Questions and Answers DOH Janitorial Services

Transcription

1 Questions and Answers DOH Janitorial Services Q1. Who is the incumbent contractor and how many years have they been providing services under the existing contract? A1. American Maintenance 3years Q2. What is the current contracted cost per square foot, monthly cost, and annual cost for the 8 listed buildings in Attachment II? A2. Current yearly contract cost $299, Type of Cleaning Location MONTHLY YEARLY Commercial Cleaning Central Building # 1 $6, $80, Commercial Cleaning Central Building # 2 $ $8, Commercial Cleaning Central Building # 3 $1, $12, Day Porter Central Building # 1,2, and 3 $3, $38, Commercial Cleaning Eastside Clinic $1, $12, Commercial Cleaning Lake Ellenor/Southside Clinic $8, $96, Day Porter Lake Ellenor/Southside Clinic $2, $25, Commercial Cleaning Westside Center $1, $12, Commercial Cleaning Hoffner WIC $ $8, Commercial Cleaning Hoffner Dental $ $4, TOTALS $24, $299,323.84

2 Q3. What is the current day porter cost per hour and annual cost for both Central Buildings 1,2 & 3 and Lake Ellenor/Southside Clinic? A3. Central Building # 1, 2, and /hr /year Lake Ellenor/Southside Clinic 12.43/hr 25,854.40/year Q4. If the Cost per Square Foot is different for each of the 8 buildings, how can we come up with the Total Cost per Square Foot? A4. Please refer to the table in answer A2. Q5. Is there a bid bond/performance bond requirement? A5. Yes. Q6. Can you provide a list of what common cleaning chemicals will be included? A6. UNIT OF ISSUE QTY. DESCRIPTION PART # CASE 1000 CAN LINERS, CLEAR 24" X 33" 6 MICRONS CASE 250 CAN LINERS, CLEAR 40" X 48" 16 MICRONS RBN243308C R RBN404816C R CASE 500 CAN LINERS, BLACK 24" X 33".60 MIL RBCR321B CASE 100 CAN LINERS, BLACK 40" X 46" 1.50 MIL RBCR4615B CASE 10 URINAL SCREEN SCREENS CITRUS GROVE SCENT AWUS231-BX CASE 12 SHEILA SHINE CLEANER/POLISH S.S. L.SS11 CASE 3 STRAIGHT-UP DISPENSING SYSTEM BAGS B.STRUPSS CASE 3 BLUE DISPENSING SYSTEM BAGS B.BLUESS CASE 3 LEMON SQUAT DEODORIZER DISP. SYSTEM BAGS B.LEMQUASS CASE 3 STAR SPRAY GLASS CLEANER DISP. SYS. BAGS B.STACONSS CASE 6 UPPERCUT TOILET BOWL CLEANER B.UPPEHG

3 CASE 6 GREEN CERTIFIED FOAMING HAND WASH REFILL B QUART 1 BUCKEYE GONE H202 CARPET SPOT CLEANER BGONEH202Q T CASE 12 SYMMETRY FOAMING HAND SANITIZER.50ML B CASE 24 SYMMETRY FOAMING HAND SANITIZER 550ML B CASE 6 B.W.8" X 800' NATURAL WHITE PAPER TOWEL ROLL CASE 36 B.W.DUBL-SOFT 2PLY WHITE CONTROL USE BATH TISSUE CASE 36 DUBL SOFT FACIALTISSUE, 2 PLY WHITE CUBE BOX CASE 500 SANITARY BAGS, WAXED PAPER (SMALL) L02062 CASE 250 SANITARY BAGS, WAXED PAPER (LARGE) L QTS/CS. 1 CAPRI ODOR NUETRALIZER AIR FRESHENER SPRAY C00166 CASE 5000 SEAT COVERS, TOILET CASE 6 NILOSORB DEODORIZING ABSORBENT GRANULAR 110Z. A NOZZLE FOR CAPRI AIR FRESHENER SPRAY F01022 Q7. Is there a mandatory pre-bid conference/bid walk? A7. No Q8. Where are the requested services needed? A8. Please see Attachment II. Q9. Is page 2 the actual locations that will be serviced? A9. No. Q10. Who is currently cleaning your buildings? A10. American Maintenance

4 Q11. Are there multiple cleaning businesses? If so, what is the yearly cleaning cost per vendor? A11. No. Q12. Is Attachment: II Monthly/Annual Cost Per Location the sheet that Attachment A: COST PROPOSAL refers to AND the one that needs to be returned? A12. Yes. Q13. What holidays do the listed buildings recognize? A13. For 2015 year - January 1 New Year, January 19 Martin Luther King, May 25 Memorial Day, July 4 4 th of July, September 7 Labor Day, November 11 Veteran s Day, November 26, 27 Thanks Giving 2 days, December 25 Christmas Q14. Is there a copy of a previous janitorial bid package that we can view? A14. Yes. This can be obtained through a public records request. Q15. Is there a contact person we can communicate with to help us with the bid package? A15. No. Please see section 2.2 Restriction of Communications. Q16. Is there detailed specifications of the requested services within the Standard Contract that we need to look at? If so, where? A16. No, please see Attachment I. Q17. Are there any waivers based on experience that would enable a company that has not been in business for 5 years to participate in the bid process? A17. No. Q18. Will you consider proposals on just the window cleaning? A18. No. Q19. If there is no mandatory walk-through, what method is allowable to actually visit the buildings? A19. No, please see Exhibit B. Q20. Does a site supervisor have to be on site at all times in addition to the day porters? Q20. No. Q21. Have there been Scope of Work changes since the original contract was originally awarded that may have reduced or increased the originally awarded dollar figure? A21. Yes. Q22. Is there a cleaning of a critical environment that needs to meet certain ISO standards like a clean room, laboratory, or a data center etc? A22. No.

5 Q23. Do we have access to the buildings to look at and price? A23. No. Q24. In attachment D, what is needed? Are you asking for costs of current subcontractor agreements? Or are you asking an estimate of what it will cost to subcontract this contract? A24. Please see section Q25. Are the Addendum sheets to be signed and returned with the bids? A25. No. Q26. What is the schedule from the Department s Third Party for stripping and refinishing? A26. As needed, as determined by DOH staff. Q27. How many times a year does the third party strip and refinish a year? A27. As needed, as determined by DOH staff. Q28. How many restrooms and how many exam rooms are in the Lake Ellenor/Southside Clinic Lake Ellenor Drive? A28. See floor plan(s) in exhibit B Q29. How many restrooms and how many exam rooms are in the Central Building #1-832 W. Central Blvd? A29. See floor plan(s) in exhibit B Q30. How frequent is the carpet extraction of each building and area? A30. As needed, as determined by DOH staff. Q31. Is carpet extraction defined as wall-to-wall or just for common areas only? A31. Areas are specified in the request for quote issued to third party. Q32. What is the square footage and various floor types for each location that require cleaning? A32. The total square footages are listed in the exhibits. The two larger facilities, 6101 Lake Ellenor and 832 W. Central are about 50% carpet, 50% vinyl flooring. All other sites are about 70% carpet 30% vinyl flooring, with the exception of S. Semoran Blvd suite 19-B dental clinic, which is about 25% carpet 75% vinyl flooring. Q33. What is the current condition of the floors? A33. Most flooring is 5-9 years old and shows little wear. Q34. What is the amount of traffic? A34. Southside Clinic and 832 W. Central Blvd have very high traffic, as do all WIC offices such as 901 W. Church St, E. Colonial, 800 Mercy Drive, and S. Semoran Blvd Suite 18-C.

6 Q35. What is the general current cleaning condition of the facilities? Dirty or clean? A35. Our facilities are mostly clean.