2016 Annual Conference & Tradeshow Prospectus

Transcription

1 2016 Annual Conference & Tradeshow Prospectus

2 T he Ohio Council for Home Care & Hospice (OCHCH) is pleased to present our 2016 Annual Conference & Tradeshow Prospectus providing a wealth of opportunities to promote your organization to home care and hospice agencies in Ohio on September 13-14, 2016 at the Hyatt Regency in Columbus. The OCHCH Annual Conference & Tradeshow is the largest gathering of home care and hospice professionals in Ohio, attracting more than 350 attendees and 70 exhibitors. Decision makers and administrators from home care and hospice agencies will attend to make important professional contacts, gather vital information and learn of essential industry products and services. Annual Conference sponsorship provides your organization with the opportunity for maximum exposure at Ohio s largest gathering of home care and hospice agencies. Your support promotes your company and helps make this conference a success. A wide range of sponsorship opportunities are available, including advertising on the conference website, conference mobile app, or in the conference brochure, sponsorship of meals and breaks, and having your company logo placed on a variety of promotional items distributed to all attendees. Questions? If you have any questions about conference sponsorship, please contact us at ochch@ochch.org or (614) OCHCH Affiliate Membership Affiliate members receive discounts on OCHCH advertising, sponsorship and exhibitor opportunities. Affiliate Membership is open to businesses and/or consultants providing products and/or services to home care, hospice, and palliative care providers as well as others interested in the mission of OCHCH, such as individuals, consultants, intermediaries, managed care organizations, plus trade and professional associations. Affiliate membership applications are available at our website, Table of Contents Website Advertising...3 Conference Mobile App Advertising...3 Conference Brochure Advertising...3 Break & Breakfast Sponsorship...4 Lunch & Reception Sponsorship...5 Promotional Item Sponsorship...6 Advertising & Sponsorship Opportunity Form...7 Tradeshow Exhibitor Information...8 Exhibitor Application...9 Rules Governing Exhibitors Exhibit Schedule Tradeshow Layout...13 Additional Sponsorship Opportunities For additional advertising and sponsorship opportunities, please view our 2016 Partner Program located at our website. Phone: (614) Fax: (614)

3 Advertising Opportunities Conference Website Ads The conference website, provides online registration and conference information, including educational program s, speaker bios, special events, a list of exhibitors and more. The site is available through its own URL and through links at the OCHCH website, Conference Home Page Banner Ad Long rotational ad px x 100 px $300 Member / $375 Prospective Member q 1st quarter 2016 q 3rd quarter 2016 q 2nd quarter 2016 q 4th quarter 2016 Conference Home Page Box Ad Sidebar static ad px x 200 px $150 Member / $190 Prospective Member q 1st quarter 2016 q 2nd quarter 2016 q 3rd quarter 2016 q 4th quarter 2016 Priced per quarter. Annual Conference Brochure Ads The OCHCH Annual Conference & Tradeshow brochure is distributed electronically at our website, in e-promotions, and in print form to home care and hospice agencies. Deadline: June 6, Conference Brochure q Back cover - Full Page Color $800 Member / $1000 Prospective Member q Inside front/back cover - Full Page Color $600 Member / $800 Prospective Member q Full page color $400 Member / $600 Prospective Member q Half page color $200 Member / $400 Prospective Member Conference Mobile App Ads New this year! OCHCH is offering the opportunity to advertise through our Conference Mobile Event App to subscribed attendees. q Banner Ad 600 px x 110 px $1000 Member / $1250 Prospective Member Includes a rotating banner ad appearing on the dashboard page. Promote new products, special guests, giveaways, etc. The banner ad, when tapped, opens to a full-screen landing page with ad, coupon, or product information. (4 sponsorships available) q Push Notifications $750 Member / $1000 Prospective Member Provides a push notification to subscribed attendees before and during the event. This is a great option to let them know what s going on in your booth or to promote a special event. (Max 2 alerts per company, per day) (5 sponsorships available) Note: Attendees will have the choice to opt in/out of notifications at their discretion. q Exhibitor Survey $350 Member / $500 Prospective Member Place a custom survey, linked to your Exhibitor Directory, which will allow you to collect attendee information when a survey is completed. q Concurrent Session Sponsor 640 px x 240 px $350 Member / $500 Prospective Member Your custom linked image will display when your sponsored concurrent session is selected from the schedule. (Session s available after June 6.) q Sponsor/Exhibitor List Ad 640 px x 240 px $250 Member $400 Prospective Member Increase your profile on the Sponsor or Exhibitor Directory page with your linked image and company. 3

4 Breakfast & Break Sponsorship Annual Conference sponsorship provides your organization opportunity for maximum exposure at Ohio s largest gathering of home care and hospice agencies. All exhibitors that additionally sponsor will receive a table sign acknowledging sponsorship for display in their booth. CEO Breakfast $750 Member/$1000 Prospective Member A highlight of the 2015 conference, the CEO Breakfast brings together home care and hospice agency leaders, including CEOs, CFOs, COOs and other top managers. CEO Breakfast attendees receive a breakfast, listen to a special presentation, and network with peers. This sponsorship includes: Signage placed at entrance to breakfast acknowledging sponsorship Option to place company literature & promotional materials (i.e.; pens, notepads, mugs) on a small round table next to sponsor sign or place a full tabletop exhibit Reserved seating for two company representatives who will be provided 3 minutes to welcome attendees to the CEO Breakfast and to introduce their organization promotional materials (if committed by June 6,. Breakfast Sponsor $500 Member/$750 Prospective Member Signage placed at entrance to one breakfast acknowledging sponsorship Option to place Company literature & promotional materials (i.e.; pens, notepads, mugs) on a small round table next to sponsor sign or place a full tabletop exhibit promotional materials (if committed by June 6,. Morning/Afternoon Break $500 Member/$750 Prospective Member Signage placed at entrance to one morning or afternoon break acknowledging sponsorship Option to place Company literature & promotional materials (i.e.; pens, notepads, mugs) on a small round table next to sponsor sign or place a full tabletop exhibit promotional materials (if committed by June 6,. 4

5 Luncheon & Exhibitor Reception Sponsorship Awards Luncheon $1250 Member/$1500 Prospective Member Each year, the Ohio Council for Home Care & Hospice recognizes individuals and volunteers who set the bar for service and care in the home care and hospice industry. The dedication and compassionate care these individuals have displayed is to be commended. This event is a highlight of the conference every year. This sponsorship includes: Reserved seating for two company representatives who will be provided 3 minutes to welcome attendees to the Awards Luncheon and to introduce their organization Signage placed at entrance of luncheon and at registration acknowledging your sponsorship Company literature placed on a small round table next to sponsor sign or place a full table top exhibit Option to place literature and/or pens, notepads, mugs on the chair of each attendee promotional materials (if committed by June 6, the Conference Mobile Event App with company Exhibitor Reception $1500 Member/$1750 Prospective Member Attendance of two company representatives who will be introduced as sponsors during the Exhibitor reception and provided three minutes to welcome attendees to the reception and to introduce their organization Your company logo will be placed on a tradeshow entrance tower. All attendees will see your logo as they enter the tradeshow. Additionally, your sponsorship will be acknowledged on a sign at registration. Company promotional materials (i.e.; pens, notepads, mugs) placed on a table at entrance Annual Business Meeting Luncheon $1250 Member/$1500 Prospective Member Reserved seating for two company representatives who will be provided 3 minutes to welcome attendees to the Annual Business Meeting Luncheon and to introduce their organization Company literature placed on a small round table next to sponsor sign or place a full table top exhibit SOLD Option to place literature and/or pens, notepads, mugs on the chair of each attendee Signage placed at entrance of luncheon and at registration acknowledging your sponsorship 5

6 Promotional Item Sponsorship Make your company standout at this year s conference by sponsoring a conference promotional item. Your company logo can be placed on an item provided to all conference attendees. OCHCH selects quality promotional items that can be used for many years by conference attendees. Conference Tote Bag $2000 Member/$2250 Prospective Member Company logo on tote bags distributed to each annual conference attendee Signage placed at registration acknowledging your sponsorship Conference Journal $1500 Member/$1750 Prospective Member Company logo imprinted on a customized journal distributed to each annual conference attendee Signage placed at registration acknowledging your sponsorship Conference Neck Wallet Badge Holder $1250 Member/$1500 Prospective Member Company logo on neck wallet badge holders distributed to each annual conference attendee SOLD Signage placed at registration acknowledging your sponsorship Attendee Registration Packet Insert $250 Member/$400 Prospective Member Company literature place in each registration packet (one-page 8.5 x 11 insert). Non-exclusive opportunity. Conference Hotel Key Card $1250 Member/$1500 Prospective Member Company logo, message & booth # printed on the conference hotel key cards. Attendees wake up and go to bed with your company message! You can provide graphic design. SOLD Signage placed at registration acknowledging your sponsorship Conference Travel Mug $1250 Member/$1500 Prospective Member Company logo on travel coffee mugs distributed to each annual conference attendee Signage placed at registration acknowledging your sponsorship Conference Water Bottle $1250 Member/$1500 Prospective Member Company logo on stainless steel water bottles (BPA free) distributed to each attendee Signage placed at registration acknowledging your sponsorship 6

7 Advertising & Sponsorship Opportunity Form Please select the event/item(s) you would like to sponsor and fax/mail this form with payment to: Ohio Council for Home Care & Hospice, 1105 Schrock Road., Suite 120, Columbus, OH Fax: (614) Conference Advertising Opportunities Annual Conference & Tradeshow Website - q Conference Website Banner $300 Member $375 Prospective Member q 1st Qtr q 2nd Qtr q 3rd Qtr q 4th Qtr q Conference Website Box Ad $150 Member $190 Prospective Member q 1st Qtr q 2nd Qtr q 3rd Qtr q 4th Qtr Annual Conference & Tradeshow Brochure q Back Cover - Full Page Color $800 Member $1000 Prospective Member q Inside Front Cover - Full Page Color $600 Member $800 Prospective Member q Inside Back Cover - Full Page Color $600 Member $800 Prospective Member q Full Page Ad - Black & White $400 Member $600 Prospective Member q Half Page Ad - Black & White $200 Member $400 Prospective Member Conference Mobile App Ads - New! q Banner Ad $1000 Member $1250 Prospective Member q Push Notifications $750 Member $1000 Prospective Member Conference Event Sponsorship Opportunities q Exhibitor Survey $350 Member $500 Prospective Member q Concurrent Session Sponsor $350 Member $500 Prospective Member q Sponsor/Exhibitor List Ad $250 Member $400 Prospective Member q CEO Breakfast $750 Member $1000 Prospective Member q Exhibitor Reception $1500 Member $1750 Prospective Member q Annual Business Mtg Luncheon $1250 Member $1500 Prospective Member q Awards Luncheon $1250 Member $1500 Prospective Member q Breakfast $500 Member $750 Prospective Member q Afternoon Break $500 Member $750 Prospective Member q Morning Break $500 Member $750 Prospective Member Promotional Item Sponsorship Opportunities q Tote Bag $2000 Member $2250 Prospective Member q Journal $1500 Member $1750 Prospective Member q Travel Mug $1250 Member $1500 Prospective Member q Water Bottle $1250 Member $1500 Prospective Member q Hotel Key Card $1250 Member $1500 Prospective Member q Neck Wallet Badge Holder $1250 Member $1500 Prospective Member q Attendee Registration Packet Inserts $250 Member $400 Prospective Member Company s logo (if appropriate to your annual conference sponsorship) must be sent to OCHCH by July 6, Send to Melissa@ochch.org. Inserted promotional literature must be received at OCHCH by September 7, Company Name: Company Contact: Address: Phone: Fax: Total Amount Due: Payment Method: q Check q Visa q MasterCard q AMEX q Discover Card number Exp. Security Code: Name on Card: Signature: 7

8 Annual Conference & Tradeshow - Exhibit Make Important Business Connections as a 2016 Tradeshow Exibitor The OCHCH Annual Conference and Tradeshow is the largest gathering of the OCHCH membership during the year, attracting more than 350 attendees. Decision makers and administrators from home care and hospice agencies will attend to make important professional contacts, gather vital information, and learn of essential industry products and services. This year s tradeshow opens at 2:45 p.m. on Tuesday, September 13 and concludes at 2:00 p.m. on Wednesday, September 14. In addition to providing exhibitors more than three hours of unopposed time on the attendee schedule, we invite your representatives to join attendees for our awards luncheon Wednesday. For those looking to enlarge your profile at the tradeshow, we provide you the option to double the size of your booth at a discounted rate. Stand tall at this year s tradeshow! All exhibit spaces include: 8 deep x 10 wide drapery booth 8 skirted table 2 chairs 1 company identification sign Breakfast, lunch, breaks, and reception food and beverage during exhibit hours Awards Luncheon for two company representatives Pre and/or post-conference mailing list of conference attendees, by request Listing in the Exhibitor Directory included in the attendee information packets Complimentary admission to the tradeshow and educational sessions for two company representatives OCHCH reserves the right to limit complimentary exhibitor attendance to the educational sessions if needed to accommodate a large attendee turnout. Double your space to receive an 8 deep x 20 wide drapery booth, two 8 skirted tables, four chairs, and attendance for four company representatives! Exhibitors/Sponsors paid in full by June 6, 2016 will be listed in conference promotional materials. Exhibit Fee Member: $485 Double your space for $875 Prospective Member: $715 Double your space for $1285 Additional Rental Options, Shipping, and Storage The Geo. E. Fern Co. is the official show decorator and will handle all additional rental options (additional furnishings, freight handling, floral treatments, computer and AV rental). Utility services, optional rental and service order forms will be provided in the online Service Kit. An on how to access the online Service Kit will be sent upon receipt of your signed agreement. Hotel Information The Hyatt Regency is the site of our conference, with hotel rooms available ( com) at a discounted rate of $ (single/double occupancy, tax not included). This rate is available for reservations made on or before August 22, You must phone the hotel at and identify yourself as being part of the OCHCH event to receive this room rate. The Hyatt Regency (350 N. High St., Columbus, OH 43215) is the premiere hotel in downtown Columbus. 8

9 Exhibit Space Application & Contract 2016 Trade Show - September 13-14, 2016 Contact Person Address Company name (as it will appear in directory) Company Address City State Zip Phone Fax Names of two (2) representatives who will staff exhibit (only two personnel allowed per booth). List four names if purchasing a double booth. Please list address for booth personnel. 1st Representative: 2nd Representative 3rd Representative: 4th Representative: Cost per exhibit booth: Member: $485 booth/$875 double Potential Member: $715 booth/$1285 double Please indicate which booth(s) you would prefer to occupy by entering the booth # from the enclosed tradeshow diagram. 1st choice 2nd choice 3rd choice Please provide a of your products and services to be published in the Exhibitor s Directory (25 words or less): Guest tradeshow only or full conference attendance purchase: Exhibitors may purchase up to ten tradeshow only and/or four full conference attendee registrations for their current or potential customers at discounted rates. Indicate below how many registrations you desire to purchase and include payment. We will send you a registration form to provide your guest information. q We would like to purchase registration for Tradeshow Only attendees at $50 per attendee, and/or Full Conference attendees at $250 per attendee. We agree to comply with the Rules and Regulations Governing Exhibits as enclosed and provide payment herewith. Enclosed is a check payable to the Ohio Council for Home Care and Hospice in the amount of $. Full payment of our assigned space must be postmarked no later than August 29, We understand that no exhibit space will be reserved until payment in full is received by OCHCH. Print Name: Signature Total Amount Due: Credit Cards Accepted: q Check q Visa q MasterCard q AMEX q Discover Card number Exp. Security Code: Name on Card: Signature: If paying by check, please make checks payable to OCHCH. Return completed form to: Ohio Council for Home Care & Hospice, 1105 Schrock Road, Suite 120, Columbus, OH Ph: (614) ext. 207 Fax: (614)

10 Rules and Regulations Governing Exhibits 2016 TRADE SHOW - SEPTEMBER 13-14, 2016 Hyatt Regency Columbus & Greater Columbus Convention Center - Columbus, Ohio EXHIBIT DISPLAY STAFFING: Exhibiting companies shall limit the number of personnel working concurrently to two (2) per booth. Exhibitor personnel are prohibited from sitting, standing, or working in aisles or other public areas. Exhibits must be properly staffed during all exhibit hours. INSTALLATION & REMOVAL OF EXHIBITS: Installation of exhibits is noted on Exhibit Schedule. If installation is not complete by this time, special permission must be granted to proceed. Packing/ removal of exhibits will NOT begin until 2:00 p.m., September 14, and must be completed by 3:45 p.m. the same day. Empty crates and packing containers being held in storage will not be returned until closing time. In the interest of safety and show continuity, no exhibit display shall be dismantled or packed prior to the official closing of the exhibition. Violation of this policy will result in the refusal of exhibitor s application for exhibit space at the 2017 trade show. SECURITY AND LIABILITY: Exhibitor s liability shall include all losses, costs, damages, or expenses arising from or out of or by reason of any accident or bodily injury or other occurrences to any person or persons, including the exhibitor, its agents, employees, and business invitees which arise from or out of the Exhibitor s occupancy and use of the exhibition premises, the Hotel or any part thereof. Exhibitors are responsible for the security of their own exhibit areas. Exhibitor shall be fully responsible for payment on any and all damages to property owned by the Hyatt Regency Columbus and Greater Columbus Convention Center (GCCC), its owners or managers which results from any act or omission of exhibitor. Exhibitor agrees to defend, indemnify and hold harmless, the Ohio Council for Home Care & Hospice (OCHCH) and the Hyatt/GCCC, its owners, managers, officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from exhibitor s use of the property. Neither OCHCH nor the Hyatt/GCCC will be responsible for any loss, damage, injury or theft that may occur to the exhibitor or to the exhibitor s employees or property from any cause whatsoever, prior, during, or subsequent to the period covered by the exhibit contract, and the exhibitor on signing of contract expressly releases OCHCH and the Hyatt/GCCC from, and agrees to indemnify same against any and all claims for loss, damage, or injury. EXHIBITS MANAGER: Ohio Council for Home Care & Hospice, 1105 Schrock Rd., Suite. 120, Columbus, OH Additional rental options, access to the online Service Kit, shipping and storage coordinated by the George E. Fern Company. MATTERS NOT COVERED: OCHCH reserves the right to rule on all matters pertaining to the exhibition, whether expressly mentioned or not, and the exhibitor, by executing the application on the reverse side, agrees that all rulings shall be binding upon both the exhibitor and exhibits manager. PAYMENT FOR EXHIBIT SPACE: Exhibitors shall pay 100% of the total charge for exhibit space when submitting application. Full refund, minus 20% administrating fee will be given to exhibitors who cancel prior to close of business August 5, No refunds will be allowed on cancellations requested after August 5, 2016 and space shall be forfeited. USE OF SPACE: OCHCH reserves the right to decline or prohibit any exhibit or part of an exhibit, exhibitor, exhibitor representative or proposed exhibit which, in OCHCH s opinion, is not suitable to and in keeping with the character of the exhibition. Home Care and Hospice Agencies are prohibited from purchasing exhibit space. No subletting, apportionment or assignment of space will be permitted. Exhibitors will not be permitted to sell any alcoholic beverages, soft drinks, tobacco products, confections or food for consumption on the premises. Distribution of samples and souvenirs is permitted, provided there is no interference with adjoining exhibitors and that it is conducted in a dignified manner. 10

11 Annual Conference & Tradeshow - Exhibitor AMPLIFICATION: The use of microphones, recordings, movies, slides or other audio-visual equipment is permissible; however, the sound volume of any such device must not exceed that of normal conversation voice level or be objectionable to neighboring exhibitors. Exhibitor shall be fully responsible for payment of any fees or assessments due to BMI, ASCAP or other copyright owner for the playing of music by the exhibitor or its employees. EXHIBIT SPACE ARRANGEMENT: So that aisles and visibility are unobstructed, exhibits must be arranged so that they are completely within the allotted space. Ample space must also be provided within the area for two exhibitor personnel. Exhibits must conform to the size of the space and must be of such a character or arrangement so as to not obstruct the view or interfere with the exhibits of others. Displays having unfinished or unsightly exposures at the sides must be acceptably covered at the exhibitor s expense to the satisfaction of OCHCH. The fastening of materials to building walls, ceilings, floors or columns is expressly prohibited. All exhibit materials and installation must conform with the requirements of the building and inspection authorities having local jurisdiction. EXHIBITOR REGISTRATION: The list of company representatives who will be attending must be listed on the application & contract. Badges and registration packets will be ready upon arrival during the installation period and may be obtained at the exhibitor registration check-in desk. All agents, models, temporary help and other authorized representatives must be registered. Registration must occur during the specified installation period unless special permission is granted by OCHCH. Violation of this policy may result in the refusal of exhibitor s application for exhibit space in future exhibitions. Exhibitor Regulations Exhibitor is responsible for the security of their display. OCHCH does not guarantee against loss or damage of any kind. Exhibitor is responsible for transporting their display to the trade show floor. OCHCH does not supply carts or dollies. Exhibitors may not use oils, burning fluids, gasoline, naphtha, propane gas or other type of bottled gas or fuel for any purpose. Helium balloons are not permitted. Do not attach adhesive backed decals to facility property. Exhibitors may not use audible or electronic devices that might prove objectionable to other exhibitors due to noise, odor, or other annoyance. Smoking is prohibited in the exhibit areas. OCHCH may withhold or withdraw permission to distribute souvenirs, advertising materials or other items it considers questionable. Reassignment, subletting or sharing any part of the allocated exhibit space is strictly prohibited. Exhibitors are responsible for following the Rules and Regulations Governing Exhibits as listed. No more than 2 representatives per company, per exhibit booth. OCHCH Contact Information Please contact Jim Godin at OCHCH via at jim@ochch.org or via phone at (614) ext. 207 with any questions or comments relating to the show. 11

12 Annual Conference & Tradeshow Exhibit Schedule Tuesday, September 13, :00 p.m. to 2:30 p.m. Exhibitor Set-up 2:45 p.m. Tradeshow Opens (educational programming concludes at 4:00 pm) 4:30 p.m. to 6:30 p.m. Exhibitor Reception Wednesday, September 14, :00 a.m. to 10:30 a.m. Mid-Morning Break with Exhibitors 12:00 p.m. to 1:00 p.m. Exhibitors attend Awards Luncheon with Attendees 1:00 p.m. to 2:00 p.m. Attendees visit with you in the exhibit hall 2:00 p.m. to 4:00 p.m. Exhibit Teardown Note: The Exhibit Hall is open on Wednesday from 8:00 a.m. to 2:00 p.m. for your client meetings, demos, etc. (614) FAX: (614)

13 Trade Show Layout FOOD BEVERAGE OCHC 2016 SEPTEMBER 13-14,