User Guide. What is AeroFS. Installing AeroFS. Learn How to Install AeroFS and get started syncing and sharing securely INTRODUCTION

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1 User Guide Learn How to Install AeroFS and get started syncing and sharing securely What is AeroFS INTRODUCTION AeroFS is a file sharing and syncing tool that allows you to share files with other people by simply saving or moving a file into the AeroFS folder on your computer. Once a file has been shared, each user will have a copy of the shared file on their computer and will be able to access the file online or offline. If you are away from your computer, you can also access files shared through AeroFS from a web browser or through the AeroFS mobile app. You always have complete control over which files are being shared and who has access to the files. AeroFS is 100% secure, and unlike other file sharing tools, AeroFS never hosts or stores files being shared through the AeroFS service. THE AEROFS KNOWLEDGE BASE AeroFS also provides an online knowledge base at The knowledge base compliments the information provided in this user guide. Installing AeroFS INSTALLING AEROFS ON A DESKTOP Log in to AeroFS and find the Install menu at the navigation bar and select the AeroFS desktop client. Once you have downloaded the client installer, click on the installer to complete the installation process. When you have completed the installation process, you will have a new folder titled AeroFS and the AeroFS client will be installed on your computer. INSTALLING AEROFS ON A MOBILE DEVICE From the same Install menu, choose the Mobile apps option. Follow the instructions and you re ready to go. 2015, Air Computing, Inc. All rights reserved. UG A. 1

2 Using AeroFS THE AEROFS DESKTOP CLIENT You can access the AeroFS desktop client through either your new AeroFS folder or from the menu bar. THE AEROFS WEB CLIENT Ensure that API access on your desktop client is enabled (the default setting is on) prior to using the AeroFS web client. To enable the API, click on the AeroFS icon in your menu bar, choose Preferences. Click on Advanced and then check the box labeled Enable API Access. You will need to the get the URL that is used for your deployment of AeroFS from your IT administrator. You already received the URL when you were first invited to sign into AeroFS. It should look like , Air Computing, Inc. All rights reserved. UG A. 2

3 Sharing Files in AeroFS SHARING FROM YOUR DESKTOP Start by right clicking on the folder that you want to share via AeroFS. This folder will need to be in the AeroFS folder. Hover over the option AeroFS and choose the Share this Folder option. SHARING FROM THE WEB From your browser navigate to your AeroFS deployment homepage. From the Manage Shared Folders screen, click on the Actions button next to the folder that you would like to share and select Manage Members. You can add additional users from this screen as well as remove users and change user s roles. 2015, Air Computing, Inc. All rights reserved. UG A. 3

4 SHARING THROUGH SECURE PUBLIC LINKS You can share files in AeroFS with people who are not users of AeroFS by creating a link to the file that you would like to share. You can then distribute the link to people that you would like to access the file. To create a link, go to the My Files section in the AeroFS web interface. You can create links for both folders and files. Click on the Actions button and select Create Link. From this screen you can copy the link and from Options you can set a password or an expiration date. 2015, Air Computing, Inc. All rights reserved. UG A. 4

5 USER ROLES When sharing, remember to assign the appropriate role for each of the people that you are adding to a shared folder. Each Role in AeroFS determines what a user is allowed to do within a folder. There are three different roles in AeroFS. OWNER The Owner has the greatest control over a shared folder, and is usually the person who created the shared folder. An Owner can: Invite new users to the folder Change any user s role in that folder Add new files to a shared folder Update existing files in the shared folder EDITOR An Editor can make changes to the files of the shared folder by adding new files to the folder or saving new versions of an existing file in the folder. The changes made by the Editor are then shared with all other users that have access to the folder. VIEWER A Viewer can only download files from the shared folders. Any files that a Viewer adds to the shared folder or updates made to an existing file in the folder will not be shared to the other users who have access to the shared folder. REMOVING USER FROM A SHARED FOLDER If you are the Owner of a folder you can remove other users from the folder from both the desktop client as well as the web client. Click on Manage Shared Folder option. Pick the appropriate folder. Click on the user s role and choose Remove from folder on the web client, or Remove User on the desktop client. ABOUT AEROFS AeroFS delivers highly secure, enterprise-class file sharing and synchronization solutions that enable enterprises to better control and secure their data and increase collaboration among users. Like Dropbox and other online file-sharing offerings, AeroFS allows users to simply drag and drop files into a folder to sync and share them with colleagues and external partners. Unlike those offerings, however, AeroFS is deployed on the enterprise s own infrastructure, and so enterprise data always stays under company and IT control. Files are shared directly between users devices, and enterprise data never resides on AeroFS servers. The company is funded by blue-chip investors, including Avalon Ventures, Andreessen Horowitz, Y Combinator, NHN Investment, and others. Learn more at aerofs.com. 2015, Air Computing, Inc. All rights reserved. UG A. 5