whch t pples. Only qulfed csh gfts from qulfed donors my e used to meet the mnmum threshold requred for estlshment of the endowed professorshp. An nsttuton my receve non-csh gfts for n endowed professorshp, ut such non-csh gfts must e converted to csh nd on depost wth the nsttuton s endowment ssocton efore they re elgle for certfcton under the progrm. c d Insttutons my dd new gfts to certfed endowed professorshp, s long s the new dontons re mde y the sme sngle donor or entty or y memer of the sme clss of jont donors. Only qulfed new gfts my e used to ncrese the totl mount of the certfed endowed professorshp ccount tht s elgle for the stte ernngs equvlent wrd. The Chef Executve Offcer wll certfy recept of ech ddton to n orgnl qulfyng gft (certfed endowed professorshp), provded tht the ddton meets or exceeds t lest 20 percent of the nsttuton s mnmum threshold for qulfyng gft nd the ddton stsfes ll other requrements for certfcton. The chncellor, presdent, drector or other chef executve offcer of n elgle eductonl nsttuton shll notfy the Chef Executve Offcer of the recept of ech ddton to prevously certfed gft. Such notfcton shll e n formt determned y the Chef Executve Offcer. In ccordnce wth K.S.A , the Drector of Accounts nd Reports shll trnsfer from the stte generl fund the mount determned to e the ernngs equvlent wrd for such qulfyng gft. The Chef Executve Offcer shll certfy no lter thn June 30 of ech yer the endowed professorshps t ll nsttutons. Pror to June 30 of ech yer, the Chef Executve Offcer wll produce report lstng ll certfed endowed professorshps nd request the chef executve offcer of ech elgle nsttuton, s pplcle, to verfy the ccurcy of such report for her or hs nsttuton. If on July 1 of ny fscl yer the totl of ll trnsfers from the stte generl fund for ernngs equvlents wrds for qulfyng gfts s equl to or greter thn the pplcle mxmum stted n K.S.A nd mendments thereto, no new qulfyng gfts or ddtons to qulfyng gfts wll e certfed y the Bord durng tht fscl yer. If on July 1 of the susequent yer the totl of ll trnsfers from the stte generl fund for ernngs equvlent wrds for qulfyng gfts s less thn the pplcle mxmum, the Chef Executve Offcer shll certfy ny new qulfyng gfts or ddtons to gfts n the followng mnner. If for ny reson the Bord should need to ccept qulfyng gfts fter the mxmum totl mount of new gfts per yer for ll or ny ndvdul nsttuton hs een reched, the dte recepted y the Bord shll determne the order n whch gfts shll e certfed. Knss Bord of Regents 86 Polcy Mnul (Rev. 1/20/16)

95 Chpter II: Governnce Stte Unverstes e f The Chef Executve Offcer shll prepre nd dstrute to ech prtcptng nsttuton sem-nnul report showng the ccumulted mount of gfts tht hve een certfed for ll elgle nsttutons. On or efore Septemer 1 of ech yer, ech elgle nsttuton tht hs estlshed one or more certfed endowed professorshps shll fle report on form provded y the Chef Executve Offcer. Such report shll specfy how funds (from the Stte Generl Fund ernngs equvlent wrds nd from the endowment ssocton s ernngs) were expended to support the endowed professorshp(s) for the prevous stte fscl yer. The Chef Executve Offcer my request other nformton from the nsttutons to mprove the progrm or report on ts effectveness. 20 VEHICLES AND EQUIPMENT Purchse of Vehcles Purchse nd replcement of vehcles re delegted to the chef executve offcer of ech stte unversty or the chef executve offcer s desgnee. Replcement of vehcles should e mde n ccordnce wth Deprtment of Admnstrton gudelnes nd procedures. Trnsfer of Equpment Equpment purchsed y externlly-sponsored reserch projects my e trnsferred to nother college or unversty only f the followng condtons re met: v v The project nvestgtor s movng to nother cdemc nsttuton nd the fnncl support s lso trnsferred y the grntng gency wthout nterrupton; The grntng gency pproves trnsfer to the new nsttuton of equpment purchsed wholly y grnt funds; The equpment s speclzed n nture, cqured specfclly for the nvestgtor for tht nvestgtor s prtculr progrm, nd s essentl to contnunce of the progrm wthout undue nterrupton n the work; The grntng stte unversty does not need the equpment n ts current relted reserch progrm; nd The entre cost of physcl trnsfer of the equpment wll e orne y the grntng gency or the recpent nsttuton. 21 TRAVEL Out-of-Stte Trvel Requests Fculty nd Stff Approvl of out-of-stte trvel requests for stff nd fculty of ech stte unversty s vested n the chef executve offcer, or hs or her desgnee, of the respectve stte unverstes. Out-of-Stte Trvel Requests Chef Executve Offcers Approvl of out-of-stte trvel requests for the chef executve offcer of stte unversty s vested n the Bord nd delegted to the Bord s Presdent nd Chef Executve Offcer. Requests for out-of-stte trvel, regrdless of source of fundng, shll e sumtted to the Bord Offce n such form s prescred y the Bord Presdent nd Chef Executve Offcer t lest two weeks pror to the dte trvel commences. Expenses wll e llowed pursunt to Deprtment of Admnstrton or Internl Revenue Servce regultons governng trvel. Knss Bord of Regents 87 Polcy Mnul (Rev. 1/20/16)

96 Chpter II: Governnce Stte Unverstes E FACILITIES 1 PROJECT PLANNING Ech stte unversty shll mntn Cmpus Mster Pln tht documents concepts nd gudng prncples for future lnd use nd development of cmpus fcltes nd nfrstructure. Ech stte unversty shll sumt to the Bord Presdent nd Chef Executve Offcer new Cmpus Mster Pln, or updte to n exstng Cmpus Mster Pln, y Jnury 1, Ech Cmpus Mster Pln shll e updted nd resumtted to the Bord Presdent nd Chef Executve Offcer every ten yers. New Cmpus Mster Plns, or sgnfcnt modfctons to exstng Cmpus Mster Plns, shll ddress deferred mntennce needs; nclude pln to ensure complnce wth spce utlzton stndrds estlshed y the Bord; nd e sumtted to the Bord for pprovl. c Annully, n concert wth the cptl udget plnnng process, ech unversty shll demonstrte tht ny cptl mprovement or repr project proposed to e fnnced n whole or n prt wth det olgtons cn e ccommodted wthn the unversty s det cpcty s mesured y the unversty s rtos descred n the unversty s pproved det cpcty pln. In consultton wth the Bord s Drector of Fcltes, ech unversty shll dentfy nd present to the Bord for pprovl ny sustntl chnge to ts prevously pproved project det fnncng pln. 2 SUMMARY OF APPROVAL REQUIREMENTS Cptl Improvements nd Fnncng > $1,000,000 Bord of Regents Buldng Commttee Full Legslture Progrm Sttement requred? Executon process (rchtect/ contrctor) Afflted Corportons pprove dvse yes Cmpus Stte Generl Fund pprove dvse pprove (DA 418) yes Stte selecton/d All Other Non-Stte Funds pprove dvse yes K.S.A. 76-7,125 et seq Revenue Bonds pprove dvse pprove (DA 418) yes Stte selecton/d Federl Grnts pprove dvse yes K.S.A. 76-7,125 et seq Eductonl Buldng Fund pprove dvse *** 2 yes Stte selecton/d Rehltton nd Repr Projects 3 Afflted Corportons pprove dvse no Cmpus 2 If new project or mjor renovton. 3 Projects < $750,000 requre only Drector s pprovl. Knss Bord of Regents 88 Polcy Mnul (Rev. 1/20/16)

97 Chpter II: Governnce Stte Unverstes Stte Generl Fund/EBF pprove dvse no All Other Non-Stte Funds pprove dvse no Federl Grnts pprove dvse no Deferred Mntennce Projects Infrstructure Mntennce Funds pprove dvse no Unversty Interest pprove dvse no Tx Credts pprove dvse no Energy Performnce Contrctng pprove dvse Stte selecton/d K.S.A. 76-7,125 et seq K.S.A. 76-7,125 et seq Stte selecton/d K.S.A. 76-7,125 et seq Stte selecton/d K.S.A ,111 through 37,114 nd 75-37,125 Buldng Rzng pprove dvse 4 3 CAPITAL IMPROVEMENT PROJECTS Defntons Cptl mprovement projects re those the costs for whch exceed $1,000,000, regrdless of fundng source, ncludng new uldngs, remodelng or ltertons, nnul mntennce, nd utlty projects. Deferred mntennce projects re governed y susecton 5., elow. Eductonl Buldng Fund, or EBF, mens the fund creted pursunt to K.S.A et seq. nd funded y the nnul mll levy uthorzed y Artcle 6, Secton 6 of the Knss Consttuton. Moneys n the EBF my only e expended s uthorzed y K.S.A Process Intl Request: Ech stte unversty shll nclude ntl concept requests for uthorzton of cptl mprovement projects wth the unversty s fve yer pln sumtted to the Bord for consderton on Aprl 1 of ech yer. Ech project tht wll requre the servces of n rchtect nd/or engneer shll hve wrtten progrm sttement ncluded wth the request. The request shll dentfy ech ntcpted source of fundng for the project. For mprovements tht nclude new spce for whch prvte moneys re to fnnce t lest 51% of the cost, the request shll nclude pln for pyng the nnul mntennce nd operton costs for the project from ether prvte funds or exstng unversty resources. (K.S.A ) For mprovements tht nclude new spce for whch prvte moneys re to fnnce less thn 51% of the cost, the request shll nclude pln for pyng nnul mntennce nd operton costs tht dentfes the resources to e used for such costs. Such nnul mntennce nd operton costs plns shll e ncluded n the progrm sttement nd shll dhere to stndrds prescred y the Bord s Drector of Fcltes. Ech request pproved y the Bord shll e fled wth the pproprte stte offces on or efore July 1 n the formt determned y the Stte Budget 4 Not requred y lw. Knss Bord of Regents 89 Polcy Mnul (Rev. 1/20/16)

98 Chpter II: Governnce Stte Unverstes Drector. Ech stte unversty s prohted from pursung guerntorl or legsltve pprovl of ny project not prevously pproved y the Bord. v v Amendments: Amendments to the current yer cptl mprovements project lst my e sumtted to the Bord t tmes other thn those specfed ove. Once pproved, ech unversty shll e responsle for ensurng tht pproprte legsltve pprovls re otned, ncludng dvsng the Jont Commttee on Buldng Constructon. Lcensed Professonl Consultnts: The desgn nd constructon dmnstrton for ll new uldngs nd mjor renovtons on stte property shll e performed y lcensed professonl consultnts retned n ccordnce wth Knss sttutes. A wrtten progrm for ech uldng project shll e sumtted nd pproved y the Bord nd y the Legslture or legsltve uldng commttee s set forth n secton E.2. efore such servces re otned. Progrm Sttements: Mnmum requrements for progrm sttements nclude ntroductons, project udgets, nd project schedules. For new constructon or mjor renovtons the progrm sttement must lso nclude spce projectons, spce summres, spce descrptons, dscusson of the mpct the ddtonl spce wll hve on overll cmpus spce, nd new uldngs opertng costs nd the proposed source of fundng for such opertng costs (or sttement tht such wll not e requested). Addtonl nformton tht the nsttutons deem necessry my e ncluded. Desgn Development Plns: Followng Legsltve nd Bord pprovl of specfc cptl mprovement project, desgn development plns for uldng or project nd the locton of the new uldng shll e sumtted to the Presdent nd Chef Executve Offcer for revew nd pprovl efore fnl plns re prepred. The Presdent nd Chef Executve Offcer, upon the recommendton of the Drector of Fcltes, my pprove sd desgn development plns for the Bord. c Fundng Fundng Sources: Cptl mprovement projects my e pd for from stte generl funds, tuton, eductonl uldng funds, revenue ond proceeds (n ccordnce wth chpter II.D. of ths Polcy Mnul), restrcted fees, reserch overhed funds nd other resources s pproved y the Bord. Cptl mprovement projects tht re lso pproved deferred mntennce projects my e pd for n whole or n prt y tuton nterest ernngs, contrutons receved pursunt to the postsecondry eductonl nsttuton tx credt progrm (K.S.A ,261), nd other funds ermrked y the Bord or Legslture for the purpose of ddressng deferred mntennce. v Federl Grnt Requests: All nsttutonl requests for federl grnts for cptl mprovements shll e sumtted to the Bord Presdent nd Chef Executve Offcer efore the request s sumtted to the pproprte federl gency. Prvte Funds: No cptl mprovement project tht s funded n prt or totlly from prvte funds my proceed to sgnture of contrct unless nd untl ll prvte funds hve een deposted n n ccount for the use of the project or letter of credt hs een receved y the Bord Presdent nd Chef Executve Offcer tht gurntees the vllty of the funds necessry to complete the project. Fund Rsng: In ddton to the project pprovl requred n susecton 3... of ths secton, notfcton of ll cptl mprovement projects to e funded n prt or n whole from prvte resources must e sumtted to the Bord s Presdent nd Chef Executve Offcer efore fund rsng efforts re pulcly nnounced. d Annul Mntennce Knss Bord of Regents 90 Polcy Mnul (Rev. 1/20/16)

99 Chpter II: Governnce Stte Unverstes Begnnng wth projects ntted fter Jnury, 2007, nd except s otherwse specfclly provded for y lw or pproved y the Bord, stte unverstes shll not seek new stte generl funds to fnnce nnul mntennce nd operton costs for ny new cptl mprovement project. 4 REHABILITATION AND REPAIR PROJECTS Defnton Rehltton nd repr projects re those projects tht cost $1,000,000 or less, ncludng new uldngs, remodelng or ltertons, nnul mntennce, or utlty projects. Deferred mntennce projects re governed y susecton 5., elow. Process The stte unverstes re uthorzed y the Bord nd the Legslture to proceed wth rehltton nd repr projects on fscl yer ss. Upon request of the unversty wth concurrence of the Bord s Drector of Fcltes, the Bord Presdent nd Chef Executve Offcer hs the uthorty to revse such uthorztons durng the fscl yer; provded, however, tht ny project requrng expendtures of $750,000 or more must e consdered y the Bord. c Fundng The Bord receves n nnul lne tem pproprton from the Eductonl Buldng Fund for rehltton nd repr projects. Ths pproprton s llocted y the Bord to the stte unverstes pursunt to n djusted squre footge formul, whch fctors n gross squre footge, uldng ge nd complexty of the physcl plnt. Addtonlly, the unverstes my provde funds for rehltton nd repr projects from stte generl fund revenues, tuton, restrcted fees, reserch overhed funds nd other resources s pproved y the Bord. Rehltton nd repr projects tht re lso pproved deferred mntennce projects my e pd for n whole or n prt y tuton nterest ernngs, contrutons receved pursunt to the postsecondry eductonl nsttuton tx credt progrm (K.S.A ,261), nd other funds ermrked y the Bord or Legslture for the purpose of ddressng deferred mntennce STATE EDUCATIONAL INSTITUTION LONG-TERM INFRASTRUCTURE MAINTENANCE PROGRAM Defntons (K.S.A. 76-7,102) Deferred mntennce projects re those projects nvolvng the mntennce, constructon or rehltton of ny one or more of the followng: (1) uldng locted t stte eductonl nsttuton; (2) ny utlty system nd other nfrstructure reltng to such uldng; (3) ny lfe-sfety upgrde to such uldng; or (4) ny mprovements necessry to e mde to such uldng n order to comply wth the requrements of the Amercns wth Dsltes Act or other federl or stte lw. Deferred mntennce projects shll not nclude: (1) the constructon of new uldngs; Knss Bord of Regents 91 Polcy Mnul (Rev. 1/20/16)

100 Chpter II: Governnce Stte Unverstes (2) the mntennce, repr, reconstructon or rehltton of ny uldng used s n thletc fclty, resdentl housng or other uxlry tht does not drectly support the delvery of cdemc pursuts; or (3) the mntennce, repr, reconstructon or rehltton of the resdence of the presdent or chncellor of stte unversty stte eductonl nsttuton long-term nfrstructure mntennce progrm refers to K.S.A. 76-7,101 through 76-7,107, nd mendments thereto. Ths progrm ws encted y the Legslture n 2007 to ddress fundng for stte unversty deferred mntennce projects nd provdes for demnd trnsfers y the Drector of Accounts nd Reports from the stte generl fund to the nfrstructure mntennce fund n fscl yers 2009, 2010, 2011 nd The 2007 Legslture lso encted tx credt progrm (K.S.A ,261) nd expnded vllty of unversty nterest ernngs (K.S.A (c), (d), (e)) to ssst wth fundng deferred mntennce projects. Process (K.S.A. 76-7,103 nd 76-7,105) Ech stte unversty shll mntn lst of deferred mntennce projects tht hve een pproved y the Bord. The lst shll prortze the most crtcl deferred mntennce projects nd reflect the defcences dentfed n the Bord s 2007 or susequent deferred mntennce studes. The lsted projects shll not: (1) provde for ddtonl spce requrements; (2) reflect new progrm requrements or chnges of use; or (3) nclude exceptonl levels of fnsh, equpment or other smlr enhncements. Requests for chnges to the Bord pproved lst of deferred mntennce projects shll e sumtted to the Bord for consderton nd pprovl. Ech request for chnge shll nclude justfcton for ddng the project s one of the unversty s prorty deferred mntennce needs. The stte unverstes re uthorzed y the Bord nd the Legslture to proceed wth deferred mntennce projects on fscl yer ss. Upon request of the unversty wth concurrence of the Bord s Drector of Fcltes, the Presdent nd Chef Executve Offcer of the Bord hs the uthorty to revse such uthorztons durng the fscl yer; provded, however, tht ny project chnge requrng expendtures of $500,000 or more requres Bord pprovl. Ech stte unversty shll provde qurterly sttus nd expendtures reports to the Bord. Ech report shll nclude nformton showng the progress mde durng the reportng perod to reduce the unversty s deferred mntennce cklog s dentfed n the unversty s Bord-pproved deferred mntennce projects lst, nd nformton showng the effect tht the expendtures hve hd on the cmpus of the unversty. The orgnl estmte for ech project shll remn constnt, however ctul expendtures shll lso e shown. v Ech stte unversty, n coordnton wth the Bord offce, shll dvse nd consult wth the Jont Commttee on Stte Buldng Constructon efore expendng ny moneys from the Infrstructure Mntennce Fund, or from ny ccount of ccounts of the Infrstructure Mntennce Fund of the unversty. v Ech stte unversty, n coordnton wth the Bord offce, shll dvse nd consult wth the Jont Commttee on Stte Buldng Constructon efore expendng ny moneys receved y the unversty s contruton tht qulfes s n ncome tx credt pursunt to the postsecondry eductonl nsttuton tx credt progrm. Knss Bord of Regents 92 Polcy Mnul (Rev. 1/20/16)

101 Chpter II: Governnce Stte Unverstes v Any project n excess of $750,000 must hve wrtten progrm sttement. Desgn development plns for the project must e sumtted to the Bord for pprovl. c Fundng (K.S.A. 76-7,103, 76-7,104, (c), (d), (e) nd 79-32,261) Alloctons of funds from the Infrstructure Mntennce Fund wll e sed on mntennce llocton formul tht fctors gross squre footge, uldng ge, nd complexty of ech unversty s physcl plnt. Such funds, s well s funds n ech stte unversty s deferred mntennce support fund, my e used only to help fnnce Bord pproved deferred mntennce projects on the stte unversty s lst. Projects tht exceed the strct scope of the deferred mntennce nttve due to progrm chnges, ddtonl spce requrements, nd expecttons for exceptonl levels of fnsh, equpment, etc. wll requre other fundng sources ove nd eyond the stte-provded deferred mntennce pool of fundng. 6 ENERGY CONSERVATION MEASURES (K.S.A ,125) Defnton Energy conservton mesure mens n energy study, udt, mprovement or equpment whch s desgned to provde energy nd opertonl cost svngs t lest equvlent to the mount expended y the prtcptng stte unversty for such energy study, udt, mprovement or equpment over perod of not more thn 30 yers fter the dte such mprovement or equpment s nstlled or ecomes opertonl. Process When n energy conservton mesure s to e fnnced wth revenue ond proceeds pursunt to K.S.A , the pplcle processes for pprovl of nd ssunce of revenue onds shll e followed. When n energy conservton mesure s to e fnnced y mens other thn wth revenue ond proceeds pursunt to K.S.A , the provsons of K.S.A ,125 nd ny other pplcle sttutory provsons shll e followed nd the project shll e presented to the Bord for pprovl pror to enterng nto ny contrct, lese-purchse greement or other fnncng rrngement. 7 OBSOLETE BUILDINGS Ech stte unversty shll evlute ll uldngs n the unversty s nventory to determne f ny uldng s osolete. If uldng s found to e osolete, the stte unversty shll request pprovl of the Bord to retre the uldng from servce nd shll mke recommendton to the Bord regrdng the prudence of rzng the uldng. Such recommendtons shll nclude ll pertnent nformton such s justfcton sttement, costs nd fundng source(s), envronmentl ssues nd ntcpted use of the vcted property. 8 INSPECTIONS Stte Fre Mrshl Except s provded n ths susecton, n nnul nspecton of ll uldngs t ech stte unversty shll e mde y the Stte Fre Mrshl wth copes of the nspecton report to e sent to the unversty. Wthn 30 dys of recept, the stte unversty shll provde wrtten summry of the Stte Fre Mrshl's nnul nspecton report nd the unversty s response thereto to the Presdent nd Chef Executve Offcer of the Bord; provded, however, tht ny notce of ctton, potentl sncton, volton, cese nd desst order or hzrd requrng follow up y the stte unversty shll e mmedtely reported to the Presdent nd Chef Executve Offcer. In leu of the Stte Fre Mrshl conducted nspecton provded ove, stte unversty my enter nto memorndum of greement wth the Stte Fre Mrshl pursunt to the Stte Fre Mrshl Commssoned Knss Bord of Regents 93 Polcy Mnul (Rev. 1/20/16)

102 Chpter II: Governnce Stte Unverstes Inspector Act, K.S.A et seq. Annul nspectons conducted y unversty commssoned nspector shll e performed n ccordnce wth the Act nd the unversty s memorndum of greement. Deprtment of Admnstrton Ech stte unversty shll otn such Deprtment of Admnstrton nspectons for new constructon or renovton s re requred y Chpter 7, Secton 5 of the Deprtment s 2009 Buldng Desgn nd Constructon Mnul, s mended. c Boler nd Other Inspectons Requred y Lw Ech stte unversty shll provde for such oler nd other nspectons s re requred y lw. (K.S.A et seq.) 9 PRIVATE HOUSING Unless drectly uthorzed to do so y the Bord, stte unverstes shll not do ny of the followng: c d enter nto greements, wrtten or verl or mpled reltng to prvte housng; gve preference to ny owner or opertor of prvte housng; gurntee occupncy n or pyments for prvte housng; or provde pulc funds for the supervson, mntennce or operton of prvte housng. The Presdent nd Chef Executve Offcer of the Bord, upon the recommendton of the Drector of Fcltes, my pprove on ehlf of the Bord ny greement reltng to prvte housng tht s for term of less thn one yer. For purposes of ths secton, prvte housng mens prvtely-owned resdentl housng mde vlle for unversty students or unversty employees use whle ttendng or workng for the unversty t the unversty s mn or rnch cmpus. 10 REPORTS DUE A lstng of requred sumttls nd ther respectve due dtes my e ccessed on the Bord of Regents weste. 11 LAND TRANSACTIONS Leses (Includng Ol nd Gs Agreements) All leses of rel property shll e pproved y unversty counsel s to form, shll e sumtted to the Bord for pprovl n ccordnce wth prgrph v. of ths susecton, nd shll e sumtted to other stte gences for pprovl where requred y lw. (K.S.A (l), , , , nd/or ()) No rel property owned or controlled y the Stte of Knss shll e lesed unless notce of ntenton to lese sd property hs een pulshed t lest thrty dys pror to executon of ny documents; provded, however, tht ths requrement shll not e mposed on leses wth nother stte gency or poltcl sudvson. (K.S.A (d)). No lese of lnd for the producton of ol, gs or other mnerls shll e for perod of more thn ten yers nd so long s ol, gs or other mnerls re produced n pyng qunttes thereon, shll e Knss Bord of Regents 94 Polcy Mnul (Rev. 1/20/16)

103 Chpter II: Governnce Stte Unverstes wrded only upon compettve ds pursunt to K.S.A , nd shll retn to the stte roylty nterest of not less thn one-eghth prt of ll ol, gs or other mnerls produced. When stte unversty leses lnd for the producton of ol, gs, snd, grvel or ny other mnerl, the unversty shll provde nformton to the stte geologcl survey n ccordnce wth K.S.A (K.S.A through ) v Stte unversty leses of stte-owned property to thrd prtes not ssocted wth the stte unversty my e executed y the stte unversty s chef executve offcer wthout Bord pprovl unless (1) the lese nvolves constructon on stte property; (2) the lese s n ol, gs or mnerl lese covered y K.S.A ; (3) the lese s for term of more thn 10 yers; or (4) the lese s for n mount n excess of $25,000 per yer. v Leses wth stte unversty endowments, foundtons, nd other relted orgnztons re governed y susecton 11.e. elow. Esements The stte unverstes chef executve offcers shll ct on ehlf of the Bord n grntng or conveyng rght-of-wy esements cross ny lnd under the custody nd control of the Bord. Esements my e grnted wth or wthout recevng consderton therefore, nd my permt use of the lnd for purposes of ccess, convenence or necessty nd such other rght-of-wy purposes s re customrly relted to such esements. (K.S.A nd ) Esement documents shll e sumtted to the Attorney Generl for pprovl s to form (K.S.A nd ). c Sle of Rel Property Followng recept of the pprsls requred y lw, ny sles of rel property owned or controlled y the Bord of Regents or stte unversty must e pproved y the Bord of Regents nd uthorzed y the Legslture. K.S.A my serve s pre-uthorzton y the Legslture to dspose of certn devses. (K.S.A nd ) No rel property owned or controlled y the Bord of Regents or stte unversty shll e sold unless notce of ntenton to sell sd property hs een pulshed t lest thrty dys pror to executon of ny documents. (K.S.A (d)) No rel property owned or controlled y the Bord of Regents or stte unversty shll e sold, nd no trnscton for the sle of such property shll e closed, untl the property hs een surveyed s requred y lw. (K.S.A ) v Sles of rel property to stte unversty endowments, foundtons, nd other relted enttes re governed y susecton 11.e. elow. d Acquston of Rel Property The Bord of Regents my cqure rel property necessry to properly mntn nd crry on stte unversty or the usness thereof. (K.S.A ) Knss Bord of Regents 95 Polcy Mnul (Rev. 1/20/16)

104 Chpter II: Governnce Stte Unverstes v Stte unverstes shll sumt descrpton of ll propertes tht they desre to purchse, or otherwse cqure, to the Bord for pprovl. If such property s vlued t less thn $250,000, the Bord Presdent nd Chef Executve Offcer, upon the recommendton of the Drector of Fcltes, my pprove the cquston on ehlf of the Bord. Such descrpton shll nclude legl descrpton of the property, ntcpted use nd the estmted cost of purchse nd ny cost reltng to the rzng or renovtng nd mntnng such property. No rel property shll e purchsed y the Bord of Regents or stte unversty untl the property hs een pprsed s requred y lw. (K.S.A or ) Pror to purchse, wrrnty deed nd envronmentl ssessment wll e requred. Exceptons to the requrement for wrrnty deed my e mde y the Bord Presdent nd Chef Executve Offcer. Ech stte unversty shll record ll deeds to rel estte cqured, nd ny other nstruments reltng to the cquston requred y lw to e recorded, wth the regster of deeds of the county where the rel estte s locted. All orgnl nstruments reltng to lnd cqustons shll e mntned n the Bord offce. (K.S.A ) v Acquston of rel property from stte unversty endowments, foundtons, nd other relted orgnztons re governed y susecton 11.e. elow. e Rel Property Trnsctons wth Stte Unversty Endowments, Foundtons nd Other Relted Orgnztons Stte unversty endowments, foundtons nd other relted orgnztons re orgnzed under the lws of the Stte of Knss nd exst to support the stte unverstes. Whle stte lw nd orgnztonl chrters typclly mpose upon these relted orgnztons specl responsltes for the dmnstrton of property receved y the orgnztons, ths polcy shll estlsh the ss for ll rel property trnsctons descred heren etween ll relted orgnztons, the stte unverstes nd the Bord. For purposes of ths prgrph e., the term relted orgnztons ncludes ll stte unversty fflted corportons s defned n secton II.D.6. of ths Polcy Mnul. (1) The pprovl of the Bord of Regents shll e requred pror to the cceptnce y stte unversty of ny gft of property from ny relted orgnzton. (2) In the event ny relted orgnzton desres to sell to the Bord or the unversty propertes held y the relted orgnzton s result of purchse, or gft or devse tht conveyed unrestrcted nd unqulfed fee to the relted orgnzton, the purchse prce shll not e more thn the hghest pprsed vlue s determned y two ndependent rel estte pprsers. (K.S.A ) (3) Where trdes of rel property etween the Stte nd ny relted orgnzton my eneft the stte unversty nd dsposl of the stte property hs een pproved y the Legslture, the Bord of Regents my uthorze the stte unversty to negotte trde of the relty. The vluton of the relted orgnzton s property shll e determned n the sme mnner s tht of stte propertes. (K.S.A or ) (4) Leses of rel property y the stte unverstes from ny relted orgnztons shll e suject to the pprovl of the Bord nd to the followng lmttons: () If the relted orgnzton holds propertes n unrestrcted ccounts for whch no remunerton s requred under ts fducry responslty, or f the property s held on the ss of gft or devse whch so permts, the relted orgnzton my mke the property vlle to the stte unversty on no-fee ss. () Any occupncy y the stte unversty shll e suject to wrtten greement. Knss Bord of Regents 96 Polcy Mnul (Rev. 1/20/16)

105 Chpter II: Governnce Stte Unverstes (c) For propertes held y ny relted orgnzton s nvestments for eventul development y the stte unversty, the rentl cost shll not exceed n mount clculted to mortze the nvestment, or the mrket vlue n cse where the stte unversty seeks to occupy property prevously lesed y the relted orgnzton on prvte or commercl ss. (5) Stte unversty trnsfers of rel property receved y devse to the stte unversty s endowment or foundton n ccordnce wth K.S.A shll e suject to pprovl y the Bord nd ny condtons mposed y the testtor. Constructon of Buldngs: When ny relted orgnzton constructs uldng on the orgnzton s property for the stte unversty s use nd t the request of the stte unversty, the stte unversty s uthorzed to enter nto lese greements on n mortzng ss, suject to the dvnce pprovl of the Bord of Regents. Issung Bonds: In the event ny relted orgnzton proposes or s requested to ssue onds nd the proceeds wll e used to fund constructon or mprovement upon Bord-owned property, the stte unversty hvng possesson of the property shll otn Bord pprovl of the project efore the ond ssunce process s ntted. f Desgnton on the Stte or Ntonl Hstorc Regster: Ech stte unversty shll seek pprovl from the Bord pror to nttng the process to plce stte property on the stte or ntonl hstorc regster. 12 NAMING OF BUILDINGS Authorty for Nmng The nmng of ny stte unversty uldng s the provnce of the Bord of Regents. The uthorty to renme or remove the nme of ny stte unversty uldng lso resdes n the Bord. Any documentton used y ny stte unversty or fflte corporton of ny stte unversty for fund rsng purposes shll clerly stte tht proposed nmes re suject to Bord cton, nd shll reserve to the Bord the rght to remove ny nme estowed upon fclty. Possle resons for removl of nme nclude, ut re not lmted to, crcumstnces cusng dmge to the reputton of the unversty, chnge of lw regrdng nmng uthorty, or f the uldng s rzed or gven over to new use. Crter Generlly, uldngs re nmed for dstngushed ndvduls who hve mde extrordnry contrutons of scholrly, professonl, or pulc servce nture relted to the unversty s msson. In some cses, uldngs my e nmed for mjor donors to the constructon of the uldng. Before forwrdng nme to the Bord for consderton, the stte unversty shll undertke thorough degree of due dlgence to vod commercl nfluence or conflct of nterest. v Buldngs wll not e nmed for sttng presdents, chncellors or Bord memers. c Process The chef executve offcer of the stte unversty shll recommend n pproprte nme to the Bord for consderton. At the tme the gend tem s sumtted, the nme shll not e ncluded; however, the stte unversty shll send the proposed nme nd ref nrrtve ndvdully to Regents nd the Presdent nd Chef Executve Offcer of the Bord t the sme tme the stte unversty sends ts gend mterl requests to the Bord offce for the Bord meetng t whch the nme s to e consdered. No pulc communcton of proposed nme shll e mde untl the nme s presented for consderton t the open meetng of the Bord. Knss Bord of Regents 97 Polcy Mnul (Rev. 1/20/16)

106 Chpter II: Governnce Stte Unverstes 13 PARKING AND TRAFFIC RULES The chef executve offcer of ech stte unversty shll ct on ehlf of the Bord n exercsng the uthorty of the Bord to cre for, control, mntn nd supervse ll rods, streets, drvewys nd prkng fcltes for vehcles on the grounds of the stte unversty. The chef executve offcers wll dopt rules nd polces s uthorzed y K.S.A through , s mended. 14 WEAPONS POSSESSION Pursunt to the uthorty vested n the Bord of Regents y Artcle 6, Secton 2 of the Knss Consttuton, K.S.A nd other stte lws, nd n ccordnce wth K.S.A. 75-7c20 llowng conceled crry nd K.S.A. 75-7c24 uthorzng prohton of open crry, conceled crry of hndguns shll e permtted on ech stte unversty cmpus, whle open crry of frerms nd possesson of wepons other thn conceled hndguns shll e prohted on ech stte unversty cmpus. For purposes of ths polcy: The term wepons ncludes: (1) Any oject or devce whch wll, s desgned to, or my e redly converted to expel ullet, shot or shell y the cton of n explosve or other propellnt; (2) ny hndgun, pstol, revolver, rfle, shotgun or other frerm of ny nture, ncludng those tht re conceled or openly crred; (3) ny BB gun, pellet gun, r/c O2 gun, stun gun or low gun; (4) ny explosve, ncendry or poson gs (A) om, (B) mne, (C) grende, (D) rocket hvng propellnt chrge of more thn four ounces, or (E) mssle hvng n explosve or ncendry chrge of more thn ¼ ounce; (5) ny ncendry or explosve mterl, lqud, sold or mxture equpped wth fuse, wck or other detontng devce; (6) ny ter gs om or smoke om; however, personl self-defense tems contnng mce or pepper spry shll not e deemed to e wepon for the purposes of ths polcy; (7) ny knfe, commonly referred to s swtch-lde, whch hs lde tht opens utomtclly y hnd pressure ppled to utton, sprng or other devce n the hndle of the knfe, or ny knfe hvng lde tht opens or flls or s ejected nto poston y the force of grvty or y n outwrd, downwrd or centrfugl thrust or movement; (8) ny strght-lde knfe of four nches or more such s dgger, drk, dngerous knfe or stletto; except tht n ordnry pocket knfe or culnry knfe desgned for nd used solely n the preprton or servce of food shll not e construed to e wepon for the purposes of ths polcy; (9) ny mrtl rts wepon such s nunchucks or throwng strs; (10) ny longow, crossow nd rrows or other projectle tht could cuse serous hrm to ny person; or (11) ny other dngerous or dedly wepon or nstrument of lke chrcter. The term hndgun mens: Knss Bord of Regents 98 Polcy Mnul (Rev. 1/20/16)

107 Chpter II: Governnce Stte Unverstes (1) A pstol or revolver whch s desgned to e fred y the use of sngle hnd nd whch s desgned to fre or cple of frng fxed crtrdge mmunton; or (2) ny other wepon whch wll or s desgned to expel projectle y the cton of n explosve nd whch s desgned to e fred y the use of sngle hnd. The term frerm ncludes ny hndgun, rfle, shotgun, nd ny other wepon whch wll or s desgned to expel projectle y the cton of n explosve. v v The term dequte securty mesures shll hve the sme menng s the term s defned n K.S.A. 75-7c20, nd uldng shll hve the sme menng s the term stte uldng s defned n K.S.A. 75-7c20. The term cmpus mens ny uldng or grounds owned y stte unversty or the Bord nd ny uldng or grounds lesed y stte unversty or the Bord for stte unversty use. c d Nothng n ths polcy shll e red to proht possesson of wepons on cmpus (1) s necessry for the conduct of Bord pproved cdemc progrms or unversty pproved ctvtes or prctces, or (2) y unversty polce or securty offcers whle ctng wthn the scope of ther employment. Ech unversty shll develop nd follow polces nd procedures for the sfe possesson, use nd storge of such wepons nd shll notfy the Bord n wrtng of ny ctvtes or prctces nvolvng wepons tht re pproved y the unversty under suprgrph c(1). Begnnng July 1, 2017, ny ndvdul who s 21 yers of ge or older nd who s lwfully elgle to crry conceled hndgun n Knss shll not e precluded from dong so on stte unversty cmpuses except n uldngs nd res of uldngs for whch dequte securty mesures re provded, nd except s otherwse prohted y lw. Ech ndvdul who lwfully possesses hndgun on ny stte unversty cmpus shll e wholly nd solely responsle for crryng, storng nd usng tht hndgun n sfe mnner nd n ccordnce wth the lw, Bord polcy nd unversty polcy. Nothng n ths polcy shll e nterpreted to requre ndvduls who lwfully possess hndgun to use t n defense of others. Ech unversty shll develop nd follow polces nd procedures for the sfe possesson nd storge of lwfully possessed hndguns, nd shll sumt such polces nd procedures to the Bord offce for revew nd pprovl y the Bord Governnce Commttee pror to pulcton or mplementton. Ech unversty s polces nd procedures shll nclude detled provsons regrdng how nd where to report suspected voltons of ths polcy, how fculty, stff nd students shll e notfed of the lws nd polces pertnng to conceled crry on cmpus, nd shll lso provde nterested students, fculty nd stff wth nformton out ny known loclly or regonlly vlle frerm sfety nstructon. e f g Open crry of ny frerm nywhere on ny cmpus shll e prohted. Ech entrnce to ech uldng nd fclty on ech cmpus shll e conspcuously posted wth pproprte sgns ndctng tht openly crryng frerm nto tht uldng or fclty s prohted. Addtonl sgns my e posted s pproprte. Except n those nstnces where necessry for self-defense or trnsferrng to sfe storge nd except s otherwse provded n suprgrphs c(1) nd c(2), t shll e volton of Bord polcy to openly dsply ny lwfully possessed conceled crry hndgun whle on cmpus. Regrdless whether the ndvdul s otherwse lwfully elgle to crry conceled hndgun, t shll e volton of Bord polcy to commt ny of the followng offenses on unversty cmpus: Possess frerm under the nfluence of lcohol or drugs, s defned y K.S.A , nd mendments thereto; Knss Bord of Regents 99 Polcy Mnul (Rev. 1/20/16)

108 Chpter II: Governnce Stte Unverstes dschrge frerm n volton of K.S.A , nd mendments thereto; dschrge frerm wthn or nto the corporte lmts of ny cty n volton of K.S.A ; or v otherwse possess, store, trnsport, trde, sell, or n ny other wy use frerm n volton of ny pplcle lw. h Begnnng July 1, 2017, ech ndvdul who lwfully possesses conceled hndgun on cmpus shll t ll tmes hve tht hndgun n ther custody nd control, nd shll ether keep t on ther person wth sfety mechnsm, f ny, engged, or stored 1) n ny secure storge locton provded y the unversty specfclly for tht purpose, 2) t ther resdence, or 3) n ther vehcle. If stored n vehcle on cmpus, the hndgun must e secured nd conceled from vew. For ny dormtory or scholrshp hll tht does not hve dequte securty mesures, ech resdent who lwfully possesses hndgun on cmpus nd elects to store the hndgun they possess n the room to whch they re ssgned when not crryng t on ther person n conceled fshon shll secure the hndgun n secure storge devce tht concels the gun from vew. Such storge devces shll e provded y the ndvdul who possesses the hndgun nd must meet mnmum ndustry stndrds for sfe-keepng of hndguns. Begnnng July 1, 2017, ech stte unversty shll determne whether nd to wht extent otherwse lwfully possessed conceled hndguns wll e prohted n ny cmpus uldngs or res of uldngs y provson of dequte securty mesures, permnent or temporry, t ech pulc entrnce to the uldng or re. Ech entrnce to ech uldng where conceled crry s prohted s provded n ths prgrph shll e conspcuously posted wth pproprte sgns ndctng tht crryng conceled hndgun nto tht uldng s prohted. Addtonl sgns my e posted s pproprte. Ech stte unversty tht prohts conceled crry pursunt to ths prgrph shll sumt to the Bord offce for revew nd pprovl y the Bord Governnce Commttee lst of the uldngs nd res of uldngs so restrcted, the rtonle therefor, nd descrpton of the dequte securty mesures to e provded. The lst shll e provded t the tme such uldngs nd res re frst dentfed s requrng dequte securty nd, s uldngs or res of uldngs re dded to the lst, t the tme so mended. Once the Governnce Commttee hs pproved uldng or re for provson of dequte securty mesures, re-pprovl of tht uldng or re s not requred. Becuse sfety nd securty consdertons my wrrnt unversty mplementng dequte securty mesures on n s-needed, temporry ss tht re ntended to ddress specfc concern, ech unversty shll nclude n ts nnul securty report to the Bord nformton regrdng ll nstnces n whch dequte securty mesures were mplemented on n s needed, temporry ss durng the prevous yer nd the resons therefor. j k Any ndvdul who voltes one or more provsons of ths polcy my e ssued lwful drectve to leve cmpus wth the wepon mmedtely. Any ndvdul who voltes the drectve shll e consdered to e n trespss nd my e cted ccordngly. Any employee or student of the unversty who voltes one or more provsons of ths polcy shll e suject to dscplne n ccordnce wth pplcle unversty codes of conduct. Any ndvdul who voltes stte or federl lw my e detned, rrested or otherwse sujected to lwful processes pproprte to the crcumstnces. Notce of ths polcy shll e gven n ech stte unversty s wepons polcy nd housng contrcts. To the extent dequte securty mesures re used to proht conceled crry nto stdums, rens nd other lrge venues tht requre tckets for dmsson, the tckets shll stte tht conceled crry wll e prohted t tht event. Knss Bord of Regents 100 Polcy Mnul (Rev. 1/20/16)

109 Chpter II: Governnce Stte Unverstes 15 USE OF CAMPUS FACILITIES c d e f Stte unversty fcltes nd grounds shll not e mde vlle for fund rsng events for ny cnddte, prty commttee or poltcl commttee, or for flmng or otherwse producng prtsn poltcl dvertsements. Except s prohted n susecton., stte unversty fcltes my e mde vlle for the purpose of holdng poltcl meetngs, or pulc forums, provded there s no nterference wth regulrly scheduled functons, the person requestng the spce cn clerly demonstrte tht there s not otherwse vlle resonly sutle fclty n the communty, students re permtted to her the spekers wthout chrge, nd pyment of the regulr fees for use of the fcltes s mde n dvnce of such use. Other thn the Governor, elected offcls nd cnddtes for elected offce shll not e ntroduced or recognzed on cmpus unless they re n ttendnce t cmpus event n n offcl cpcty nd t the request of the unversty. The dstruton of hndlls shll e prohted n those res devoted prmrly to nstructon nd study or t the mmedte stes nd tmes of enclosed pulc events. Stte unverstes shll hve the uthorty to develop ddtonl polces nd gudelnes tht re not n conflct wth ths polcy. Such polces nd gudelnes shll e revewed y the Governnce Commttee nd fled wth the Presdent nd Chef Executve Offcer of the Bord. For purposes of ths polcy, the terms cnddte, prty commttee, nd poltcl commttee shll hve the menngs specfed n K.S.A , s mended. 16 SERVICE OF ALCOHOL IN NON-CLASSROOM AREAS In ccordnce wth K.S.A Supp (f), nd mendments thereto, stte unverstes re permtted to llow consumpton of lcoholc lquor on stte unversty property under uthorzed nd pproprtely controlled condtons nd gudelnes to e determned y the chef executve offcer of ech unversty nd set forth n n nsttutonl polcy on servce of lcoholc lquor. Servce of lcoholc lquor on cmpus must e pproved, n dvnce, y the chef executve offcer of the nsttuton, or the chef executve offcer s desgnee, nd my only e llowed n those non-clssroom res, nd outsde grounds mmedtely djcent thereto, tht re specfclly desgnted for such ctvtes n the nsttutonl polcy on servce of lcoholc lquor. Ech nsttuton shll fle nd mntn current copy of ts polcy on servce of lcoholc lquor wth the Presdent nd Chef Executve Offcer on ehlf of the Bord. 17 CEREAL MALT BEVERAGES Use nd sle of cerel mlt everges (3.2% eer) my e permtted under uthorzed nd pproprtely controlled condtons nd regultons to e determned y the chef executve offcer of ech stte unversty. Ech stte unversty shll mntn current copy of sd condtons nd gudelnes wth the Presdent nd Chef Executve Offcer of the Bord. Knss Bord of Regents 101 Polcy Mnul (Rev. 1/20/16)

110 Chpter II: Governnce Stte Unverstes F OTHER 1 INTERACTION WITH LEGISLATURE, COURTS, AND OTHER STATE AGENCIES Legsltve Appernces nd Commttee Herngs Stte unversty employees should mke every effort to ccommodte legsltve commttee requests to provde expert testmony on proposed legslton. The unversty shll notfy the Bord Presdent nd Chef Executve Offcer of the nvtton. Legsltve Requests nd Proposed Legslton (Also see FISCAL MANAGEMENT AND BUSINESS ADMINISTRATION) All requests for funds, progrms, chnges n legslton nd new legslton ffectng the Bord nd system nsttutons shll e sumtted to the Bord for consderton no lter thn the Novemer meetng of the Bord. Emergency stutons my wrrnt specl exceptons, ut to the extent possle, no request for legslton durng the ongong legsltve sesson shll e sumtted fter the Mrch meetng of the Bord. Requests for funds, progrms, chnges n legslton nd new legslton tht re pproved y the Bord shll e ncluded n the Bord s nnul legsltve proposls. Requests tht re not pproved y the Bord shll not e sumtted to the Legslture for ntroducton. Once pprovl hs een grnted, ll nsttutons re uthorzed to work for these requests nd ech nsttuton s expected to support the entre request. Conversely, ll nsttutons re prohted from requestng or workng for ddtonl legslton or funds. When legslton hvng n effect on the operton of the hgher educton system, proposed y someone or some group other thn the Bord, s rought to the Bord s ttenton, t shll e the responslty of the Bord to mke decson s to whether the poston of the system s tht of support, non-support, or opposton. c Legsltve Post Audt Reports Ech stte unversty, upon recevng notfcton from the Legsltve Dvson of Post Audt tht performnce or fnncl udt of the unversty s to e conducted, shll forwrd such notfcton to the Bord Presdent nd Chef Executve Offcer. Ech stte unversty shll sumt wrtten report to the Bord, n ccordnce wth the schedule mntned on the Bord of Regents weste, detlng progress durng the precedng clendr yer towrd mplementton of ccepted Post Audt recommendtons. Ths report shll e mde on n nnul ss untl ll ccepted recommendtons hve een fully mplemented. Dscusson of pendng or ntcpted Legsltve Post Audts shll e stndng tem on the Bord s Fscl Affrs nd Audt Commttee gend. d Informton Requests from Other Stte Agences System-wde Requests: Requests drected to stte unverstes for system-wde nformton from other stte gences or other rnches of stte government shll e trnsmtted through the Bord offce. Stte unverstes recevng requests drectly from other stte gences or rnches of stte government shll dvse the requestng prty of ths polcy nd dvse the Bord offce of the request. When tme s not suffcent to llow trnsmsson of responses through the Bord offce, responses my e sumtted drectly to the requestng prty wth copes to the Bord offce. Unversty-Specfc Requests: Responses to requests receved y stte unversty for nformton relted specfclly to tht unversty my e sent drectly to the requestng prty, wth copy to the Bord offce. Knss Bord of Regents 102 Polcy Mnul (Rev. 1/20/16)

111 Chpter II: Governnce Stte Unverstes e Attorney Generl Opnons Any stte unversty or stte unversty offcl wshng to seek n opnon from the Attorney Generl shll do so y mkng request through the offce of the Generl Counsel of the Bord. f Knss Governmentl Ethcs Commsson Opnons Any stte unversty or stte unversty offcl wshng to seek n opnon from the Knss Governmentl Ethcs Commsson shll do so y mkng request through the offce of the Generl Counsel of the Bord. g Stte nd Federl Court Actons Any stte unversty ntendng to sue nother stte unversty or sumt ref n opposton to nother stte unversty n cse tht s pendng efore ny stte or federl court shll, efore flng sut or s soon s wre of the opposton ut no lter thn requestng leve to fle ref, notfy the Bord Presdent nd Chef Executve Offcer. The unversty chef executve offcer shll fulfll ths notfcton responslty. Any stte unversty ntendng to ppel stte court or federl court decson shll, efore the notce of ppel s fled, notfy the Attorney Generl s offce. 2 INTERFERENCE WITH CONDUCT OF INSTITUTION Actons y fculty, stff, students or vstors tht unnecessrly or unresonly ostruct or nterfere wth the techng, reserch or lernng functons or other norml nd necessry ctvtes of stte unversty, or tht crete n mmnent thret of dnger to persons or property, my consttute grounds for resttuton, suspenson, dsmssl or termnton, for permnent excluson from the cmpus or ny prt thereof. Interference wth the conduct of the nsttuton shll nclude, ut not e lmted to, ctons y fculty, stff, students or vstors tht volte ny sttutory, dmnstrtve, or regultory provson tht could suject the unversty to ny sncton under ny federl or stte lw, regulton, or polcy, or to ny potentl or ctul loss of ccredtton. 3 STATEMENT ON DIVERSITY AND MULTICULTURALISM Opportuntes to gn experence wthn dverse envronment nd to develop pprecton of multculturlsm re consdered to e mportnt elements of the eductonl experence for ll students. An emphss on multculturlsm nd dversty should foster n tmosphere wthn the unversty whch recognzes nd celertes oth the smlrtes nd dfferences mong ll persons to crete collegte communty whch reflects the world communty nd whch provdes wde rnge of role models for students. The focus of responslty for the desgn of eductonl experences, ncludng multculturl experences, resdes wth ech nsttuton. 4 AFFIRMATIVE ACTION AND EQUAL OPPORTUNITY The Bord of Regents eleves nd supports the vew tht every ndvdul hs the rght to expect tht ll decsons wth reference to employment,.e. selecton, dscplne, promoton or termnton, nd ll decsons wth reference to student sttus,.e. dmsson, cdemc chevements nd dscplne, e mde wthout regrd to ge, rce, color, relgon, sex, mrtl sttus, ntonl orgn, physcl hndcp or dslty, sttus s Vetnm Er Vetern, sexul orentton or other fctors whch cnnot e lwfully consdered, to the extent specfed y pplcle federl nd stte lws. To ths end, ech stte unversty shll develop nd mntn n equl employment opportunty, equl eductonl opportunty nd non-dscrmnton polcy n the operton nd dmnstrton of ll Unversty progrms nd servces. Knss Bord of Regents 103 Polcy Mnul (Rev. 1/20/16)

112 Chpter II: Governnce Stte Unverstes Notwthstndng the ove, nd n ccordnce wth K.S.A et seq., nd mendments thereto, postve consderton n hrng decsons shll e gven to Vetnm Er Veterns for whom tht lw pples. Further, ech stte unversty shll estlsh comprehensve ffrmtve cton progrm desgned to provde equl employment nd eductonl opportuntes s requred nd llowed y lw. 5 RACIAL, SEXUAL AND OTHER UNLAWFUL HARASSMENT Unlwful hrssment cnnot nd wll not e tolerted t stte unverstes. Ech stte unversty shll develop nd mntn specfc polces tht seek to: () dentfy prohted conduct n ths re; () educte cmpus consttuences wth regrd to ths negtve ehvor; () elmnte such ehvor; nd (v) set forth the mnner n whch such ehvors or conduct s to e ddressed. 6 USE OF SOCIAL MEDIA BY FACULTY AND STAFF Commtment to Acdemc Freedom nd Frst Amendment The Knss Bord of Regents strongly supports prncples of cdemc freedom. It hghly vlues the work of stte unversty fculty memers. Acdemc freedom protects ther work nd enhnces the vlule servce they provde to the people of Knss. The Bord lso supports ths sttement from the 1940 Sttement of Prncples of the Amercn Assocton of Unversty Professors: College nd unversty techers re ctzens, memers of lerned professon, nd offcers of n eductonl nsttuton. When they spek or wrte s ctzens, they should e free from nsttutonl censorshp or dscplne, ut ther specl poston n the communty mposes specl olgtons. As scholrs nd eductonl offcers, they should rememer tht the pulc my judge ther professon nd ther nsttuton y ther utternces. Hence they should t ll tmes e ccurte, should exercse pproprte restrnt, should show respect for the opnons of others, nd should mke every effort to ndcte tht they re not spekng for the nsttuton. Further, the Knss Bord of Regents recognzes the Frst Amendment rghts s well s the responsltes of ll employees, ncludng fculty nd stff, to spek on mtters of pulc concern s prvte ctzens, f they choose to do so, ncludng through socl med. In generl, for oth fculty nd stff, ny communcton v socl med tht s protected y the Frst Amendment nd tht s otherwse permssle under the lw s not precluded y ths polcy. Ths polcy shll e construed nd ppled n mnner tht s consstent wth the Frst Amendment nd cdemc freedom prncples. Socl Med Polcy In keepng wth the Knss Bord of Regents commtment to the Frst Amendment nd prncples of cdemc freedom, the Bord supports the responsle use of exstng nd emergng communctons technologes, ncludng socl med, to serve the techng, reserch, nd pulc servce mssons of the stte unverstes. These communctons technologes re powerful tools for dvncng stte unversty mssons, ut t the sme tme pose rsks of sustntl hrm to personl reputtons nd to the effcent operton of the hgher educton system. The Bord therefore eleves t s prudent to dopt ths polcy on the proper nd mproper use of socl med. 1 For purposes of ths polcy: Socl med mens ny onlne tool or servce through whch vrtul communtes re creted llowng users to pulsh commentry nd other content, ncludng ut not lmted to logs, wks, nd socl networkng stes such s Fceook, LnkedIn, Twtter, Flckr, nd YouTue; socl med does not nclude e-ml sent to known nd fnte numer of ndvduls, or Knss Bord of Regents 104 Polcy Mnul (Rev. 1/20/16)

113 Chpter II: Governnce Stte Unverstes non-socl shrng or networkng pltforms such s Lstserv nd group or tem collorton workstes. 2 Authorshp of content on socl med n ccordnce wth commonly ccepted professonl stndrds nd n complnce wth ll pplcle lws nd unversty nd Bord polces shll not e consdered n mproper use of socl med n the followng contexts: cdemc reserch or other scholrly ctvty; cdemc nstructon wthn the nstructor s re of expertse; nd sttements, dete, or expressons mde s prt of shred governnce nd n ccordnce wth unversty polces nd processes, whether mde y group or ndvdul employee. 3 The Unted Sttes Supreme Court hs held tht pulc employers generlly hve uthorty to dscplne ther employees for speech n numer of crcumstnces, ncludng ut not lmted to speech tht: v s drected to nctng or producng mmnent volence or other rech of the pece nd s lkely to ncte or produce such cton; when mde pursunt to (.e. n furthernce of) the employee s offcl dutes, s contrry to the est nterests of the employer; dscloses wthout lwful uthorty ny confdentl student nformton, protected helth cre nformton, personnel records, personl fnncl nformton, or confdentl reserch dt; or suject to the lncng nlyss requred y the followng prgrph, mprs dscplne y superors or hrmony mong co-workers, hs detrmentl mpct on close workng reltonshps for whch personl loylty nd confdence re necessry, mpedes the performnce of the speker s offcl dutes, nterferes wth the regulr operton of the employer, or otherwse dversely ffects the employer s lty to effcently provde servces. In determnng whether the n employee s communcton s ctonle under suprgrph v, the nterest of the employer n promotng the effcency of the pulc servces t performs through ts employees must e lnced gnst the employee s rght s ctzen to spek on mtters of pulc concern. 4 When determnng whether prtculr use of socl med consttutes n mproper use, the followng shll e consdered: cdemc freedom prncples referenced n susecton.2., the employee s poston wthn the unversty, whether the employee used or pulczed the unversty nme, rnds, weste, offcl ttle or school/deprtment/college or otherwse creted the ppernce of the communcton eng endorsed, pproved or connected to the unversty n mnner tht dscredts the unversty, whether the communcton ws mde durng the employee s workng hours or nd whether the communcton ws trnsmtted utlzng unversty systems or equpment. 5 The chef executve offcer of stte unversty, or the chef executve offcer s delegte, hs the uthorty to mke use of progressve dscplne mesures pursunt to Bord or unversty polcy, up to nd ncludng suspenson, dsmssl nd termnton, wth respect to ny fculty or non-student stff memer who s found to hve mde n mproper use of socl med. Exstng unversty grevnce nd revew processes shll pply to ny such cton. c Applcton of Polcy Knss Bord of Regents 105 Polcy Mnul (Rev. 1/20/16)

114 Chpter II: Governnce Stte Unverstes Ths polcy on the use of socl med shll e construed nd ppled n mnner tht s consstent wth the Frst Amendment nd cdemc freedom prncples nd shll pply prospectvely from ts the dte of ts orgnl dopton y the Knss Bord of Regents on Decemer 18, USE OF CONTROVERSIAL MATERIAL, INCLUDING THE USE OF SEXUALLY EXPLICIT MATERIALS, IN INSTRUCTION The Knss Bord of Regents recognzes tht cdemc freedom must e lnced y cdemc responslty. Therefore, t s the polcy of the Knss Bord of Regents to requre ech nsttuton wthn ts jursdcton to dopt the followng set of precepts on the use of sexully explct mterls, the techng out pedophl nd the conduct nd mngement of courses reltve to these topcs: Students re enttled to n tmosphere conducve to lernng nd to even-hnded tretment n ll spects of the techer-student reltonshp. Fculty memers my not refuse to enroll or tech students on the grounds of ther elefs or the possle uses to whch they my put the knowledge to e gned n course. Students should not e forced y the uthorty nherent n the nstructonl role to mke prtculr personl choces s to poltcl cton or ther own socl ehvor. Evluton of students nd the wrd of credt must e sed on cdemc performnce professonlly judged nd not on mtters rrelevnt to tht performnce, whether personlty, rce, relgon, degree of poltcl ctvsm, or personl elefs. It s the mstery techers hve of ther sujects nd ther own scholrshp tht enttles them to ther clssrooms nd to freedom n the presentton of ther sujects. Thus, t s mproper for n nstructor persstently to ntrude mterl tht hs no relton to the suject, or to fl to present the suject mtter of the course s nnounced to the students nd s pproved y the fculty n ther collectve responslty for the currculum. * Ech stte unversty wll ensure tht exstng polcy governng sexul hrssment s ccessle for the purpose of ddressng such ssues s they mght rse from course content or pedgogy. Cmpus polces on sexul hrssment nd on the use of sexully explct mterls n nstructon wll e plced on fle wth the Knss Bord of Regents. (2003 Sesson Lws of Knss, Chpter 160, Secton 45(). * Source: Excerpted from the AAUP s 1970 Sttement on Freedom nd Responslty 8 SUSTAINABILITY AND IMPLEMENTATION PRINCIPLES The purpose of ths polcy s to outlne specfc wys, reflectve of ech unversty s resource constrnts nd envronmentl mpcts, n whch stte unverstes my e le to enhnce ther servce to Knsns s well s ther ledershp n ddressng these chllenges oth on cmpus nd, though ther extensve contcts nd reltonshps, throughout Knss nd the world. Polcy Sttement Unversty polces, prctces nd progrms should, when possle, emody pproches tht reduce lfe cycle costs, restore or mntn the functonng of nturl systems, nd enhnce humn well-eng. For purposes of ths polcy provson, sustnlty shll men socetl efforts to meet the needs of present users wthout compromsng the lty of future genertons to meet ther own needs. Sustnlty presumes tht the plnet s resources re fnte, nd should e used conservtvely, wsely nd equtly. Implementton Prncples Lernng Opportuntes: Stte unverstes shll ncorporte ssues of sustnlty nto the lernng experences of students throughout ther cdemc experences. Cmpus Lfe: Stte unverstes shll strve to nfuse sustnlty prncples nto the orgnzton of cmpus lfe. Ths ncludes encourgng students, fculty nd stff to: Knss Bord of Regents 106 Polcy Mnul (Rev. 1/20/16)

115 Chpter II: Governnce Stte Unverstes (1) Mnmze ther envronmentl mpct, (2) Enhnce cmpus ecology, (3) Develop nd foster wreness nd cmpus culture tht recognzes the mportnce of sustnlty prncples, (4) Enhnce/fcltte ccess to envronmentl nd ecologcl goods, nd (5) Crry these lfestyles wth them when they leve the cmpus communty. Opertons: Stte unverstes shll comply wth ll relevnt envronmentl lws nd regultons nd executve orders from the Governor, nd spre to go eyond complnce y ntegrtng vlues of sustnlty, stewrdshp, nd resource conservton nto ctvtes nd servces. As opertonl decsons re mde, unversty personnel should consder wys to mprove the long-term qulty nd regenertve cpcty of the envronmentl, socl nd economc system tht support the nsttutonl ctvtes nd needs nd promote prctces tht mnmze hrmful effects of opertons on the surroundng envronment. Stte unverstes shll strve to mxmze the effcences of opertons nd servces whle pursung the gols detled ove wthn the resources vlle to nsttutons s they pursue excellence n fulfllng nsttutonl mssons. v Cmpus Plnnng: Stte unverstes shll evlute the mpct of ther constructon projects; ncorporte green uldng nd desgn methods to the extent economclly fesle; nd consder the mpct of plnnng decsons on future genertons of the cmpus communty, wth the gol of mnmzng the envronmentl footprnt. v Admnstrton: Stte unverstes shll develop sustnlty gols to nform nsttutonl polces nd procedures. These polces nd procedures shll rely on scentfc nd techncl nlyss, nformed y economc reltes of fundng, to support efforts to develop ojectves nd trgets for opertons wth ndctors, or mesures to ssure ccountlty to the Bord. Whenever economclly fesle, sustnlty shll e ncluded n res of plnnng, decson-mkng, ssessment, nd reportng. v Outrech: Stte unverstes shll conscentously shre the knowledge, wreness, nd expertse generted y ther enggement wth sustnlty n ccordnce wth ther respectve mssons nd roles n servng socety s whole. Knss Bord of Regents 107 Polcy Mnul (Rev. 1/20/16)

116 Chpter III: Coordnton CHAPTER III: COORDINATION 5 - STATE UNIVERSITIES, COMMUNITY COLLEGES, TECHNICAL COLLEGES, WASHBURN UNIVERSITY AND/OR THE WASHBURN INSTITUTE OF TECHNOLOGY A ACADEMIC AFFAIRS (See Chpter II., Secton A. for ddtonl cdemc ffrs polces pplcle to stte unverstes) 1 PERFORMANCE AGREEMENTS In ccordnce wth K.S.A d the Knss Bord of Regents hs dopted polces nd procedures for the development of Performnce Agreements wth ech postsecondry eductonl nsttuton. These polces nd procedures re descred n the Bord pproved document Performnce Agreement Gudelnes nd Procedures. Ech postsecondry eductonl nsttuton s recept of new stte funds shll e contngent on complnce wth ts performnce greement, s descred n the Performnce Agreement Gudelnes nd Procedures. The flure of postsecondry eductonl nsttuton to enter performnce greement shll prevent tht postsecondry eductonl nsttuton from recevng ny new stte funds. 2 TRANSFER AND ARTICULATION Trnsfer s recognzed s crucl element wthn semless eductonl system. The purpose of ths polcy s to promote semlessness. A semless eductonl system offers the est resources to provde hgh qulty educton for every ctzen, nd empowers nd encourges ech ctzen to rech mxmum potentl y enggng n lfe-long lernng. Ths ncludes: v v Algnng hgh school nd college expecttons nd stndrds to mprove ccess nd success; Provdng ccess to hgher educton; Provdng hgh qulty dvsng nd nformton t every pont of the journey to ensure tht students understnd the preprton requred to succeed t the next level; Buldng connectons nd strengthenng communctons wthn nd etween the prts of the system; nd Provdng smooth trnston from one level of lernng to the next level, ncludng grdute nd professonl educton. To fcltte trnsfer nd rtculton cross the System, the Bord shll provde for Trnsfer nd Artculton Councl wth oversght responslty for mplementng the Bord s trnsfer nd rtculton polcy. The Councl s msson s to crete structures nd processes tht fcltte student trnsfer nd degree completon wthn Knss hgher educton. The Trnsfer nd Artculton Councl shll: (1) Chrge the Knss Core Outcomes Groups wth developng specfc course rtcultons; (2) Adjudcte dsgreement from the Knss Core Outcomes Groups, nd provde fnl pprovl on system-wde trnsfer of specfc courses; (3) Assure qulty nd dherence to the greed-upon lernng outcomes of courses rtculted cross the nsttutons; nd 5 See Chpter I., Secton A.3 for defnton of Coordnton. Knss Bord of Regents 108 Polcy Mnul (Rev. 1/20/16)

117 Chpter III: Coordnton (4) Revew proposed revsons to Bord polces nd rng forwrd ssues nd trends tht ffect trnsfer nd rtculton. In ddton, the Trnsfer nd Artculton Councl shll: (1) Identfy courses cceptle for meetng generl educton core requrements; (2) Crete n effectve, fculty-led structure for dscplne level course rtcultons sed on lernng outcomes; (3) Ensure tht ppels processes exst: () for ndvdul students t the nsttutonl level; nd () t the system level to ensure equtle resoluton of trnsfer concerns etween nsttutons; (4) Address rrers to nter-nsttutonl cooperton s the rse; (5) Use lernng outcomes to determne course equvlency; nd (6) Implement cler nd ongong trnsfer structure. v The Trnsfer nd Artculton Councl shll hve generl educton/core outcomes sucommttee nd qulty control sucommttee. Knss Core Outcomes Groups These groups re comprsed of fculty wthn specfc dscplnes, who shll crry out the work of course trnsfer rtculton n ccordnce wth the Knss Trnsfer nd Artculton Procedures. Ech Knss core outcomes group shll: (1) Receve ts chrge from the Trnsfer nd Artculton Councl; (2) Revew specfc courses wthn the dscplne to rtculte lernng outcomes ssocted wth courses nd gree upon system-wde trnsfer of course credt s drect equvlents for trnsfer; nd (3) Report to the Trnsfer nd Artculton Councl. One Trnsfer nd Artculton Councl memer shll e pponted y the Councl to serve s nonvotng ex offco memer lson to ech dscplne-specfc core outcomes group. The Councl lson s role s to ensure tht the msson of the Trnsfer nd Artculton Councl s communcted to, nd crred out y, ech core outcomes group nd to ensure excellent communcton etween the Councl nd ech core outcomes group. c Bord stff shll support the Bord s trnsfer nttve y: Mntnng n dvsng portl for dssemnton of trnsfer nformton; Mntnng Common Course Mtrx for ll courses tht trnsfer cross the system, nd Course Equvlency Gude for courses tht trnsfer prtlly (cross some, ut not necessrly ll, nsttutons); nd Collectng nd reportng common dt on trnsfer student success nd completon s one mesure of system effectveness. d In ccordnce wth K.S.A , the ord of trustees of ech Knss communty college nd the governng ord of ech Knss techncl school nd techncl college shll estlsh trnsfer nd rtculton greements provdng for the trnsferlty of sustntlly equvlent courses of study nd progrms n order to fcltte the rtculton of students to nd mong those nsttutons. Knss Bord of Regents 109 Polcy Mnul (Rev. 1/20/16)

118 Chpter III: Coordnton The Bord of Regents shll e notfed of ech greement t the tme the greement s executed. Ech greement shll e effectve only fter sumsson to nd pprovl y the Bord of Regents. (K.S.A ) Prelmnry pprovl shll e gven y the Bord Presdent nd Chef Executve Offcer, or desgnee, upon verfcton tht the greement s consstent wth ths polcy. Fnl pprovl shll requre rtfcton y the Bord. The Bord Presdent nd Chef Executve Offcer shll report to the Bord on trnsfer nd rtculton greements nnully. Such report shll nclude descrpton of the greements prelmnrly pproved durng the lst yer nd request for rtfcton y the Bord. e f In ccordnce wth K.S.A , Knss techncl schools, techncl colleges, communty colleges nd pulc unverstes shll estlsh rtculton greements provdng for the trnsferlty of sustntlly equvlent courses of study nd progrms tht re offered t those nsttutons n order to fcltte rtculton of students n techncl progrms to nd mong the Knss techncl schools, techncl colleges, communty colleges nd pulc unverstes. To promote semlessness, ech pulc postsecondry eductonl nsttuton shll develop nd pulcze ts trnsfer polcy. v v Ech pulc unversty shll ppont pont person for trnsfer nd rtculton ssues nd shll clerly dentfy tht ndvdul s contct nformton on the unversty we ste. An nsttutonl trnsfer polcy shll not conflct wth the Bord s trnsfer polcy. An nsttutonl trnsfer polcy shll nclude n ppel process. An nsttutonl trnsfer polcy shll tret trnsfer students the sme wy cdemclly s non-trnsfer students. An nsttutonl trnsfer polcy shll ensure trnsfer of sustntlly equvlent courses from ny Knss pulc postsecondry nsttuton. v An nsttutonl trnsfer polcy shll ensure trnsfer of generl educton courses from ny HLC ccredted Knss pulc postsecondry nsttuton suject to condton n prgrphs j. nd k. elow. v Courses not sustntlly equvlent to course offered y the recevng nsttuton my e trnsferred t the dscreton of the recevng nsttuton. g Ech Knss pulc postsecondry eductonl nsttuton shll estlsh ts resdency requrements, grduton requrements, nd ny dmsson requrements to professonl or specfc progrms. Admsson to n nsttuton shll not equte wth dmsson to professonl school or specfc progrm. Except s provded n prgrph j., students must complete ll grduton requrements of the recevng nsttuton. Students wth completed ssocte degree who trnsfer nto professonl school or speclty progrm my need more thn two cdemc yers of course work to complete the cclurete degree, dependng on requrements of the progrm. h Insttutons re strongly encourged to develop progrm-to-progrm rtculton greements. Such greements my provde ddtonl trnsfer opportuntes over nd ove the opportuntes nmed n ths polcy, ut my not conflct wth ths polcy. Knss Bord of Regents 110 Polcy Mnul (Rev. 1/20/16)

119 Chpter III: Coordnton Generl requrements for trnsfer of credts etween nd mong Knss pulc postsecondry eductonl nsttutons nclude the followng: Trnsfer coursework must e trnscrpted n credt hours. Students trnsferrng to Knss pulc unverstes wth completed AA or AS degree shll e gven junor stndng. j Trnsfer of generl educton to nd mong Knss pulc unverstes, ncludng stte unverstes nd Wshurn Unversty, shll follow the requrements elow. Although the followng dstruton of courses does not necessrly correspond to the generl educton requrements for the chelor degree t ny Knss pulc unversty, t shll e ccepted s hvng stsfed the generl educton requrements for the chelor degree of ll Knss pulc unverstes. A mnmum of 45 credt hours of generl educton wth dstruton n the followng felds shll e requred. Generl educton hours totlng less thn 45 shll e ccepted, ut trnsfer students must complete the remnder of ths requrement efore grduton from the recevng nsttuton, whch my requre n ddtonl semester(s). 12 hours of Bsc Sklls courses, ncludng: 6 hours of Englsh Composton 3 hours of Pulc Spekng or Speech Communcton 3 hours of college level Mthemtcs; college Alger nd/or Sttstcs wll e requred of trnsfer students where the currculum of the recevng nsttuton requres t 12 hours of Humntes courses from t lest three of the followng dscplnes: Art* Theter* Phlosophy Musc* Hstory** Lterture Modern Lnguges 12 hours of Socl nd Behvorl Scence courses from t lest three of the followng dscplnes: Socology Psychology Poltcl Scence Economcs Geogrphy Anthropology Hstory** v 9 hours of Nturl nd Physcl Scence courses from t lest two dscplnes (lecture wth l) *Performnce courses re excluded. **The recevng nsttuton wll determne whether hstory courses re ccepted s humntes or s socl scences. Knss Bord of Regents 111 Polcy Mnul (Rev. 1/20/16)

120 Chpter III: Coordnton k l m n o The Bord of Regents pproves specfc courses to e ccepted n trnsfer for generl educton credt t ny pulc postsecondry eductonl nsttuton n Knss. These courses my e found on the Bord s weste. Ech course pproved nd ccepted n trnsfer for generl educton credt y the Bord s dentfed y shred course numer tht supports student-frst phlosophy, nd s desgned to enhnce eductonl plnnng nd effortless course trnsfer. A Knss Regents Shred Numer (KRSN) uses 3-letter prefx nd 4-dgt course numer to dfferentte the KRSN numer from ndvdul nsttuton course prefxes nd numers. Ech nsttuton retns ts own unque course prefx nd course numer. Although trnsfer generl educton currculum hs not een estlshed for ssocte degrees, the trnsfer currculum s ssumed to e suset of the currculum n prgrph j. ove. Pulc unverstes my develop progrm-to-progrm rtculton greements for the AAS degree. Completed techncl progrms (non-degree) nd completed AAS degrees shll trnsfer ccordng to opton or elow: As lock to rtculted progrms t communty colleges, techncl colleges, nd to those unverstes tht hve progrm to progrm rtculton greements. On course-y-course ss (1) Generl educton courses my e trnsferred ccordng to prgrphs f.v., j. nd m. ove. (2) Sustntlly equvlent courses my e trnsferred on course-y-course ss ccordng to prgrph f.v. ove. (3) Other courses my e trnsferred s electves ccordng to prgrph f.v. ove. p Students who ntend to trnsfer re responsle for ecomng cqunted wth the progrm nd degree requrements of the nsttuton to whch they expect to trnsfer. 3 REVERSE TRANSFER AGREEMENTS Reverse trnsfer s n mportnt element of semless eductonl system. The stte unverstes, communty colleges, techncl colleges, Wshurn Unversty nd Wshurn Insttute of Technology shll work together, through the System Councl of Presdents nd System Councl of Chef Acdemc Offcers, to develop process to ssst students to complete coursework for nd ttn ll certfctes nd degrees for whch they re elgle. The process nd resultng greements shll: c Be consstent wth stte nd federl lw, Bord polces nd pplcle ccredtton stndrds; Provde mechnsm for ech student who s trnsferrng credts from communty college or techncl college to unversty to prtcpte n the reverse trnsfer process; the estlshed mechnsm shll nclude n opportunty for ech otherwse elgle student to opt-out of the process, therey precludng shrng of tht student s Fmly Eductonl Rghts nd Prvcy Act protected nformton; nd Provde gudelnes for determnng whch trnsferrng nsttuton wll wrd the credentl f the student hs trnsfer credts from more thn one nsttuton. Knss Bord of Regents 112 Polcy Mnul (Rev. 1/20/16)

121 Chpter III: Coordnton 4 APPROVAL OF PROGRAMS FOR COMMUNITY COLLEGES, TECHNICAL COLLEGES AND WASHBURN INSTITUTE OF TECHNOLOGY c In ccordnce wth the Hgher Educton Act requrement tht the Bord coordnte eductonl progrms, courses of nstructon, nd progrm nd course loctons, Bord pprovl s requred for the estlshment of new degree nd techncl certfcte progrms. When the Bord consders the estlshment of new degree nd certfcte progrms, nformton regrdng ts need, qulty, cost nd mens of ssessment ecome prmount. The mnmzton of unnecessry progrm duplcton s hgh prorty of the Knss Bord of Regents. Ths document outlnes the polces, procedures nd crter the Bord utlzes when revewng requests for new degree nd certfcte progrms. Insttutons must sumt complete progrm proposl to ord stff, nd enter the proposed progrm nto the Knss Hgher Educton Dt System (KHEDS). Once Bord stff hs receved complete progrm proposl from n nsttuton, the proposl wll e mde vlle n electronc form on the Knss Bord of Regents weste for other nsttutons to vew. All nsttutons shll e notfed of the proposed progrm y eml. Insttutons wth concerns, comments or ojectons to the new progrm must stte those concerns, comments or ojectons n wrtng to Bord Stff wthn 14 dy tme perod. At tht tme, nsttutons shll sumt, n wrtng, lst of concerns, comments or ojectons to Bord stff. The lst of concerns, comments nd ojectons wll e compled y ord stff nd forwrded to the proposng nsttuton for follow-up. The proposng nsttuton s expected to communcte wth other nsttutons flng concerns, comments or ojectons to mnmze or elmnte the dentfed ssues. Fnl proposls must contn ll requred nformton ncludng evdence tht concerns, comments or ojectons hve een ddressed nd e sumtted n the pproved formt. Ths process shll not prevent n nsttuton from sumttng new progrm proposl, ut t s desgned to mke the pprovl process more trnsprent, mprove proposls nd reduce potentl conflct relted to unnecessry duplcton. The Bord Presdent nd Chef Executve Offcer, or desgnee, shll determne f ech proposed progrm s smlr to others n the stte nd my serve the sme potentl student populton. A smlr progrm s one tht hs lke CIP code, ttle, content or competences. If the Presdent nd Chef Executve Offcer, or desgnee, determnes tht one or more smlr progrms exst, the followng nformton shll e provded y the nsttuton. v v v Whether the nsttuton hs vld nlty to offer the progrm collortvely. Ths wll e determned y geogrphc proxmty of smlr progrms elgle for collorton, the trnsportlty of exstng progrms to the proposed populton, nd f the proposed progrm vres to n extent tht would not llow collorton. The level of nterest of new students n the progrm. Ths wll e determned y the numer of students nterested through survey nlyss, or smlr process tht demonstrtes student nterest wll support or sustn the progrm for n excess of three yers. The exstng nd future lor mrket demnd for grdutes of the progrm. Ths wll e sed on the Knss Jo Vcncy Survey nd Knss Deprtment of Lor sttstcs for specfc jo ttle. Ths wll lso e sed on the numer of projected students tht would e requred to sustn the proposed progrm for mnmum of three yers. Student enrollment levels n exstng smlr progrms. Ths wll e sed on the numer of vcnces n currently pproved progrms. Whether student wtng lsts for smlr progrms exst. Ths wll e sed on the numer of students tht cnnot e ccommodted n the exstng progrms wthn one yer or tht cnnot e ccommodted y expndng exstng progrms. Whether suffcent clncl stes re vlle (f pplcle to the progrm) Knss Bord of Regents 113 Polcy Mnul (Rev. 1/20/16)

122 Chpter III: Coordnton d Bord stff shll comple, nlyze nd mke recommendtons to the Bord on the nformton provded. The recommendtons nd nformton provded shll e revewed y the Knss Postsecondry Techncl Educton Authorty nd the Bord Acdemc Affrs Stndng Commttee to determne whether the progrm represents unnecessry progrm duplcton efore pprovl wll e grnted. Procedures for Progrm Approvl (1) Tme Lmttons () Notfcton of new progrm sumssons wll nclude: Progrm nme, proposed CIP code, numer of credts, nd lnk to where the full progrm proposl my e vewed electronclly. At the tme of progrm sumsson to ord stff, the nsttutonl representtve shll enter the new progrms nto KHEDS. Bord stff wll notfy ll nsttutons of the proposed progrm. Wthn 14 dys from the dte of notfcton, nsttutons shll sumt, n wrtng, lst of concerns, comments or ojectons to Bord stff. The lst of concerns, comments nd ojectons wll e compled y Bord stff nd forwrded to the proposng nsttuton for follow-up. Fnl proposls shll contn ll requred nformton ncludng evdence tht concerns nd questons hve een ddressed nd e sumtted n the pproved formt. () Completed proposls for techncl degree nd certfcte progrms re revewed y the Knss Postsecondry Techncl Educton Authorty (Authorty). Proposls recommended for pprovl y the Authorty re forwrded to the Knss Bord of Regents for fnl pprovl. (c) Progrms recommended for pprovl normlly wll e presented to the Knss Bord of Regents for cton wthn two months of recept of complete fnl proposl. The nsttuton wll e nformed of progrm sttus throughout the pprovl process nd of progrm pprovl sttus pror to Bord cton. Note: Progrm pprovl does not ndcte elglty for Perkns funds. (2) Crter for Progrm Approvl () The nsttuton shll provde documentton of need t the locl, regonl, nd Stte levels for the proposed new progrm. Documentton shll nclude lor dt regrdng employment trends, projected jo openngs, specfc support from locl usness/ndustry nd student enrollment projectons. If the progrm s duplctve, the nsttuton shll provde justfcton why the progrm should e pproved. () The nsttuton shll sumt pln for fnncng nd provdng dequte fcltes for the proposed new progrm. An estmte of costs needed to mplement nd operte the progrm for the frst two yers must e ncluded. (c) The nsttuton shll nclude n outlne of the proposed progrm of study tht ncludes the followng: Descrpton of proposed progrm of study Method or type of nstructon Proposed Clssfcton of Instructonl Progrm (CIP) code Syllus for courses n the proposed progrm of study Lstng of ll the courses n the proposed progrm of study Outcome(s) of proposed progrm of study Specfc fculty requrements, f ny Evdence tht concerns, comments nd ojectons rsed y other nsttutons hve een ddressed. Knss Bord of Regents 114 Polcy Mnul (Rev. 1/20/16)

123 Chpter III: Coordnton A revew of smlr progrms n the stte nd the need for n ddtonl progrm Wrtten pprovl from the nsttuton s currculum commttee nd Bord of Trustees. (d) New courses or progrms shll e desgned to provde nstructon n mnner such tht the course content s drectly relted to progrm content nd ojectves, nd s consstent wth the legl lmtton nd responsltes pplcle to the nsttuton. (e) The nsttuton shll provde documentton of the nvolvement of steerng commttee nd/or dvsory councl, comprsed of locl representtves from usness nd ndustry nd the progrm re, nd currculum commttee n the plnnng nd development of new techncl progrm (nmes of commttee memers nd occuptonl ctegory represented shll e ncluded). (f) If externl ccredtton s requred for the proposed progrm (.e. Bord of Nursng), sttement of ntent to seek ccredtton s to e ncluded. (g) If stellte or prtnershp wth nother eductonl nsttuton offerng the sme progrm hs een estlshed, sttement of ntent or Memorndum of Agreement s to e ncluded. (h) A revew of other smlr progrms eng offered n the Stte nd the reson why n ddtonl progrm s needed s well s other nformton regrdng the needs of the re for ths progrm nd ts feslty shll e ncluded. () Any concern, comment or ojecton from other nsttutons wll e consdered y Bord stff nd the Bord s whole when determnng pprovl. (3) Applcton Procedure Insttutons must complete nd sumt the followng forms: CA-1 Applcton for New Progrm CA-1 Fscl summry for New Progrms Procedures for Approvl of Specl Progrms - Busness nd Industry Servce Progrm The purpose of ths progrm s to llow communty colleges, techncl colleges, nd the Wshurn Insttute of Technology to desgn nd mplement trnng ctvtes to meet expressed needs of Knss usness nd ndustry. Instructonl ctvtes wll e pproved for one-yer perod wth n opton for repplcton. Forms to e sumtted re vlle on the Knss Bord of Regents weste. 5 APPROVAL OF CREDIT COURSES FOR COMMUNITY COLLEGES, TECHNICAL COLLEGES, AND WASHBURN INSTITUTE OF TECHNOLOGY Polcy K.S.A et seq., K.S.A et seq., K.S.A nd K.S.A requre tht the Knss Bord of Regents pprove courses for whch credt hours re wrded n communty colleges, techncl colleges nd the Wshurn Insttute of Technology. Procedures for recevng nd ctng on credt courses sumtted y communty colleges, techncl colleges nd the Insttute shll e the responslty of the Presdent nd Chef Executve Offcer of the Knss Bord of Regents. Procedures wll ensure tht qulty of nstructon s properly ddressed y the nsttutons ords of trustees, governng ords or ord of control nd tht the pprovl of credt courses s cted on n tmely nd effectve mnner. Procedure Knss Bord of Regents 115 Polcy Mnul (Rev. 1/20/16)

124 Chpter III: Coordnton Sttutes Regrdng Defnton of Credt Hour Chpter 71, Artcle 6---Stte Ad nd Fscl Provsons K.S.A Supp () Credt hour mens the sc unt of collegte level nstructon, s determned y the stte ord, n suject or course offered t level not hgher thn those sujects or courses normlly offered to freshmen nd sophomores n four-yer nsttutons of post secondry educton whch suject or course s pproved y the stte ord. () The term credt hour does not nclude nstructon n suject or course tken y student enrolled for udt or n ny suject or course not pproved y the stte ord. (c) The stte ord shll determne whether the sujects nd courses offered n the communty colleges re t the level of freshmen nd sophomore sujects nd courses offered n the stte eductonl nsttutons nd shll not pprove for fundng ny suject or course offered t hgher level. Chpter 71, Artcle 18---Postsecondry Tered Techncl Educton Stte Ad Act K.S.A Supp (c)(1) Credt hour mens the sc unt of collegte level nstructon, s determned y the stte ord, n suject or course offered y ny communty college, techncl college or the nsttute of technology t postsecondry level not hgher thn those progrms or courses normlly offered to freshmen nd sophomores n four-yer pulc nsttutons of postsecondry educton, n progrm tht hs een pproved y the stte ord. (2) The term credt hour does not nclude nstructon n progrm or course tken y student enrolled for udt or not for postsecondry credt, or n ny progrm or course not pproved y the stte ord. (3) The stte ord shll determne whether the progrms nd courses offered re t the level of freshmen nd sophomore progrms nd courses offered n the stte eductonl nsttutons nd shll not pprove for fundng ny progrm or course offered t hgher level. Qulttve Process for Course Approvl Qulty of nstructon s the responslty of the communty college, techncl college or nsttute governng ord nd chef executve offcer. Ech nsttuton shll utlze process wherey credt courses re sujected to qulttve process revew pror to pplcton for course pprovl. The revew y ech nsttuton shll mnmlly comply wth the followng expecttons: (1) courses meet the ntent of K.S.A nd (c) n respect to level of nstructon (2) the mount of credt ssgned to ech course s pproprte for the sklls, knowledge nd competences ncluded theren (3) fculty n the dscplne or techncl feld hve ether ntted the course proposl or hve een menngfully nvolved n ts revew nd recommendton for pprovl (4) lernng outcomes nd pproprte ssessment methods re clerly defned n the course outlne, syllus, nd/or competences dentfed (5) fcltes, equpment, nd other lernng resources re dequte to support the expected lernng outcomes of the course (6) currculum commttee or equvlent group composed of fculty nd dmnstrton hs revewed the course proposls. Role nd Responslty of the Presdent nd Chef Executve Offcer or Desgnee of the Bord of Regents Knss Bord of Regents 116 Polcy Mnul (Rev. 1/20/16)

125 Chpter III: Coordnton Regrdng pprovl of credt courses, the responslty of the Bord s Presdent nd Chef Executve, or desgnee, s to: (1) Ensure complnce wth the ntent of K.S.A nd (c) (2) Ensure consstency nd unformty n respect to the course pprovl process (3) Ensure tht nsttutons hve provded requred course nformton (4) Consult wth nsttuton dmnstrton f prolems rse regrdng course (5) Provde ssstnce to nsttutonl stff to fcltte course pprovl (6) Approve or dspprove courses The Bord Presdent nd Chef Executve Offcer s uthorzed to mke judgments out mtters or ssues tht re not specfclly ddressed n these Procedures for Approvl of Credt Courses. 6 APPROVAL OF PROGRAMS FOR WASHBURN UNIVERSITY The stte unversty process for pprovl of new cdemc progrm proposls, chpter II.A.7.c., shll pply to the revew nd pprovl of ll grdute progrms, nd speclzed professonl cclurete degree progrms (e.g., engneerng, rchtecture), for Wshurn Unversty, except tht n leu of Councl of Chef Acdemc Offcers nd Councl of Presdents revew nd pprovl, such progrms shll e revewed y the System Councl of Chef Acdemc Offcers nd the System Councl of Presdents, on the sme dy, for nformtonl purposes only, nd the progrms wll then e revewed y the Bord s Acdemc Affrs Stndng Commttee pror to eng plced on the Bord gend for pprovl. The stte unversty expedted progrm revew process, chpter II.A.7.e., shll pply to the revew nd pprovl of Wshurn Unversty progrms tht meet the crter for expedted revew, except tht n leu of Councl of Chef Acdemc Offcers nd Councl of Presdents revew nd pprovl, such progrms shll e revewed y the System Councl of Chef Acdemc Offcers nd the System Councl of Presdents. 7 OFF-CAMPUS DELIVERY OF ACADEMIC COURSES AND PROGRAMS The term off-cmpus cdemc courses nd progrms, for the purposes of ths secton, refers to courses nd progrms offered through off-cmpus fce-to-fce nstructon, nd dstnce educton. However, for purposes of the provsons of ths polcy delng wth delvery of off-cmpus cdemc courses or progrms for credt outsde n nsttuton s ssgned servce re, the term shll not nclude 1) dstnce educton courses or progrms, s defned heren, or 2) clncl, prctcum, nternshp nd smlr requrements f the progrm to whch the requrement s ted s delvered wthn the nsttuton s servce re. Chngng demogrphcs nd chngng workplce demnds re mong the envronmentl shfts tht re chllengng trdtonl requrements for productve employment nd enlghtened ctzenshp. Knss pulc postsecondry nsttutons ccept the on-gong responslty to 1) dentfy the confgurtons of knowledge nd sklls needed y students to compete nd thrve nd 2) provde progrms tht ssst ndvduls nd groups n cqurng the postsecondry educton they need. Ths polcy s ccordngly desgned to emphsze students' needs. Ths phlosophy recognzes tht students seekng off-cmpus cdemc courses nd progrms re dverse populton wth dfferences n eductonl requrements, motvton, constrnts, gols, ccess nd opportuntes. To ccommodte these dfferences, such cdemc progrms re desgned to rech estlshed s well s underserved consttuences. Usng vlle lernng resources, ncludng electronc delvery, off-cmpus cdemc courses nd progrms t the Knss pulc postsecondry nsttutons collectvely work towrd ncresng opportuntes for the entry Knss Bord of Regents 117 Polcy Mnul (Rev. 1/20/16)

126 Chpter III: Coordnton nd reentry of ndvduls nd groups nto hgher educton y ssstng them to overcome or mnmze prtcptory rrers such s locton, employment, fnnce, nd fmly-socl-cvc responsltes. These efforts, whch my nvolve vrety of course nd delvery formts, re sustned y commtment to developng nd mntnng convenent, qulty nd ffordle servces nd nstructon. Generl Provsons College or unversty delvery of off-cmpus cdemc courses or progrms s the dmnstrtve vehcle for extendng the nsttuton's nstructonl nd reserch resources through servce to the people of the Stte. Off-cmpus cdemc courses nd progrms my e offered for cdemc credt or they my e noncredt, nd they cn e delvered v dstnce educton or through off-cmpus fce-to-fce nstructon. Delvery of off-cmpus cdemc courses nd progrms s n ntegrl prt of hgher educton nd when offered for credt should e pulcly nd nsttutonlly supported commensurte wth the needs of socety nd t level tht provdes for hgh qulty progrms n Knss. The Bord of Regents expects the pulc colleges nd unverstes to respond to locl eductonl needs wthn ther pproved servce res, ncludng workforce trnng, nd noncredt courses nd progrms. The Bord of Regents lso supports the explorton nd use of electronc nd other med to delver qulty dstnce educton courses nd progrms. The Bord encourges nd expects coordnted nd coopertve efforts n the plnnng nd delvery of off-cmpus fce-to-fce cdemc courses nd progrms. The Bord s gol for the Knss pulc hgher educton system s to expnd educton opportuntes for students whle vodng unnecessry duplcton. Decsons to offer off-cmpus cdemc courses nd progrms shll e guded y the followng: v v The msson of the nsttuton; student need for speclzton of progrms nd dversty of formts, tme frmes or cost structures; ny other eductonl nd economc needs n prtculr re, s dentfed y the Bord; the vllty of dequte nstructonl nd fscl resources; nd cooperton etween nsttutons. Defntons "Cmpus" s defned s the uldngs nd grounds of ech respectve stte unversty, Wshurn Unversty, communty college, techncl college or Wshurn Insttute of Technology tht re locted wthn the nsttuton s servce re. "Credt" refers to unt of mesure of eductonl experence wthn plnned currculum ledng to certfcte or degree. "Noncredt cdemc off-cmpus courses or progrms" refer to eductonl ctvtes, such s workshops, semnrs, conferences nd short courses offered for Contnung Educton Unts wthout cdemc credt for whch fee s chrged. These ctvtes receve no drect fnncl support from the stte. Knss Bord of Regents 118 Polcy Mnul (Rev. 1/20/16)

127 Chpter III: Coordnton v v A dstnce educton course s one n whch fculty nd students re physclly seprted n plce or tme nd n whch two-thrds or more of the nstructon s provded v some form of medted delvery system (.e., 10 or more hours of nstructon per credt hour re delvered v udo or vdeo recordng, lve nterctve vdeo, CD-ROM, the Internet or World Wde We, etc.). A dstnce educton progrm s one n whch ffty percent or more of the progrm s delvered v dstnce educton courses. v Home nsttuton mens ech nsttuton tht s ssgned, n ccordnce wth ths polcy, to prtculr servce re. There my e more thn one home nsttuton n gven servce re. v Home unversty mens ech unversty tht s ssgned, n ccordnce wth ths polcy, to prtculr servce re. v Knss Cty metropoltn re s Johnson nd Wyndotte Countes. c Admnstrton of Requests for Off-Cmpus Fce-to-Fce Acdemc Courses or Progrms to e Delvered Outsde Assgned Servce Ares At the tme stte unversty or Wshurn Unversty seeks pprovl from the Bord to offer n offcmpus fce-to-fce cdemc course or progrm outsde of ts ssgned servce re, the Vce Presdent for Acdemc Affrs of the Bord shll scertn tht the request hs een mde n ccordnce wth Bord polcy. At the tme communty college, techncl college or Wshurn Insttute of Technology seeks pprovl from the Bord to offer n off-cmpus fce-to-fce cdemc course outsde ts ssgned servce re: (1) If the course s prt of techncl progrm, the Vce Presdent of Workforce Development shll scertn tht the request hs een mde n ccordnce wth Bord polcy; (2) If the course s not prt of techncl progrm, the Vce Presdent for Acdemc Affrs shll scertn tht request hs een mde n ccordnce wth Bord polcy. The Vce Presdent for Acdemc Affrs of the Bord shll lso: (1) Coordnte systemtc ssessment of stte need for off-cmpus cdemc servces; (2) e responsle for mntnng pproprte off-cmpus cdemc servces records; (3) e responsle for producng stte-level reports s ssgned; nd (4) e responsle for montorng the executon of Bord polcy system-wde. d Mntennce of Qulty It s the responslty of the chef cdemc offcer of ech nsttuton to ensure tht nsttutonl procedures, ncludng new progrm pprovls nd exstng progrm revews, result n hgh stndrds of qulty n off-cmpus cdemc courses nd progrms. The selecton of qulfed fculty for off-cmpus cdemc courses nd progrms shll follow estlshed cmpus ppontment nd opertng procedures. Instructonl nd student support servces for off-cmpus cdemc courses nd progrms, ncludng lrry nd lortory resources, shll e pproprte to the needs of the course nd progrm. Knss Bord of Regents 119 Polcy Mnul (Rev. 1/20/16)

128 Chpter III: Coordnton e Stte Unverstes nd Wshurn Unversty Credt wrded y stte unversty or Wshurn Unversty for off-cmpus cdemc courses shll e ccepted for trnsfer y one nother. Applcton of trnsfer credt towrd fulfllng degree requrements shll remn the prerogtve of the fculty of the recevng nsttuton. Servce Ares (1) In-Stte Responsltes nd Requrements () The Stte shll e dvded nto three geogrphc res to ensure tht needs for off-cmpus fce-to-fce courses nd progrms re met wthout unnecessry duplcton. These res shll e served dully y the Unversty of Knss nd Pttsurg Stte Unversty, Wcht Stte Unversty nd Empor Stte Unversty, nd Knss Stte Unversty nd Fort Hys Stte Unversty. These geogrphc servce res shll e estlshed y the Bord. (See "Mp of Stte Unversty nd Wshurn Unversty Servce Ares" t the end of ths polcy.) In ddton, the Unversty of Knss, Knss Stte Unversty, Empor Stte Unversty, nd Wshurn Unversty wll shre responslty for servng Shwnee County. Instnces of pprent duplcton n Shwnee County mong the stte unverstes nd Wshurn Unversty shll e evluted nd resolved y the Bord s Vce Presdent for Acdemc Affrs. () Assgnment of prtculr servce res to specfc stte unverstes nd Wshurn Unversty pples only to off-cmpus cdemc courses nd progrms tht re offered for credt nd delvered on fce-to-fce ss. These servce res do not pply to dstnce educton courses or progrms or to credt courses offered s prt of conference. (c) The unverstes tht shre servce re hve prmry responslty, n coordnton wth one nother, for meetng the needs of the re tht re wthn the unversty s msson, nd hve prorty n offerng off-cmpus fce-to-fce cdemc courses nd progrms wthn the re over other stte unverstes nd Wshurn Unversty. (d) The unverstes tht shre servce re hve the responslty, n coordnton wth one nother, to request tht other pulc nsttutons n Knss serve dentfed or expressed needs n tht re when the home nsttutons re unle to do so. (e) Wth the excepton of the Knss Cty metropoltn re, off-cmpus fce-to-fce cdemc courses tht re not prt of n pproved off-cmpus cdemc speclty progrm nd offered y stte unversty or Wshurn Unversty outsde the unversty s servce re must e pproved y the home unverstes nd y the Vce Presdent for Acdemc Affrs pror to ny pulc nnouncement of the course or progrm. (f) Off-cmpus fce-to-fce cdemc courses nd progrms tht re not prt of n pproved off-cmpus cdemc speclty progrm nd offered y stte unversty or Wshurn Unversty outsde the unversty s servce re n the Knss Cty metropoltn re must e pproved y the Bord nd requre ddtonl documentton concernng the need/demnd nd justfcton for ny duplcton. Anml helth nd food sfety nd securty courses nd progrms my e offered y Knss Stte Unversty t ts Olthe locton n ccordnce wth the pprovl requrements of K.S.A et seq. (g) Insttutons shll mntn record of off-cmpus cdemc courses nd progrms nd provde nformton to the Bord s requested. (2) Out-of-Stte Offerngs Knss Bord of Regents 120 Polcy Mnul (Rev. 1/20/16)

129 Chpter III: Coordnton () Courses to e offered y stte unversty or y Wshurn Unversty outsde the Stte of Knss must e pproved y the Vce Presdent for Acdemc Affrs pror to pulc nnouncement of the course; out-of-stte degree progrms must e pproved y the Bord pror to pulc nnouncement of the progrm. Exceptons: () Courses nd progrms qulfyng s dstnce educton courses or dstnce educton progrms s defned n prgrph.v. or prgrph.v. re exempt from ths provson. () Feld study courses re exempt from pprovl even when the "feld" component ncludes offerng of nstructon t locton outsde n nsttuton's servce re. () Study rod courses re exempt from pprovl. (v) Noncredt off-cmpus cdemc courses nd progrms offered y stte unversty or Wshurn Unversty outsde the Stte of Knss re exempt from pprovl ut must e reported s requested. () Any unversty offerng courses nd progrms n other sttes shll comply wth those sttes sttutes, rules nd regultons. If complnce s not fesle, the course or progrm shll not e mde vlle n tht stte nd ny students enrolled shll e wthdrwn. (c) Drect costs, ncludng cost of nstructon, must e supported y restrcted fees wth the followng excepton: credt off-cmpus cdemc courses offered to n nsttuton's regulrly enrolled students t n out-of-stte locton or loctons, ncludng rod, whch tke dvntge of unque eductonl resources crtcl to the nstructon, my e ncluded n the nstructonl se. (d) Except for royltes pyle under the unversty s ntellectul property polcy, out-of-stte nstructon desgned to produce proft for ny ndvdul who s n employee of the Stte of Knss s prohted. (3) Approvl of Off-Cmpus Acdemc Speclty Progrms () An off-cmpus cdemc speclty s progrm unque to stte unversty or Wshurn Unversty tht my e offered t pproved loctons or sttewde for perod not to exceed ten yers. () Approvl Procedures () A stte unversty s wrtten request for pprovl of n cdemc speclty must e mde to the Councl of Chef Acdemc Offcers through the Bord stff. Wshurn Unversty s wrtten request for pprovl of n cdemc speclty must e mde to the System Councl of Chef Acdemc Offcers through Bord stff. () The request must contn the followng nformton: 1) Nme nd CIP code of the proposed progrm; 2) degrees tht my e wrded through the progrm; 3) sttement of need for the progrm sustntted wth dt; 4) purpose of the progrm; Knss Bord of Regents 121 Polcy Mnul (Rev. 1/20/16)

130 Chpter III: Coordnton 5) students lkely to enroll n the progrm nd estmted enrollment; 6) unque nd dstngushng fetures of the proposed progrm, such s ts fculty, fcltes, resources, nd hstory suffcent to support desgnton s n off-cmpus cdemc speclty; 7) currculum, ncludng the deprtment, numer, nme, nd ref descrpton of content for ech course wthn the progrm; 8) other nformton the nsttuton my wsh to provde n support of ts request; 9) nme, ttle, ddress, nd telephone numer of the desgnted representtve of the progrm; 10) sgnture of the chef cdemc offcer of the nsttuton uthorzng the request; 11) dte of the request; 12) specfc loctons where the progrm wll e offered; nd 13) requested pprovl perod. () By mjorty vote, the Councl of Chef Acdemc Offcers (or System Councl of Chef Acdemc Offcers n the cse of Wshurn Unversty) shll recommend pprovl or denl of the proposed speclty progrm, ncludng the currculum, to the Bord s Vce Presdent for Acdemc Affrs. (v) Any sustntve chnges n the pproved currculum must e pproved y the Councl of Chef Acdemc Offcers (or System Councl of Chef Acdemc Offcers n the cse of Wshurn Unversty) nd the Vce Presdent for Acdemc Affrs. (v) Bord stff wll mntn nformton out the currculum nd courses of pproved offcmpus cdemc specltes for use n revewng requests to offer courses outsde the unversty s servce re. (v) Susequent to nsttutonl dentfcton of specfc courses comprsng the currculum, nd pprovl y the Councl of Chef Acdemc Offcers (or System Councl of Chef Acdemc Offcers n the cse of Wshurn Unversty) nd the Vce Presdent for Acdemc Affrs, unversty s off-cmpus fce-to-fce progrm wll e desgnted s n offcmpus cdemc speclty progrm nd my e offered t pproved loctons or sttewde for perod not to exceed ten yers. (v) In the tenth yer fter ts pprovl y the Councl, or t the end of the pproved perod, the unversty my ndcte ts desre to contnue n off-cmpus cdemc speclty y followng the pprovl procedures outlned n (3)()() nd (3)()(). f Communty Colleges, Techncl Colleges nd Wshurn Insttute of Technology The provsons n ths polcy delng wth communty colleges, techncl colleges nd Wshurn Insttute of Technology re dopted pursunt to the Bord s uthorty conferred y K.S.A , , , et seq., , , nd d. Servce Ares; In-Stte Responsltes nd Requrements Knss Bord of Regents 122 Polcy Mnul (Rev. 1/20/16)

131 Chpter III: Coordnton (1) The res shown n the "Mp of Servce Ares for Knss Communty Colleges" nd the Mp of Servce Ares for Knss Techncl Colleges, oth of whch re t the end of ths polcy, shll e consdered the servce res for communty colleges nd techncl colleges for purposes of ths polcy. The servce re for the Wshurn Insttute of Technology shll e Shwnee County for purposes of ths polcy. (2) Assgnment of prtculr servce res to specfc colleges nd the Wshurn Insttute of Technology pples only to off-cmpus cdemc courses nd progrms tht re offered for credt nd sumtted for stte remursement, nd delvered on fce-to-fce ss. These servce res do not pply to dstnce educton courses or progrms. These servce res nd ths geogrphc jursdcton polcy do not pply to courses, whether fce-to-fce or dstnce, delvered on mltry reservton, nstllton or enclve pursunt to contrct wth the federl government. (3) The communty college nd techncl college n servce re hve prmry responslty for meetng the needs of tht re tht re wthn the college s msson, nd hve prorty over other communty colleges nd techncl colleges n offerng off-cmpus fce-to-fce cdemc courses nd progrms wthn tht re. (4) The colleges n servce re hve the responslty to request tht other pulc nsttutons n Knss serve dentfed or expressed needs n tht re when the home nsttutons re unle to do so. (5) To mntn elglty of the course for stte remursement, pror to offerng ny off-cmpus fce-to-fce cdemc courses for credt n servce re other thn ts own, ech communty college, techncl college nd Wshurn Insttute of Technology shll seek pprovl for offerng the course or progrm from the chef executve offcer of ech two-yer college ssgned to tht servce re. In ddton, to mntn elglty of the course for stte remursement, pror to offerng ny new offcmpus fce-to-fce cdemc courses for credt n servce re other thn ts own nd n county n whch the mn cmpus of stte unversty or Wshurn Unversty s locted, ech communty college, techncl college nd Wshurn Insttute of Technology shll seek pprovl for offerng the course or progrm from the chef executve offcer of tht unversty. Ech nsttuton from whch pprovl s requred shll hve the opton to offer the course or progrm tself, pprove the request of the out-of-servce-re nsttuton, or reject the request of the out-of-servce-re nsttuton. If ech home nsttuton s unle or chooses not to offer the course or progrm nd pproves the request, or does not respond to the request wthn 30 dys, then the out-of-servce-re nsttuton my proceed n ccordnce wth Bord polcy. If home nsttuton rejects the out-of-servce-re nsttuton s request, the out-of-servce-re nsttuton my ppel n ccordnce wth prgrph g. (6) Insttutons shll mntn record of off-cmpus cdemc courses nd progrms nd provde notce to the Bord of ll greements llowng off-cmpus fce-to-fce cdemc courses outsde n nsttuton s servce re, ncludng those greements wth the federl government for delvery of courses on mltry reservton, nstllton or enclve. g Appel Process Ech home nsttuton shll reply wthn 30 clendr dys of hvng receved request for n offcmpus cdemc course or progrm to e offered n ts servce re. Flure to reply wthn 30 clendr dys of recevng request shll e deemed n pprovl. If n nsttuton s dened pprovl to offer n off-cmpus cdemc course or progrm n the servce re of nother nsttuton, the requestng nsttuton my ppel the denl to the Bord of Regents Presdent nd Chef Executve Offcer, who shll hve ultmte uthorty to decde the ssue. Fctors to e consdered n rrvng t decson shll nclude: Knss Bord of Regents 123 Polcy Mnul (Rev. 1/20/16)

132 Chpter III: Coordnton (1) Whether there s student need for the course or progrm n the servce re tht s not eng met y the home nsttuton(s); (2) whether one or more of the home nsttutons ntend to offer the course or progrm wthn resonle tme perod; (3) the extent to whch the requestng nd home nsttutons hve ttempted to rech coopertve greement wth regrd to delvernce of the course or progrm; (4) the feslty of coopertve effort etween the nterested nsttutons; (5) whether the course or progrm s wthn the msson of the nsttuton tht wshes to offer t; nd (6) whether the course or progrm s wthn the msson of ny of the home nsttutons. Knss Bord of Regents 124 Polcy Mnul (Rev. 1/20/16)

133 Chpter III: Coordnton MAP OF STATE UNIVERSITY AND WASHBURN UNIVERSITY SERVICE AREAS Servce Are Unversty County of Mn Cmpus Fort Hys Stte Unversty Knss Stte Unversty Wcht Stte Unversty Empor Stte Unversty Unversty of Knss Pttsurg Stte Unversty Wshurn Unversty Ells County Rley County Sedgwck County Lyon County Dougls County Crwford County Shwnee County* *KU, KSU, ESU, nd WU shre responslty for servng Shwnee County Knss Bord of Regents 125 Polcy Mnul (Rev. 1/20/16)

134 Chpter III: Coordnton Knss Bord of Regents 126 Polcy Mnul (Rev. 1/20/16)

135 Chpter III: Coordnton MAP OF SERVICE AREAS FOR KANSAS TECHNICAL COLLEGES Knss Bord of Regents 127 Polcy Mnul (Rev. 1/20/16)

136 Chpter III: Coordnton 8 DEGREES The followng pples to ll nsttutons governed, supervsed, or coordnted y the Bord of Regents: Defntons of Terms Offce mens the Offce of the Knss Bord of Regents, s represented y the dmnstrtor or desgnted gent. Progrm mens n cdemc pln tht s pproved y the pproprte governng ord nd leds to n wrd, for exmple, degree or creer/techncl certfcte. Grdute degree progrm or post-cclurete degree progrm mens progrm ledng to mster s or doctor s degree conferred upon completon of course of study for whch dmsson cn e gned only through possesson of chelor s degree stsfctory to the unversty offerng the grdute nstructon. v Professonl prctce degree progrm mens progrm ledng to mster s or doctor s degree conferred on completon of course of study for whch dmsson nto some schools my e gned wth less thn cclurete, ut for whch pre-dmsson nd professonl study together nvrly requre more tme thn s requred for chelor s degree lone, regrdless of how mny mtrculnts lredy hve chelor s degree. Whle these degrees my contn doctorte n the ttle, they re not consdered reserch doctorl degrees. v Lower-dvson nstructon mens course content nd techng t level pproprte for frst nd second-yer postsecondry students generlly, ut vlle to more dvnced students who hve no pror experence n the suject, nd upper-dvson nstructon mens course content nd techng pproprte for thrd nd fourth-yer students or others wth strong ckground n the suject. v "Full-tme student" mens student who s engged n cdemc study s the prmry occupton, thus ordnrly requrng 36 to 48 hours per week dvded etween ntercton wth techers nd ndependent preprton. A full-tme student receves "full-tme nstructon," ordnrly 12 to 18 techer hours weekly. v Prt-tme student mens student who s not engged n cdemc study s the prmry occupton, thus ordnrly requrng less thn 36 hours per week dvded etween ntercton wth techers nd ndependent preprton. A prt-tme student receves prt-tme nstructon, ordnrly less thn 12 techer hours per week. v Acdemc Yer mens perod of tme pproxmtely 9 months n length commencng wth the fll term durng whch full-term nstructon s provded. An cdemc yer s generlly dvded nto two equl length semesters. Stndrds In order to receve nd hold uthorzton to offer gven degree, n nsttuton must remn open to nspecton t ll tmes nd contnuously stsfy ech of the followng stndrd requrements s wrtten, except where the Offce pproves modfcton n wrtng. Qulty (1) All nsttutons shll justfy degree offer y ssurng the qulty of ll ttendnt techng, lernng, nd fculty-student ntercton. Knss Bord of Regents 128 Polcy Mnul (Rev. 1/20/16)

137 Chpter III: Coordnton (2) The qulty nd content of ech course or progrm of nstructon, trnng, or study shll e such s my resonly nd dequtely cheve the stted ojectve for whch the course or progrm s offered. Currculum The currculum shll hve structure tht reflects cceptnce of responslty y the fculty t the degree-grntng nsttuton for wht s to e lerned overll, s well s n ech course, nd thus for the logcl sequence nd ncresng dffculty of sujects nd nstructonl levels. The currculum shll reflect the dstncton etween the lerl dscplnes nd the occuptons nd professons, the nture of speclzton n study nd work, the contruton of lerl rts nd scences, nd the reltonshp etween techng nd fculty cretvty. A grdute currculum shll reflect concept of the grdute school s group of scholrs, the fculty memers of whch hve hd extensve collegte techng experence nd re engged n the dvncement of knowledge. Perods of study nd other fundmentl requrements for the fve levels of cdemc degree re s follow: (1) Assocte degree mens degree consstng of courses totlng mnmum of 60 semester credt hours. Addtonl requrements for specfc types of ssocte degrees follow: () Assocte n rts degree mens trnsfer-orented degree: () Grnted to those who successfully complete progrms equvlent to the freshmn nd sophomore level requrements for chelor of rts degree; nd () In whch not less thn 30 semester credt hours n generl educton re requred. () Assocte n scence degree mens trnsfer- or professonl-orented degree: () Grnted to those who successfully complete progrms equvlent to the freshmn nd sophomore level requrements for chelor of scence degree: nd () In whch not less thn 30 semester credt hours n generl educton re requred. (c) Assocte n ppled scence degree mens degree: () Grnted to those who successfully complete progrms whch emphsze preprton n the ppled rts nd scences for creers, typclly t the techncl or sem-professonl level; nd () Consstng of mnmum of 60 semester credt hours nd mxmum of 68 semester credt hours, n whch not less thn 15 semester credt hours n generl educton nd not less thn 30 semester credt hours n the re of speclzed preprton re requred. An excepton/wver to the 68 semester credt hour lmt my e grnted to meet specfc crter such s externl progrm ccredttons or other specl requrements. Selected courses my trnsfer to college or unversty upon vldton of pplcle coursework. (d) Assocte n generl studes mens degree: () Grnted to those who successfully complete progrms wth n emphss on rod rnge of knowledge; nd () In whch not less thn 24 semester credt hours n generl educton nd not less thn 36 semester credt hours n progrm of college-level work re requred. (e) Other specfc types of ssocte degrees my e offered upon pprovl y the Bord offce. Knss Bord of Regents 129 Polcy Mnul (Rev. 1/20/16)

138 Chpter III: Coordnton (2) Bcclurete degree mens degree: () Requrng the equvlent of t lest four cdemc yers of full-tme postsecondry study consstng of courses totlng mnmum of 120 semester credt hours n the lerl rts, scences or professonl felds. () Incorportng n ts progrm desgn the equvlent of two or more cdemc yers of fulltme study consstng of courses totlng mnmum of 60 semester credt hours from nsttutons tht hve mjorty of degree conferrls t or ove the cclurete level, nd mnmum of 45 semester credt hours n upper dvson courses. Insttutons re not permtted to mke progrmmtc exceptons. Insttutons my mke lmted numer of exceptons from the 60- hour requrement for ndvdul students, up to mxmum of 6 hours. (c) The degree shll requre dstnct speclzton,.e., mjor, whch should entl pproxmtely the equvlent of one cdemc yer of work n the mn suject plus one cdemc yer n relted sujects, or two cdemc yers n closely relted sujects wthn lerl rts nterdscplnry progrm. (d) The equvlent of the frst two cdemc yers of full-tme study (ssocte degree progrms ordnrly requre 64, ut n some cses my extend up to 72, semester credt hours) my e from nsttutons tht hve mjorty of degree conferrls elow the cclurete level. (3) Mster s degree mens degree: () Grnted to those who successfully complete n eductonl progrm n the lerl rts nd scences or professonl feld; nd () Requrng not less thn one yer of cdemc work or the equvlent n prt-tme ttendnce eyond the cclurete degree. (c) The currculum shll speclze n sngle dscplne or sngle occuptonl or professonl re nd culmnte n demonstrton of mstery such s reserch thess, work of rt, or the soluton of prctcl professonl prolem. (d) A professonl prctce mster s degree my e uthorzed for study eyond fulfllment of undergrdute requrements pproved y the Offce f the totl perod of study s t lest fve cdemc yers. (4) Eductonl speclst degree mens degree grnted to those who successfully complete n eductonl progrm requrng not less thn one yer of cdemc work or the equvlent n prt-tme ttendnce eyond the mster s degree n the feld of educton. (5) Doctor s degree mens degree: () Grnted to those who successfully complete n eductonl progrm requrng three or more cdemc yers of full-tme study or the equvlent n prt-tme ttendnce eyond the cclurete degree nd my e ether reserch degree or professonl prctce degree. For the reserch degree nd the professonl prctce degree: () Study for closely relted mster s degree my e counted towrd doctorl requrements. Knss Bord of Regents 130 Polcy Mnul (Rev. 1/20/16)

139 Chpter III: Coordnton () The doctor s degree shll represent student s lty to perform ndependently sc or ppled reserch t the level of the professonl scholr or to perform ndependently the work of professon tht nvolves the hghest levels of knowledge nd expertse. () Requrements for the degree shll nclude demonstrton of mstery of sgnfcnt ody of knowledge through comprehensve exmnton, unless grdute must pss smlr exmnton n order to e dmtted to professonl prctce n Knss. () In ddton, for the reserch degree: () Evdence of competence n ndependent reserch, usully n the form of doctorl dssertton, s requred. () The currculr progrm shll e pproprtely rod nd shll mnfest full understndng of the level nd rnge of doctorl scholrshp, the functon of dssertton nd ts defense, the nture of comprehensve exmnton, nd the dstncton etween mtrculton nd degree cnddcy. (6) Honorry degree" s degree tht s wrded s n exceptonl honor estowed upon person wthout the fulfllment of the usul requrements. Stte unverstes my wrd honorry degrees upon pprovl y the Knss Bord of Regents nd only n ccordnce wth the followng: () Crter () Honorry degrees my e conferred only upon persons of notle ntellectul, scholrly, professonl, or cretve chevement, or servce to humnty. A cnddte s qulfctons must e deeply grounded n creer of scholrshp, reserch, cretve ctvty, servce to humnty or other professon consstent wth the cdemc endevors of the Unversty wrdng the degree. () Honorry degrees wll e wrded only to exceptonl cnddtes. Awrdng ths degree need not e consdered n nnul occurrence. () An honorry degree shll not e wrded for phlnthropc ctvty or servce to the Unversty or the Stte of Knss. (v) An honorry degree shll not e conferred upon ny fculty memer, dmnstrtor, or other offcl ssocted wth the Unversty untl t lest fve yers fter such ndvdul hs een seprted from the nsttuton. (v) An honorry degree shll not e conferred upon ny holder of Knss elected or pponted pulc offce untl t lest fve yers fter such ndvdul hs vcted offce. () Process The chef executve offcer of the stte unversty shll nomnte to the Bord for consderton, n ccordnce wth K.S.A , the nme of ny cnddte for n honorry degree t lest two months efore the commencement t whch the degree s to e conferred. The nomnton shll nclude such sttements or mterls demonstrtng tht the nomnee s chevements nd/or servce re of such exceptonl chrcter s to mert the wrd of n honorry degree. (c) At the tme the gend tem s sumtted, the nme shll not e ncluded; however, the stte unversty shll send the proposed nomnton, sttement nd mterls ndvdully to Regents nd the Presdent nd Chef Executve Offcer t the sme tme the stte unversty sends ts gend mterl requests to the Bord offce for the Bord meetng t whch the nomnton s to Knss Bord of Regents 131 Polcy Mnul (Rev. 1/20/16)

140 Chpter III: Coordnton e consdered. No pulc communcton of proposed nomnton shll e mde untl the nme s presented for consderton to the open meetng of the Bord. (7) "Posthumous degree" s degree tht s wrded fter the deth of person when the usul requrements hve not een completed. Indvdul nsttutons my wrd posthumous degrees consstent wth n nsttuton's degree grntng uthorty (e.g., regonl nsttuton normlly wll not wrd doctorl degrees). It s the responslty of ech nsttuton my estlsh procedures tht wll dentfy nd evlute persons nomnted for posthumous degree. The only systemwde requrement s tht, normlly, the locl procedures shll scertn tht the decesed ws degree-seekng student (e.g., declred mjor, fled pln of study). Degree nd Progrm Inventory Procedures, Polces, Defntons (1) Only progrms lsted n the Progrm Inventory my e lsted s mjors or pulczed s degree progrms offered y the nsttuton. (2) The progrm clssfcton code s used n the NCES document: Clssfcton of Instructonl Progrms shll e used s the ss of dentfyng degree nd certfcte progrms t the Knss pulc postsecondry educton nsttutons. (3) Insttutons shll report ther degrees conferred ech yer on the Hgher Educton Generl Informton Survey under the sme codes s n the Degree nd Certfcte Progrm Inventory. (4) Insttutons retn the choce of mjor nomenclture, ut concurrence y the Bord offce must e otned n the choce of the CIP code under whch mjors re lsted. (5) Progrms lsted n the Inventory re suject to mnmum degree productvty stndrds dopted y the Bord of Regents. (6) Addtons to the Inventory requre pprovl through the regulr Bord procedures for pprovl of new progrms. 9 DEFINITION OF CERTIFICATE FOR COMMUNITY COLLEGES AND TECHNICAL COLLEGES Communty colleges nd techncl colleges my offer two types of certfctes sed upon the numer of credt hours requred of the student. A Techncl Certfcte my e grnted for progrms of nstructon tht re less thn 60 semester hours n length ut more thn 15 semester hours. Certfctes of Completon my e wrded for course or sequence of courses not exceedng 15 semester hours. 10 COLLABORATIVE PROGRAM/DEGREE The Knss Bord of Regents encourges nd supports system-wde coopertve nd collortve efforts mong postsecondry nsttutons wthn the Stte of Knss nd etween Knss nsttutons nd out-of-stte nsttutons, ncludng nterntonl nsttutons. Defnton of collortve progrms/degrees Collortve progrms/degrees re defned s progrms/degrees developed nd/or pproved jontly y more thn one nsttuton; students from ech prtcptng nsttuton my study prts of the progrm/degree t the collortng nsttutons. In ths polcy, progrm refers to forml cdemc course of study. Although most progrms result n degree or mjor wthn degree, n some cses, such s techng endorsements, progrm does not result n mjor or degree. Requrements for collortve progrms/degrees Knss Bord of Regents 132 Polcy Mnul (Rev. 1/20/16)

141 Chpter III: Coordnton All new collortve progrms must e reported to the System Councl of Chef Acdemc Offcers nd the System Councl of Presdents nd nclude the followng nformton: (1) A ref descrpton of the nture of the collorton nd the enefts to Knss (2) Lsts of prtners n the collorton nd degrees/certfctes (f ny) to e conferred y ech prtner (3) Descrpton of fculty lod nd fculty compenston for ech prtner (4) Tuton/fees for ech prtner (5) Descrpton of student support servces provded y ech prtner Acdemc Advsng Fnncl Ad Access to fcltes Trnscrptng procedures (6) Plns for jont use of fcltes (7) Plns for jont purchse nd/or mntennce of fcltes The purpose of the report s to nnounce the progrm nd to fcltte dvsory nput relted to ssues of progrm duplcton, nd the structure/operton of the collorton. If the progrm flls nto ether of the two ctegores elow, new progrm proposl must e sumtted for Bord pprovl n ccordnce wth progrm pprovl polces for governed nd coordnted nsttutons nd ncludng the nformton requested n prgrph.. ove. (1) The proposed progrm s new to ny of the Knss pulc collortng nsttutons. (2) The proposl nvolves n nsttuton tht s not ccredted y regonl ccredtng gency pproved y the U.S. Deprtment of Educton, ncludng nterntonl nsttutons. Knss pulc collortng nsttutons should sumt sngle proposl. [Progrms not ledng to mjor or degree re exempt from the requrements of prgrph..] v If the progrm nvolves prvte or out-of-stte postsecondry nsttuton, the prvte nd/or out-ofstte nsttuton must hve degree-grntng uthorty n Knss s stpulted y K.S.A ,167, s mended, of the Knss Prvte nd Out-of-Stte Postsecondry Eductonl Insttuton Act. Ech of the collortng nsttutons s responsle for ssessng the qulty of nstructon nd servces n ccordnce wth ts nsttutonl effectveness pln. v Stte unverstes prtcptng n collortve degree progrms must nclude the collortve progrm n the progrm revew process. If the collorton nvolves more thn one stte unversty, the unverstes must coordnte the progrm revew. v Collortve progrms must e so ndcted on pplcle degree nventores. v Dscontnuton of collortve progrms, or wthdrwl nd/or ddton of one or more collortve prtners must e reported to the System Councl of Chef Acdemc Offcers nd the System Councl of Presdents s n nformton tem. Knss Bord of Regents 133 Polcy Mnul (Rev. 1/20/16)

142 Chpter III: Coordnton 11 ACCREDITATION OF DEGREE GRANTING INSTITUTIONS It s the polcy of the Bord of Regents tht ll pulc post-secondry nsttutons conferrng college degrees cheve nd mntn ccredted sttus wth the Hgher Lernng Commsson of the North Centrl Assocton, n ccredtng commsson for hgher educton n the Unted Sttes. Any pulc post-secondry nsttuton tht hs not cheved or does not mntn ccredted sttus wth the Hgher Lernng Commsson of the North Centrl Assocton my e suject to loss of degree grntng uthorty. Ech pulc post-secondry nsttuton pursung HLC ccredtton shll contnue to comply wth ll stndrds estlshed y the nsttuton's current ccredtng gency; nd shll sumt n end of fscl yer report to the Bord of Regents confrmng dequte progress towrd ccredted sttus wth the HLC, ncludng s pplcle ny supportng documentton. 12 CONCURRENT ENROLLMENT OF HIGH SCHOOL STUDENTS IN ELIGIBLE PUBLIC POSTSECONDARY INSTITUTIONS THROUGH CONCURRENT ENROLLMENTS PARTNERSHIPS It s the polcy of the Knss Bord of Regents to encourge hgh school students to tke dvntge of postsecondry educton opportuntes y enrollng n postsecondry courses whle stll n hgh school or prtcptng n home schoolng. K.S.A through provde for these opportuntes through the Knss Chllenge to Secondry School Pupls Act. The ct commonly s known s concurrent enrollment of hgh school students n elgle postsecondry nsttutons. Sttutory lnguge provdes condtons under whch secondry schools nd elgle postsecondry nsttutons my estlsh coopertve greements, defned s Concurrent Enrollment Prtnershp. Whle vrous forms of dul enrollment my e offered under the sttute, ths polcy pples only to Concurrent Enrollment Prtnershps formed etween hgh school nd elgle postsecondry educton nsttuton n whch hgh school fculty memer teches college-level course to hgh school students t the hgh school durng the regulr hgh school dy. These prtnershps must conform to prgrph. of ths polcy. Concurrent Enrollment Prtnershps do NOT nclude the followng: (1) progrms n whch the hgh school student trvels to the college cmpus to tke courses pror to grduton durng the cdemc yer or durng the summer; (2) progrms n whch college fculty trvel to the hgh school to tech seprte courses to hgh school students; nd (3) the College Bord Advnced Plcement Progrm nd the Interntonl Bcclurete Progrm, whch use stndrdzed tests to ssess the student s knowledge of currculum developed y commttee consstng of oth college nd hgh school fculty. Purposes of Concurrent Enrollment Prtnershps As estlshed y the Knss Bord of Regents, the system-wde purposes of Concurrent Enrollment Prtnershps re threefold: To Reduce Tme-to Degree nd Lower Costs Concurrent Enrollment Prtnershps enle students to get n erly strt on ther college educton, thus potentlly reducng the tme requred to complete degree nd lowerng the costs orne y prents, students nd txpyers. To Chllenge Hgh School Students nd Promote College-Level Success Concurrent Enrollment Prtnershps re med t provdng college-level lernng experence for qulfed students y enhncng the mount, level nd dversty of lernng n hgh school eyond the trdtonl secondry currculum. Frst yer experence courses, performng nd vsul rts courses Knss Bord of Regents 134 Polcy Mnul (Rev. 1/20/16)

143 Chpter III: Coordnton nd dvnced scence, mthemtcs nd lnguge offerngs not vlle n hgh school re especlly encourged. To Foster Improved Reltonshps Between Knss Pulc Postsecondry Educton Insttutons nd Knss Secondry Schools Concurrent Enrollment Prtnershps re ntended to foster mproved reltonshps mong stkeholders y clrfyng expecttons, roles, nd responsltes Procedures nd Stndrds for Implementng Concurrent Enrollment Prtnershps Defntons For purposes of ths polcy: (1) Concurrent Enrollment Prtnershp student mens person who s n grdes 10, 11, or 12, or who s gfted nd s n grde 9 (see prgrph.v.(2)); hs een dmtted to n elgle postsecondry educton nsttuton s degree-seekng or non-degree seekng student; nd s enrolled n courses t hgh school t whch pproved hgh school fculty tech college credt courses durng the norml school dy. (2) Concurrent Enrollment Prtnershp greement mens wrtten memorndum of understndng etween n elgle postsecondry nsttuton nd school dstrct for the purpose of offerng college-level lernng to students who re elgle to enroll n college courses offered t hgh school t whch pproved hgh school fculty tech sd college courses durng the norml school dy. (3) Elgle postsecondry nsttuton mens ny stte unversty, communty college, techncl college, muncpl unversty or fflted nsttute of technology. Agreement etween Elgle Postsecondry Insttutons nd School Dstrcts A Concurrent Enrollment Prtnershp greement shll e estlshed etween the elgle postsecondry nsttuton nd the school dstrct. Such greement shll stsfy the requrements of K.S.A nd contn the essentl elements provded n ths polcy. The greement shll contn, t mnmum: (1) the nmes nd contct nformton of the lsons for oth prtes, term of the greement nd ny provsons for erly termnton, the ndvdul nd jont responsltes of oth prtes, nformton, gudelnes nd necessry drectons for currculum, fculty, students, ssessment, nd lstng of prncples for ssurng qulty n progrmmng; (2) n mplementton pln for ensurng hgh school fculty techng concurrently enrolled prtnershp students re ntegrted nto the postsecondry prtner nsttuton through orentton, professonl development, semnrs, ste vsts, nnul evlutons nd ongong communcton wth the postsecondry prtner nsttuton s fculty; (3) cluse ddressng ssues of compenston, wrdng of credt nd course lstngs for ech prty; (4) cknowledgement tht the cdemc credt shll e grnted for course work successfully completed y the student t the postsecondry prtner nsttuton, whch shll qulfy s college credt nd my qulfy s oth hgh school nd college credt; Knss Bord of Regents 135 Polcy Mnul (Rev. 1/20/16)

144 Chpter III: Coordnton (5) cknowledgement tht such course work shll qulfy s credt pplcle towrd the wrd of degree or certfcte t the postsecondry prtner nsttuton; (6) cknowledgement tht the student shll py to the postsecondry prtner nsttuton the negotted mount of tuton, fees nd relted costs chrged y the nsttuton for enrollment of the student except n the cse of tered techncl courses. Secondry students dmtted to postsecondry tered techncl courses conducted y communty college, techncl college or nsttute of technology my e chrged fees, ut shll not e chrged tuton; (K.S.A , s mended) (7) pln for ensurng tht courses offered through Concurrent Enrollment Prtnershp re nnully revewed y college fculty n the dscplne t the postsecondry prtner nsttuton ccordng to the crter descred n.(5); nd (8) sttement ndctng the Concurrent Enrollment Prtnershp greement shll e revewed t lest every fve yers y the postsecondry prtner nsttuton to ssure complnce nd qulty consdertons s outlned n ths polcy. Currculum Stndrds, Course Content/Mterls, nd Assessment of Students (1) Courses dmnstered through Concurrent Enrollment Prtnershp shll e unversty/college ctlogued courses wth the sme deprtmentl d, course descrptons, numers, ttles nd credts. Courses must hve een pproved through the currculum pprovl process of the postsecondry prtner nsttuton. (2) The hgh school nd college-level prerequstes, the content of courses, course gols nd ojectves, must e the sme s those for the sme courses offered to students t ny locton or y ny delvery method. (3) Mterls such s textooks must e comprle to those used n the sme course throughout the postsecondry prtner nsttuton. Procedures for selecton of textooks nd relted mterl y hgh school fculty who tech concurrently enrolled students must follow the postsecondry prtner s nsttutonl polces. (4) If course hs een pproved y Bord stff s competency-sed, the competences for the courses must e the sme s those for courses not tught to concurrently enrolled students. (5) College fculty t the postsecondry prtner nsttuton shll nnully revew Concurrent Enrollment Prtnershp courses n ther dscplne to ensure tht: () Concurrent Enrollment Prtnershp students re held to the sme grdng stndrds nd stndrds of chevement s those expected of students n on-cmpus sectons; () Concurrent Enrollment Prtnershp students re eng ssessed usng the sme methods (.e., ppers, portfolos, quzzes, ls) s students n on-cmpus sectons; (c) hgh school fculty re utlzng the sme fnl exmnton for ech Concurrent Enrollment Prtnershp course s s gven n representtve secton of the sme course tught t the pulc postsecondry nsttuton wrdng the course credt; nd (d) hgh school fculty re pplyng the sme scorng rurc for the ssgned course s s used n the on-cmpus course; nd tht course mngement, nstructonl delvery nd content meet or exceed those n regulr on-cmpus sectons. Knss Bord of Regents 136 Polcy Mnul (Rev. 1/20/16)

145 Chpter III: Coordnton (6) Remedl/developmentl course work shll not e offered s Concurrent Enrollment Prtnershp course. v Hgh School Fculty (1) Qulfctons () Hgh school fculty techng college-level, non-tered Concurrent Enrollment Prtnershp courses shll ttn nstructonl elglty y meetng the stndrds estlshed y the Hgher Lernng Commsson of the North Centrl Assocton, s stted tht the ody s Crter for Accredtton nd Assumed Prctces regrdng fculty roles nd qulfctons. () Fculty techng college-level tered techncl courses through Concurrent Enrollment Prtnershp shll ttn nstructonl elglty y meetng the cdemc stndrds ddressed ove or possess vld/current ndustry-recognzed credentl nd mnmum of 4,000 hours of work experence n the specfc techncl feld. (c) Postsecondry prtner nsttutons my set hgher stndrds. (2) Orentton, Professonl Development nd Evluton () Before pprovng hgh school fculty to tech college-level Concurrent Enrollment Prtnershp courses, the postsecondry prtner nsttuton shll provde the hgh school fculty wth orentton nd trnng n course currculum, ssessment crter, course phlosophy, nd Concurrent Enrollment Prtnershp dmnstrtve requrements. () The postsecondry prtner nsttuton shll provde the hgh school fculty wth ongong professonl development opportuntes. (c) Orentton nd/or professonl development ctvtes shll nclude collortve fculty development progrmmng such s pedgogy, nstructonl desgn, course mngement, nstructonl delvery skll mprovement, currculr reform nttves, nd student success ssessment strteges. (d) The postsecondry prtner nsttuton shll nnully conduct evlutons of hgh school fculty techng Concurrent Enrollment Prtnershp courses to ensure complnce wth the stte expecttons for Concurrent Enrollment Prtnershp courses. v Student Elglty for Enrollment, Advsng nd Student Gudes (1) Hgh school students enrolled n courses dmnstered through Concurrent Enrollment Prtnershp shll e enrolled s degree or non-degree/non-mtrculted students t the postsecondry prtner nsttuton. Ech Concurrent Enrollment Prtnershp student must meet the postsecondry prtner nsttuton s requrements for dmsson s degree-seekng or nondegree/non-mtrculted student. Concurrently enrolled students shll hve met nsttutonl enrollment requrements; stsfed course prerequstes; nd followed nsttutonl procedures regrdng ssessment/plcement. In order to enroll n Concurrent Enrollment Prtnershp course, students shll cheve the sme score or suscore on stndrdzed plcement test s s requred for students enrolled n the sme on-cmpus course. Postsecondry prtner nsttutons my estlsh hgher stndrds. (2) Students who re enrolled n grde 9 nd re clssfed y school dstrct s gfted ccordng to the Stte Deprtment of Educton s defnton, K.A.R (), s mended, my e dmtted s concurrently enrolled students provded ll other pplcle requrements s outlned ove re stsfed. Knss Bord of Regents 137 Polcy Mnul (Rev. 1/20/16)

146 Chpter III: Coordnton (3) The student must e uthorzed y the hgh school prncpl to pply for enrollment. (4) Advsng of students who desre to enroll n Concurrent Enrollment Prtnershp courses must e crred out y oth the hgh school nd postsecondry nsttuton. (5) Students shll e provded wth student gude creted s prt of the Concurrent Enrollment Prtnershp tht outlnes ther rghts nd responsltes s unversty/college students. The student gude shll lso provde descrpton of how courses my e trnsferred n the Knss pulc postsecondry educton system. v Concurrent Enrollment Prtnershp Courses tht Include Students Enrolled for Secondry nd/or Postsecondry Credt A course my nclude students enrolled for postsecondry nd/or secondry credt. The postsecondry prtner nsttuton s responsle for ensurng tht cdemc stndrds (course requrements nd grdng crter) re not compromsed. c Reportng of Concurrent Enrollment Prtnershps Insttutons wll report the followng s prt of the regulr Knss Postsecondry Dtse collecton: (1) Drectory nformton for ech hgh school student enrolled; (2) Credt hours generted y ech hgh school student; (3) Credentls of fculty techng Concurrent Enrollment Prtnershp courses; nd (4) Concurrent Enrollment Prtnershp credt hours generted y ech hgh school student. By Jnury 31 of odd-numered yers, ech pulc postsecondry nsttuton shll provde to Bord stff lst of hgh schools wth whch t hs Concurrent Enrollment Prtnershp greements. For ech nsttuton, Bord stff wll select no more thn two hgh schools for reportng. For ech hgh school selected, ech nsttuton wll sumt the followng to the Bord offce: (1) Copy of the Concurrent Enrollment Prtnershp greement tht ncludes the crter descred n..; (2) Student Gude for Concurrent Enrollment Prtnershp students s descred n.v.(5); nd (3) Report resultng from the nnul revew of Concurrent Enrollment Prtnershp courses y postsecondry prtner nsttuton, ggregted y dscplne (s descred n secton..(5). By Jnury 31 of odd-numered yers, ech nsttuton shll forwrd to the Bord offce copy of ll reports resultng from the fve-yer nsttutonl revew of Concurrent Enrollment Prtnershps (s descred n..(8)). v All reports shll e revewed for complnce nd the results wll e reported to the Bord Presdent nd Chef Executve Offcer. 13 DEVELOPMENTAL EDUCATION Developmentl educton ncludes courses n ll felds of study tht re desgned to ncrese the lkelhood of student success t the entry level of certfcte or degree progrm. Developmentl educton progrms nclude ctvtes tht ddress suject mtter remedton, development of competences, nd chnge of Knss Bord of Regents 138 Polcy Mnul (Rev. 1/20/16)

147 Chpter III: Coordnton tttudes towrd lernng. The content of developmentl educton courses s t level elow tht normlly ncluded n the frst nd second yer college-level currcul. Developmentl educton progrms nclude nterdependent ctvtes nd specl types of eductonl experences tht re desgned to meet cdemc nd personl needs of students. Developmentl educton nterventon strteges tke nto consderton the needs of the ndvdul student nd re lest ntrusve for the student. Addtonl gudelnes re: c To meet the developmentl needs of students, Knss pulc postsecondry eductonl nsttutons my offer courses n developmentl redng, mthemtcs, Englsh, nd other content res. Begnnng August 15, 2015, except s provded n K.S.A Supp. 76-7,151, s mended, no funds pproprted from the stte generl fund for ny stte unversty shll e expended for the purposes of provdng developmentl courses n the re of mthemtcs or lnguge rts. The defnton of developmentl educton n ths polcy wll e used when reportng nformton, gtherng dt, or structurng lernng ctvtes for developmentl educton. Developmentl educton course credts my not e used to fulfll grduton requrements for ny degree. Procedures for mplementton of ths polcy re the responslty of the Presdent nd Chef Executve Offcer. 14 PRINCIPLES AND GUIDELINES FOR INSTITUTIONAL AFFILIATIONS WITH STATE UNIVERSITIES Proposls for nsttutonl ffltons prepred y the stte unverstes nd potentl prtners must demonstrte potentl to ncrese student ccess to hgher educton, enhnce the qulty nd vrety of cdemc progrms, nd provde enefts to students nd the Stte tht justfy ny ncresed costs ssocted wth fflton. The proposl must nclude n pproprte feslty study, wth thrd prty vldton of the dt, tht wll ddress ech of the prncples nd gudelnes ove nd ssess the lkelhood of success n meetng the stted gols wth dentfed resources nd tmelnes. The prmry enefts of, nd key resons for, the proposl must e clerly nd succnctly stted n the ntroducton to the proposl. The fflton proposl must clerly rtculte nd ntegrte the msson of the fflted nsttuton. Bsc nsttutonl purposes, servce res, scope of progrmmng, nd dmssons polces must e explct. Techng, scholrshp nd pulc/communty servce responsltes for the fflted nsttuton must e delneted. c The fflton proposl must defne the uthorty nd responsltes of ny locl ords tht re retned. v The responslty of the locl ord regrdng decson mkng must e dentfed. Specfclly, the role of the ord regrdng uthorty versus dvsory must e stted. The chef dmnstrtve offcer of the fflted nsttuton wll e pponted y nd report to the chef executve offcer of the stte unversty or hs or her desgnee. The responslty of locl ord reltve to pproprton nd llocton of revenues receved from property txes wll e stted n the proposl. The functons nd uthorty of locl foundtons, f retned, must e clerly rtculted. Knss Bord of Regents 139 Polcy Mnul (Rev. 1/20/16)

148 Chpter III: Coordnton d The fflton proposl must expln the responslty for the mntennce, enhncement nd future expnson of the physcl plnt nd nfrstructure of the fflted nsttuton. The proposl must dentfy how physcl plnt decsons wll e mde y the chef executve offcer, locl ord, chef dmnstrtve offcer of the fflted nsttuton, nd Bord of Regents, respectvely. Alterntves to new uldng constructon, such s new or expnded telecommuncton networks, must e ncluded n the fflton proposl, f pplcle. e The fflton proposl must dentfy how the qulty of nd ccess to cdemc progrms wll e enhnced. v v Plns for the mprovement, ntegrton nd/or consoldton of progrms must e evdent where ths s consstent wth the gols for the fflton. Pre/post fflton performnce dt must demonstrte progrm mprovements, f pplcle. Opportuntes for progrm delvery y other stte unverstes t the nstructonl stes of the fflted nsttuton must e dentfed, f pplcle. Fculty employment, evluton, nd development polces nd progrms must e consstent wth the gols of fflton. Plns for the ntegrton of lrres nd other cdemc unts must e evdent where ths s consstent wth the msson of the stte unversty nd fflted nsttuton. f g h A comprehensve udget nlyss of the fflton must e ncluded n the proposl. Such nlyss wll show mpct on revenues nd expendtures, efore nd fter the fflton (projected for three yers). The fflton proposl must dentfy dmnstrtve effcences nd economes of scle tht wll e cheved. These effcences my consst of expendture reductons, enhnced servces, or oth. The proposl must dentfy ny effcences to e cheved. The fflton proposl must delnete the mx of revenue from stte, locl, student, nd other sources. v Current or projected resources for the stte unverstes, communty colleges, techncl colleges, Wshurn Unversty or Wshurn Insttute of Technology must not e dmnshed y the fflton. Ths ncludes current or projected pproprtons, or other unspecfed resources, for ll nsttutons comned or for n ndvdul nsttuton. Revenue from locl property txes must contrute to support the physcl fcltes, students of the fflted nsttuton, or other purposes s dentfed n the proposl. (Applcle only f the fflted nsttuton s uthorzed to generte property txes.) If the fflton projects n ncrese n expendtures y the stte or ncrese n revenue to ether of the nsttutons from stte, locl txpyers, or students, justfcton for such ncreses must e stted clerly. The method for determnng the tuton rte of the fflted nsttuton wll e dentfed n the proposl. j The fflton proposl must ddress personnel mtters reltng to current nd future employees, ncludng topcs, ncludng ut not lmted to, clssfcton, collectve rgnng, retrement, nd contnung contrcts. The mpct on ccredtton of the nsttutons must e ddressed n the context of n fflton. Knss Bord of Regents 140 Polcy Mnul (Rev. 1/20/16)

149 Chpter III: Coordnton k l m The proposl must provde t lest three-yer projecton for student enrollment for the fflted nsttutons, respectvely. Populton nd demogrphc trends, or other nlytcl dt supportng the enrollment projectons, must e ncluded. If the fflton or merger s pproved nd mplemented, n evluton report from the chef executve offcer to the Bord wll e expected no lter thn three yers from the offcl dte of mplementton. These prncples my e revsed s necessry n the future, s the context for hgher educton evolves n the stte. 15 PARTICIPATION IN MIDWEST STUDENT EXCHANGE PROGRAM FOR STATE UNIVERSITIES, COMMUNITY COLLEGES, TECHNICAL COLLEGES AND WASHBURN UNIVERSITY c d e f g h Ech nsttuton shll dentfy the progrms tht wll e vlle for enrollment of students pursunt to the Mdwest Student Exchnge Progrm (MSEP), nd shll report such progrms to the System Councl of Chef Acdemc Offcers s n nformton tem. Progrms wll e pproved or dscontnued y cton of the nsttuton nd reported to the System Councl of Chef Acdemc Offcers s n nformton tem. Progrms wll e removed from the Mdwest Student Exchnge progrm (MSEP) y cton of the nsttuton nd reported to the System Councl of Chef Acdemc Offcers. Tuton for students enrolled under the MSEP progrm shll e 150% of the prtcptng nsttuton s nstte resdent tuton rte. Students enrolled through MSEP shll not dsplce qulfed Knss resdents,.e., MSEP students shll e dmtted only nto degree progrms tht hve enrolled ll qulfed Knss resdents wshng to pursue the progrm. Ech prtcptng nsttuton shll estlsh gudelnes for progrm prtcpton n MSEP, whch wll e fled n the Bord Offce of Acdemc Affrs. An nnul report shll e provded to the Presdent nd Chef Executve Offcer regrdng pproved progrms nd student prtcpton n the MSEP progrm. Bord stff wll mntn lst of progrms pproved y nsttutons for MSEP prtcpton nd montor student prtcpton v the MSEP nnul report. Knss Bord of Regents 141 Polcy Mnul (Rev. 1/20/16)

150 Chpter III: Coordnton B FISCAL MANAGEMENT (see Chpter II., Secton B. for ddtonl fscl mngement polces pplcle to stte unverstes) 1 UNIFIED STATE APPROPRIATION REQUEST Pursunt to K.S.A c, the Bord of Regents develops unfed udget for stte fundng of stte unverstes, communty colleges, techncl colleges, Wshurn Unversty nd the Wshurn Insttute of Technology, presents tht udget to the Governor nd the Legslture ech yer, nd receves nd lloctes the stte funds pproprted to the Bord for those nsttutons n ccordnce wth ny legsltve drectves. 2 KANSAS TECHNOLOGY INNOVATION AND INTERNSHIP GRANTS Under the uthorzton of the Bord of Regents, the Presdent nd Chef Executve Offcer estlshed the followng procedures Procedures Bckground K.S.A et seq. estlshed the Knss Technology Innovton nd Internshp progrm for: strt-up support for nnovtve techncl courses or progrms n emergng technologes, mnufcturng or res of skll shortges; or nternshps to enle fculty of creer techncl educton nsttuton to work n usness/ndustry settng or to enle employees from usness/ndustry to work n n eductonl settng t creer techncl educton nsttuton. Prtcpton Any creer techncl educton nsttuton my prtcpte n the progrm. For purposes of ths provson, creer techncl educton nsttuton shll men ny communty college, techncl college or nsttute of technology, s those terms re defned n K.S.A , nd mendments thereto. c Condtons for Prtcpton/Applcton Gudelnes Prvte usness must provde fnncl or n-knd support, or ny comnton thereof, to the creer techncl educton nsttuton equlng 100% of the mount of the grnt request. A letter from the usness/ndustry vldtng ths support must ccompny the grnt pplcton. Technology Innovton grnts (1) The techncl course or progrm must e new to Knss, or, f n equvlent course or progrm s lredy n exstence n Knss, the new course or progrm s not offered t ste wthn 100 mles of ste t whch the exstng, equvlent course or progrm s offered. (2) The techncl course or progrm must relte to usness or ndustry locted n the servce re of the creer techncl educton nsttuton. (3) The techncl course or progrm must relte to emergng technologes, mnufcturng or res of skll shortges. Bord stff wll determne f n re hs skll shortge y utlzng dt from multple sources. Knss Bord of Regents 142 Polcy Mnul (Rev. 1/20/16)

151 Chpter III: Coordnton (4) The pplcton must nclude pln for mplementton of the grnt f wrded. The pplcton must expln how the grnt project s nnovtve n ddressng emergng technologes, mnufcturng, or res of skll shortges. (5) The pplcton must nclude udget nd udget nrrtve for the grnt tht hs een sgned y the nsttuton s presdent. Internshp grnts (1) Internshp grnts my e wrded to full-tme creer techncl fculty to prtcpte n n nternshp wth usness, ndustry, or other gency, for the purpose of upgrdng knowledge nd sklls n prtculr professon, vocton, or trde. Smlrly, full-tme employees n prvte ndustry or other gences my prtcpte n n nternshp n postsecondry creer techncl educton nsttuton. (2) A creer techncl techer or employee from usness/ndustry my e wrded no more thn two nternshps over three-yer perod. (3) The nternshp my rnge from mnmum of two weeks to mxmum of 16 weeks durng fscl yer, July 1 to June 30. (4) The stte funds my e used to support the nternshp slry, whch shll not exceed $25 per hour wth mxmum slry of $1,000 per week. The mxmum grnt from stte funds for n nternshp shll not exceed totl of $6,000, nclusve of ll proposed expendtures. d Allowle Expendtures Technology Innovton grnts: Instructonl slres, equpment, nstructonl supples nd mterls, currculum development, vendor trnng, nd other relted costs pre-pproved y Bord stff nd temzed n the pplcton udget. Internshp grnts: slres, nternshp relted trvel, nd relted trnng costs temzed n the pplcton udget. e Trnsfer nd Expendture of Funds Upon mplementton of the grnt ctvtes, n nsttuton my request up to 80 percent of the grnt funds. The remnng 20 percent of the wrded funds my e requested from Bord Fnnce nd Admnstrton stff upon sumsson nd pprovl of ll completed Bord fnl reports. Funds must e expended wthn the fscl yer n whch the grnt ws wrded. A postsecondry eductonl nsttuton must ct s the fscl gent for the grnt fundng. f Reportng Requrements All fnl reports must e sumtted to Bord stff regrdng the outcomes of the grnt project wthn the specfed tmefrme nd pror to the relese of the fnl 20 percent of the wrded funds. Interns nd ther supervsor(s) must lso sumt tmesheets nd n evluton report to Bord stff upon completon of the nternshp. g Applcton Forms Electronc pplcton forms for oth the Innovtve Technology nd Internshp grnts re vlle from Bord workforce development stff. h Applcton Tmefrme Knss Bord of Regents 143 Polcy Mnul (Rev. 1/20/16)

152 Chpter III: Coordnton Grnt nnouncements wll e mde perodclly durng the yer s funds re vlle. wrded on compettve ss. Grnts re Allocton of Funds for Grnts Ech yer the Presdent nd Chef Executve Offcer, or desgnee, wll determne the mount of funds vlle for grnts. Knss Bord of Regents 144 Polcy Mnul (Rev. 1/20/16)