CERTIFICATION IN DOCUMENT CONTROL PART I: INTRODUCTION TO DOCUMENT CONTROL

Transcription

1 KENVISION TECHNIKS LIMITED DOCUMENT CONTROL A Primer Training Solomon Kaminda 16

2 KENVISION TECHNIKS CERTIFICATION IN DOCUMENT CONTROL A comprehensive, hands-on and very interactive document control training course, covering all aspects of document control tasks. This course comprises TWO workshops. It formalizes Document Control knowledge, consolidates basics and deepens competences. It allows experienced Document Controllers to compare their experience with common / best practices. It also allows professionals who have little or no experience in Document Control to develop a robust foundation for the profession and it allows acquiring competences that can be applied to day-to-day work. PART I: INTRODUCTION TO DOCUMENT CONTROL & PART II: IMPLEMENTING EFFECTIVE DOCUMENT CONTROL PART I: INTRODUCTION TO DOCUMENT CONTROL AIM: Understand the value of your document control activities and apply best practices to develop a robust document control framework Capitalize on our expert knowledge to understand key issues: OVERSEE the issues and challenges faced by document controllers in regulated industries. RECOGNIZE the key components of an excellent document control programme UNDERSTAND how to resolve issues using document control best practice methodology IDENTIFY different types of risks facing regulated industries and understand how to reduce risk through good practice EXAMINE carefully selected case studies to understand how poor document control contributes to failures and accidents ACQUIRE practical tools and techniques to reduce the risk of improvement failure Records Information Knowledge CCTV and Intruder Alarm Access control Team Building Corporate Governance Project Performance GIS Procurement & Supply Chain Stores & Inventory Communication & Reporting 2 P a g e

3 DISCUSS the most common reasons for poor document control and how to improve the process KENVISION TECHNIKS WHY YOU SHOULD ATTEND This workshop introduces the fundamentals of document control good practice. After introducing the basic concept of document control, the workshop develops the concepts, discusses the risks, issues and requirements for an effective system and ways to improve the current document control processes within your organization. At the end of this workshop, delegates will leave with a thorough understanding of the need and concepts of document control and how to create document control processes that can impact the successful management and operation of an effective asset rich environment. WHO SHOULD ATTEND Attendance at this workshop would be ideal for: New starters:- who need to gain a clear understanding of the need, benefits and method of document control process and procedures. Members of project teams: - who require access to controlled documents. Any employee: - who would benefit from a greater understanding of the impact of document control, the part they play in the existing document control process and the benefits of implementing effective document control. PART II: IMPLEMENTING EFFECTIVE DOCUMENT CONTROL Aim: Discover the best practice methodologies needed to implement effective document control systems Capitalize on our expert knowledge to understand key issues: BUILD on your learning and experience to resolve issues using document control best practice methodology IDENTIFY the key components required to implement an effective document control system EXAMINE carefully selected case studies to understand the risks and impact of poor document control Records Information Knowledge CCTV and Intruder Alarm Access control Team Building Corporate Governance Project Performance GIS Procurement & Supply Chain Stores & Inventory Communication & Reporting 3 P a g e

4 ACQUIRE practical tools and techniques to start your own document control improvement plan ENABLE the accuracy of data and metadata through the use of data quality control, quality assurance and audit procedures DISCUSS the most common reasons for poor implementation of document control and how to build your own successful plan UNDERSTAND the impact of international standards on document control INTRODUCE the even bigger concepts of content and information management WHY YOU SHOULD ATTEND This workshop develops the concepts identified in the introduction to document control course and identifies ways to implement effective document control processes within your organization. Delegates will also be introduced to some of the wider issues that can impact the levels of success, when operating document control systems and approaches. At the end of this workshop, delegates will leave with a thorough understanding of how to create document control processes and make improvements. They will also have some appreciation of the wider concepts and issues that can impact the successful implementation and delivery of an effective document control environment. WHO SHOULD ATTEND Attendance at this workshop would be ideal for: Document Controllers: - who would benefit from an appreciation of the bigger picture Members of IM teams: - who contribute to the design of document control systems Any employee: - who requires a deeper understanding of the impact of document control process on the wider asset information management processes. KENVISION TECHNIKS Records Information Knowledge CCTV and Intruder Alarm Access control Team Building Corporate Governance Project Performance GIS Procurement & Supply Chain Stores & Inventory Communication & Reporting 4 P a g e

5 KENVISION TECHNIKS COURSE CONTENT Day 1: 28 th March, 2016 Introduction to document control The basics of document control Managing deliverables Document identification Records Information Knowledge CCTV and Intruder Alarm Day 2: 29 th March, 2016 Document types Document lifecycle Templates Ensuring Quality Day 3: 30 th March, 2016 Transmittals Procedures & Specifications Document distribution Filing & classifying As-built & Final documentation Day 4: 31 st March, 2016 Information security Electronic document management systems Provide information about document The end of the document lifecycle Day 5: 1 st April, 2016 Scanning, copying, binding, formatting How to handle correspondences (letters, s) Interactions with project teams, engineering team, managers Access control Team Building Corporate Governance Project Performance GIS Procurement & Supply Chain Stores & Inventory Communication & Reporting 5 P a g e

6 EXAMINATION The course includes an individual 3-hour certification examination. An Examination Pass Certificate is awarded to each participant who successfully passes the course certification examination A Certificate of Attendance is issued to each participant who satisfactorily completes the course EVENT DETAILS VENUE: TRAVELLERS BEACH RESORT, MOMBASA DATE: 28 th March- 1 st April, 2016 TICKETING: Ordinary Ticket: $600 (Fee covers tuition, material, 2 tea breaks, lunch + Certification. Trainees to cater for their accommodation, dinner and breakfast.) HOSTS: KENVISION TECHNIKS LIMITED KENVISION TECHNIKS Records Information Knowledge CCTV and Intruder Alarm Access control Team Building Corporate Governance Project Performance GIS Procurement & Supply Chain Stores & Inventory Communication & Reporting 6 P a g e