SUPPLIER TRANSPORTATION UPDATE

Transcription

1 SUPPLIER TRANSPORTATION UPDATE March, 2013 Dear Valued Supplier: Martin Marietta is proud to announce FedEx Freight as our preferred carrier for all palletized freight over 150 pounds to our facilities. Effective immediately where Martin Marietta is responsible for any part of the shipping charge, you are expected to follow the routing instructions on our Purchase Order and shipping guidelines outlined in this letter. Under this arrangement, shipping charges will be invoiced directly to Martin Marietta as the shipper is no longer responsible for pre-payment of freight. These instructions supersede all previous shipping guidelines and must be followed in order for us to pay the shipping charges. Contact Clark White at if your shipment does not fall within these specifications or if you have questions about our policy. Billing Option for Freight Shipments Less-than-truckload (LTL) shipments sent via FedEx Freight to Martin Marietta locations are to be billed THIRD PARTY to the following address: Martin Marietta PO Box Raleigh, NC For assistance with FedEx LTL shipments or to schedule a freight pickup, please contact FedEx Customer Service at or go to fedex.com/us/freight. Service LTL shipments should ship via FedEx Freight Economy. You must indicate on the Bill of Lading (BOL) your desired service. Select FedEx Freight Economy when creating the BOL if using fedex.com or a FedEx Freight BOL. If using your own BOL, clearly write ECONOMY in the Special Instructions section on the BOL. PLEASE NOTE: Shipments that require priority service should be used on an exception basis. It is the responsibility of Martin Marietta and the vendor to minimize and manage these requests. Required Information Martin Marietta is requiring vendors to input the complete company and facility name on the bill of lading under the Ship to/consignee field for all shipments. Listing this information is necessary for us to accurately reconcile our invoices and limit chargeback errors. Example: Ship To/Consignee field Martin Marietta Alabaster Quarry 1180 Fulton Springs Rd Alabaster, AL 35007

2 Program Adherence Adherence to the program requirements is mandatory, unless otherwise stipulated under a separate supplier agreement. Prepaid and added freight costs for shipments that fall outside of these guidelines will NOT be paid by Martin Marietta and will be the responsibility of the shipper. Any exception to this policy requires approval prior to shipping. Shipping Questions/Concerns Please review the materials included with this letter. These documents will be a guide to ensure your freight shipments comply with Martin Marietta requirements. For immediate assistance with specific questions about FedEx services, call the FedEx Activation Desk at This resource is available Monday through Friday, 8 a.m. to 5 p.m. CST. You may contact FedEx Customer Service at GoFedEx for assistance anytime. We value you as a supplier and trust that this new process will only enhance our working relationship. Thank you in advance for your cooperation. Sincerely, Clark White Buyer Martin Marietta

3 To create a BOL at fedexfreight.com Go to Select Generate Bill of Lading 1. In the Payment Type/Terms section, select: Payment Type Third party Payment Terms Prepaid 2. Complete the Shipper & Consignee fields. Include the complete Company and Facility Name in the Consignee fields. EX. Martin Marietta Materials Alabaster Quarry 1180 Fulton Springs Rd Alabaster, AL Complete the Third Party Information section with the Martin Marietta address provided in the routing letter. 4. Select your Consignee s required FedEx Freight service choice (FedEx Freight Economy is the default service) 5. Complete the Shipment details. Include BOL#, pieces, weight, NMFC # and description of contents. 6. Choose Yes in the Pro Number box to generate a Pro Number

4 To create a BOL at fedexfreight.com (continued) 6. The Shipment Options section can also be used for additional information if the Consignee requires it. Use the Special Instructions section to enter any additional requirements. 7. Note: The Shipment Options section provides additional options such as Create Shipping Labels, Special Instructions, and E Mail notifications including ing copies of the BOL and shipping labels. 8. To view/and print the BOL and or Shipping Labels, click: Submit 9. To view/and or print your BOL, click on View and/or print Bill of Lading 10. Be sure to sign the Shipper Certification section of the printed BOL.

5 The sample BOL was created at fedexfreight.com and meets compliance guidelines for accurate billing for your Consignee The key points below are illustrated in the sample BOL found on the next page. 1. Bill of Lading Form The BOL used must meet the requirements set forth by the Department of Motor Transportation. 2. Ship Date The shipment date must be a valid date and be less than 365 days old. 3. Unique PRO number (LTL) Do not reuse a PRO number. Reusing a PRO number will cause the freight charges to be rejected causing the transaction to bill to the shipper. 4. LTL Service Refer to your Consignee s instructions for selecting the correct service (FedEx Freight Priority or FedEx Freight Economy) 5. Shipper Complete shipper information 6. Consignee Complete consignee information including: Complete Company Name (Martin Marietta Materials) Facility Name (Alabaster Quarry) : (1180 Fulton Springs Rd) City, St, Zip (Alabaster, AL 35007) 7. Reference Information Enter any additional information required by the Consignee in the Special Instructions section on the shipping label/bol. (e.g. Department, GL Code, etc.) 8. Bill To Complete the Bill Freight Charges to with the Third Party address provided in the routing letter. 9. Complete Description including Weight Weight and unit of measure (e.g. pounds, tons) must be clearly indicated on LTL BOL and should be as accurate as possible. NMFC Item # It is the Shipper s responsibility to provide the correct NMFC # Class It is the shipper s responsibility to provide the correct Classification # 10. Signature Shipper Signature and Date are required Master Bill of Lading Consolidate all orders to the same destination in one master BOL (if applicable)

6 P L A C E P R O L A B E L H E R E Shipper FXF Acct. # SAMPLE SHIPPER COMPANY NAME Attn. to JOHN DOE 101 N MAIN ST (Store, Dept., Ste., Flr., Apt., Div.) UNIFORM STRAIGHT BILL OF LADING Original---Not Negotiable SUBJECT TO THE TERMS AND CONDITIONS OF THE UNIFORM BILL OF LADING --- Questions? Call Date purchase Order # Jan 05, 2013 Shipper # shipper # REQUIRED: Please select a service type OPTIONAL: You may select a money-back guarantee delivery (charges and tariff limitations may apply). q FedEx Freight Xq FedEx Freight Priority Economy q AM Delivery q Close of Business Delivery shipper (from) Please provide zip codes and phone numbers. consignee (to) Area Code Phone Number Consignee FXF Acct. # Attn. to ALABASTER QUARRY (Store, Dept., Ste., Flr., Apt., Div.) MARTIN MARIETTA MATERIALS 1180 FULTON SPRINGS RD 1 of 1 Area Code Phone Number City State/Province Zip/Postal Code Country Accessorial Charges r Liftgate r Inside Pickup r Limited Access Shipper Bill of Lading # Special Instructions STATEN ISLAND NY US City ALABASTER State/Province Zip/Postal Code Country AL US Accessorial Charges r Liftgate r Inside Delivery r Limited Access r Custom Delivery Window: Bill freight charges to (if different than above): Name FXF Acct. # Mailing MARTIN MARIETTA PO BOX City State Zip/Postal Code Country Area Code Phone Number RALEIGH NC US Freight charges are prepaid unless C.O.D. marked collect. Check Box if Collect Remit C.O.D. to (if different than shipper above): Name $ amount 1. The letters C.O.D. must appear in box before consignee s name above. 2. C.O.D. funds to be collected as: Certified Funds Company Check Personal Check 3. C.O.D. fee to be paid by: Shipper Consignee Mailing City State Zip/Postal Code Country Country Code Area Code Phone Number RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by the carrier and are available to the shipper, on request, and to all applicable state and federal regulations, the property described below, in apparent good order, except as noted (contents and condition of contents of packages unknown) marked, consigned and destined as shown hereon, which said carrier agrees to carry to destination, if on its route, or otherwise to deliver to another carrier on the route to destination. Every service to be performed hereunder shall be subject to all the conditions not prohibited by law, whether printed or written, herein contained, including the conditions on the back hereof, and the conditions of the FXF 100 Series Rules Tariff, or otherwise referenced, which are hereby agreed to by the shipper and accepted for himself and his assigns. Handling h/u PKg. PIECES HM Description of Articles, Kind of Package, Special Marks and Exceptions Weight in lbs. NMFC Item # Class Cube (optional) Units (h/u) TYPE (X) (subject to correction) (subject to correction) 1 PLT 10 MACHINE PARTS BOL #: TOTAL WEIGHT Total H/U: 1 H Mark X or rq in the hm column to designate hazardous materials or reportable quantity as defined in DOT Regulations. area code For international shipments please indicate below the name, fax number and phone number of THE broker. HM Emergency Contact Phone Number ( ) Area Code HM Emergency response provider person or CONTRACT # EEI/SED Number or Exception Phone # ( ) Area Code Broker Name fax # ( ) for freight collect shipments Subject to Section 7 of conditions of applicable Bill of Lading. If this shipment is to be delivered to the consignee, without recourse on the consignor, the consignor shall sign the following statement. The carrier may decline to make delivery of this shipment without payment of freight and all other lawful charges. NOTE (1) Where the rate and carrier s liability for loss or damage may be dependent on value, shippers must state specifically in writing the agreed or declared value of the property as follows: The agreed or declared value of the property is specifically stated by the shipper to be not exceeding per. Note (2) liability limitation for loss or damage on this shipment shall be applicable as provided by contract or in the current NMFC or this carrier s governing tariffs. See FXF 100 Series Rules Tariff for complete limited liability provisions. Carrier s maximum standard liability is limited to $25 per pound per package for NEW articles and $.50 per pound per package for USED or RECONDITIONED articles. In no case shall carrier liability exceed $100,000 per occurrence for NEW articles or $10,000 per occurrence for USED or RECONDITIONED articles. For availability and limits of excess liability coverage and applicable rates and charges, please refer to FXF 100 Series Rules Tariff. Not selecting an additional coverage option is considered to be a waiver of same and standard liability coverage will apply. Articles are NEW, and require Excess Liability Coverage in the amount of $ per pound. Additional charges will apply. Articles are used or reconditioned and require Excess Liability Coverage. Additional charges will apply. NOTE (3) Commodities requiring special or additional care or attention in handling or stowing must be so marked and packaged as to ensure safe transportation with ordinary care. See Sec. 2(e) of NMFC Item 360. Create your next Bill of Lading online at fedex.com/us/freight/main/ Consignor Signature shipper certification This is to certify that the above named materials are properly classified, described, packaged, marked and labeled, and are in proper condition for transportation according to the applicable regulations of the Department of Transportation. Shipper Signature Date carrier certification Carrier acknowledges receipt of packages and required placards. Carrier certifies emergency response information was made available and/or carrier has the DOT emergency response guidebook or equivalent document in the vehicle. date Driver/employee number piece count trailer # FedEx Freight CO202/910