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1 12th CBW Protection Symposium 2016 Stockholmsmässan 8-10 June 2016 Shipping instructions Presented by: Kuehne+Nagel AB Expo & Event Logistics Box 224 SE Moenldal Sweden Phone : Contact : marika.hultin@kuehne-nagel.com Dear Exhibitor, has been appointed by the organiser to take care of transport, forwarding and on site handling of your cargo to and from CBW protection Symposium 2016 (henceforth referred to as CBW 2016). Please read through the follwing pages, and if anything is unclear to you do not hesitate to get in touch with us. By phone or . You may also contact any of our preferred agents in your country. A list of those can be obtained on request. We will then together assist to make the logistic part of your exhibition as smooth and costefficient as possible. With best regards CONSIGNMENT INSTRUCTIONS
2 Consignee: Stockholmsmässan Parkeringsvägen 10 Sweden For CBW 2016 / Exhibitor and stand number ROAD Notify: Consignee: Kuehne+Nagel AB Box 1145 SE Kista Sweden For CBW 2016 / Exhibitor and stand number AIR Notify: Send to airport Stockholm-Arlanda. Please do not send with consolidation. Consignee: PLEASE CONTACT KN EXPO & EVENT LOGISTICS AS BELOW FOR FURTHER DETAILS!!! Notify: SEA ALL FREIGHTS MUST BE SENT ON A PRE-PAID BASIS
3 CUSTOMS DOCUMENTS Temporary import items Goods intended for display at CBW 2016 and return to country of origin at the close of the event (such as stand material, products for display etc.) should be documented using: EITHER: ATA Carnet (we prefer that you send with ATA Carnet if possible) Please contact either our agent in your country or your local Chamber of Commerce to obtain instructions for obtaining & completing an ATA Carnet. OR: Pro-Forma Invoice This should be completed on your letterhead, addressed as follows: CBW 2016 Name of Exhibitor and stand number c/o Stockholmsmässan Parkeringsvägen 10 The invoice should list all of your items with weight, a value for each item, and also a total value at the bottom of the invoice. Please describe your items clearly and add serial numbers if any. Please remember the description must be understood by people not familiar with your products. HS codes are mandatory. Final import items Goods that will not be returning after the event (such as literature, give-away items or goods intended for sale during the event) should be documented using: Pro-forma invoice This should be completed on your letterhead, addressed as follows (or to final importer) : CBW 2016 Name of Exhibitor and stand number c/o Stockholmsmässan Parkeringsvägen 10 The invoice should list all of your items with weight, a value for each item, and also a total value at the bottom of the invoice. Please describe your items clearly and add serial numbers if any. Please remember the description must be understood by people not familiar with your products. HS codes are mandatory.! VERY IMPORTANT! To be permitted to have cargo temporary or finally imported into Sweden, it is mandatory that the exhibiting and/or importing company has, or applies and get, an EORI number. can, on behalf of the exhibitor, apply for such a number at the Swedish Customs Authorities. Link to Swedish Customs homepage where you can apply or read more: number.4.f85af c3ae html Please do not send: dangerous goods, drinks or foodstuff, alcohol, cigarettes, weapons or other items that may require special licenses or are forbidden to import into Sweden. Your customs documents MUST be approved by us before departure from your country.
4 Deadline dates Please see below for the relevant deadline dates dependent on your mode of shipment: Freight is accepted for direct unloading from: 3 June ROAD Please send a preadvise with details re your freight to:,, marika.hultin@kuehne-nagel.com Freight arrival at airport of Stockholm-Arlanda: Latest 30 May 1 June Copy documents to AIR Please send copies of invoice and/or ATA Carnet together with copy of awb to: marika.hultin@kuehne-nagel.com Original documents: with freight (attach to airwaybill) PLEASE CONTACT KUEHNE+NAGEL AS BELOW FOR FURTHER DETAILS!!! SEA Please note that if you arrange your transport yourself, you must book a slot for un- and reloading at the fairground. If this is not done a 50%surcharge will apply re the handling costs.
5 Build-up Breakdown 7 June, h 8 June, h 10 June, h 11 June, h Packing & labelling Please remember that your goods might be loaded & offloaded several times en-route to, we suggest that your goods are well packed, preferably in a wooden case. If your goods is from outside the European Union they may be examined by customs - Please attach a packing list to the outside of your case to assist customs in locating items within your shipment. To ensure your goods can be quickly located at site or during shipment please can you mark each case/carton as follows on at least 2 sides: We can assist with sending such labels, if required. Contact details YOUR COMPANY NAME YOUR STAND NUMBER Contact person / tel number CBW 2016 Stockholmsmässan Case number 1 of.. Before the event: All enquiries should be routed via: Kuehne+Nagel AB Box 224 SE Moelndal Phone : Contact : marika.hultin@kuehne-nagel.com During the event: KN Expo Service will be present on site before, during and after the show to take care of all transport and customs related matters.
6 Price-list Seafreight: will be offered upon request Airfreight: Import Terminal fee SEK 4 / kg, min 100 kg Storage at the airport ( 2 days free) SEK 250 / 100 kg Environmental fee SEK 150 / awb Export Terminal fee SEK ,8 / kg, min 100 kg Storage at the airport ( 4 days free ) SEK 250 / 100 kg Security check SEK 650 / 10 pcs AMS fee, where applicable SEK 500 / awb Handling and AWB fee SEK 475 / awb Environmental fee SEK 150 / awb General Transport airport exhibition area, or vice versa kg SEK / kg kg SEK / kg 1 cbm = 167 kg Costs related to customs clearances Customs administration fee SEK 600 / shipment / way Temporary, final and/or re-export customs clearance SEK 1650 / clearance Bond fee 1,5% of cif value, min SEK 350 ATA Carnet SEK 1650 / Carnet / way Costs related to shipments going via advanced warehouse, in and/or out Receiving at advanced warehouse Cost for storage at advanced warehouse before, during or after SEK 295 / pallet SEK 285 / sqm / 5 days General Un- or reloading from stand Storage of empties Coordination and site supervision SEK 295 / pallet SEK 295 / cbm, min 3 cbm SEK 800/ shipment/way Please note that airshipments arriving after deadline may be added a surcharge depending what extra costs that may occur due to delay.
7 COMBINED COMMERCIAL INVOICE & PACKING LIST NAME OF EXHIBITOR : STAND NO. : ADDRESS : HALL NO. : CONSIGNEE: TELEPHONE NO. : FAX : REMARKS A : RE-EXPORT B : DISPOSED OF/CONSUMED C : GIVEN AWAY/SOLD * PLEASE TICK WHERE APPLICABLE DIMENSIONS INTERNATIONAL CASE L x B x H VOLUME WEIGHT (KG) HARMONIZED CIF VALUE REMARKS NO. (cm) (M 3 ) GROSS NETT DESCRIPTION OF GOODS (IN ENGLISH) CODE QUANTITY UNIT VALUE TOTAL VALUE A B C The invoiced goods are of origin and are intended for display only at the (To be completed by exhibitor) exhibition site. We declare that the information given above is true and correct and represent fair market value for the items described herein. Signed for and on behalf of Date Country Page of Name in Block Letters Authorised Signatory (To be signed in blue ink)
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