Welcome to (ESS) Employee Self Service for City & Borough of Juneau, Salary Employee

Transcription

1 Welcome to (ESS) Employee Self Service for City & Borough of Juneau, Salary Employee 1 WORK SITE ACCESS - through CBJ Intranet Explorer; go to CBJ Applications tab, then Lawson Production. For username and password help: CBJ employee contact MIS JPD employee - contact Brandon Holloway@ Library employee contact Aaron Log into Lawson using the username and password provided to you by MIS/JPD/LIB. ***A one time set up may be needed. 1. In the upper right hand corner, click on the box with two check marks, then click on contents. 2. Double click on the words in-order to add ESS to the Navigation column in the middle of the page. 3. Click on the in the word INFOR on the top left corner to reset the page. 4. ESS will now be a menu option on the left hand side. Or HOME ACCESS:

2 View Paychecks 2 Step 1: On the left navigation pane, under Employee Self Service tab, click Pay. Step 2: Click Pay Checks. Step 3: Click the blue payment date you want to view. Step 4: Click to print the check you are viewing. Step 1: Step 2: Step 3: View Personal Leave Balance and Transactions On the left navigation pane, under Employee Self Service tab, click Personal Information. Click Leave Balances, totals by leave type will display. Under Balance Details, click the hours (highlighted in blue) to view accrual and usage. Form W-4 You can change your tax status and withholding allowances. A paper form is not required if the information is entered online Step 1: Step 2: Step 3: Step 4: Step 5: On the left navigation pane, under Employee Self Service tab, click Pay. Click Tax Withholding. Click Federal Withholding. Enter changes and click Continue. Click Update to authorize changes. View Current Benefits Employees can view and print current benefit information, PERS, Deferred Compensation, Health, Life Insurance and Flexible Spending Accounts. Step 1: Step 2: On the left navigation pane, under Employee Self Service tab, click Benefits. Click Current Benefits.

3 Time Card Entry 3 Select Time Entry, then Period Entry Your timesheet for a particular pay period is only open for time entry for a certain block of time so it s important that you enter your time as soon as possible. Your Time Card will appear. Be sure to use the calendar box or left and right arrows to select the correct payroll period dates.

4 To find a pay code, select the arrow under the earnings code column. A list of eligible pay codes for your bargaining unit will appear. Select the pay code. 4 Salaried employees only enter exceptions for the day. Example is any type of leave taken, holiday, hours needing charged to a grant or different account unit, mileage, etc. Time Sheet Examples If you have worked the entire pay period with no exceptions, no personal leave, holiday, mileage etc., your only entry on the time card would be pay code 1001 No Exceptions. No Exceptions for the entire pay period, use pay code 1001 NO Exceptions and list on the last day of the pay period.

5 Holiday, use pay code 1004 Holiday. DO NOT fill in the rest of the days with pay code 1001 No Exceptions 5 Personal Leave only, pay code 2021 Personal Leave Taken. DO NOT fill in the rest of the days with pay code 1001 No Exceptions. You can use the down arrow to select Account Unit and Activity numbers if you re charging hours to a grant or special project. Your Admin Assistant can provide you with a list of numbers for direct entry. If your not charging out, leave the Account Unit blank and Activity blank.

6 6 If you need to enter more than one pay code for the day, select the split box for that day. You ll be prompted to save your changes and up-date your timecard each time. Your timecard now appears in the Daily View. You can split your day up to 10 exceptions if you need to. Enter your transactions for that day, and select Update Card. You can use the arrow key to move to the next day or select Return to Period View.

7 No pay code appears (only total hours) when the day has been split (Mon Oct 22). 7 Select Update Card, select Print Card and review timecard. Select Submit for Approval, Sign timecard and hand into your Supervisor.