Recognition of Prior Learning (RPL) Kit. BSB51407 Diploma of Project Management

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1 Recognition of Prior Learning (RPL) Kit BSB51407 Diploma of Project Management Applicant: Date: Diploma of Project Management RPL Kit 1

2 Applicant declaration: I have completed the following RPL application kit and acknowledge that all information provided is correct and accurate: Documents included and completed in this document (please tick once completed): Third Party Report Interview Record Assessment Task Competency Checklist Name: Signature: Company: Date: Supervisor declaration: I have read through the following application and agree that the applicant can perform the tasks identified, all information is correct to best of my knowledge and I have completed the Third Party Report. Name: Signature: Company: Date: AETS declaration: The following application has been received and reviewed according to RPL policies and procedures: Name: Signature: RPL Status: Approved Needs Additional Information Notes: Diploma of Project Management RPL Kit 2

3 DIPLOMA OF PROJECT MANAGEMENT - BSB51407 RECOGINITION OF PRIOR LEARNING Please provide copies of the following documents to assist with the RPL process There are a very wide variety of evidence types that can suitable for inclusion in a RPL application. Formal Qualifications: These would include any recognised qualification such as a trade certificate, a TAFE course or another course from a RTO or any other formal course. Resumes and CV s: These are an excellent way of describing your experience and personal history Third party reports: Reference from employers outlining your responsibilities, duties and work history Copies of Policies and Procedures: These can be acceptable forms of evidence if presented in a clear and accurate light. Work Documents: Examples of your work such as reports, correspondence, meeting documents, files, conference proceedings, clients notes, training reports, assessments tools etc must be identifiable. All documentation should clearly relate to the candidate and the relevant aspect of the unit of competency RPL is being sought for. All documentation should be signed, dated and where appropriate verified. Work Experience including paid and unpaid, full time, part time, etc. Education and Training including accredited and informal training gained through work etc. Life Experience including leisure, recreation, hobbies etc. Diploma of Project Management RPL Kit 3

4 AETS RPL PROCESS: To be eligible to participate in the Diploma of Project Management program, you must meet complete 9 units of competency consisting of 9 compulsory core units as below: Core Units: BSBPMG501A BSBPMG502A BSBPMG503A BSBPMG504A BSBPMG505A BSBPMG506A BSBPMG507A BSBPMG508A BSBPMG509A Manage application of project integrative processes Manage project scope Manage project time Manage project costs Manage project quality Manage project human resources Manage project communications Manage project risk Manage project procurement The following AETS RPL Kit consists of the following tools to assist your application for Recognition of Prior Learning (RPL): Third Party Report Interview Record Assessment Task Competency Checklist On receipt of the documentation listed above, an AETS Trainer and Assessor will assess if the necessary information has been provided to grant RPL. The Trainer and Assessor may need to contact you directly if additional information is required to satisfy the Performance Criteria. Diploma of Project Management RPL Kit 4

5 Third Party Report The purpose of this document is to prove that the applicant has regularly performed duties in their daily work routine to satisfy the criteria of the following units. This document is to be completed by a Manager or Supervisor. Unit: Manage application of project integrative processes BSBPMG501A Identifies and analyses all project management functions with higher project authority and all stakeholders to determine achievable project objectives Develops a project plan to achieve outcomes and requirements for time, cost, quality and risk and obtains endorsement Ensures work is conducted effectively by managing the project within established internal working environment Aligns project objectives with organisation objectives through project life cycle by maintaining established links Ensures agreed project phases, approval points and review points occur Reports on progress to measure performance throughout the project life cycle Implements established finalisation plans, procedures and activities Identifies and documents integration management issues and recommended improvements Performed Satisfactorily: Unit: Manage project scope BSBPMG502A Develops and confirms project procedures and obtains authorisation to expend resources Identifies project objectives, deliverables, constraints, exclusions, assumptions and principal work activities Enables evaluation of project performance by establishing measurable project benefits and outcomes Develops and implements scope management plan Implements agreed scope management procedures and processes Meets project objectives by managing impact of scope changes within established time, cost and quality constraints according to change control procedures Reviews progress and records result to assess effectiveness of scope management procedures Identifies and documents scope management issues and recommended improvements for future project application Performed Satisfactorily: Diploma of Project Management RPL Kit 5

6 Unit: Manage project time BSBPMG503A Determines duration, effort, sequence and dependencies of tasks from scope of definition as basis for schedule Determine preferred schedule, time management plan/s, resource allocation and financial requirements Obtains agreement for schedule from relevant project authority and communicates to stakeholders Implements mechanisms to measure, record and report progress of activities against agreed schedule and plan/s Identifies variances and forecasts the impact of changes to schedule by conducting ongoing analysis of options Develops responses to perceived or actual schedule changes and reviews progress throughout project life cycle Reviews outcomes to determine effectiveness of time management activities and identifies and documents issues and recommended improvements for application in future projects Performed Satisfactorily: Manage project costs BSBPMG504A Determines resource requirements and estimates projects costs to enable development of budget and cost management processes Develops and implements cost management plan to ensure clarity of understanding and management of project finances Monitors actual expenditure & controls costs by implementing agreed financial management processes & procedures Uses cost analysis methods to identify variations, evaluate options and recommend actions Maintains financial and overall project objectives by implementing, monitoring and modifying agreed actions Conducts appropriate activities to signify financial completion and reviews to determine effectiveness of cost management processes and procedures Reviews costs management issues and identifies improvements Performed Satisfactorily: Diploma of Project Management RPL Kit 6

7 Unit: Manage project quality BSBPMG505A Determines quality objectives, standards and levels to establish a quality management plan Uses established quality management methods, techniques and tools to determine preferred mix of quality, capability, cost and time Communicates identified quality criteria to stakeholders to ensure clarity of understanding and achievement of quality and overall project objectives Includes quality requirements in project plan and measures and documents the results of project activities and performance throughout project life cycle to determine compliance with quality standards Identifies causes of unsatisfactory results and recommends appropriate actions to enable continuous improvement Conducts inspections of quality processes and control results to determine compliance with quality standards Maintains quality management system to enable effective recording and communication of quality issues Reviews processes and implements changes to ensure continuous quality improvement Reviews outcomes to determine effectiveness of quality management system and identifies and documents lessons learned and recommends improvements for future projects Performed Satisfactorily: Unit: Manage project human resources BSBPMG506A Determines resource requirements to determine required staffing levels and required competencies Aligns individual and group competencies with project tasks and allocates staff to the project Develops and uses human resources management (HRM) methods to implement procedures and plans Communicates designated staff responsibilities and performance criteria to ensure clarity of understanding Identifies, plans and implements ongoing development and training of project team to achieve project objectives Promotes continuous improvement to staff and takes action to improve staff and overall project effectiveness Monitors and reports on any internal or external influences that might affect project and takes remedial action Implements procedures for interpersonal communication, counselling and conflict resolution Constantly reviews stakeholder expectations to ensure project is on track to deliver expected outcomes Identifies intra-project and inter-project conflict to minimise impact on achievement of project objectives Identifies and documents issues and recommends improvements for future projects Performed Satisfactorily: Diploma of Project Management RPL Kit 7

8 Unit: Manage project communications BSBPMG507A Identifies, documents and analyses information requirements as basis for communications planning Develops an agreed communications management plan to ensure clarity of understanding and achievement of project objectives Establishes and maintains designated project management information system (PMIS) to ensure quality, validity, timeliness and integrity of information and communication Manages generation, gathering, storage, retrieval, analysis and dissemination of information Implements, modifies, monitors and controls designated information validation processes for accuracy of data Implements and maintains communication networks to ensure effective communication and identifies problems and reports to authority Conducts finalisation activities and review project outcomes to determine effectiveness of management information and communication processes and procedures Identifies and documents lessons learnt and recommended improvements for application in future projects Performed Satisfactorily: Unit: Manage project risk BSBPMG508A Identifies, documents and analyses risks as the basis for risk planning Uses risk management techniques and tools to analyse risks, assess options and recommend preferred approaches Develops risk management plan and establishes designated risk management processes and procedures to enable effective management and communication of risk events, responses and results Manages project in accordance with risk management plan to ensure achievement of project objectives Monitors progress against plans to identify variances and recommend responses for remedial action Implement agreed risk responses and modify plans to reflect changing project objectives Review outcomes to determine effectiveness of risk management processes and procedures Identifies and documents risk issues and recommended improvements for application in future projects Performed Satisfactorily: Diploma of Project Management RPL Kit 8

9 Unit: Manage project procurement BSBPMG509A Identifies procurement requirements as the basis for procurement planning and contracts Establishes and maintains an agreed procurement management plan and strategies to ensure clarity of understanding and achievement of project objectives Determines how to meet project objectives by obtaining information from sources capable of fulfilling procurement Adopts established selection processes and criteria and communicates to stakeholders and suppliers Obtains approval for procurement processes to be used to enable formal discussions to be conducted Communicates agreed proposals / specifications to suppliers or prospective contractors Evaluates responses and selects preferred contractor / supplier and conducts negotiations to agree on contract terms, conditions and establish common goals and minimise uncertainty Implements procurement management plan and makes modifications to ensure a common approach to objectives Reviews progress and manages agreed changes to ensure timely completion of tasks, resolution of conflicts and achievement of project objectives Identifies and reports any procurement management problems and implements remedial actions to ensure objectives are met Conducts finalisation activities and review project outcomes to determine effectiveness of contracting and the procurement process Documents lessons learnt and recommended improvements for application in future projects Performed Satisfactorily: Diploma of Project Management RPL Kit 9

10 Interview Record The purpose of this document is to confirm through interview and discussion that the applicant has regularly performed duties in their daily work routine that satisfy the criteria of the following units; the interview and discussion to be completed by the applicant and the Trainer & Assessor. Unit: Example of Manage application of project integrative processes BSBPMG501A Identifies and analyses all project management functions with higher project authority and all stakeholders to determine achievable project objectives Develops a project plan to achieve outcomes and requirements for time, cost, quality and risk and obtains endorsement Ensures work is conducted effectively by managing the project within established internal working environment Aligns project objectives with organisation objectives through project life cycle by maintaining established links Ensures agreed project phases, approval points and review points occur Reports on progress to measure performance throughout the project life cycle Implements established finalisation plans, procedures and activities Identifies and documents integration management issues and recommended improvements Unit: Example of Manage project scope BSBPMG502A Develops and confirms project procedures and obtains authorisation to expend resources Identifies project objectives, deliverables, constraints, exclusions, assumptions and principal work activities Enables evaluation of project performance by establishing measurable project benefits and outcomes Develops and implements scope management plan Implements agreed scope management procedures and processes Meets project objectives by managing impact of scope changes within established time, cost and quality constraints according to change control procedures Reviews progress and records result to assess effectiveness of scope management procedures Identifies and documents scope management issues and recommended improvements for future project application Diploma of Project Management RPL Kit 10

11 Unit: Example of Manage project time BSBPMG503A Determines duration, effort, sequence and dependencies of tasks from scope of definition as basis for schedule Determine preferred schedule, time management plan/s, resource allocation and financial requirements Obtains agreement for schedule from relevant project authority and communicates to stakeholders Implements mechanisms to measure, record and report progress of activities against agreed schedule and plan/s Identifies variances and forecasts the impact of changes to schedule by conducting ongoing analysis of options Develops responses to perceived or actual schedule changes and reviews progress throughout project life cycle Reviews outcomes to determine effectiveness of time management activities and identifies and documents issues and recommended improvements for application in future projects Manage project costs BSBPMG504A Determines resource requirements and estimates projects costs to enable development of budget and cost management processes Develops and implements cost management plan to ensure clarity of understanding and management of project finances Monitors actual expenditure & controls costs by implementing agreed financial management processes & procedures Uses cost analysis methods to identify variations, evaluate options and recommend actions Maintains financial and overall project objectives by implementing, monitoring and modifying agreed actions Conducts appropriate activities to signify financial completion and reviews to determine effectiveness of cost management processes and procedures Reviews costs management issues and identifies improvements Example of Diploma of Project Management RPL Kit 11

12 Unit: Example of Manage project quality BSBPMG505A Determines quality objectives, standards and levels to establish a quality management plan Uses established quality management methods, techniques and tools to determine preferred mix of quality, capability, cost and time Communicates identified quality criteria to stakeholders to ensure clarity of understanding and achievement of quality and overall project objectives Includes quality requirements in project plan and measures and documents the results of project activities and performance throughout project life cycle to determine compliance with quality standards Identifies causes of unsatisfactory results and recommends appropriate actions to enable continuous improvement Conducts inspections of quality processes and control results to determine compliance with quality standards Maintains quality management system to enable effective recording and communication of quality issues Reviews processes and implements changes to ensure continuous quality improvement Reviews outcomes to determine effectiveness of quality management system and identifies and documents lessons learned and recommends improvements for future projects Diploma of Project Management RPL Kit 12

13 Unit: Example of Manage project human resources BSBPMG506A Determines resource requirements to determine required staffing levels and required competencies Aligns individual and group competencies with project tasks and allocates staff to the project Develops and uses human resources management (HRM) methods to implement procedures and plans Communicates designated staff responsibilities and performance criteria to ensure clarity of understanding Identifies, plans and implements ongoing development and training of project team to achieve project objectives Promotes continuous improvement to staff and takes action to improve staff and overall project effectiveness Monitors and reports on any internal or external influences that might affect project and takes remedial action Implements procedures for interpersonal communication, counselling and conflict resolution Constantly reviews stakeholder expectations to ensure project is on track to deliver expected outcomes Identifies intra-project and inter-project conflict to minimise impact on achievement of project objectives Identifies and documents issues and recommends improvements for future projects Unit: Example of Manage project communications BSBPMG507A Identifies, documents and analyses information requirements as basis for communications planning Develops an agreed communications management plan to ensure clarity of understanding and achievement of project objectives Establishes and maintains designated project management information system (PMIS) to ensure quality, validity, timeliness and integrity of information and communication Manages generation, gathering, storage, retrieval, analysis and dissemination of information Implements, modifies, monitors and controls designated information validation processes for accuracy of data Implements and maintains communication networks to ensure effective communication and identifies problems and reports to authority Conducts finalisation activities and review project outcomes to determine effectiveness of management information and communication processes and procedures Identifies and documents lessons learnt and recommended improvements for application in future projects Diploma of Project Management RPL Kit 13

14 Unit: Manage project risk Identifies, documents and analyses risks as the basis for risk planning Uses risk management techniques and tools to analyse risks, assess options and recommend BSBPMG508A preferred approaches Develops risk management plan and establishes designated risk management processes and procedures to enable effective management and communication of risk events, responses and results Manages project in accordance with risk management plan to ensure achievement of project objectives Monitors progress against plans to identify variances and recommend responses for remedial action Implement agreed risk responses and modify plans to reflect changing project objectives Review outcomes to determine effectiveness of risk management processes and procedures Identifies and documents risk issues and recommended improvements for application in future projects Unit: Manage project Identifies procurement requirements as the basis for procurement planning and contracts procurement Establishes and maintains an agreed procurement management plan and strategies to ensure clarity of understanding and achievement of project objectives BSBPMG509A Determines how to meet project objectives by obtaining information from sources capable of fulfilling procurement Adopts established selection processes and criteria and communicates to stakeholders and suppliers Obtains approval for procurement processes to be used to enable formal discussions to be conducted Communicates agreed proposals / specifications to suppliers or prospective contractors Evaluates responses and selects preferred contractor / supplier and conducts negotiations to agree on contract terms, conditions and establish common goals and minimise uncertainty Implements procurement management plan and makes modifications to ensure a common approach to objectives Reviews progress and manages agreed changes to ensure timely completion of tasks, resolution of conflicts and achievement of project objectives Identifies and reports any procurement management problems and implements remedial actions to ensure objectives are met Conducts finalisation activities and review project outcomes to determine effectiveness of contracting and the procurement process Documents lessons learnt and recommended improvements for application in future projects Diploma of Project Management RPL Kit 14

15 Assessment Task The purpose of this document is to confirm through short answer questions that the applicant has a sound knowledge of the relevant units as listed above: 1. Explain your knowledge of strategies for managing project integration and their application to different situations. 2. Discuss the importance and significance of scope management processes and procedures? What are the project management tools used for managing scope? Diploma of Project Management RPL Kit 15

16 3. Explain how you determine and implement the project time schedule and assess time management outcomes? 4. Why is it necessary to have a cost management plan and what factors are used to determine the budget for a project? Diploma of Project Management RPL Kit 16

17 5. What criteria should be applied to the quality management system for projects? Why are quality standards and processes important for projects? 6. How can continuous improvement processes and responsibilities be communicated to all staff and how can individuals and teams be encouraged and supported to meet overall project objectives? Diploma of Project Management RPL Kit 17

18 7. Why is effective communication a vital component of managing a project? Explain how you maintain the project management information system to ensure the effectiveness of management information and communications processes and procedures 8. What is a risk? What is the purpose of risk assessment? What is risk management? Diploma of Project Management RPL Kit 18

19 9. Explain how you conduct contracting and procurement activities. Why is the knowledge of contracts and legal obligations important for inclusion in the procurement management plan? Diploma of Project Management RPL Kit 19

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