BF81- Brady International Freight Compliance Guide for Suppliers

Transcription

1 BF81- Brady International Freight Compliance Guide for Suppliers Brady Australia Pty Ltd 2 Bellevue Circuit Greystanes, NSW 2145 Australia BF81-Intl Freight Compliance Guide Issued 15/04/2013, Version 3 Page 1 of 13

2 TABLE OF CONTENTS Brady International Freight Compliance Guide INTERNATIONAL FREIGHT COMPLIANCE PROGRAM. 3 BRADY AUSTRALIA CONTACTS.. 4 AIR FREIGHT ROUTING INSTRUCTIONS... 5 OCEAN FREIGHT INSTRUCTIONS 7 EXHIBIT A DB Schenker Office and Contact Information. 9 EXHIBIT B Sample Booking Form. 11 BF81-Intl Freight Compliance Guide Issued 15/04/2013, Version 3 Page 2 of 13

3 INTERNATIONAL FREIGHT COMPLIANCE PROGRAM In order to serve our customers in the most efficient and cost effective manner possible, Brady Australia has established partnerships with top freight forwarding and transportation companies. To ensure that your organization is compliant, Brady Australia has created an International Supplier Compliance Guide which should be reviewed by your organization including your shipping locations. Brady Australia will monitor supplier s performance and will issue penalties for delays and additional costs incurred due to Supplier Non Compliance and / or Shipping Errors. Any deviations from the Program must be documented in writing to Brady Australia Pty Ltd. prior to shipment. Approval from Brady Australia will be sent in writing. Freight Non Compliance Vendors will be held accountable for the difference in the cost between the supplier s chosen carrier and Brady Australia s preferred service provider unless agreement is received prior to shipping. Bill of Lading Corrections Please ensure that the Bill of Lading has accurate information. Common reason for corrections: Inaccurate weight, volume, Incoterms, origin destination information, description, Piece Count HTS Code Supplier will ensure that accurate HTS code is displayed on each line of the Commercial Invoice. In case of any questions or clarifications on HTS codes, supplier will contact their Brady Australia s Import Specialist, Buyer(s) or Purchasing Contact. Incorrect Mode of Transport Supplier will ensure that at the time of booking they are indicating the correct mode of transport and service level(s) In case of any questions or clarifications vendors will contact their Brady Australia s Import Specialist, Buyer(s) or Purchasing Contact. In the following sections, you will find necessary information to successfully organize transportation for Brady Australia products. Thank you for your cooperation and partnership with Brady Australia. BF81-Intl Freight Compliance Guide Issued 15/04/2013, Version 3 Page 3 of 13

4 Sourcing Brady Australia Contacts For all negotiations please contact Sourcing team Logistics For all transportation enquiries, please contact the logistics team Nafisse Kaled Import/Export Specialist 2 Bellevue Circuit Greystanes, NSW 2145 Tel Fax [email protected] Karen Benier National Logistics Manager 2 Bellevue Circuit Greystanes, NSW 2145 Tel Fax [email protected] Purchasing For enquiries relating to purchasing, please contact the buyers. [email protected] Tel Fax BF81-Intl Freight Compliance Guide Issued 15/04/2013, Version 3 Page 4 of 13

5 AIR FREIGHT ROUTING INSTRUCTIONS Suppliers will provide the necessary information on the form attached herewith and revert back to the requestor within 1 business day. Following this, the OFS Transportation Contact will approve and advise the air freight service provider to schedule transport. Such shipments are often time sensitive. If a response is not received from OFS Brands within 2 business days of ing the above form, supplier will contact the alternate Transportation / Purchasing Contacts for immediate approval. Shipment Weight: Less than 50kg Shipment Mode: Express, Small Parcel Carrier: DHL Express Account Number: Shipping Instructions: Brady will provide correct account number as required. Freight Term: Per Agreement Shipment Weight: + 50kg For all shipments over 50kg DB Schenker has been nominated as our preferred forwarder. Contact your Local DB Schenker Contact at least 3 business days prior to shipping date. Brady s default service is Economy Service. Only in the event that freight is urgent, special instructions will be provided to use alternative levels of service. (ie. Business Class or First Class). Vendors that indicate incorrect mode or class will be billed the difference at Brady s cost. 1. Air Freight requests are to be made via or phone (call in bookings must be followed by an electronic booking) to the assigned local DB Schenker designated representative. Contact list can be found on Exhibit B. Following information is to be provided in the pickup request: a. Purchase Order Number(s) b. Gross Weight(kgs) and Volume (cbm) c. Total Piece Count d. Cargo Description e. Value (as declared in the commercial invoice) f. Cargo readiness date g. Copy of the export documents, including but not limited to: i. Commercial Invoice ii. Packing List BF81-Intl Freight Compliance Guide Issued 15/04/2013, Version 3 Page 5 of 13

6 2. Cargo must have the following information: a. Brady Australia (all Former ID Warehouse, Carroll) Address, City, State b. PO Number c. Part Number d. Country of Origin 3. Following information should be referenced on the Commercial Invoice or other accompanying documentation. a. Brady PO Number, PO Line, Part Number and Quantity b. Ship Address (as per PO) c. Currency of Sale d. Inco Term e. Country of Origin f. Consignee Name: Brady Australia (unless otherwise requested drop shipments) g. Supplier Name and Address h. Manufacturer Name and Address i. House Bill of Lading Number j. HTS Code 4. An copy of all documents should be sent to your transportation contact at least three (3) business days prior to sailing date. During holiday or peak seasons container bookings must be made no less than 8 days prior to cargo Ready Date. 5. In the event that DB Schenker does not respond within 24 hours of a booking request, vendors are instructed to notify their buyer and Brady s Logistics Department. 6. Upon Booking Confirmation DB Schenker will provide the following information; Document cutoff date Cargo cutoff date Forecasted flight Forecasted ETD origin and ETA destination s first airport. 7. If supplier cannot commit to cargo ready date, they are instructed to contact their respective buyer/planner in advance including DB Schenker to make alternative arrangements. Failure to do so will result in Vendor/Supplier non-compliance. 8. All vendors under any other Ex. Works terms are responsible to delivering goods to DB Schenker prior to the Lock out time for the intended flight. If a vendor fails to delivery prior to the cut off they will be cited for non-compliance. BF81-Intl Freight Compliance Guide Issued 15/04/2013, Version 3 Page 6 of 13

7 OCEAN FREIGHT INSTRUCTIONS Shipping Instructions: Brady International Freight Compliance Guide 9. All wood packaging (crates, pallets, etc) must be ISPM 15 compliant in order to be allowed into Australia. 10. Full containers should contain no more than: 40 /40 HC: 44,000 lbs OR 20 : 37,000 lbs 11. Full containers built directly by supplier should provide a single commercial invoice per container 12. Container requests are to be made via or phone to the assigned local DB Schenker assigned. Contact list can be found on Exhibit B. Following information is to be provided in the pick up request: a. Purchase Order Number(s) b. Gross Weight (KG) and Volume (CBM) c. Total Piece Count d. Cargo Description e. Value (as declared in the commercial invoice) f. Requested container type g. Cargo readiness date h. Copy of the export documents, including but not limited to: i. Commercial Invoice ii. Packing List 13. Cargo must have the following information: a. Brady Australia (all Former ID Warehouse, Carroll, City, State b. PO Number c. Part Number d. Country of Origin 14. Following information should be referenced on the Commercial Invoice or other accompanying documentation. a. Brady PO Number, PO Line, Part Number and Quantity b. Ship Address (as per PO) c. Currency of Sale d. Inco Term e. Country of Origin f. Consignee Name: Brady Australia (only) g. Supplier Name and Address h. Manufacturer Name and Address i. House Bill of Lading Number j. HTS Code BF81-Intl Freight Compliance Guide Issued 15/04/2013, Version 3 Page 7 of 13

8 15. An copy of all documents should be sent to your transportation contact at least five (5) business days prior to sailing date. During holiday or peak seasons container bookings must be made no less than 8 days prior to cargo Ready Date. 16. In the event that DB Schenker does not respond within 24 hours of a booking request, vendors are instructed to notify their buyer and Brady s Logistics Department. 17. Upon confirmation of Booking DB Schenker will provide the following information; Document cutoff date Cargo cutoff date Forecasted vessel / Carrier and Voyage Number Forecasted ETD origin and ETA destination s first port. 18. If supplier cannot commit to cargo ready date, they are instructed to contact their respective buyer/planner in advance including DB Schenker to make alternative arrangements. Failure to do so will result in Vendor/Supplier non-compliance. 19. Vendor delivering their goods to the Port or DB Schenker s assigned CFS (Container Freight Station) prior to the intended cut off will be cited for non-compliance. During the booking process DB Schenker will advise the cut off time/date. BF81-Intl Freight Compliance Guide Issued 15/04/2013, Version 3 Page 8 of 13

9 EXHIBIT A DB Schenker Office and Contact Information Please click on the link below for contact information for our freight forwarder DB Schenker: Country Office Name Mode address Tel Canada Toronto - All Canada Joanna Wejman Ocean Export [email protected] Canada Toronto - All Canada Joanne Edwards Air Export [email protected] (905) China Foshan Emily Zhou Ocean Export [email protected] China Air Handled by Karen Yang Air Export [email protected] 86 (20) Guangzhou China Guangzhou Tina Chen Air Export [email protected] China Guangzhou Karen Yang Air Export [email protected] 86 (20) China Guangzhou Yvonne Lau Ocean Export [email protected], LCL China Guangzhou Jeff Chen Ocean Export [email protected] FCL China Guangzhou Jojo Wong Ocean Import [email protected] China Shanghai Lily Zhang Air Export [email protected] China Shanghai Harry Jiang Ocean Export [email protected] China Ningbo/Shaoxing Lisa Qin Air Export [email protected] China Ningbo/Shaoxing Verna Chen Ocean Export [email protected] China Ruian/Wenzhou Jowen Zhao Air/Ocean [email protected] Export China Yiwu City/Wenzhou James Guo Air/Ocean [email protected] Export China Yiwu City/Wenzhou CK Zhao Air/Ocean [email protected] Export China Fuzhou Rena Han Air Export [email protected] China Hangzhou Jessie Qiu Air Export [email protected] China Hangzhou Coco Zhou Ocean Export [email protected] China Ningbo Sara Li Air Export [email protected] China Ningbo Hans Wang Ocean Export [email protected] China Tianjin Eric Wang Ocean Export [email protected] China Tianjin Chole Wang Air Export [email protected] China Wuxi Eric Liu Air Export [email protected] /1854 China Wuxi Margaret Chen Ocean Export [email protected] /1855 China Xiamen Alex Wu Air Export [email protected] China Xiamen Lomy Chen Ocean Export [email protected] Finland Helsinki (Salo) Marjo Syvanen Air Export [email protected] 358 (0) Finland Helsinki (Salo) Maarit Kauppinen Ocean Export [email protected] 358 (0) Germany Heilbronn, Germany Patrick Frank Ocean Export [email protected] Germany Koblenz, Germany Bernd Peter Querbach Ocean Export [email protected] Hong Kong Hong Kong/Shenzhen Derek Hon Ocean Export [email protected] BF81-Intl Freight Compliance Guide Issued 15/04/2013, Version 3 Page 9 of 13

10 Hong Kong Hong Kong/Shenzhen Jack Kwong Ocean Export Hong Kong Hong Kong/Shenzhen Ka-Yau Chow Air Export India Calcutta Tapash Duttabanik Air Export /1900 India Calcutta Rajashree Paul Ocean Export /1930 India New Delhi Madan Sharma Air Export (340) India New Delhi Saiyed Ahmed Ocean Export (340) Italy Milan Andre Basili Air Export Japan Tokyo Michiyo Suzuki Air Export Korea Seoul/Daegu/Mapo-Gu MJ Kang Air Export Korea Seoul/Daegu SY Shin Ocean Export Netherland s Netherland s Alphen/Amsterdam Chantal Klok Air Export [email protected] Alphen/Amsterdam/Rott erdam Silvian Vanrijs Ocean Export [email protected] New Hamilton/Auckland Simon Yang Air Export Simon [email protected] (09) Zealand New Hamilton/Auckland Isapela Stunzner Ocean Export [email protected] (09) Zealand Shenzhen Sophie Cheng Key Account, Oceanfreight, Ocean Export [email protected] Shenzhen Singapore Singapore Roszairi Osman Air Export [email protected] Singapore Singapore Priscilia Lim Ocean Export [email protected] Taiwan Taipei Vivien Wang Ocean Export [email protected] ex 182 Taiwan Taipei Lindy Fu Air Export [email protected] ext 323 Thailand Bankok Kittiya Thiwarattanaanghul (Belle) Ocean Export [email protected] ext Thailand Bankok Manussanan Chotrungruengsri Air Export manussanan.chotrungruengsri@dbsche nker.com UK London/Basingstoke/Surr Stacey Lawson Air Export [email protected] ey UK London/Basingstoke/Surr Fabiano Alves Ocean Export [email protected] ey US Milwaukee - All US Jacqueline Bartelak Air Export [email protected] US Milwaukee - All US Jan Reszel Air Export [email protected] US Milwaukee - All US Jill Creapeau Ocean Export - LCL US Milwaukee - All US Dean Pilliouras Ocean Export - FCL Belgium Brussels Caroline Air Export [email protected] [email protected] [email protected] [email protected] om BF81-Intl Freight Compliance Guide Issued 15/04/2013, Version 3 Page 10 of 13

11 EXHIBIT B Sample Booking Form Shipper: Contact: Tel: Consignee: Fax: Shipping Order Acknowledgement of Booking only Service code :.. For Schenker Notify: LCL/LCL LCL/FCL FCL/LCL FCL/FCL Terms of delivery: Document required: Schenker Ocean Original B/L Schenker Ocean Sea Waybill Letter of Credit Yes / No FCR - Forwarder's cargo receipt Export licence required (HKG): Yes / No S/O No. No. of orig. BL Licence no: U.A.R. No. Dangerous goods: Yes / No UN No. Intended From: DB Schenker's EDI Address: Vessel: Declared cargo value (to be shown on the b/l) Via: To: Final destination: Marks and numbers Number and kind of packages; and description of goods H.S. Code Gross Weight Measurement CARGO READY DATE : NO RESPONSIBILITY FOR CARGO BEING SHUT OUT Consol Cargo CY/Others CLOSING SHIPPER'S SIGNATURE / COMPANY STAMP AM/PM Accepting cargo from: AM/PM For office use only: Office hour: 09:00-18:00 (Monday to Friday) Lunch hour: 13:00-14:00 Date: All services and transactions are subject to the Trading Conditions of the Company. Detailed information is available upon request. cont. BF81-Intl Freight Compliance Guide Issued 15/04/2013, Version 3 Page 11 of 13

12 Attention: Requested By: AIR CARGO SHIPPING INSTRUCTION FORM Shipper s name and address Schenker Contact name: Phone: Fax: Consignee s name and address Contact name: AWB reserved Phone: Fax: Notify party Shipper Consignee Freight and valuation charges to be paid by Other charges to be paid by Airport of departure Airport of destination Export licence required Export licence no. Declared value for customs Declared value of carriage Insurance amount Airline s countersign Marks & no. 箱 嘜 No. & kind of packages Description of goods Weight / dimension Delivery address: cargo ready date: Total: CTNS, KGS, CBM shipment terms: Document accompany AWB Shipper s signature and chop Remarks: BF81-Intl Freight Compliance Guide Issued 15/04/2013, Version 3 Page 12 of 13

13 International Freight Agreement Confirmation Supplier Name: Strategic Buyer: (This page to be included under Exhibit D in MSA document) Section Description Implement as per Manual (Y/N) Other Negotiations Approved (please specify details here) 1 Air Freight Compliance (pg 5) 2 Ocean Freight Compliance (pg 7) Other Applicable Items * Brady will periodically conduct audits on product packaging and labelling received into our warehouse from suppliers is as per this agreement. CONFIRMATION (Supplier Name) has read and agrees to fully comply with the requirements set forth in BF78 Brady Packaging & Labelling Manual. Supplier Authorised Representative: Title: Signature: Date: Signed confirmation sheets should be submitted via , fax or mail to your Brady representative. BF81-Intl Freight Compliance Guide Issued 15/04/2013, Version 3 Page 13 of 13