Document Requirements

Transcription

1 Document Requirements The vendor is responsible for providing all required documents for entry into the United States. The following documents are required for each shipment: 1. Importer Security Filing (This form MUST be completed, a copy given to the freight forwarder s origin office and a copy ed to GPC Logistics Services no later than 4 days before departure of vessel) 2. Plant and Plant Product Declaration Form (When applicable, see HTS classification listing below) 3. Commercial invoice (See required information below) 4. Packing List (See required information below) 5. Certificate of Origin 6. Bill of Lading (Ocean shipments must use an Express Bill of Lading) 7. Bearing Information Worksheet (when applicable) The Bill of Lading must be properly completed, indicating consignee s full name and address, purchase order number, marks and numbers on all packages and complete commercial descriptions of the goods supplied. GLOBAL SOURCING VENDORS: TRADESTONE VENDORS: Vendors using TradeStone will upload all documents into TradeStone. GPC Logistics Services will receive notification from TradeStone when the documents are available. NON-TRADESTONE VENDORS: Vendors not using TradeStone will send the documents via to GPC Global Sourcing, GPC Logistics Services and the business unit. DIRECT BUY VENDORS: Documents will be sent via to GPC Logistics Services and the business unit. All documentation must be received by GPC Logistics Services no later than seven (7) days prior to the arrival of the vessel at the port of discharge. NOTE: FOR INFORMATION REFER TO THE CONTACTS SECTION Prepared By: Deborah Allen Approved By: Jeff Shifflett Page 1 of 6

2 GENERAL NOTES Importer Security Filing Complete the following fields on the ISF form (if any information is the same as another field (i.e., seller and manufacturer), enter the same information in the field. (DO NOT enter Same as ): GPC Subsidiary (if not already filled in) Purchase Order Number Freight Forwarder/NVOCC Port of Shipment Country of Origin Seller Name and Address Manufacturer Name and Address Buyer Name and Address Ship To Name and Address Container Stuffing Location Name and Address (Full containers ONLY) Consolidator (Stuffer) Name and Address (Full containers ONLY) Commodity HTSUS Classification Number(s) Present a copy to the freight forwarder s origin office and a copy to GPC Logistics Services no later than 4 days before the departure of the vessel. The freight forwarder s origin office will add any missing information (i.e. bill of lading number, stuffing location, etc.) and transmit the form to the appropriate parties for submission to U.S. Customs prior to the vessel leaving the Port of Origin. If the information is not received timely and transmitted to U.S. Customs timely, the shipment could be refused entry into the United States. Failure to present the ISF form to the freight forwarder s origin office in a timely manner will result in all additional charges imposed by U.S. Customs (i.e. fines and penalties) being charged back to the vendor. Altrom vendors submit a copy of the commercial invoice and packing list with the ISF form. Prepared By: Deborah Allen Approved By: Jeff Shifflett Page 2 of 6

3 Plant and Plant Product Declaration Form This form must be completed and submitted with each shipment, when applicable. GPC Logistics Services must have the information about what the products and any enclosed information pamphlets or instructions are made of. Release of entries will be delayed without the Plant and Plant Product Declaration Form being properly filled out and submitted to U.S. Customs. Complete the PPQ Form 505 for Lacey Act compliance for products that fall under the HTS headings shown below. HTS CLASSIFICATIONS THAT MUST BE REPORTED UNDER THE LACEY ACT Chapter 44 Headings (Wood & Articles of Wood) 4401 (fuel wood) 4412 (plywood, veneered panels, except 4402 (wood charcoal) and ) 4403 (wood in the rough) 4414 (wooden frames) 4404 (hoopwood; poles, piles, stakes) 4417 (tools, tool handles, broom handles) 4406 (railway or tramway sleepers) 4418 (builders joinery and carpentry of wood) 4407 (wood sawn or chipped lengthwise) 4419 (tableware & kitchenware, of wood) 4408 (sheets for veneering) 4420 (wood marquetry; caskets; statuettes) 4409 (wood continuously shaped) 4421 (Other articles of wood) Chapter 66 Headings (umbrellas, walking sticks, riding crops) 6602 (Walking sticks, whips, crops) Chapter 82 Headings (Tools, implements) 8201 (Hand tools) Chapter 92 Headings (Musical instruments) 9201 (Pianos) 9202 (Other stringed instruments) Chapter 93 Headings (Arms and ammunition) 9302 (Revolvers and pistols) (Parts and accessories for revolvers and pistols) Chapter 94 Headings (Furniture, etc.) (seats with wooden frames) Chapter 95 Headings (Toys, games & sporting equipment) (Articles and accessories for billiards) Chapter 97 Headings (Works of art) 9703 (Sculptures) Prepared By: Deborah Allen Approved By: Jeff Shifflett Page 3 of 6

4 Commercial Invoice Mandatory Information for Commercial Invoice: Purchase Order Number Business Unit s Part Number Description (For Sets and Kits Below each set/kit list the contents, quantity and cost per item (i.e. set of 18 taps and dies is shown as Tap and Die Set 9 $1.00 each, 9 $.50 each) Quantity per line item Unit price and extended price for each line item Total value of shipment Terms of Sale Currency of Sale Port of Shipment/Port of Origin Country of Origin Harmonized Tariff classification (to be supplied by GPC Logistics Services) IPPC Code for wood pallets (or a statement indicating the shipment does not contain any wood packing materials) Notes: If goods are supplied at no charge, the vendor selling price of the goods must be shown and the words Goods Shipped No Charge or Goods Shipped Free of Charge noted on the commercial invoice. All goods supplied at no charge must be described individually and a price per part shown on the commercial invoice (i.e., arm rest, screws, etc.). Packing List Mandatory Information for Packing List: Purchase Order number Business Unit s Part Number Description Quantity and weight per line item Total quantity and weight of shipment Container number (FULL CONTAINERS ONLY) Dimensions of each pallet (LCL ONLY) Final delivery address Pallet (or packing crate) identification (Rayloc ONLY) Prepared By: Deborah Allen Approved By: Jeff Shifflett Page 4 of 6

5 Packing List (cont d) Notes: If an order is shipped in multiple containers, a packing list must be issued for each container. A pallet sheet, listing the part number and quantity of items on the pallet be attached to each pallet (Rayloc ONLY). NON-TRADESTONE AND DIRECT BUY VENDORS IF ANY OF THE MANDATORY INFORMATION IS MISSING FROM THE COMMERCIAL INVOICE AND/OR PACKING LIST GPC LOGISTICS SERVICES WILL REQUIRE AN AMENDED INVOICE. Certificate of Origin A Certificate of Origin must be submitted with every shipment. Bill of Lading An Express Bill of Lading is preferred. Should an Original Bill of Lading be issued, non-tradestone and Direct Buy vendors must the invoice and packing list to GPC Global Sourcing (non- Tradestone only), GPC Logistics Services and the business unit. Three (3) sets of originals will be sent to GPC Logistics Services, via courier, to be received no later than seven (7) days prior to the arrival of the vessel at the port of discharge. Send packet as follows: Attention (Name): GPC Logistics Services Company: Genuine Parts Company Address: 2704 Bouldercrest Road Atlanta, GA Phone: (404) If the documents will not be released before payment is received from the business unit, a complete set (commercial invoice, packing list, Certificate of Origin and a copy of the Bill of Lading) to GPC Logistics Services no later than two (2) days prior to the arrival of the vessel at the port of discharge. This will allow for clearance by U.S. Customs, but the cargo will not be released by the steamship line until the original Bill of Lading is surrendered. Multiple bills of lading for a single shipment must be on one (1) Master Bill of Lading. The Notify Party on all bills of lading is GPC Logistics Services at the address indicated above. Prepared By: Deborah Allen Approved By: Jeff Shifflett Page 5 of 6