Business Intelligence General Ledger Dashboard Job Aid
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1 Business Intelligence General Ledger Dashboard Job Aid DASHBOARD AND DASHBOARD PAGES: DASHBOARD: General Ledger DATA: The data in the General Ledger dashboard is from the Cardinal Financial System General Ledger Module. The data represents processed and posted transactions to the general ledger. The transactions include AP vouchers, deposits, employee expenses, adjusting journal entries etc. The General Ledger dashboard contains seven dashboard pages and sixteen reports: 1. Expenditures and Revenue Summary (dashboard page) 1. Expenditures Budget vs. Actual (report) 2. Revenue Budget vs. Actual (report) 2. Expenditures by Program and Fund (dashboard page) 3. Expenditures by Program Budget vs. Actual (report) 4. Expenditures by Fund Budget vs. Actual (report) 3. Expenditures by Account (dashboard page) 5. Expenditures by Account (report) 4. Expenditures by Project (dashboard page) 6. Expenditures by Project (report) 7. Expenditures by Project by FY Budget vs. Actual (report) 8. Expenditures by Project - Chartfield Detail (report) 5. Revenue by Fund (dashboard page) 9. Revenue by Fund (report) 6. Revenue by Account (dashboard page) 10. Revenue by Account (report) 7. Trend Analysis (dashboard page) 11. Trend Analysis (report) The following reports are not on a dashboard page. User must navigate from another report to see these reports. 12. Expenditures by Account and Program (report) 13. Expenditures by Program and Fund Budget vs. Actual (report) 14. Expenditures by Program, Fund and Account (report) 15. Revenue by Fund and Account Budget vs. Actual (report) 16. Journal Detail (report) 1 Last updated: 10/28/2015
2 DASHBOARD PAGE: REPORTS: Expenditures and Revenue Summary Expenditures Budget vs. Actual Revenue Budget vs. Actual 2 Last updated: 10/28/2015
3 REPORT/LINKS/VISUALIZATION: REPORT ID: BI-R.GL.0001 LAST REVISION: 10/23/2015 Expenditures Budget vs. Actual DESCRIPTION: The report compares Annual Budget Expenditures, Year-to-Date Actual Expenditures, and Remaining Budget Expenditures for the current Fiscal year. Users will have the capability to run this report for prior Fiscal years. The Budget Expenditures are based on the Appropriation Budget from the Department of Planning and Budget. Subsequent drill-downs provide further detail at the Branch, Secretariat and Agency levels. PURPOSE / USE: Identify Budget Expenditures, Actual Expenditures and Budget Expenditures Remaining. PROMPTS: Fiscal A (required) Defaults to current Fiscal Year. DRILLDOWNS: This report also allows user to drilldown to get more detail within the same report from the Statewide Level Name, to Branch Level Name, to Secretariat Level Name and lastly at the Agency Description / Agency Code level. GUIDED NAVIGATION FROM: GUIDED NAVIGATION TO: User can click on an amount in the data table/report and navigate to the following report(s). 1. Expenditures by Program Budget vs. Actual 2. Expenditures by Fund Budget vs. Actual 3. Expenditures by Account 3 Last updated: 10/28/2015
4 LIGHT BULB: DATA: The data included in this report is based on the Actuals Expenditures from the Actuals Ledger. The Budget Expenditures are based on the Appropriation Budget from the Department of Planning and Budget. ADDITIONAL INFO: The Expenditures Budget vs. Actual report is the first report on this dashboard page. Scroll down on this dashboard page to view the Revenue Budget vs. Actual report. 4 Last updated: 10/28/2015
5 REPORT/LINKS/VISUALIZATION: REPORT ID: BI-R.GL.0002 Last Revision: 10/23/2015 Revenue Budget vs. Actual DESCRIPTION: The report compares Annual Budgeted Revenue, Year-to-Date Actual Revenue, and Remaining Budgeted Revenue for the current fiscal year. Users will have the capability to run this report for prior fiscal years. The Budget Revenue is based on the Official Revenue Estimate budget from the Department of Planning and Budget. Subsequent drill-downs provide further detail at the Branch, Secretariat and Agency levels. PURPOSE / USE: Identify Annual Budgeted Revenue, Year-to-Date Actual Revenue and Remaining Budgeted Revenue. PROMPTS: A (required) Defaults to current Fiscal Year. DRILLDOWNS: This report also allows user to drilldown to get more detail within the same report from the Statewide Level Name, to Branch Level Name, to Secretariat Level Name and lastly at the Agency Description / Agency Code level. GUIDED NAVIGATION FROM: GUIDED NAVIGATION TO: User can click on an amount in the data table/report and navigate to the following report(s). 1. Revenue by Account Budget vs. Actual 2. Revenue by Fund Budget vs. Actual LIGHT BULB: 5 Last updated: 10/28/2015
6 DATA: The data included in this report is based on the Actuals Revenue from the Actuals ledger. Budget Revenue is based on the Official Revenue Estimate budget from the Department of Planning and Budget. ADDITIONAL INFO: Scroll down on this dashboard page to view the Revenue Budget vs. Actual report. 6 Last updated: 10/28/2015
7 DASHBOARD PAGE: REPORTS: Expenditures by Program and Fund Expenditures by Program Budget vs. Actual Expenditures by Fund Budget vs. Actual 7 Last updated: 10/28/2015
8 REPORT/LINKS/VISUALIZATION: REPORT ID: BI-R.GL.0003 Last Revision: 10/23/2015 Expenditures by Program Budget vs. Actual DESCRIPTION: The report compares Annual Budget Expenditures, Year-to-Date Actual Expenditures, and Remaining Budgeted Expenditures for the Program Chartfield for the current Fiscal Year. Users will have the capability to run this report for prior Fiscal years. The Program Chartfield accumulates financial information related to activities or sets of activities. The Budget Expenditures are based on the Appropriation budget from the Department of Planning and Budget. Further navigation provides additional detail for both Program and Fund. PURPOSE / USE: Identify Annual Budget Expenditures, Year-to-Date Actual Expenditures and Remaining Budgeted Expenditures at Program Level 29 and Level 28 PROMPTS: Fiscal Year (required) Defaults to current Fiscal Year. Secretariat Level Name (optional) Defaults to blank for all. Agency Description (optional) Defaults to blank for all. 8 Last updated: 10/28/2015
9 Program Level 30 Code (optional) Defaults to blank for all. DRILLDOWNS: GUIDED NAVIGATION FROM: GUIDED NAVIGATION FROM: User navigates to this report from the following report(s). 1. Expenditures Budget vs. Actual GUIDED NAVIGATION TO: User can click on an amount in the data table/report and navigate to the following report(s). 1. Expenditures by Program and Fund Budget vs. Actual LIGHT BULB: DATA: The data included in this report is based on the Actuals Expenditures from the Actuals Ledger. The Budget Expenditures are based on the Appropriation Budget from the Department of Planning and Budget. ADDITIONAL INFO: Scroll down on this dashboard page to view the Expenditures by Fund Budget vs. Actual report. 9 Last updated: 10/28/2015
10 REPORT/LINKS/VISUALIZATION: REPORT ID: BI-R.GL.0004 Last Revision: 10/23/2015 Expenditures by Fund Budget vs. Actual DESCRIPTION: The report compares Annual Budget Expenditures, Year-to-Date Actual Expenditures, and Remaining Budget Expenditures for the Fund Chartfield for the current Fiscal year. Users will have the capability to run this report for prior Fiscal years. The Fund Chartfield represents a fiscal and account entity with a selfbalancing set of accounts. Funds are segregated for the purpose of conducting specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. The Budgeted Expenditures are based on the Appropriation budget from the Department of Planning and Budget. Further navigation provides additional detail for both Fund and Program. PURPOSE / USE: Identify Annual Budget Expenditures, Year-to-Date Actual Expenditures and Remaining Budgeted Expenditures at Fund Level 30 PROMPTS: Fiscal Year (required) Defaults to current Fiscal Year. Secretariat Level Name (optional) Defaults to blank for all. Agency Description (optional) Defaults to blank for all. Program Level 30 Code (optional) Defaults to blank for all. 10 Last updated: 10/28/2015
11 DRILLDOWNS: This report also allows user to drilldown from Fund Level 30 Code to get more detail within the same report for Fund Level Code 29. See Level Code Job Aid on Cardinal website for detailed information about Level Codes for Program, Fund and Account. GUIDED NAVIGATION FROM: User navigates to this report from the following report(s). 1. Expenditures Budget vs. Actual GUIDED NAVIGATION TO: User can click on an amount in the data table/report and navigate to the following report(s). 1. Expenditures by Program and Fund Budget vs. Actual LIGHT BULB: DATA: The data included in this report is based on the Actuals Expenditures from the Actuals Ledger. The Budget Expenditures are based on the Appropriation Budget from the Department of Planning and Budget. ADDITIONAL INFO: The Expenditures by Program Budget vs. Actual is the first report on this dashboard page. Scroll down on this dashboard page to view the Expenditures by Fund Budget vs. Actual report. 11 Last updated: 10/28/2015
12 DASHBOARD PAGE: REPORTS: Expenditures by Account Expenditures by Account 12 Last updated: 10/28/2015
13 REPORT/LINKS/VISUALIZATION: REPORT ID: BI-R.GL.0005 Last Revision: 10/23/2015 Expenditures by Account DESCRIPTION: The report displays the Actual Expenditures at the Account and Program level. The purpose of the report is to further analyze data from report Expenditures by Account (FD_BI-R.GL0005). Further navigation to Expenditures by Program, Fund and Account (FD_BI-R.GL0007) will provide details at Program, Fund and Account level. 13 Last updated: 10/28/2015
14 PURPOSE / USE: Identify Expenditures by Account based on Fiscal Year, Secretariat or Agency Description. PROMPTS: Fiscal Year (required) Defaults to current Fiscal Year. Secretariat Level Name (optional) Defaults to blank for all. Agency Description (optional) Defaults to blank for all. DRILLDOWNS: This report also allows users to drilldown to get more detail within the same report at Account Level 26 Code and Account Level 25 Code. Account Level 25 Code is the lowest Account Level and displays general ledger expenditure accounts. GUIDED NAVIGATION FROM: User navigates to this report from the following report(s). 1. Expenditures Budget vs. Actual GUIDED NAVIGATION TO: User can click on an amount in the data table/report and navigate to the following report(s). 1. Expenditures by Account and Program LIGHT BULB: DATA: The data included in this report is based on the Actuals Expenditures from the Actuals Ledger. The Budget Expenditures are based on the Appropriation Budget from the Department of Planning and Budget. ADDITIONAL INFO: 14 Last updated: 10/28/2015
15 DASHBOARD PAGE: REPORTS: Expenditures by Project Expenditures by Project 15 Last updated: 10/28/2015
16 REPORT/LINKS/VISUALIZATION: REPORT ID: BI-R.GL.0012 Last Revision: 10/23/2015 Expenditures by Project Budget vs. Actual DESCRIPTION: The report displays the Life-to-Date (LTD) planned and Budget Expenditures, Actual Expenditures, and Remaining Budget Expenditures for Projects of a GL Business Unit. Users will have the capability to run the report based on current date or prior date in the Life-to-Date analysis. The Project Chartfield captures a planned undertaking of something to be accomplished or produced, having a finite beginning and a finite ending, for which Expenditures/costs and Revenues are to be tracked. The Budget Expenditures for a project are based on the Project Budget ledger. Reporting category is used to identify a project. Further navigation provides analysis of the Project Budget Expenditures and Actual Expenditures by Fiscal year for a particular project. PURPOSE / USE: Identify expenditures related a specific Project Code, projects by Project Manager Name or projects by Reporting Category. PROMPTS: Agency Description (required). Through Date (required) Defaults to current date. Effective Status (optional). Project Code (see note below). Project Manager Name (see note below). Reporting Category (see note below). Note: In order to run this report the user must select Agency Description and Project Manager Name, Agency Description and Project Code, or Agency Description and Reporting Category, DRILLDOWNS: GUIDED NAVIGATION FROM: 16 Last updated: 10/28/2015
17 GUIDED NAVIGATION TO: When user clicks on an amount in the data table/report an option to navigate to the following report(s). 1. Expenditures by Project by FY Budget vs. Actual LIGHT BULB: DATA: The data represents Budget Expenditures for a project based on the Project Budget ledger. The Actuals Expenditures from the Actuals Ledger. ADDITIONAL INFO: 17 Last updated: 10/28/2015
18 REPORT/LINKS/VISUALIZATION: REPORT ID: BI-R.GL.0013 Last Revision: 10/23/2015 Expenditures by Project by FY Budget vs. Actual DESCRIPTION: The report displays the Budget Expenditures, Actual Expenditures, and Budget Expenditures Remaining for a particular Project by applicable Fiscal years. The Project Chartfield captures a planned undertaking of something to be accomplished or produced, having a finite beginning and a finite ending, for which Expenditures/Costs and Revenues are to be tracked. The Budget Expenditures for a project are based on 18 Last updated: 10/28/2015
19 the Project Budget ledger. Further navigation provides analysis of the Expenditures by Project - Chartfield Detail. PURPOSE / USE: Identify Budget Expenditures and Actual Expenditures by Fiscal Year, Life-to-Date (LTD) Budget and Actual Expenditures and the LTD Budget Expenditures Remaining. PROMPTS: No prompts the data on this report is based on the prompt values from the previous report. DRILLDOWNS: GUIDED NAVIGATION FROM: User navigates to this report from the following report(s). 1. Expenditures by Project Budget vs. Actual GUIDED NAVIGATION TO: User can click on an amount in the data table/report and navigate to the following report(s). 1. Expenditures by Project - Chartfield Detail LIGHT BULB: DATA: The data represents Budget Expenditures for a project based on the Project Budget ledger. The Actuals Expenditures from the Actuals Ledger. ADDITIONAL INFO: 19 Last updated: 10/28/2015
20 REPORT/LINKS/VISUALIZATION: REPORT ID: BI-R.GL.0014 Last Revision: 10/23/2015 Expenditures by Project - Chartfield Detail DESCRIPTION: This report displays the Actual Expenditures across all Chartfields for a particular Project in a particular Fiscal year. This report shows Fund, Program, Account, Department, FIPS, Project, Task, Cost Center, Asset, Agency Use 1, and Agency Use 2 chartfields. Further navigation provides analysis of the Journal Detail. PURPOSE / USE: Identify the Actual Expenditures across all Chartfields for a particular Project in a particular Fiscal year. PROMPTS: No prompts the data on this report is based on the prompt values from the previous report. DRILLDOWNS: GUIDED NAVIGATION FROM: User navigates to this report from the following report(s). 1. Expenditures by Project by FY Budget vs. Actual GUIDED NAVIGATION TO: User can click on an amount in the data table/report and navigate to the following report(s). 1. Journal Detail LIGHT BULB: DATA: The data represents Budget Expenditures for a project based on the Project Budget ledger. The Actuals Expenditures from the Actuals Ledger. ADDITIONAL INFO: 20 Last updated: 10/28/2015
21 DASHBOARD PAGE: REPORTS: Revenue by Fund Revenue by Fund 21 Last updated: 10/28/2015
22 REPORT/LINKS/VISUALIZATION: REPORT ID: BI-R.GL.0010 Last Revision: 10/23/2015 Revenue by Fund Budget vs. Actual DESCRIPTION: The report displays Annual Budgeted Revenue, Year-to-Date Actual Revenue, and Remaining Budget Revenue for the Fund Chartfield for the current Fiscal year. Users will have the capability to run this report for prior Fiscal years. The Fund Chartfield represents a Fiscal and Account entity with a self-balancing set of accounts. Funds are segregated for the purpose of conducting specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. The Budget Revenue is based on the Official Revenue Estimate from the Department of Planning and Budget. Further navigation will provide additional details for both Fund and Account. PURPOSE / USE: Identify revenue by fund based on Fiscal Year, Secretariat Level Name or Agency Description PROMPTS: Fiscal Year (required) Defaults to current Fiscal Year. Secretariat Level Name (optional) Defaults to blank for all. Agency Description (optional) Defaults to blank for all. DRILLDOWNS: 22 Last updated: 10/28/2015
23 This report also allows user to drilldown from Fund Level 30 Code to get more detail within the same report for Fund Level Code 29. See Level Code Job Aid on Cardinal website for detailed information about Level Codes for Program, Fund and Account. GUIDED NAVIGATION FROM: User navigates to this report from the following report(s). 1. Revenue Budget vs. Actual GUIDED NAVIGATION TO: User can click on an amount in the data table/report and navigate to the following report(s). 1. Revenue by Fund and Account Budget vs. Actual LIGHT BULB: DATA: The data included in this report is based on the Actuals Revenue from the Actuals ledger. Budget Revenue is based on the Official Revenue Estimate budget from the Department of Planning and Budget. ADDITIONAL INFO: 23 Last updated: 10/28/2015
24 DASHBOARD PAGE: REPORTS: Revenue by Account Revenue by Account 24 Last updated: 10/28/2015
25 REPORT/LINKS/VISUALIZATION: REPORT ID: BI-R.GL.0009 Last Revision: 10/23/2015 Revenue by Account Budget vs. Actual DESCRIPTION: The report displays the Annual Budget Revenue accounts to Year-to-Date Actual Revenue accounts at the Class, Subclass and Source level for the current fiscal year. Users will have the capability to run this report for prior Fiscal years. Class, Subclass and Source are levels of revenue within the Account_Overall tree. Further navigation will provide details for both Fund and Account. PURPOSE / USE: Identify PROMPTS: Fiscal Year (required) Defaults to current Fiscal Year. Secretariat Level Name (optional) Defaults to blank for all. Agency Description (optional) Defaults to blank for all. DRILLDOWNS: This report also allows users to drilldown to get more detail within the same report at Account Level 27 Code, Account Level 26 Code and Account Level 25 Code. Account Level 25 Code is the lowest Account Level and displays general ledger expenditure accounts. GUIDED NAVIGATION FROM: User navigates to this report from the following report(s). 25 Last updated: 10/28/2015
26 1. Revenue Budget vs. Actual GUIDED NAVIGATION TO: User can click on an amount in the data table/report and navigate to the following report(s). 1. Revenue by Fund and Account Budget vs. Actual LIGHT BULB: DATA: The data included in this report is based on the Actuals Revenue from the Actuals ledger. Budget Revenue is based on the Official Revenue Estimate budget from the Department of Planning and Budget. ADDITIONAL INFO: 26 Last updated: 10/28/2015
27 DASHBOARD PAGE: REPORTS: Trend Analysis Revenue and Expenditures FY Trend Analysis 27 Last updated: 10/28/2015
28 REPORT/LINKS/VISUALIZATION: REPORT ID: BI-R.GL.0015 Last Revision: 10/23/2015 Revenue and Expenditures FY Trend Analysis DESCRIPTION: The report compares Statewide, Secretariat or specific Agency Revenue and Expenditures for any two fiscal years. Users will have the capability to run the report for two consecutive or non-consecutive fiscal years. However, due to performance purposes, users should select only two fiscal years when running the report. The Budgeted Expenditures are based on the Appropriation budget from the Department of Planning and Budget. The Budgeted Revenue is based on Official Revenue Estimate budget from the Department of Planning and Budget. Further navigation provides additional analysis of Revenue and Expenditures for Program, Fund, Account, and Chartfield details. 28 Last updated: 10/28/2015
29 PURPOSE / USE: Compare Expenditures and Revenue by period and Year-to-Date (YTD) for two fiscal years. PROMPTS: Fiscal Year (required) Defaults to current Fiscal Year. Secretariat Level Name (optional) Defaults to blank for all. Agency Description (optional) Defaults to blank for all. DRILLDOWNS: GUIDED NAVIGATION TO: User can click on an amount in the data table/report and navigate to the following report(s). 1. Revenue by Fund and Account Budget vs. Actual 2. Expenditures by Program, Fund and Account LIGHT BULB: DATA: The expenditure data included in this report is based on the Actuals Expenditures from the Actuals Ledger. The Budget Expenditures are based on the Appropriation Budget from the Department of Planning and Budget. The revenue data included in this report is based on the Actuals Revenue from the Actuals ledger. Budget Revenue is based on the Official Revenue Estimate budget from the Department of Planning and Budget. ADDITIONAL INFO: 29 Last updated: 10/28/2015
30 DASHBOARD PAGE: following reports do not exist on a specific dashboard page. User must navigate from a report to one of the reports below. REPORT/LINKS/VISUALIZATION: REPORT ID: BI-R.GL.0008 Last Revision: 10/23/2015 Expenditures by Account and Program DESCRIPTION: The report displays the Actual Expenditures at the Account and Program level. The purpose of the report is to further analyze data from the Expenditures by Account (FD_BI-R.GL0005) report at the Program Level. Further navigation to will provide details on the Program, Fund and Account (FD_BI-R.GL0007) report. 30 Last updated: 10/28/2015
31 PURPOSE / USE: Identify Actual Expenditures based on Account and Program. PROMPTS: No prompts the data on this report is based on the prompt values from the previous report. DRILLDOWNS: This report also allows users to drilldown from Program Level 29 Code to Program Level 28 Code. Program Level 28 Code is the lowest Program Level. GUIDED NAVIGATION FROM: User navigates to this report from the following report(s). 1. Expenditures by Account GUIDED NAVIGATION TO: User can click on an amount in the data table/report and navigate to the following report(s). 1. Expenditures by Program, Fund and Account LIGHT BULB: DATA: The data included in this report is based on the Actuals Expenditures from the Actuals Ledger. ADDITIONAL INFO: 31 Last updated: 10/28/2015
32 REPORT/LINKS/VISUALIZATION: REPORT ID: BI-R.GL.0006 Last Revision: 10/23/2015 Expenditures by Program and Fund Budget vs. Actual DESCRIPTION: The report displays the Annual Budgeted Expenditures, Year-to-Date Actual Expenditures, and Remaining Budget Expenditures for both Program and Fund Chartfields. The Budget Expenditures are based on the Appropriation from the Department of Planning and Budget. The purpose of the report is to further analyze data from report Expenditures by Program Budget vs. Actual (FD_BI-R.GL0003) or report Expenditures by Account (FD_BI-R.GL0004). Further navigation to Expenditures by Program, Fund and Account (FD_BI-R.GL0007) will provide details at Program, Fund, and Account level. PURPOSE / USE: Identify Expenditures by Program and Fund Budget vs. Actual amount. PROMPTS: No prompts the data on this report is based on the prompt values from the previous report. DRILLDOWNS: This report also allows users to drilldown from Program Level 29 Code to Program Level 28 Code. Program Level 28 Code is the lowest Program Level. GUIDED NAVIGATION FROM: User navigates to this report from the following report(s). 1. Expenditures by Program Budget vs. Actual 2. Expenditures by Fund Budget vs. Actual GUIDED NAVIGATION TO: User can click on an amount in the data table/report and navigate to the following report(s). 1. Expenditures by Program, Fund and Account LIGHT BULB: DATA: The data included in this report is based on the Actuals Expenditures from the Actuals Ledger. The Budget Expenditures are based on the Appropriation Budget from the Department of Planning and Budget. ADDITIONAL INFO: User can only get to this report by navigation from another report. 32 Last updated: 10/28/2015
33 33 Last updated: 10/28/2015
34 REPORT/LINKS/VISUALIZATION: REPORT ID: BI-R.GL.0007 Last Revision: 10/23/2015 Expenditures by Program, Fund and Account DESCRIPTION: The report displays the Actual Expenditures at the Program, Fund, and Account levels. The Account Chartfield represents detailed classification of financial activity. The purpose of the report is to further analyze data from report Expenditures by Program and Fund Budget vs. Actual (FD_BI-R.GL0006) or report Expenditures by Account and Program (FD_BI-R.GL0008). 34 Last updated: 10/28/2015
35 PURPOSE / USE: Identify Expenditures by Program, Fund and Account. PROMPTS: No prompts the data on this report is based on the prompt values from the previous report. DRILLDOWNS: GUIDED NAVIGATION FROM: User navigates to this report from the following report(s). 1. Expenditures by Program Budget vs. Actual 2. Expenditures by Account and Program 3. Revenue and Expenditures FY Trend Analysis GUIDED NAVIGATION TO: User can click on an amount in the data table/report and navigate to the following report(s). 1. Journal Detail LIGHT BULB: DATA: The data included in this report is based on the Actuals Expenditures from the Actuals Ledger. The Budget Expenditures are based on the Appropriation Budget from the Department of Planning and Budget. ADDITIONAL INFO: User can only get to this report by navigation from another report. 35 Last updated: 10/28/2015
36 REPORT/LINKS/VISUALIZATION: REPORT ID: BI-R.GL.0011 Last Revision: 10/23/2015 Revenue by Fund and Account Budget vs. Actual DESCRIPTION: The report displays the annual Budget Revenue to year-to-date Actual Revenue for the Fund and Account Chartfield. The Fund Chartfield represents a fiscal and Account entity with a self-balancing set of accounts. Funds are segregated for the purpose of conducting specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. The purpose of the report is to further analyze the Revenue for both the Account and Fund from report Revenue by Account Budget vs. Actual (FD_BI-R.GL.0009) or Revenue by Fund and Account Budget vs. Actual (FD_BI-R.GL.0010). PURPOSE / USE: Identify Revenue by Fund and Account Budget vs. Actual. 36 Last updated: 10/28/2015
37 PROMPTS: No prompts the data on this report is based on the prompt values from the previous report. DRILLDOWNS: GUIDED NAVIGATION FROM: User navigates to this report from the following report(s). 1. Revenue by Fund Budget vs. Actual 2. Revenue by Account Budget vs. Actual GUIDED NAVIGATION TO: User can click on an amount in the data table/report and navigate to the following report(s). 1. Journal Detail LIGHT BULB: DATA: The revenue data included in this report is based on the Actuals Revenue from the Actuals ledger. Budget Revenue is based on the Official Revenue Estimate budget from the Department of Planning and Budget. ADDITIONAL INFO: 37 Last updated: 10/28/2015
38 REPORT/LINKS/VISUALIZATION: REPORT ID: BI-R.GL.0017 Last Revision: 10/23/2015 Journal Detail DESCRIPTION: The report displays each posted Journal Line with the associated chart of account values and Line Amount for each of the Journal lines that relate to the given amount from the original report. The view consists of a data table. PURPOSE / USE: Identify Journal Line with the associated Chart of Account Values and Transaction Amount. PROMPTS: No prompts the data on this report is based on the prompt values from the previous report. DRILLDOWNS: GUIDED NAVIGATION FROM: User navigates to this report from the following report(s). 1. Expenditures by Program, Fund and Account 2. Revenue by Fund and Account Budget vs. Actual 3. Expenditures by Project - Chartfield Detail GUIDED NAVIGATION TO: LIGHT BULB: DATA: The data included in this report is based on the Actuals Expenditures from the Actuals Ledger. The Budget Expenditures are based on the Appropriation Budget from the Department of Planning and Budget. ADDITIONAL INFO: User can only get to this report by navigation from another report. 38 Last updated: 10/28/2015
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