KYOCERA MANAGED DOCUMENT SERVICES

Transcription

1 Screen your company KYOCERA MANAGED DOCUMENT SERVICES

2 LOOK BEYOND THE OBVIOUS 30 % average output cost reduction* $ 1m average savings (base: 105 companies)* 60 % average reduction of carbon emissions* * Source: Photizo Group 2011

3 YOU NEED TO KNOW WHERE TO LOOK Cutting costs and eliminating inefficiencies has never been a bigger priority in business. And no matter what size your company, SMB or global conglomerate, fully how consumables are ordered, to processes, workflows and energy consumption pinpointing exactly where problems exist and how efficiency can be improved. optimising your document output process provides a vast untapped source of cost-saving. This total transparency is then used to design a total solution optimising your print environment from every At first glance, it s difficult to see where these savings can be made, they re hidden in inefficient hardware, waste- ful use of resources, and thousands of staff hours lost angle. The result, as thousands of businesses worldwide are discovering, means massive savings and a raft of other benefits. through inefficient processes and workflows, but MDS will see them. MDS analyses your entire document process from Benefits of KYOCERA MDS: Workflow analysis to improve operational effectiveness Enhanced organisational efficiency by reducing waste Streamlining operations for increased productivity Compliance with regulatory standards

4 LOOK FOR A COMPLETE SOLUTION Kyocera MDS cuts costs by creating an altogether leaner document environment, more efficient with time, energy and resources

5 KYOCERA Managed Document Services (MDS) does much more than make your document output more efficient it s a comprehensive solution that makes everything work more effectively. To do this it analyses your entire infrastructure, as well as all your processes and software solutions, pinpointing exactly how performance can be improved, workflows streamlined, uptime increased, regulations met and data protected. So the result of this total solution goes far beyond uncovering wasted consumables and energy-hungry hardware. It optimises performance, productivity, profitability, compliance and even security. Secondly, we combine industry leading devices with innovative software that can be customised to meet your business requirements. This comprehensive approach is delivered in five customised phases designed to deliver outstanding results for many years to come. In fact, KYOCERA MDS is so flexible that it can support all your devices, no matter what make, integrating seamlessly with your current environment and through a single, convenient point of contact we manage everything you need, including helpdesk, training, maintenance and automated supplies procurement. KYOCERA MDS is unique As a leading provider of Managed Document Services, KYOCERA is uniquely suited to optimise document processes throughout your organisation. Firstly, we have the specialist tools and expertise to uncover your hidden savings potential. How it works KYOCERA MDS is designed to be exceptionally thorough, precisely aligned to your business requirements and flexible enough to meet future demands. That s why our comprehensive approach is delivered in five detailed phases each fully customised and carefully structured to meet your specific document challenges.

6 Assess Design Implement Manage Optimise LOOK EVERYWHERE We begin by gathering data and understanding your business. This includes a professional assessment of your entire document environment from fleet audit to financial, volumetric and energy data. Using in-depth analysis as well as interviews and surveys, our assessment phase highlights all areas of wastage and poor productivity across your organisation. The result is a clear report showing exactly where money can be saved and processes optimised. Finances: Understanding exactly where the money is being spent Devices and consumables: Their efficiency, suitability and maintenance costs Workflows: Your overall workflow efficiency and whether productivity can be improved through smarter software Documents: How efficiently and securely they are being printed, stored, managed and distributed Environmental impact: Where you can save energy and reduce your carbon footprint

7 KYOCERA MDS reduces your environmental impact by cutting energy consumption and material waste

8 KYOCERA MDS improves information security by controlling access to devices and monitoring printers and networks Assess Design Implement Manage Optimise LOOK FOR A CUSTOMISED SOLUTION Solution design: Improving control, efficiency and document security, as well as the capture, storage, retrieval and output of hard and soft copies Fleet design: Everything from the most efficient devices to how many and where they should go The Design phase is all about your business: your size, your budget, your performance requirements and current weak spots. Our solution will be a perfect fit, the ideal combination of hardware, software and process development to generate the maximum return on investment. With our comprehensive portfolio of resources and financial services, we not only optimise your print environment, but your balance sheet as well.

9 Assess Design Implement Manage Optimise LOOKING AFTER YOUR BOTTOM LINE Our priority in implementing your design is to support the change management process to minimise disruption of your day-to-day business. That s why you ll be assigned a professional project man ager who understands you and your business, and all work is carried out by highly qualified engineers and technicians. From hardware and software installation to logistics and staff training, our experience ensures turnkey solutions with a seamless transition. KYOCERA MDS offers professional change management services to care of the human and cultural components of a solution implementation and program management. The change management service helps you to simplify the solution utilisation to Dedicated project management: Professional service with constant progress reports Hardware AND software installation: By qualified KYOCERA engineers and technicians Training: Staff and helpdesk support to eliminate frustration and downtime Flexible logistics planning: We can implement at a specific time, out of hours or over the weekend to suit your business Storage & disposal: Secure, efficient, and environmentally and legally compliant increase end user productivity and satisfaction with up to date methodologies techniques to ensure the benefits of KYOCERA MDS are realised quickly and efficiently.

10 Assess Design Implement Manage Optimise LOOK FOR A SUPERIOR SERVICE KYOCERA MDS doesn t stop once you re up and running. We continue to manage your entire document en vir onment, ensuring performance stays at peak levels and managing time consuming everyday issues. To help you get the most from your new infrastructure, we provide dedicated hardware and software support either remotely or on-site. We can even provide full time resident support staff for non-stop peace of mind. Fleet maintenance: Comprehensive service packages for maximum uptime Remote monitoring: Delivers proactive support Dedicated hardware and software support: Remote or on-site IT teams to maximise performance and reliability Automatic restock of consumables: Saves hassle and downtime Regular performance reviews: With face-to-face meetings and Accurate Management Information (MI) reports to ensure your full satisfaction KYOCERA MDS increases productivity by streamlining workflows, improving printer performance and eliminating endless administration

11 Assess Design Implement Manage Optimise LOOKING AHEAD Your business will never stand still, and neither will its print and document needs. So we continue to monitor your fleets and workflows for ways to save money and improve performance. Our continual assessments from fleet audits to volumetric and financial data give you ongoing visibility and control. You can also see that we re meeting agreed targets and generating a clear return on your investment. Data analysis: Through fleet uptime and optimisation analys is, we can quantify the financial value of our services Fleet design: Making sure your equipment keeps pace with your requirements Environmental impact: Analysing carbon footprint and ensuring targets met Regular reviews and SATIS FACtion surveys

12 LOOK FOR MORE OF EVERYTHING

13 Put simply, KYOCERA MDS has proved that it can improve efficiency, boost productivity and deliver excellent results throughout your organisation. See your potential savings. Use our cost and environmental calculators at cost: 30% average output cost reduction* KYOCERA MDS streamlines your company s print operations and reduces print and copy expenditures. From straightforward savings in energy consumption and consumables, to less obvious areas such as time-saving from more efficient workflows. Everything we do is transparent and quantifiable. Productivity: Smarter processes and more uptime Our fully managed solution means IT staff don t waste time on routine jobs. Remote monitoring and better fleet management reduces downtime. State of the art software makes document management faster and more effective. And one point of contact saves endless time and hassle. Environment: 60% average reduction of carbon emissions* KYOCERA MDS helps you eliminate unnecessary printing and reduce your energy consumption and consumable waste. We can also advise on energy saving devices and long life ECOSYS technology, for an even bigger reduction of environmental impact. Security: Protecting valuable data from end to end Controlling access to hardware through user authentication, monitoring your devices and network, and recommending software that allows safer transition from paper to digital. These are just some of the ways we create a fully secure document infrastructure. Compliance: Customisable software for rule-based printing Meeting todays compliance requirements such as SOX, ISO and new environmental standards can only be achieved through company wide print policies. Our customisable software solutions offer a simple, automated approach to control everything from economic efficiency, to productivity and environmental protection. * Source: Photizo Group 2011

14 LOOK NO FURTHER KYOCERA MDS can be customised to deliver a full range of capabilities for companies of any size. From light, lowcost programmes for SMBs to full infrastructure transformation across global enterprises, MDS is proving its worth across the world. HONDA: Cost-efficient green printing at one of the world s famous car companies. With KYOCERA s devices and MDS components we fully met our requirements in terms of cost transparency, cost control and cost management. Our environmental performance has improved considerably thanks to MERCATOR: Greater efficiency through specific solutions as well as a reduced and optimised hardware fleet. KYOCERA s low-waste ECOSYS products. Nurettin Atilla, Information Systems Department Manager, Honda Türkiye AS, Turkey The implementation of KYOCERA document solutions heralds a new era in document management. We needed integrated printing, copying and scanning solutions with the possibility of system integration with other components of our IT infrastructure. The deliveries of KYOCERA s technological platform and the deep involvement of our local partner surpassed our expectations even though they were very high. Matija Bošnjak, IT Manager, Mercator, Croatia

15 GLOBUS: Transparency and control translate into significant savings. The intelligent combination of KYOCERA products, MyQ s integrated print optimisation system and APT s advanced solutions has significantly reduced our print costs, electricity consumption and ecological footprint. APT Distribution has professionally delivered their MDS New College Durham: Cost reduction in a complex 20,000-user environment. One of the key benefits of KYOCERA Managed Document Services is the transparency of printing costs. We now know exactly what our monthly costs for the print network will be, plus there are no nasty surprises where ser vicing is concerned, either! Alan Race, ICT Manager, New College Durham, U.K. Solutions in accordance with the highest European standards. Malte Wolters, IT Director at Globus, Russia Bamburi Cement: Optimising device infrastructure to make it more economic and easier to support. Deloitte: Reducing fleet sizes to obtain better quality and greater cost-efficiency. We are now able to present a consistent, high-quality image to the market that is in line with our business objectives of offering exceptional management solutions to our clients. The KYOCERA team is really motivated to This initiative has met all three of our corporate directives: we have cut costs, improved efficiency and improved document management. The KYOCERA team [...] came up with a great proposal and a solution that has exceeded our expectations. Mr Herbert Mulindwa, Service Delivery & Infrastructure Manager, Bamburi Cement, Kenya exceed customer expectations. It is indeed a profitable relationship. Mr Simon Njuguna, Regional Manager EA Information Technology, Deloitte, Kenya EFES BEER GROUP: KYOCERA helps Efes Beer Group reduce output costs by 38%. Thanks to KYOCERA s long-life components, the only consumable we need to replace is toner. And thanks to Bilgitas well-structured installation program and timely user training, we quickly became familiar with the new devices in our offices. Selim Şener, IT Manager, Efes Beer Group, Turkey

16 Your KYOCERA Business Partner: KYOCERA Document Solutions Europe B.V. Branch Office Germany Otto-Hahn-Straße Meerbusch Germany Tel +49 (0) Fax +49 (0) KYOCERA Document Solutions Inc. 2-28, 1-Chome Tamatsukuri Chuo-Ku Osaka Japan