Technology Contributes to Better Project Information Management and File Sharing MAY

Transcription

1 Technology Contributes to Better Project Information Management and File Sharing Beginning with the End in Mind MAY Lynn Imaging Began as Lynn Blue Print and Supply Co. in 1946 in Lexington, KY 4 Locations in Louisville, Lexington, Frankfort, KY Serve the Architectural, Engineering and Construction Industry Traditional Reprographics. In 2001 launched Software Development Partnership Opened Lynn Imaging Monster Color in 2007 Communication Methods A tsunami of information is useless unless communication methods and styles improve to handle the volume. BIM vs Communication Improving One Enhances the Other By Damon Socha and Jennifer Lanzetti July/August

2 Everyone is Changing Business Practices Electronic files Remote project teams Lowering costs Use of BIM overload Desire to do less printing Paper and digital needs Interoperability among team members Implications of Change In office/in trailer print solutions Reliable file transfer tools Software to read, create and sign files Documented electronic workflow (CYA) I.T. infrastructure or Cloud Service You work faster and are required to be more productive 2

3 Bid Information Tool Bid Management Tool Construction Information Management Tool Bid Information Tool Construction Information Management Tool Project Document Closeout Services 3

4 Bid Information Tool Construction Information Management Tool Project Document Closeout Project Archive Tool Bid Information Tool Construction Information Management Tool Project Document Closeout Project Archive Tool Collaboration Tools Bid Information Tool Construction Information Management Tool Project Document Closeout Project Archive Tool Collaboration Tools Technology in the Trailer 4

5 What s Your Approach? Hardcopy / FTP Proprietary System Multiple copies Shipping costs Slow process Manual tracking Electronic Files Transfer & tracking issues Version issues Limited access for contractors & subs General vs. Tailored Solution File Sharing Key Features Dashboard Log In Credentials Approval Workflows Notifications Time/Date Stamp Invite Members File Version Control File Sharing Tool LOG IN DASHBOARD 5

6 File Sharing Tool UPLOAD FILES File Sharing Tool VIEW FILES, DOWNLOAD, CHECKOUT, EDIT, SAVE, VERSION CONTROL File Sharing Tool ACTIVITY LOG 6

7 Bid Information Key Features View Bid Documents Securely Notify Potential Bidders of Project Online Manage Bid Lists Bidders List Distribute Hard Copies or Electronic Files Track Project Activity Submit Bids Online Securely Bid Information Construction Information Management Key Features 100% Web Based Online Ball In Court Process Activity Logs Built In Mark Up Tool Date/Time Stamps Central Place for Files Documented Workflow Information 7

8 100% Web Based Project web portal to initiate and track changes as they happen during the construction phase Easy to use Auto notification of document changes Shared workspace for all information ensures project teams have the latest and best information to do their work Ball In Court Process Efficient and accountable team communication Automated approval and review process workflow Tracking Activity Document Management Customizable logs for items in collaboration Document vault maintains document version integrity 8

9 Mark Up Tool Accelerate the review process Integrated viewer & mark up tool available to all team members Mark up Tool Included Accountability Detailed tracking and tracing of all user actions: Photos Submittals Observation Reports Daily Reports Punch Lists ASI RFI O&M s Proposal Requests ETC. Project Document Closeout Schedules Field Reports Photos RFI s Submittals Change Orders Work Directive Change/ASI Pay Applications Warranties Permits Certificates TO: OWNER 9

10 Project Document Closeout Schedules Field Reports Photos RFI s Submittals Change Orders Work Directive Change/ASI Pay Applications Warranties Permits Certificates TO: OWNER Project Archives Key Features Full Digital Archive of Project Organize and Manage Retain and Dispose Files Full Text and Metadata Search Create and Capture Load on Server or Opt for Cloud Service Project Archives Go Paperless! Manage documents and records in a software solution that turns cabinets of paper and electronic files into an organized, highly secure library and allows organizations to fast track to the paperless office. 10

11 Project Archives Inbox Contents Search Technology in the Trailer or in the Office Wireless Large Format Print Options HP eprint and Share, example Driverless with any wireless device Mobility Send to print from phone anywhere Multiple locations Print from conference room, office, home from any device Print History Collaboration Tools 11

12 E Mark Ups Convert any existing or new monitor into a high precision, pen based touch screen Remove from the adjustable boom arm and use with any projector thus turning any projected surface into an interactive whiteboard Precise and fast and portable Plasma with UPointer mounted on conference table Duke University BIM Kiosk (55 monitor with Glass Overlay) Strategic Custom Signage at Jobsites Communicating Your Marketing Strategy with Custom Print Technology Jobsite Signs Trailer Wraps Fencing Custom Binders Timing of Information Focus on quality and timing not quantity. The quantity of information will never be a solution if it is presented poorly. BIM vs Communication Improving One Enhances the Other By Damon Socha and Jennifer Lanzetti July/August

13 TAKE AWAYS Business Practices are changing. Lynn Imaging is invested in technology and responding to our customer s needs in an ever changing business environment for information managers and improving the communication process in this digital age. 13