Avature Employee Referrals Solution

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1 Get Engaged to Talent version nº V9.1

2 Avature helps you tap into employees' social networks and increase their engagement in your ERP so that you can maximize the results of this powerful talent sourcing channel With Avature ERP Solution you can provide timely feedback to your employees to let them know at which stage of the recruiting process their referrals are as well as positive and immediate rewards and recognition for their efforts. As it is customary with Avature, all key elements of the ERP Solution are fully customizable, including: Referral workflows 2

3 Design and cadence of notifications Information required from the participants Duplicate checking mechanisms Branding Mobile optimization You can continuously analyze your ERP results to easily adjust the processes, promotion tools, and compensation elements to your evolving needs. Avature s enterprise competence provides: A platform capable of global deployment Enterprise-level integrations Ongoing support from our Consulting team on industry best practices A Customizable Solution The elements needed for a successful Employee Referral Program might not be the same for all organizations. In large companies, these elements may even differ within the organization s business units or regions. With Avature, you can fully customize workflows, forms, templates, rewards, duplicate checking mechanisms, and employees portals to your specific needs. You can define: The amount and type of questions to be filled in by your employees when submitting a referral Whether to allow employees to submit referrals for specifics jobs and/or submit general referrals Duplicate checking criteria to match your referral policies, such as not allowing duplicates, displaying 3

4 duplicate warnings with auto-merging, preventing duplicates for the same position but allowing submission for a different one or after a certain time from the first submission The look and feel of your Employee Referral Portal(s) with logos, banners, photos, videos, widgets, plugins, menus, headers, buttons, and links You can also: Easily choose the jobs that qualify for the ERP Periodically adjust your bonus amounts Offer small incentives for name submissions or a bonus supplement for hard-to-fill positions Prioritize employees referrals based on past success and other best practices Manage Alumni, Vendors, Customers, and other non-employee referrals through special Portals 4

5 Timely Feedback to Referrers to Maximize Engagement Whether you give cash bonuses, prizes, prize drawings, charity donations or do-it-for-the-team motivational incentives, employees will want to know about the status of their referrals. With Avature, they can log in to an easy-to-use Referral Program Portal and check the status of their submissions. Additionally, you can choose to auto-notify them via of any meaningful step update in the process. manage the internal processes with one (or multiple) workflows while exposing a different, external status to the employee. This external status can be simple (duplicate, not credible, credible) or as detailed as your program demands. A critical aspect to take into account is the amount of information you show to the employees regarding their referrals status. Most of our customers recognize the importance of keeping employees in the loop about their referrals, but they don t want to expose all of their internal process steps. To solve this problem, Avature allows you to 5

6 Global Deployment & Configurations With today s global mobility, remote work alternatives, and social media connecting employees with colleagues all around the world, having a global deployment of your Employee Referral Program is becoming increasingly important. With Avature, you can implement each country or region with its own set of languages, processes, and compliance requirements. If your company supports it, the most recommended way for your employees to access the Employee Referral Portal is through Single Sign-on. Having a single username & password improves user adoption, reduces maintenance costs and increases security. 6

7 Manage all Recruiting Efforts in One System Having all your sourcing and hiring initiatives centralized in one system allows you to easily discover, via duplicate checking tools, if a record already existed for that referral. With a centralized system, you can also get deeper analytics that enable you to optimize strategies across your recruiting efforts. If you don t yet manage all your requisitions in Avature (Applicant Tracking or Career Site Optimization products), we can harvest your jobs from your current career site or ATS and keep them synchronized within Avature. 7

8 Enable Viralization Through Social Sharing Apart from submitting their contacts themselves, employees can easily distribute links to specific jobs via , Facebook, LinkedIn and Twitter. These links track the referral back to the referee, so employees can get credit, and potential rewards for their referrals. Improved Participation with Promotion Tools Selling your ERP to your employees is perhaps the most critical aspect of getting a successful program off the ground. With passive talent recruiting at the core of CRM, Avature excels in candidate segmentation and multi-channel campaign 8

9 management. Use & SMS campaigns, Referrer Pooling and Job Alerts to proactively approach employees about new opportunities Develop multiple campaigns targeting specific employees: create a pool of likely connected networkers, successful referrers or high performers and build specific campaigns for them Periodically contact employees that have previously worked at target firms to tap into their former colleagues networks Create Job Alerts so that employees receive weekly or monthly updates on new open positions in their geographical area and/or their area of expertise. Configure them by default in employees accounts or let them subscribe online and change their subscriptions at any time 9

10 Optimize the Candidate Experience With Avature you get to choose how candidates are approached after initial submission. For easy-to-fill positions you may choose to automatically trigger an to the referral with an invitation to verify their information, upload additional data or apply. These prospects will remain in your Talent Pools even if they decide not to follow through with the job application. At this stage, you can also present them with some basic knock-out questions to decide if it s worth asking them to apply. However, for difficult-to-fill positions, or for your best performing referrers, you may want to have a recruiter researching the referrals background and engage with them before asking them to formally apply. A candidate that has been on the phone with your company and has a better understanding of the requirements and the overall offer may be more likely to complete the application than if you automate this step of the process. Program Result Analytics & Continuous Optimization With Avature s powerful analytics engine, you can quickly see who your top referrers are, what social media sites are generating most referral traffic and applicants, what business areas you have high or low ERP adoption, where employees are clicking the most and the least when they are using the portal, and much more. Avature s engagement tools allow you to get regular feedback through surveys from managers and new hires to gain insight into critical factors such as: Awareness 10

11 Ease-of-use Satisfaction with current incentives Analyze response, participation, expenditures, effectiveness and other relevant factors to periodically review the strategies and tactics being used and adjust direction quickly. 11

12 Market Leaders Rely on Avature 380+ customers worldwide 64 Fortune 500 and 4 of the top 10 Fortune customers with over 75,000 employees 4 of the top 10 FTSE of the Big Four accounting firms 4 of the top 10 Banks in the United States 4 of the top 10 Retailers in the United States 12 of the 50 Best Places to Work of the 10 largest RPO companies worldwide 100+ multi-country implementations Since product release in 2008, Avature has been facilitating some of the most advanced talent acquisition and talent management programs in the world. 12

13 Contact Us to Learn More For more information about Avature Employee Referrals Solution, please contact your Avature representative or visit our website Get Engaged to Talent