SCANNING STORAGE SHREDDING WORKFLOW IT RECYCLING.

Transcription

1 SCANNING STORAGE SHREDDING WORKFLOW IT RECYCLING

2 DATA SCANNING Data is the lifeblood of many businesses and organisations, access to which is imperative to its productivity and its success. Organising such data can be a minefield, but it needn t be. With technological advances, data digitisation by scanning is a cost effective and efficient way of reducing reliance on document storage, freeing up space, sharing documents and improving document security. With cloud-based hosting of documents and data, organisations can efficiently share information, speeding up and improving customer service. PHS provides a range of scanning services to suit your needs. Whether you re looking for a one off scan on demand service, or real-time scanning, we can tailor a solution that s right for you, enabling enhanced productivity, whether on your own site or at one of our scanning bureaus. On demand bulk scanning Real-time scanning for inbound documents such as forms and letters Secure hosted service for instant access and sharing High quality, cost efficient service Reduce carbon footprint Compliant with BIP 0008 In-house or off-site scanning Cloud-based hosting ISO9001 and ISO27001 scanning bureau

3 DATA STORAGE Most businesses and organisations rely on documents as part of their day-to-day operations. From customer records to invoices, and employee files to correspondence, the amount of documents generated by an organisation can be huge. Much of the time these documents will be required for just a short time, and can therefore be disposed of securely when no longer needed. However, there s a vast array of papers that need to be retained, either by law, or for business purposes. And it s not just papers that require a high security home. Other forms of media such as video and cassette tapes, microfiche, CDs and USB sticks often contain highly confidential data, and therefore we have high security data vaults for such items. Storing these on-site can be a costly and inefficient use of space. In addition, self-access storage is proven to not be an effective use of employees time. Employing an off-site managed document storage service from PHS will not only keep your documents secure, but also enable you quick and simple access to your files. Off-site document and data storage Managed storage for retrievals and tracking Keep documents safe from fire, flood, theft High quality, reliable archive boxes Facilities protected by CCTV and VESDA Online access to stored records Direct door to door delivery of paper documents High security data vaults

4 DATA SHREDDING Identity theft and fraud is on the rise. Year on year, more incidents of data theft are being recorded and reported, creating a negative impact on our economy, causing financial loss to businesses, organisations and individuals, as well as causing distress amongst victims. The Data Protection Act requires businesses and organisations to ensure that their data is secure at all times, including when it is no longer required. Confidential data comes in many forms, including files, documents, forms, invoices, databases, employee records, letters and plans. Anything that identifies a person, or could be of interest to competitors or criminals should be protected. PHS operates a secure shredding service to Security Shredding Standard BSEN 15713, operated by uniformed drivers, conducted either on your site or off-site at one of our destruction centres. Either way, your confidential material is handled safely and securely, from cradle to grave. On-site or off-site shredding Data Protection Act compliance Uniformed and security checked operatives Lockable cabinets for on-site storage Destruction of products, e-media, ID cards and uniforms All paper recycled once shredded

5 DATA WORKFLOW Automating business processes generates efficiencies in your business, which not only helps to alleviate the strain on costs, but also improves customer service. Reducing unnecessary expenditure is a must in order to streamline activity. Any function or process that detracts from your core business function, may benefit from outsourcing. Doing so can save money, whilst improving efficiency, productivity and accuracy of a host of activity. Outsourcing activity such as accounts payable, mailroom classification, form processing or data conversion, will allow for speedy and accurate data sharing, lower operating costs, and improved customer service. With expertise in analysing and developing automated business processes, we work with our clients to develop a bespoke solution, delivering either in-house or off-site services or a combination of both. Efficient and effective outsourcing Save time and money Improve customer service Enable speedy data access and sharing Focus on your core business function Increase productivity On-site or off-site solutions

6 DATA RECYCLING With an increase in focus on secure destruction of documents, the disposal of electronic data contained in redundant IT equipment often gets overlooked. Vast amounts of data are contained within items such as hard drives, servers and electronic media. A common misconception is that hitting delete on unwanted files removes them permanently. This isn t the case. Data can be easily retrieved using widely available software, and used for fraudulent purposes. Data securely wiped to British HMG Infosec 5 standard Data Protection Act compliance Comply with the WEEE Directive To combat this, a secure data wiping and IT recycling service should be used, to ensure that all confidential data is wiped from IT equipment before it s recycled. PHS dedicated IT recycling centre in London follows strict security procedures, wiping data to Security Shredding Standard BSEN Collection service or IT recycling box service All equipment processed here in the UK Find out more about PHS Datasolutions services See what our customers think in our latest testimonials All equipment reused or recycled Zero waste goes to landfill