uturenet & its Document Imaging Services

Transcription

1 F uturenet & its Document Imaging Services FutureNet Technologies Corporation has become a vital player in the healthcare information management industry. Founded in 1996, FutureNet was formed for the purpose of developing a healthcare information management system and providing healthcare information related services. It is our goal to provide our clients with the most advanced technology, superior services for healthcare information management, and a paperless environment. Our new iseries product line is Windows/SQL based and Internet/ Intranet ready, providing a complete dictation, transcription, document imaging and medical report management package. iseries integrates digital telephone dictation, desktop PC and Pocket PC dictation, speech recognition, medical transcription, XML format medical record management, document imaging, and medical imaging integration via scanner or DICOM interface. Using FutureNet's iseries products, healthcare providers can easily dictate, quickly access their dictated reports via web page, review, edit, and sign their documents. FutureNet Web-CPR program not only provides web access to patient medical reports that originated in either electronic or paper format, but also creates a comprehensive electronic healthcare record management system which integrates with different medical information resources. FutureNet document imaging services provide our clients a bridge to connect all paperless and hard copy patient information together. FutureNet Document Imaging service is a cost-effective, secure, and user-friendly solution for healthcare organizations. Without the upfront capital costs, the hard copies of patient medical records can be scanned, indexed, and integrated with other electronic format information for long term storage and network distribution. FutureNet's advanced technology and dedicated service provides controlled access to all scanned images from your desktop. Regardless if the information is in electronic format or hard copy, our customized indexing and sophisticated search tools allow for rapid identification and retrieval of the patient information. Our desire to continually improve our products and enhance our services makes FutureNet Technologies a leader in the healthcare information management industry. Our superior customized services and solutions have brought us nationwide clients FutureNet 01

2 FutureNet Document Imaging Service FutureNet document imaging services include scanning, indexing, storing, integration and distribution of patient medical record. The services can be provided by FutureNet regional imaging facilities, or by FutureNet on-site imaging services. Features and Benefits of FutureNetDocument Imaging Service High Speed Image Capturing - FutureNet provides high-speed quality hardware for document imaging service either in its regional imaging facilities or on site. Multiple layers of Indexing - FutureNet provides detail index service to identify patient reports not only by patient name or medical record number, but also by report type, and other specific required fields. Comprehensive Image Handling - FutureNet software provides the ability to zoom in/out, rotate, and mark notes on images. Easy Integration of Information - FutureNet software provides a built-in integration engine for patient information from other electronic resources via HL7 or DICOM interfaces. FutureNet Regional Imaging Facilities Guaranteed Turnaround Time - FutureNet guarantees its service for meeting the required turnaround time, and provides clients with the tools to monitor this feature. Anywhere Access - FutureNet allows physicians, medical staff, and medical coders to access patient records remotely over the Internet - anytime, anywhere. Scalability - FutureNet provides quality service scalability that requires no upfront capital investment. addition, FutureNet provides options for location of the service, and enables rapid implementation. FutureNet has facilities on both the east coast and west coast for projects that require large volumes of material to be scanned. These facilities are set up to offer a high tech, secure production environment to facilitate your projects. Our staff is trained to utilize high performance scanning equipment along with powerful indexing software that monitors the entire conversion process. Patients' information documents are carefully scanned utilizing high compression techniques, and accurately indexed within specific turnaround time requirement to ensure our clients that their patients' information will be available in a timely manner. In On Site Imaging Service With many years of experience in the healthcare industry, FutureNet realizes that most patient information needs to be accessible at any time during the converting process of scanning and indexing the information. To satisfy and meet the clients requirements of an on-going process of a hard copy for each patient, FutureNet has setup an onsite imaging service for our clients. By having on-site imaging service to process information daily, it ensures our clients a 24 hours turnaround time for all electronic format documents with searchable index. FutureNet on-site service provides brand name scanning and computer hardware along with the FutureNet software for our clients. For additional image storage, FutureNet can utilize the client's existing network, or can provide a server for extra storage space upon the client s request. FutureNet s on-site imaging service includes the following two options for our clients : 1. FutureNet provides brand name hardware along with FutureNet software, while on-site, clients will be trained on how to scan documents once the hard copy has been generated. Once the documents are scanned into the system, FutureNet will then index the documents for each patient. This process allows physicians and other medical staff members to access patient records in the system. The advantage of this option is to allow the client control over the quality and financial cost, by having the option of their own staff members manually scanning documents. 2. FutureNet provides hardware, software and a trained staff that are involved throughout the entire document imaging process. All scanning and indexing will be done through the joint efforts of FutureNet employees located in the corporate office and on-site. The advantage of this option is to allow the client to fully focus on their daily operation without concern for the document services provided by FutureNet. FutureNet Web-CPR integrates patient s hard and soft copy reports through imaging service 02 FutureNet FutureNet 03

3 FutureNet Imaging Service Storage & Back-Up Solutions FutureNet document imaging service includes storage and backup solutions for our clients. Besides the on site image server and network storage option, FutureNet also provides additional backup solutions for all scanned and indexed documents: Live secure Internet backup solution FutureNet provides a live secure Internet backup for all scanned and indexed documents for our clients. If the onsite image server has any hardware, software or network down time, our clients can always log in to the FutureNet secure web server with their account number, user ID and password to access patient information. Cold media storage backup solution For clients who like to have cold media to store all scanned and indexed images, FutureNet will provide DVD or CD- ROM to backup images on a regular weekly or monthly basis, providing them to the client for secure storage and possible future retrieving. FutureNet Imaging Service Scope & Work Flow FutureNet document imaging service provides document scanning for historic patient chart, andcurrent patient visit information based on hard copy. For current and historical patient information,futurenet provides a detailed index service to include: patient name, medical record number,report type, date of service, healthcare provider's information, and other required data fields. FutureNet Imaging Service Scope : Document image capturing for historical, as well as current information Document image indexing including patient and provider's information Document image service quality assurance process Document image storage and backup solutions Document image integration with other resources Document image distribution and access Document image service management reports Once you've scanned the patients paper medical records (either yourself or as part of the FutureNet Technologies Corporation) with the high speed scanner, FutureNet will store those images with a batch number for identification in our on-site image server and transmit them to our data center for indexing. Within the specified turnaround time, we will retransmit all the information back to the on-site image server via VPN for your staff and the physicians to access from your local network. If your organization is also interested in integrating the imaging information with other patients information, FutureNet s built-in integration engine can build interfaces based on both HL7 and DICOM standards. You and your physicians can retrieve patient information any time from the Microsoft Web browser using a variety of search criteria. FutureNet DICOM image editor provides many tools for you to zoom in/out, rotate, mark or type words, and print the image. If you are interested in browsing all documents from the Internet, you can utilize FutureNet s dedicated and secure web site for your organization to retrieve all documents. Or you can connect to the on-site image server through a secure Internet web site for remote access. 04 FutureNet FutureNet 05

4 FutureNet Document ImagingService WorkFlow 06 FutureNet FutureNet 07

5 FutureNet WindowBased Image Scanning & Indexing Software FutureNet developed iscan, a software provides convenient operation for either simple or sophisticated scanning. It can be used for direct indexing with scanne documents, or can be scanned first and indexed later by local or remote service personnel. Major features of iscan : Windows based, intuitive setup Flexible scan feeding processing Combination of scan & index functions Report type based scanning Configurable index fields Double confirmation for index Automatic image transmitting Scan document Scan Feeding and Index Configuration FutureNet Web-CPR Imaging Indexing Module FutureNet web based image index software provides remote index capability for service companies through a secure Internet connection. After the document has been scanned into the system and an automatic batch number is assigned, the people providing the indexing service can access the documents and index based on the report type or other specified index criteria. All indexed documents can be setup for quality assurance, or randomly checked by quality assurance personnel. Any unclear, missing information from scanned reports, or errors in index fields will be re-scanned by the original service personnel. To ensure quality, administrators of the service company or healthcare organization can always log into the system to monitor the work in progress and retrieve management statistic reports. Major Features of Web-CPR for Remote Indexing : Web based, Internet ready platform Real time access of scanned documents Automatically assign work to operator for indexing QA module controls clear scanning & accurate indexing Re-scan and re-index list provides a convenient fix Statistic reports are available for each step of imaging service Document Indexing Assign Image Files for Index Web Index Work Menu Review all indexed documents 08 FutureNet FutureNet 09

6 FutureNet Web-CPR Image Retrieval Software FutureNet Web-CPR image retrieval program provides users with powerful tools to access and review all scanned reports for the patient. FutureNet has made a conscious effort to make the process of retrieving patient records as easy as possible. To retrieve a record, the user clicks on the patient chart button from the menu and inputs patient information in any of the corresponding fields to query the search. The patient visit detail information screen displays all the information for the patient. FutureNet provides two different image viewer/editor options for document retrieval: Microsoft Internet Explorer based web viewer, and DICOM viewer. While the web-based viewer provides fast access for all available pages in the specific reports, The DICOM viewer has features, which allow users the ability to zoom in/out, to rotate, and mark notes or type words on the image. The patient chart is also used to integrate patient information from other electronic resources, such as inhouse or outsourced transcription services; laboratory or radiology departments. By integrating information from different resources, FutureNet Web-CPR provides the capability of being an electronic health record system, not just a storage and retrieval program for document imaging. Identify error during the QAprocess Re-index error document Major features of Web-CPR for image retrieving and integration : Internet/Intranet and Web convenience for access Searchable database for patient document retrieval Flexible tools for scanned image reviewing Powerful editor for scanned image handling Built-in integration engine for HL7 and DICOM interfaces Comprehensive statistic reports for management Re-scan poor quality or missing images Monthly Productivity Reports Search patient report Web DICOM Edit tool is available for review & remark scanned document Enlarged details for scanned document Select from report type for specific information 10 FutureNet FutureNet 11

7 HIPAA & FutureNet SoftwareSolutions User ID & Password for login authentication 128 bit encryption for data communication Optional SSL and VPN security available Fire Wall for database protection Different user levels for file access Special flags for sensitive/employee information Audit trail for accessing activity logs Web-CPR: Electronic medical reports with voice, text, and image integration. 12 FutureNet.2013