AGENDA ACTION RELEVANT ATTACHMENTS REPORTING ORDER OF BUSINESS. Welcome& Introductions:

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1 Strategic Technology Advisory Group (STAG) Meeting Monday, October 18, I Street, Suite 400 Sacramento, CA :30am 3:30pm AGENDA TIME ORDER OF BUSINESS RELEVANT ATTACHMENTS REPORTING ACTION A = Approval D = Discussion I = Information Welcome& Introductions: 10:30 am Agenda Approval Approval of July 16 Meeting Minutes HIT Summit Format Discussion July 16, 2010 Meeting Minutes HIT Summit Shell Agenda Ofer Ho, Joe Acosta I/A 10:45 am EHR Implementation Issues HIT Landscape Survey Preliminary Results EHR Implementation Experiences Andie Martinez, Associate Director of Policy, CPCA All D/I 12:00 pm Networking Lunch 12:45pm Statewide Co-Location Partnership Development Ofer Ho Maria W. Powers D/I 1:30pm Leveraging Resources Through Tech Soup PowerPoint Presentation Ricki Powers, Tech Soup D/I 2:00 pm Meaningful Use Updates Andie Martinez, Associate Director of Policy, CPCA D/I 2:15 pm REC Updates CalHIPSO HITEC LA I 2:30 pm Information Sharing All D/I 3:30 pm Next Meeting Date/Adjourn Ofer Ho, Joe Acosta I

2 Strategic Technology Advisory Committee Meeting St. Anthony s Free Clinic 150 Golden Gate Avenue San Francisco, CA Friday, July 16, :30am-3:30pm Members: Joe Acosta, Ofer Ho, Jonathan Howell, Anthony Stever, Rich Swafford, Victor Valdes, Rafael Diaz, Guillermo Diaz, Joe Fritsch, Michael Kifer, Jack Liu, and Maria Powers Staff: Amanda Stangis, Christina Foncree and Andie Martinez (via WebEx) Welcome, Introductions, Approval of Agenda, Approval of April 12, 2010 Meeting Minutes Ofer Ho opened the meeting at 10:41am, welcomed everyone and introductions were made. Both the agenda and the April 12, 2010 meeting minutes were approved as written. Information Sharing Each of the STAG members provided updates on current projects. Current themes included: EHR implementation: assessments and baseline measures (Ho, Hornbeck) Cisco overhaul on phone equipment with push to talk features and Informacast to help providers communicate (Ho) Basic network access protection and VLAN Authentification (Ho) Power/Generator issues re: accessing EMR (Ho) Beta-testing social networking (Acosta) MPLS implementation (Howell, Powers) Going Green/paperless/other file storage options (Howell) Migrating sites over to VOIP (Valdes) EDR funding & migrating to Dentrix (Hornbeck, G. Diaz) Virtualization projects (Kifer) Population management tool development (G. Diaz) Server cooling issues (Ho, Hornbeck) Follow up Questions and Items from Sharing Discussion: Information requested regarding CHFFA Loan Fund Information requested regarding other PCA s IT work (Amanda to set up a call between STAG Chairs and other PCA IT Staff) CalHIPSO Update Rich Swafford, Chief Technology Officer of CalHIPSO, provided an update and overview of current CalHIPSO activities. Issues included:

3 Development of 4 REC s, two of which are maintained by CalHIPSO, coordination among all organizations Release of the final rule on meaningful use Working on vendor selection process for group purchasing Submitting budget to ONC and currently in third round of funding First set of providers to be enrolled in June Electronic Dental Record Demonstration Project While dental practitioners qualify for meaningful use incentive funds, there are a lack of agreed upon diagnosis codes or measures. CPCA is currently exploring an EDR/EMR demonstration project to show how the systems can work together. Those interested in participating on this project should contact Amanda Stangis or Andie Martinez at CPCA. HIPAA Affinity Group Follow-Up Items: Developing RFPs and Working with Vendors on HIPAA 5010 Implementation CPCA is currently working on RFPs and vendor partnerships to help implement HIPAA 5010 guidelines, however we need more input from those actually involved with the process. If you would like to participate or provide information, please contact Leyla Avila at CPCA at lavila@cpca.org. Best Practices/Feedback on Security Breaches in a Post-HITEC HIPAA Environment CPCA developed a sample flow chart on breach notification and will be having a training regarding this topic in the upcoming months. HIT Landscape Survey Discussion Andie Martinez from CPCA introduced her HIT Landscape Survey, which will be released in a few weeks and requested feedback on it by July 30, Specifically, the feedback from last year was that the survey should be expanded beyond the original questions, so please review for context and proper verbiage. Next Meeting Date The group agreed that the next STAG meeting would take place in Sacramento or in the Central Valley on Monday, October 18, 2010 from 10:30am-3:30pm. The HIT Summit for March 2011 will tentatively be held in the San Diego/Orange County area. Adjourn The meeting was adjourned at 3:30pm. Respectfully submitted by, Christina Foncree Programs Assistant

4 2011 HIT Summit Shell Agenda Wednesday, March 16, :30 8:30am Exhibitor Networking and Continental Breakfast 8:30 8:45am Welcome (to be done by CPCA Board Chair) 8:45 10:15am Opening Plenary Panel or Keynote: 10:15 10:30am Break and Networking Opportunity 10:30 11:45am Workshop Session 1 Session A: 11:45am 12:45pm Exhibitor Networking 12:15pm Lunch 12:45 1:30pm Lunchtime Speech Panel or Keynote: 1:30 1:45pm Break and Exhibitor Networking Opportunity 1:45 2:45pm Roundtable Session 1 Session A: HIT Policy Hot Topics 2:45 3:00pm Break and Networking Opportunity 3:00 4:30pm Workshop Session 2 Session A: 4:30pm Adjourn for Evening

5 Thursday, March 17, :30 8:00am Exhibitor Networking and Continental Breakfast 8:00 8:15am Welcome Back (to be done by CPCA CIO Peer Network Chair) 8:15 9:00am Morning Speech Panel or Keynote: 9:00 9:15am Break and Networking Opportunity 9:15 10:30am Workshop Session 3 Session A: 10:30 10:45am Break and Exhibitor Networking 10:45am 12:15pm Workshop Session 4 Session A: 12:15 1:00pm Networking Lunch 1:00pm Summit Concludes

6 Strategic Technology Advisory Group (STAG) Meeting Travel Reimbursement Form Meeting Date: October 18, 2010 Reimbursement Policy: Travel Reimbursement is limited to CPCA Members up to $125. : Organization : Meeting Location: San Francisco, CA : Please make check payable to: Please mail check to: Street City State Zip Description: $ Amount Date Destination Miles Airfare: Shuttle: Parking: Toll: Total Miles: Total = $ Total Miles x.50 = $ ORIGINAL RECEIPTS MUST BE ATTACHED TO BE REIMBURSED Total Due $ Signature: Date: Authorized Signature: Date: Upon completion, please return or fax this form along with a copy of your receipts to: Attn: Christina Foncree cfoncree@cpca.org 1231 I Street, Suite 400 Sacramento, CA () ()

7 Strategic Technology Advisory Group October 18, 2010 Attendees Betsy Ami Gary Chu IT Director Systems Administrator Lifelong Medical Care San Francisco Community Clinic Consortium th Street Post Office Box Bryant Street, Suite 450 Berkeley, CA San Francisco, CA (510) (415) (510) (415) Fernando Cortez Rhonda Desalles Chief Information Officer IT Project Coordinator La Clinica de La Raza Del Norte Clinics Inc. P.O. Box B Market Street Oakland, CA Yuba City, CA (530) Christina Foncree Michael Green Program Assistant Information Technology Director Del Norte Clinics, Inc - Corporate Office 1231 I Street, Suite B Market Street Sacramento, CA Yuba City, CA (916) (530) (916) (530) cfoncree@cpca.org greenm@dnci.org Ofer Ho Jonathan Howell Chief Information Officer IT Manager Eisner Pediatric & Family Medical Center San Francisco Community Clinic Consortium 1530 South Olive Street 1550 Bryant Street, Suite 450 Los Angeles, CA San Francisco, CA (213) (213) (415) oho@pedcenter.org jhowell@sfccc.org Friday, October 15, 2010 Page 1 of 2

8 Strategic Technology Advisory Group October 18, 2010 Attendees Calvin Huang Michael Kifer CIO IT Manager Indian Health Center Of Santa Clara Valley, Inc Meridian Avenue San Jose, CA (408) (408) Glide Health Services 330 Ellis Street San Francisco, CA (415) (415) Abe Poladyan Maria Powers IT Manager VP, Finance Information and Operations Comprehensive Community Health Centers San Francisco Community Clinic Consortium 801 S. Chevy Chase Suite Bryant Street, Suite 450 Glendale, CA San Francisco, CA (415) (415) Ezekiel Sandoval Amanda Stangis CEO Director of Programs Infinite Consulting Services 3135 Boeing Avenue Suite B 1231 I Street, Suite 400 McKinleyville, CA Sacramento, CA (707) (916) (707) (916) ezequiel@infiniteconsulting.co astangis@cpca.org Richard Swafford Victor Valdes Chief Technology Officer IT Manager CalHIPSO St. Anthony Free Medical Clinic th Street, 10th Floor 121 Golden Gate Avenue Oakland, CA San Francisco, CA (510) (415) (415) rich@calhipso.org vvaldes@stanthonysf.org Friday, October 15, 2010 Page 2 of 2

9 Strategic Technology Advisory Group October 18, 2010 Attendees Joe Acosta Stephen Gutierrez IT Projects Manager Director of IT Community Clinic Association of Los Angeles County (CCALAC) 1055 Wilshire Boulevard, Suite 1400 Los Angeles, CA (213) (213) Northeast Valley Health Corporation 1172 North Maclay Avenue San Fernando, CA (818) (818) Ofer Ho Fred Hornbeck Chief Information Officer Chief Information Officer Eisner Pediatric & Family Medical Center Venice Family Clinic 1530 South Olive Street 604 Rose Avenue Los Angeles, CA Venice, CA (213) (310) (213) (310) Ezekiel Sandoval CEO Infinite Consulting Services 3135 Boeing Avenue Suite B McKinleyville, CA (707) ezequiel@infiniteconsulting.co Thursday, October 14, 2010 Page 1 of 1