E-Recruitment and Talent Management System

Transcription

1 E-Recruitment and Talent Management System bs ss dle lic ec On n ke s po s litie sib Mjo W

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3 The Future s Bright the Future s Purple The WMJobs Partnership is growing,and here is the opportunity to find out why. Over 20 public sector organisations in the West Midlands Region are already working together on a shared vision of getting the right people in the right place for the organisation, in reduced time and at a reduced cost. Together we are focused on: Delivering a World Class e-recruitment & talent management service for you, with a market leading provider; Delivering real efficiency savings for you through a shared-service solution to e-recruitment & talent management; Promoting public sector employment throughout all of our diverse communities; Increasing capacity within your HR and IT teams through the provision of a Regional WMJobs helpdesk; Contributing to the e-government Agenda to make it easier for candidates to carry out all their transactions with you online. Supporting your employees at risk of redundancy to find alternative employment in the Region and helping you to reduce redundancy costs for your organisation. Transforming CRB processes to make it easier and quicker for you to secure clearance for new and existing employees, reducing the money you spend on agency staff in the interim period. What is the WMJobs service? The WMJobs service is managed by West Midlands Councils, who offer a range of services on recruitment and talent management so that you can pick and choose the elements you want to use. The WMJobs Partnership leads and monitors the service West Midlands Council s deliver, which means the service really is developed and delivered by the public sector in partnership. The WMJobs system is powered by Stepstone Solutions. They are one of the worlds leading providers of total talent management solutions and the I-Grasp system used to deliver our service to you is used by other key public sector organisations including; MI6, MI5, GCHQ, HM Prison Service, Royal Mail, BBC and several London Boroughs. We deliver our CRB service in partnership with Capita and our online occupational testing service in partnership with SHL. The WMJobs partnership is open to any public or voluntary sector organisation, in the West Midlands or Nationally. If you are in the NHS, Police, Fire Service, Higher Education Sector or Voluntary Sector we would like to work with you.

4 How do I get involved? To make it easy for you to choose a package that is right for your organisation, we have outlined the services we offer in three easy options. Gold Service You recieve a complete e-recruitment system, which means you get everything the I-Grasp system has to offer; processing a vacancy from creation/approval through advertising, application and appointment. Silver Service You recieve an online advertising and application system, which means you can advertise a vacancy on WMJobs.co.uk and receive online applications, which are then processed via your internal HR system. Bronze Service You recieve a jobs board service, where you can advertise your jobs online but must direct candidates elsewhere to apply for the job. Gold, Silver and Bronze services all get: Access to Capita s online CRB service Access to SHL s online occupational testing service An online redeployment site for your organisation Access to talent pools An ability for you to create and launch bespoke micro-sites We strive to tailor all of our services to your own organisations needs, this is not an off the shelf solution, as it has been developed specifically to cater for public sector requirements. The WMJobs brand was established in 2008 and we are growing daily. We are now the leading public sector job website and receive over 5 million hits and over 250,000 unique visitors per month.. which is nearly 50% more than our nearest competitors.

5 How much does it cost? The WMJobs Partnership has buying power. The costs we have negotiated for you are the lowest you can access and we have agreement with our providers that they will not charge any organisation in the Region, the same costs or lower. Individual purchase and implementation of the system by a single organisation would cost around 40,000 in set-up costs and over 40,000 per annum in licensing fees. The WMJobs service has received over 650,000 in set-up costs from IEWM (the Improvement Partnership for the Region), which has allowed us to keep our costs low. Subscription fees for the WMJobs service have been fixed for three years and for 2011/12 are between 3000 and 12,000 (for full usage of the service), equating to a saving of between 96% and 70%. User category Annual subscription from 1/4/11 to 31/3/12 Annual subscription from 1/4/12 to 31/3/13 Annual subscription from 1/4/13 to 31/3/14 Organisation with over 10,000 employees Gold Service 12,000 13,500 15,000 Silver Service 7,500 8,500 9,500 Bronze Service 5,000 5,750 6,500 Organisation with between 2000 and 9,999 employees Gold Service 7,500 8,250 9,000 Silver Service 6,500 7,500 8,500 Bronze Service 3,000 3,750 4,500 Organisation with fewer than 2000 employees Gold Service 2,500 3,000 3,500 Silver Service 2,000 2,000 2,500 Bronze Service 1,500 1,500 2,000 CRB Fees per Registered Body WMJobs Pricing Price Initial Set Up Fee 0.00 Annual Licence Fee 3,000 Charge per Disclosure SHL Fees Psychometric Test Number of Units Cost per Test Managerial Scenarios Verify Numerical Reasoning Verify Verbal Reasoning OPQ32r Dependability & Safety Instrument Wmjobs has a centrally negotiated unit price of 0.40

6 Did you know we also offer... A free job posting service to voluntary organisations with less than 50 employees. Contact us to find out more. An Executive Search and Selection service to help you appoint to both interim and permanent senior vacancies before you talk to Penna, Tribal, Gatenby or Veredus, talk to us first. We offer heavily subsidised rates to the public sector. Design and create micro-sites for you at minimal costs starting from 150, we recently created one for Coventry City Council. A bespoke outplacement site for employees at risk of redundancy that covers a range of advice and guidance on finance, training and securing future employment.

7 Benefits Benefits to your Organisation We can help you transform the way people are managed within your organisation, reducing HR and IT time spent on recruitment, safeguarding checks and redeployment. We can help you to generate large efficiency savings as a result of this service improvement. WMJobs system is expected to save over 2.6 million across our current 20 partners by More importantly you can offer candidates a better, more customer focused experience. The savings you could achieve are in the following areas: Advertising Spend we estimate you could generate a 30% reduction in print and online media costs. In a large organisation this could equate to a saving of 40,000 per year. Processing Paper Applications we estimate you could generate a 50% - 100% reduction in paper applications received. In a large organisation this could equate to post and print savings of between 7,500-14,000 per year. Reduction in Personnel - we estimate you could reduce the number of HR officers required to support recruitment and safeguarding checks, in a large organisation this could equate to a saving of up to 32,000 per year. Licensing Fees we estimate you could reduce the amount of spend required on purchasing either a new e-recruitment system or extending an existing licence. In a large organisation this could equate to between 20,000 to 40,000 per year. Benefits to your Recruitment Team Your recruitment team can move away from operational recruitment into delivering a strategic recruitment service. You can tailor the recruitment experience for line managers and candidates so that it fits the exact requirements of the job. The WMJobs service offers some fantastic cutting edge benefits to recruiters: Online vacancy approval process You can create an online approach to vacancy approval, so managers at any level in your organisation can be invited to approve a vacancy. Online shortlisting process You can carry out all short-listing online. Any manager or recruiter can access the system and view vacancies as and when they are submitted, rather than waiting till the closing date to sift through hundreds of paper applications. Screening questions You can create specific job-related questions that can be added to vacancies which mean you no longer have to rely on using a generic application form. This will help you reduce the number of applications made from candidates who are unsuitable for the position. Internal Only posts can be advertised in a specific order, for example, to the redeployment site initially, then internal only, then to the main wmjobs site, allowing you to automatically control where and when a job is live. Bank of documents/templates you can create a bank of job descriptions, person specifications, advert templates for your organisation, which makes it quick and easy to advertise multiple and repeat vacancies.

8 Candidate tracking You can invite candidates to interview, to submit additional documentation, complete CRB forms all online. You can also track a candidates progress to see if they have completed relevant requests, thus reducing the need for a candidate to contact you, or vice versa. Talent pools You can create specific talent pools for any job or service area. So if you get a lot of applications for certain jobs, you could create an admin pool or a newly qualified teachers pool. In-depth reporting tool You have data at your finger-tips in reports that you generate and set up. There is no longer a need to manually collate or report on statistics. You can also compare data with other organisations in the Region. Benefits to Candidates Do you want to attract the best candidates to your organisation that are motivated, innovative, creative and forward thinking? If yes, then give them a recruitment experience that is in line with that expectation. We find that candidates don t want to complete paper application forms, deal with non-user friendly IT systems and have to wait for the postman to arrive to let them know details of their interview. They want a fast, online service that is comparable to applying for a job in the private sector. Redeployment pool You can now manage at risk employees online, so that they are notified when a job suitable for them automatically becomes availible. There is no longer a need to manually match employees to jobs.

9 F Via WMJobs your candidates can create a user friendly account where they can apply online for your vacancy with a tailored application form based on the specific job they are applying to. You can communicate with your candidates through the system, inviting them to self-select an interview time, submit reference information and contact you directly. If a candidate wants to apply for more than one vacancy, all their information is saved, so they don t have to complete multiple application forms. Candidates can also register for job alerts, so they receive details of new jobs meeting their criteria, straight to their in-box.

10 The online redeployment site works exactly the same as the public WMJobs site, which means your at risk employees can experience the same fast and responsive application service that is internal to your own organisation.

11 What our customers say. WCC have hit the ground running and not stopped yet. We have many managers trained up now and the majority have expressed their appreciation of moving the recruitment process forward (electronically) and welcome the next instalment of on-line CRB s and SHL Testing. Jo Farley HR Resourcing Manager, Wolverhampton City Council What the wmjobs system has given is greater flexibility in how we can use the system and advertise vacancies. We now can advertise internal only, which we could not do before on line, and advertise specifically to a group of redeployees and use on line facilities. We are starting to introduce the competency questions to application forms which we believe will save managers greater time in shortlisting especially if we introduce the killer questions to try and eliminate speculative applications but at the same time makes it fairer for external applicants in completing application forms by answering specific questions. The introduction of the i-grasp recruitment system has transformed our Recruitment Service and delivered a more efficient recruitment process. The WM Jobs site offers a professional, user friendly site and application process that supports our aspirations to make Warwickshire County Council an employer of choice. The WM Jobs team have been particularly helpful in supporting the team to utilise the full functionality of the system including, e-referencing, reporting, campaigns and talent pools. In addition the Recruitment Centre has absorbed the recruitment activity for Nuneaton & Bedworth Borough Council, implementing the system on their behalf and bringing efficiencies to their HR Service. Natasha Meadows, Recruitment Manager, Warwickshire County Council. Jane Crawley, HR Recruitment Manager, Coventry City Council

12 Contact information If you wish to discuss any of the information within this introduction to WMjobs then please contact one of the following: Manny Sandhu Senior People and Leadership Development Consultant or tel: Katrina McGuigan People and Leadership Consultant or tel: WEST MIDLANDS COUNCILS