Eliminate the Paper Chase

Transcription

1 Eliminate the Paper Chase with V-Rooms Virtual Data Rooms V-Rooms is an Internet-based, ondemand hosted service designed to speed the completion of financial transactions which may involve hundreds of participants and require the distribution of thousands of pages of documents. Our virtual data rooms enable clients to accelerate these complex, information-intensive business transactions and processes, while reducing the time and expenses associated with data distribution, courier, printing and travel. From only $395 per Month (See pricing options on the enclosed Order Form) Brochure Contents 1. Overview 2. Our Clients 3. Our Approach 4. Features 5. Security 6. Data Center 7. Room Set-Up 8. Room Pricing Why use V-Rooms? We provide a very economical, yet full-featured, virtual data room alternative. Your virtual data room can be set-up and fully loaded within hours. You can easily administer your own virtual room, upload documents and manage users. We provide comprehensive customer and technical support 24/7. Please visit our NARRATED GUIDED TOUR and SAMPLE ROOMS 1

2 What do our clients say about V-Rooms? Since 2004, domestic and international companies have trusted V-Rooms as their full service Virtual Data Room Solution Provider. The partial client listing below includes many nationally well-known, industry-leading companies. Hear what our clients are saying about V-Rooms... "We were extremely pleased with our V Rooms Virtual Due Diligence Room. The room allowed us to provide all of the requested data in a clear and concise manner. Our ultimate purchaser repeatedly commented that this due diligence process was one of the cleanest and easiest they had performed. I am certain that the due diligence room was a big reason for a quick and smooth transaction." Cris Cristea Chief Operating Officer Mercy CarePlus Having been through this process previously, I believe the V Rooms Virtual Data Room saved us hundreds of man hours, managing the data query process, and dealing with the version control problems associated with a paper system. Several prospective buyers commented that it was the most efficient and orderly bidding process they had been through. Robert Picchi Principal Blue Ridge Advisory Services Group being a small privately held company, V Rooms proved to be the most economical yet highly function solution for our needs during our due diligence period. The system was set up within hours and was extremely easy to use both at the administration and end users levels. V Rooms was key in meeting our closing target. Ralph Genesi President and CEO Swantech, Inc. Our solution focuses on the need of mid-cap businesses to be able to safely and securely share sensitive and confidential documents online. Our staff can handle all of the administrative details of scanning, uploading and organizing documents. We have facilitated projects with hundreds of users and thousands of files. Our dedication to quality, security, and confidentiality has helped to build these and many other loyal client relationships. 2

3 So how is our approach different from other online deal rooms? The cost for our Virtual Deal Room is typically a fraction of the amount charged by other providers. Secure SSL data encryption, the same as used by banks and Fortune 500 Companies. Customer and Technical Support available 24/7 for your convenience. Highly secure data centers with 99.5% Availability - SAS-70 Compliant and ITIL Certified. Multiple Security Levels (9) restrict access to certain information to only selected users. Dynamic CONFIDENTIAL WATERMARKING on every page of every PDF document that shows the buyer s name/identity and time of downloading to deter file sharing. Private Label Branding opportunity prominently features your company logo. Easily administer your Virtual Data Rooms; add documents and users. Include your Virtual Roadshow (audio/video presentations) in addition to hundreds of documents. Our program requires absolutely no training for the buyer or investor to use. Just point and click. Electronically distribute Offering Documents or Private Placement Memorandum documents while tracking user access. As a Group Administrator, manage up to 1,000 Virtual Rooms for your company. 3

4 What are the features and capabilities of the V-Rooms Virtual Room program? Access Levels - Clients have the ability to assign up to nine access levels based on a hierarchy with virtual room users, allowing clients to grant varying levels of access to a given user. Activity Reports - The ability to effectively track a buyer s or investor's interests creates insight into who is the most interested in the deal and who has lost interest, saving valuable time and expense in the funding process. Archiving At the conclusion of a transaction, client administrators can create backup copies of all reports and related data relating to their work rooms, useful for auditing and record keeping purposes. Audit Requirements - Companies can effectively manage deal audit requirements by eliminating the need to track hard copy documents, faxes and s which create unnecessary confidentiality issues. Branding - Our virtual data rooms allow for clients to brand their virtual rooms with logos to promote their corporate identities. Collaboration Enables selected users to download a document, revise it and post it back to the virtual room. These selected users may be entitled to upload documents to a specific file i.e. counsel documents for review by client. Control Complete control of who sees what information. Scanned and existing electronic files can be added or removed at any time with changes logged. Document transparency and user entitlement is fully controlled by the client. Cost Benefits Clients experience cost savings through the elimination of traditional paper based due diligence processes. With no requirement to invest in software or hardware, users only require a connection to the Internet. Data Center Security - Comprehensive physical site security includes: single point of entry, coded key cards, biometric fingerprint and iris scanners, onsite security force, surveillance cameras and a database of authorized individuals. Deal Management - With the ability to manage large investor or buyer groups effectively, the deal cycle time is significantly compressed. A more competitive environment is created, leading to an optimized funding or financing situation. Disaster Recovery - Our platform solution utilizes a fully redundant hosting infrastructure without requiring the client to make a material investment in systems infrastructure, offering clients maximum reliability. Document Control - At all times, clients maintain complete control over who can see which documents, and when. Clients can rescind or issue full or limited document viewing rights to bidders within minutes. Document Repository - The benefit of having a single, controlled, master document repository eliminates the need for document couriers, faxes and s and to circulate drafts for review and comment. 4 Domestic Data Center - Our data center operation is geographically based in the United States and provides layered security to safeguard the data center 24x7x365. Dynamic Confidential Watermark - Downloaded documents are dynamically watermarked CONFIDENTIAL with the users name, time stamp and computer IP address, considerably restricting the further distribution of confidential information. Alerts - Our virtual rooms allow clients to immediately send automatic alerts notifying other users of new content and prompting them to access the information in the virtual room. Encryption - Our sites are SSL encrypted; using the same encryption technology employed by banks and Fortune 500 companies. Flexibility - Clients can add/remove information at any time. The secure enabled log-on and access via a single URL provides the ability to disable functions for parts of the data room. Folders and Sub-Folders - The use of folders, subfolders and other organizational devices allow customers to use the system as a highly accessible central record repository. Passwords - Customized password protection ensuring single user access based on security levels permissions. Project Management - Turn-key implementation and project management solutions, including copying, scanning and posting of documents to virtual rooms. Search Files - Virtual room data that undergo optical character recognition (OCR) can be searched for key words or phrases to quickly locate information. Security Model - Our security model is based on authentication, authorization and accountability to provide customers with the peace of mind knowing their assets are secure. Self-management - Our virtual room supports a client s ability to remotely manage their work rooms. Clients are able to upload, delete, organize, permission or download documents at once. Users and documents can be added or deleted on the fly. Simultaneous Access - In a secure web-based repository, companies can share their documentation with multiple parties simultaneously on a 24X7 basis. Templates - Established business process templates which can contain folder structures, documents, participants and security privileges to allow for rapid creation and management of a virtual room. Training Not Required The intuitive web browser based interface and compatibility with common desktop programs provides user familiarity and does not require training or additional software. Viewing Rights - Clients can control viewing and printing rights and vary them from party to party and from phase to phase in a deal.

5 Is the Information in your Virtual Deal Room Secure? 5

6 Are Your Documents and Files Stored in a Data Center in the United States? Yes. For clients involved in international transactions, the protection of the data by the United States legal system is crucial. We partner with a world class U.S. based data center provider, Quality Technology Services, to assure the security of your information. The Suwanee, Georgia data center, located outside of Atlanta, GA, boasts 376,000 square feet of secure space, and is one of the largest constant power systems in the world with a robust and redundant network. Quality Tech s data centers are highly secure with 99.5% Availability and are SAS-70 Compliant and ITIL Certified. In addition to their flagship facility in Georgia, they have facilities in Indianapolis, Kansas City, Topeka and Wichita. Computer Redundancy The world-class data center located in Suwanee, Georgia, is the heart of Quality Technology Services. Its unique design includes multiple, redundant and diverse highspeed Internet connections, state-of-the-art security systems and procedures, fully redundant power, cooling and environmental systems, and a variety of co-location options. Secured customer access is available on a 24 x 7 x 365 basis. Quality Tech has deployed a state-of-the-art uninterruptible power architecture delivering Industry leading power density with total capacity of more than 30 megawatts (MW). Data Center Security Quality Technology Services provides layered security to safeguard the data center 24x7x365. The comprehensive physical site security includes: single point of entry, coded key cards, biometric fingerprint and iris scanners, onsite security force, surveillance cameras located throughout the facility and a database of individuals authorized to access facility. The security model is based on authentication, authorization and accountability to provide customers with the peace of mind knowing their assets are secure. 6

7 Who handles the set-up and administration? We can quickly train your staff to administer the Virtual Room - upload files, issue usernames and run reports. Our target is to have your Virtual Data Room up and running within hours. 1. Marketing and Due Diligence Folder Checklist Set up a Virtual Room Checklist with Folders for a new listing within 5 minutes. You may subsequently tailor the Folder Checklist to meet your requirements. 2. Upload Documents Upload the documents directly into the Folders in the Virtual Room as easily as by clicking a mouse. Paper documents may be scanned and converted into a PDF secure electronic format and quickly uploaded to the appropriate folders. 3. Invite Potential Buyers You may begin issuing Usernames and Passwords to selected individuals with Security Access Levels 1-9. Within seconds you may change a user s access level, allowing for the review of more confidential information, or terminate their access entirely. 7

8 PRICING - ORDER FORM Date: / / Client Company: Amount: Circle Data Room Package Desired AMOUNT $395 per month or $2,400/annual INCLUDES Up to 2 Virtual Data Rooms Up to 200 Documents/Files Up to 200 MB of Data Storage Up to 50 Usernames $595 per month or $3,600/annual Up to 5 Virtual Data Rooms Up to 500 Documents/Files Up to 500 MB of Data Storage Up to 100 Usernames $795 per month or $4,800/annual Up to 10 Virtual Data Rooms Up to 1,000 Documents/Files Up to 1 GB of Data Storage Up to 200 Usernames $1,095 per month or $6,600/annual Up to 15 Virtual Data Rooms Up to 1,500 Documents/Files Up to 1.5 GB of Data Storage Up to 300 Usernames (Contact us for Virtual Rooms up to 50,000 Documents or 50 GB of Data) Automatic monthly credit card charge or Invoiced quarterly in advance with unused monthly charges to be refunded Annual pricing is paid lump-sum in advance On the average 10 pages = 1 Document = 1 MB of Data Storage. Also 1 Banker s Box = 250 Documents Additional Services (By our staff - Only If Requested) Scanning Documents - Black and White - $0.25 per page Organize and Convert Files to PDF Format - $3 each Upload Documents/Files to Virtual Room - $300 for batches of up to 100 documents Activate Usernames and Passwords - $300 for batches of up to 100 usernames Thank you for the opportunity to be your Virtual Data Room provider. Sincerely, Optional Payment by Credit Card Authorization to Proceed: Dan Bradbary, CEO Just Sign Here: Due Diligence Online, LLC Fax a copy of this page to DBradbary@V-Rooms.com Direct: (404)