Webbbasiertes Projektmanagement von - Lessons learnt und Perspektiven , Berlin

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1 Webbbasiertes Projektmanagement von Europäischen F&E-Projekten - Lessons learnt und Perspektiven , Berlin Dr. Jürgen Valldorf, VDI/VDE-IT GmbH, valldorf@vdivde-it.de

2 ILIPT Intelligent Logistics for Innovative Product Technologies Integrated Project (IP) of automotive suppliers 5 days car: deliver a custom built car after 5 days to customer Pre-project phase started mid 2002 with 80 partners, 80 Mio. funds Contracted: 30 partner, 9 Mio. funds Duration Partner leaves consortium after grant agreement 2

Pre-project phase started mid 2002 with 80 partners, 80 Mio.

3 Structural Overview 3

4 T0.1 T0.2 T0.3 T0.4 T1.1.1 T1.1.2 T1.1.3 T1.1.4 T1.1.5 Workplan Structure T1.1 T1.2.1 T1.2.2 T1.2.3 T1.2.4 T1.2.5 T1.2.6 WP0 T1.2 ILIPT Th1 Th2 Th3 WP9 WP1 WP2 WP3 WP4 WP5 WP6 T... T... T... T... T... T... T... T... T2.1 T2.2 T2.3 T2.4 T... T... T... T... T... T... T T3.3 T4.1 T4.2 T4.3 T4.4 T4.5 T5.1 T5.2 T5.3 T5.4 T Workpackages 195 Tasks 164 Deliverables 137 Milestones T6.1 T6.2 T6.3 T6.4 T6.5 WP7 T7.1 T7.2 T7.3 T7.4 T7.5 T7.6 T7.7 T7.8 WP8 T8.1 T8.2 T8.3 T8.4 T8.5 T8.6 T8.7 T9.1 T9.2 T9.3 T9.4 4

1 32.2 T3.3 T4.1 T4.2 T4.3 T4.4 T4.5 T5.1 T5.2 T5.3 T5.4 T5.5 10 Workpackages 195 Tasks 164 Deliverables 137 Milestones T6.1 T6.

5 Project Management Section Whole workplan is online All reporting will be done online only! Very complicated structure, problematic to control centrally Principle: Delegate decision and control mechanisms to the lowest possible level while having a global and local view on the state of the project! Automatic notification on open issues Early warning through simple traffic light system reduces risks. Monthly reporting per Task (configurable) 5

to the lowest possible level while having a global and local view on the state of the project!

6 Workplan Objects Task - A research and development (R&D) activity - Start and end date; planned and actual effort - May be sub-structured (subtasks) or accumulated (workpackage) Milestone - A time where decisions for further project evolution are taken Deliverable - A result of the work done in the project, workpackage or task - Part of the contract with the Commission Report - Progress report on the work done in a task (monthly!) 6

for further project evolution are taken Deliverable - A result of the work done in the project, workpackage

7 Workplan / Task View 7

8 Workplan / Monthly Reporting 8

9 Workflow 9

10 Internal Section Used for internal communications between all partners Acts as a working tool for all members Covers the non formal side of the project Elements - Repository for documents and files - Automatic generation of navigation - Read access for every member - Write access depends on assigned workgroup(s) - Rights and Roles depend on group assignment - lists for several groups (WP, Themes, core,...) with automatic archive function - Member information and management - Internal News/Events 10

every member - Write access depends on assigned workgroup(s) - Rights and Roles depend on group assignment - Email lists for

11 FlameSOFC Fuel Flexible, Air-regulated, Modular, Electrically Integrated SOFC-System First contacted end of October 2004 First consortium meeting Deadline: Contracted: 20 partner (35% SME), 7.5 Mio. funds Duration VDI/VDE-IT is co-ordinator 11

consortium meeting 11.11.2005 Deadline: 08.12.

12 Financial Section Actual, up-to-date overview on costs and contribution plan per period (interim/period) Financial reporting every 6 months (interim report, periodic report contains some more information than interim report) Partner enter all data in only one location Acceptance of data controlled by workflow (traffic light system) Formal documents (form C, summary financial report, cost budget follow up table,...) are generated automatically Automatic generation of management report Activity report collected from WP leader with automatic generation of the document Pre-payments related to report (interim/periodic) State of any single pre-payment and report transparent at all times Financial section designed and developed by VDI/VDE-IT 12

financial report, cost budget follow up table,.

13 Budget Overview 13

14 Management Report 14

15 Form C 15

16 Summary Financial Report 16

17 Thank you for your attention. Dr. Jürgen Valldorf, VDI/VDE-IT GmbH,

EERQI. European Educational Research Quality Indicators. WP 14 Project Portal - Project information & dissemination

EERQI. European Educational Research Quality Indicators. WP 14 Project Portal - Project information & dissemination European Educational Research Quality Indicators WP 14 Project Portal - Project information & dissemination Kick-off meeting 3-5 April 2008 Hamburg, Germany Duration: 36 months (months: 1 36) Starting