Document scanning. Document destruction. Office re-location.

Transcription

1 Document scanning. Document destruction. Office re-location. Document scanning. Scanning all of your documents is rarely a practical or cost-effective strategy. Best practice is to identify frequently accessed documents and have them scanned, indexed and immediately available. Dormant documents, if required, can be scanned on demand. Our system will reduce your in-house paper and minimise search time. Documents can be indexed using a number of fields and formats (pdf, tiff, etc) Secure shredding. Data protection legislation means companies face heavy penalties and reputational damage in the event of personal identity details leaking into the public arena. We take the risk out of the whole destruction process. We offer chain of custody at every stage. We will work with you to design and implement a secure document destruction programme to suit your business. Federal Archive will call to your office daily, weekly or monthly to collect and securely destroy unwanted documents. Secure console bins can be installed in your premises if required. In addition to documents we also collect and securely destroy hard drives, dvd s and other electronic media. Office re-location. Moving your business is stressful and will affect the productivity of your organisation. Our Project Management service will supervise the transition of all of your business records to your new premises. We will work in alliance with your appointed Removals Firm and will maintain the continuity of your business records while the move is in progress. FREEPHONE: Monahan Road, Docklands, Cork City, Ireland. t: +353 (0) f: +353 (0) frontdesk@federalarchive.com

2 OFFICE RE-LOCATION

3 Document storage. Record management. File tracking. Increasing legal and financial regulations mean that it is now essential to retain and protect your valuable business records. Taking your business records off-site to a professionally managed facility, with stringent security procedures, will ensure regulatory compliance, litigation avoidance and sound business practice. Federal Archive, the independent Cork owned and managed document storage company, is committed to providing the most up-to-date business records storage system in Ireland. Confidence and trust are at the core of our business philosophy and we deliver an ISO 9001 quality assured service to our clients. Our features include: Secure modern purpose-built facility Continuous barcode & satellite tracking of each business record Confidential data entry Security sealed boxes Tailored business service Trained staff International accreditation 100% satisfaction Our staff members have many years experience and have trained extensively both in Ireland and the USA. Federal Archive uses INFOKEEPER secure file-tracking software. Our system ensures constant document tracking, confidentiality and effortless file retrieval for your business. FREEPHONE: Monahan Road, Docklands, Cork City, Ireland. t: +353 (0) f: +353 (0) frontdesk@federalarchive.com

4 SAFE & SECURE.

5 Secure. Modern. Purpose-built. Located three minutes from Cork City Fire Station our building has massed reinforced concrete walls with a 15ft high electronically controlled gate. Protected by high security continuous digital CCTV surveillance and state-of-the-art smoke and fire detection systems, we employ stringent security procedures to prevent unauthorised access to your business records. Continuous barcode & satellite tracking of each business record. Tracking starts from the minute we pick up your business records - we issue a printed receipt in your office - tracking continues stage by stage until we return the documents to you. We provide you with a printed catalogue of all your files in storage, and crossreference this list with the box number and file description for easy tracking and retrieval. Confidential data entry. With INFOKEEPER on-line you can have an independent secure catalogue of your business records. The catalogue is entered by you on-line and the boxes can be sealed in your premises before being collected by us. If a file needs to be traced, your full catalogue is available on-line, just click on the retrieve button and a request is created immediately. Our normal delivery is same day. We also have priority and emergency delivery services. Alternatively, you can arrange to collect your business records or view them on-site in our viewing room. FREEPHONE: Monahan Road, Docklands, Cork City, Ireland. t: +353 (0) f: +353 (0) frontdesk@federalarchive.com

6 FILE TRACKING.

7 Precise. Practical. Professional. Security sealed boxes. All our boxes have integral lids and we provide seals with unique consecutive numbers. Tailored business service. We can tailor our service to suit your requirements - whether small or large we have a service to suit your needs and budget. We specialise in clear-outs where we capture the data and provide you with a catalogue based on partners, job numbers, fee earners or departments. Trained staff. All our staff are trained in document storage and materials handling. Our professional approach ensures stringent security procedures are followed at all times. Our staff do all the lifting and stacking of your files - this means that your staff do not have to be trained in special manual handling techniques. International accreditation. We are active members of PRISM, the Americanbased Professional Records & Information Services Management organisation, and implement it s standards in every aspect of our business. 100% satisfaction. Federal Archive has clients in all sectors, be it Banking, Legal, Accountancy, Medical, Government or Business. If required, we can provide excellent references. FREEPHONE: Monahan Road, Docklands, Cork City, Ireland. t: +353 (0) f: +353 (0) frontdesk@federalarchive.com

8 DOCUMENT MANAGEMENT.