How to Post Direct Deposits to Different Accounts

Transcription

1 Task Sheet How to Post Direct Deposits to Different Accounts This document explains how to control which direct deposit accounts are used with different check types. For information on how to create direct deposits, see the How to Set Up Direct Deposit task sheet. Example Used in This Document The concept is explained in this document through the following example: You are working with a bonus. You set up a pay type named Bonus. You have a monthly bonus payroll where the direct deposits go to a different account than the account used for regular payroll checks. Configuring the Settings Posting one employee s direct deposits to different bank accounts requires two major steps. You must define the: A. Company Level Settings B. Employee Level Settings Company-Level Settings You must set up the appropriate pay type by following these steps: 1. Select Company > Company Setup > Paycheck Attributes tab > Edit Pay Type sub tab. 2. If you do not have a pay type named Bonus, create it. For information on how to create a pay type, see the Company Setup Paycheck Attributes Tab reference sheet. 3. Choose the Bonus pay type. 4. Put a check in the Special Payment Flag check box. This indicates the Bonus check type as a special payment for direct deposits, which usually tells the system to not perform any direct deposit for this pay type. M3-PDD2DiffAccts-TS-AL

2 How to Post Direct Deposits to Different Accounts However, your settings in the next section will trick the system into giving you the desired result. Employee-Level Settings You must set up two items as 100 % direct deposits. Perform the following steps: 1. Select [company] > Employees > [employee] > Dir Dep tab. 2. Add the first item for Account1. In our example, this corresponds to the regular pay type. 3. Enter 1 in the Priority field. 4. Enter the appropriate values for the Start Date and End Date fields. 5. Enter the appropriate values for the ABA Routing number and Account number for Account1. 6. If this is a checking account, put a check in the Checking check box. 7. Select % from the Amount Code drop down list. 8. In the Amount field, enter 100 (which represents 100%). 9. Put a check in the Exclude Special Checks check box. This setup is reflected in Figure 1: Figure 1: Account 1, Direct Deposits page 2 Millennium 3 Task Sheet

3 Release Add the second item for Account2. In our example, this corresponds to the Bonus pay type. 11. Enter 2 (or higher) in the Priority field. 12. Enter the appropriate values for the Start Date and End Date fields. 13. Enter the appropriate values for the ABA Routing number and Account number for Account If this is a checking account, put a check in the Checking check box. 15. Select % from the Amount Code drop down list. 16. In the Amount field, enter 100 (again, representing 100%). 17. Leave the Exclude Special Checks check box empty. Ensure it is not checked. This setup is reflected in Figure 2: Figure 2: Account 2, Direct Deposits page 18. For this same employee, select the Taxes tab. The use of the Special Payment Flag field, located on the [company] > Company Maintenance > Company Setup > Paycheck Attributes tab, triggers Millennium to use supplemental tax routines. In order to post to two different direct deposit accounts, you must prevent the use of the supplemental taxes for FITW and any state or local taxes. M3-PDD2DiffAccts-TS-AL

4 How to Post Direct Deposits to Different Accounts 19. For the FITW and any state or local taxes, select NoEff from the Supplemental dropdown list. Note Do not set this option on SS, Med, CASDI E, and any employer taxes. This setup is reflected in Figure 3: Figure 3: Making the Supplemental value have no effect on this tax, Taxes page For information on how to create supplemental taxes, see the How to Set Up Federal & State Supplemental Rates task sheet. Viewing the Results Perform the following: 1. Select [company] > Company Maintenance > Payroll Entry > [employee]. 2. Create two pay entries: a. For the first pay check, select Reg in the Pay Type drop down list, as shown in Figure 4: 4 Millennium 3 Task Sheet

5 Release 3.29 Figure 4: The first (regular) paycheck, payroll entry page b. For the second pay check, select Bonus in the Pay Type drop down list, as shown in Figure 5: Figure 5: The second (bonus) paycheck, payroll entry page 3. When the system processes the Reg (regular) check type: a. It recognizes there is no Special Payment Flag setting. b. It creates the first direct deposit (100% of net). c. It then attempts to create the second 100% direct deposit, but there are no funds left to create this deposit. 4. When the system processes the Bonus check type: a. It recognizes the Special Payment Flag and Exclude Special Checks settings on the first account. b. It skips that account, allowing the second 100% direct deposit to be created. Thereby, the system has been tricked into allowing two 100% direct deposits to two different accounts. Using This Feature with Multiple Direct Deposits In the case of multiple direct deposits, you must use the Priority number in concert with the Exclude Special Checks option. This explanation uses the previous example as a guide. Assume an employee wants: A partial deposit to go into Account1 Another partial deposit to go into Account2 A full deposit of the remainder, which should be used with regular paychecks, to go into Account3 Any bonus paychecks should be deposited to Account4 To handle this situation, you would perform the following steps: M3-PDD2DiffAccts-TS-AL

6 How to Post Direct Deposits to Different Accounts 1. Set up Account1 (the first partial direct deposit) with: Priority = 1 Exclude Special Checks box checked 2. Set up Account2 (the second partial direct deposit) with: Priority = 2 Exclude Special Checks box checked 3. Set up Account3 (the full direct deposit) with: Priority = 3 Exclude Special Checks box checked 4. Set up Account4 (the direct deposit for bonuses) with: Priority = 4 (or higher) Leave the Exclude Special Checks box empty not checked 6 Millennium 3 Task Sheet