BW Financial solution: ACCOUNT PAYABLES (AP)

Transcription

1 BW Financial solution: ACCOUNT PAYABLES (AP) C.Bianco, B.Niang April, 2008

2 Summary 1. Functional coverage of BW Account Payables BW solutions covering Account Payables process: BW AP & BW AP/GL BW AP & AP-GL Data availability BW AP & AP-GL Functional coverage BW AP - Vendor Line Items Blue Planet (ZXFIAPM01) BW AP-GL - Accounts Payables and General Ledger (ZFIGLAPM1) 2. BW Account Payables Query design & Central reports BW AP & AP-GL Query design BW AP & AP-GL Central reports: BW AP Vendor open items per month BW AP-GL VAT Open Items for Cleared Vendor Lines BW AP-GL Journal des pieces comptables (Journal) 3. Mapping of BP vs BW AP fields Appendix Mapping table of Blue planet (SAP) fields versus BW InfoObjects 2 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

3 1 Functional coverage of BW Account Payables 3 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

4 BW solutions covering Account Payables process Account Payables process deployed in Blue Planet is covered in Business Warehouse (BW) by two solutions depending on data needs: AP solution : Vendor Line Items Blue Planet Multicube ZXFIAPM01 AP-GL solution: Accounts Payables and General Ledger Multicube ZFIGLAPM1 4 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

5 BW solutions covering Account Payables process BW AP scope AP solution : Vendor Line Items Blue Planet Multicube ZXFIAPM01 Inside this info cube there are: all AP reconciliation accounts data (BSEG-KOART = K); information related to the split by profit center of Balance sheet readjustment, derived from table BFOK_A. Analysis can be done for all account payable amounts at vendor level. Example of what is loaded in the AP cube from an invoice posted in BP. 5 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

6 BW solutions covering Account Payables process BW AP-GL scope AP-GL solution: Accounts Payables and General Ledger Multicube ZFIGLAPM1 Inside this info cube there are data coming from AP and GL info-cubes: all AP reconciliation accounts data (BSEG-KOART = K); data coming from B/S and PL accounts (BSEG-KOART = S and M) (ex. VAT accounts coming from GL). Analysis can be done for all account payable amounts both at vendor & GL account level. Example of what is loaded in the AP- GL cube from an invoice posted in BP. Note: information related to the split of Balance sheet readjustment are not available (no link with table BFOK_A). 6 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

7 BW AP & AP-GL Data availability SAP tables and Master data Blue Planet SAP tables available in BW AP and/or AP-GL solutions The SAP tables interfaced with AP and AP-GL info-cubes are the following: BSEG = Actual line items of document (GL+AP) BKPF = Accounting Document Header (GL+AP) BSIS = Open items GL BSAS = Closed items GL BFOK_A = Balance Sheet PC adjustment Vendor items TKAO2 = Controlling Area assignment Note: not all the data available in each SAP table are transferred from BP to BW. Multiple sources & availability of data are explained in next pages. BSIK = Open items AP BSAK = Closed items AP BSET = Tax table GL Master data available in BW AP and/or AP-GL solutions The Master data available in BW AP are the Vendors, Profit Centers, Cost Centers. 7 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

8 BW AP & AP-GL Data availability Loading of data in SAP tables Dependancies on loading transactional data into SAP tables In order to have Vendor item & customer item available, the 0FI_GL_4 extraction have to be done (SAP Architecture dependency). 8 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

9 BW AP & AP-GL Functional coverage BW AP and AP-GL solutions are covering the Account Payables process deployed in Blue Planet. Attached the web-link to the training documentation related to AP Process: CAF/?OpenDocument WEB link to be updated by AL University (if new doc developped for NAR) 9 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

10 BW AP - Vendor Line Items Blue Planet (ZXFIAPM01) Architecture - 1/2 The AP Vendor Line Items Blue planet solution is a Multi-cube solution based on 2 different Info-Cubes linked to Blue Planet: Cube Vendor line Items BP ZXFIAPC04 Cube Vendor line Items Balance Sheet PC Adjustments ZXFIAPC05 IMPORTANT: All local queries have to be created on this info-provider 10 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

11 BW AP - Vendor Line Items Blue Planet (ZXFIAPM01) Architecture - 2/2 (including new NAR cubes) BW Multicube Vendor line items ZXFIAPMC1 Cube Vendor Line Item BP ZXFIAPC04 NA - Cube Vendor Line Item BP ZNFIAPC04 Cube Vendor Line Items: BA/PC Adjustment ZXFIAPC05 NA - Cube Vendor Line Items: BA/PC Adjustment ZNFIAPC05 FIAP: ODS Vendor Line item BP ZXFIAP04 ODS Vendor: Line Items BA/PC Adjustments ZXFIAPO5 BP Vendors: Linte Items (Extraction Linked to 0FI_GL_4) 0FI_AP_4 Vendor:Line Items BA/PC Adjustments (Extraction from BFOK_A) ZXFIAPBK 11 Presentation Title Month All Rights Reserved Alcatel-Lucent 2007

12 BW AP : Vendor Line Items Blue Planet Key figures and dimensions The Cube (InfoProvider) is an aggregated source of data (dimensions, characteristics, key figures), enabling query designing. Each Info-Cube is made by Key Figures and Dimensions. Dimension Axis of analysis: Vendor FI_AP Item Organizational Measure or Key figure Provide the value to be evaluated: Amount (Sales, Costs, Taxes) Quantity (item delivered) Time. Characteristic Used to analyze the key figure data (they are regrouped in dimensions): FI_AP Item: doc number, item status (O/C), clearing doc, payment block Vendor dimension: name, country, reconc. account, 12 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

13 BW AP : Vendor Line Items Blue Planet Key figures and dimensions The infocube is a data target that holds reportable data. It is comprised Characteristics and Key Figures which are classified into folders: Key Figures folder Calculated Key Figures folder All Calculated Key Figures Restricted Key Figures folder All Restricted Key Figures All Key Figures Dimensions folder Dimension 1 Characteristics Dimension n Characteristics 13 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

14 BW AP: Vendor Line Items Blue Planet BW Dimensions_Characteristics Dimension example: VENDOR Dimension is a group of Characteristics grouped base on categories (Vendor, Header data, Organizational unit, Time..). The Characteristic can have additional information available (Attributes). 14 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

15 BW AP: Vendor Line Items Blue Planet BW Dimensions_Characteristics_Display attributes Dimension example: VENDOR Attributes are information that can be reported in a separate column linked to the Characteristic as a detailed information but that can not be used as Selection criteria of the report. In the example of these pages, the Vendor dimension has several Characteristics. If we take the characteristic VENDOR ( 0VENDOR ), within the Attributes folder there are all the information linked to the Vendor, like name, address, phone, VAT register number (coming form the Master Data), Domestic/Export, Inside/Outside (coming from BW defined rules) ecc. 15 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

16 BW AP: Vendor Line Items Blue Planet BW Dimensions_Characteristics_Navigational attributes Dimension example: VENDOR Navigational attributes are used for further analysis. Selections and restrictions can be performed on Navigational Attributes. In the example, the attribute COUNTRY (OVENDOR_0COUNTRYI can be used to set filter or to restrict in the selection screen. 16 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

17 BW AP: Vendor Line Items Blue Planet BW Key Figures The following Key figures are available in Vendor line item solution: Amount Payable (AP calculated amount: debit+credit): Amount payable with +/- sign (total amount to avoid to handle amounts with the sign): DOCUMENT Currency LOCAL Currency Amount payable with BFOK_A data (amounts split by PC): DOCUMENT Currency LOCAL Currency Cash Amounts: Discount base (amount eligible for cash discount) in DOCUMENT Currency Cash discount amount in: DOCUMENT Currency LOCAL Currency Note: Cash Amounts are not used today in BW Central reports 17 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

18 BW AP: Vendor Line Items Blue Planet BW Key Figures Invoice Amounts: Invoice amount in: DOCUMENT Currency LOCAL Currency SECOND LOCAL Currency (Hard Curr.) Invoice amount with +/- sign in: DOCUMENT Currency LOCAL Currency Debit amount in DOCUMENT Currency LOCAL Currency Credit amount in DOCUMENT Currency Exchange rate for FI posting LOCAL Currency Note: Third local currency (ZX_DMBE3) is NOT used today in BP 18 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

19 BW AP: Vendor Line Items Blue Planet BW Calculated Key Figures Under delivery in NAR Finance Release project (ER#3572). Page to be reviewed & completed by Candida & Bruno 19 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

20 BW AP: Vendor Line Items Blue Planet BW Restricted Key Figures Under delivery in NAR Finance Release project (ER#3572). Page to be reviewed & The Amount, inside the Restricted Key Figures, is based on restriction. completed by Candida & Bruno In the case below the Amount FAS doubtful is limited to the range of GL accounts that concerned the doubtful and the restriction FAS rate is based to the FAS rate Conversion that take form Conversion table the rate FAS. 20 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

21 BW AP-GL Accounts Payables and General Ledger (ZFIGLAPM1) Architecture The AP-GL Accounts Payables and General Ledger solution is a Multi-cube solution based on 2 Info-Cubes and 1 ODS (for slow detailed data) linked to Blue Planet: Cube Vendor line Items BP ZXFIAPC04 ODS General Ledger Line Items BP + Hub units - ZXFIGO03 Cube General Ledger - Optimized ZXFIGC02 IMPORTANT: All local queries have to be created on this info-provider 21 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

22 BW AP-GL Accounts Payables and General Ledger Key figures and dimensions The Cube (InfoProvider) is an aggregated source of data (dimensions, characteristics, key figures), enabling query designing. Each Info-Cube is made by Key Figures and Dimensions. Dimension Axis of analysis: Vendor FI_AP Item Organizational Measure or Key figure Provide the value to be evaluated: Amount (Sales, Costs, Taxes) Quantity (item delivered) Time. Characteristic Used to analyze the key figure data (they are regrouped in dimensions): FI_AP Item: doc number, item status (O/C), clearing doc, payment block Vendor dimension: name, country, reconc. account, 22 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

23 BW AP-GL Accounts Payables and General Ledger BW Dimensions_Characterisics Dimension example: Line item Dimension is a group of Characteristics grouped base on categories (Vendor, Header data, Organizational unit, Time..). The Characteristic can have additional information available (Attributes). 23 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

24 BW AP-GL Accounts Payables and General Ledger BW Dimensions_Characteristics_Display attributes Dimension example: Line item Attributes are information that can be reported in a separate column linked to the Characteristic as a detailed information but that can not be used as Selection criteria of the report. In the example of these pages, the Line Item dimension has several Characteristics. If we take the characteristic G/L Account ( 0GL_ACCOUNT ), within the Attributes folder there are all the information linked to the G/L account, like Balance Sheet Account flag, P&L indicator. 24 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

25 BW AP-GL Accounts Payables and General Ledger BW Key Figures The following Key figures are available in AP-GL solution: Amount Payable (AP calculated amount: debit+credit): Amount payable with +/- sign: Tax Amount: DOCUMENT Currency LOCAL Currency Base amount (taxable amount): Tax amount in DOCUMENT Currency LOCAL Currency DOCUMENT Currency LOCAL Currency Cash Amounts: Discount base (amount eligible for cash discount) in DOCUMENT Currency Cash discount amount in: DOCUMENT Currency LOCAL Currency 25 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

26 BW AP-GL Accounts Payables and General Ledger BW Key Figures Invoice Amounts: Invoice amount with +/- sign in: DOCUMENT Currency LOCAL Currency 2 nd LOCAL Currency Debit amount in DOCUMENT Currency LOCAL Currency 2 nd LOCAL Currency Credit amount in DOCUMENT Currency LOCAL Currency 2 nd LOCAL Currency Exchange rate for FI posting 26 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

27 BW AP & AP-GL All Dimensions & Key figures Here attached the excel file with all the Dimensions & Key Figures available in: - Multi-cube Vendor Line Items Blue planet: MultiCube AP_ZXFIAPM01 - Multi-cube Accounts Payables and General Ledger: MultiCube AP-GL_ZFIGLAPM1 In each file, list of local queries created by countries are available like example of possible reports on AP & AP-GL solutions. 27 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

28 2 BW Account Payables Query design & Central reports 28 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

29 BW AP & AP-GL Query design Local query creation - 1/3 Super users (also called Key users or Power users) can create local queries to cover specific local requirements of AP department using the Multi-Cubes of AP and AP-GL: Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

30 BW AP & AP-GL Query design Local query creation - 2/3 5 For local queries based on AP Multicube, select Accounts Payable folder and select Multi-Cube Vendor line item BP: 6 To get the list of queries already existing, at step #2 click on Open query, then follow the same steps: IMPORTANT STATEMENT/ADVISE: it is recommended to not create a new query directly from Multi-Cube (as the new query will be empty) but to create a copy of one of existing query on AP Multi-Cube. 30 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007 Pay attention to the restrictions or conditions defined! If content of query not very clear, create from new.

31 BW AP & AP-GL Query design Local query creation - 3/3 5 For local queries based on AP-GL Multi-cube, select General Ledger folder and select Multi-Cube MC GL AP: 6 To get this list, at step #2 click on Open query, then follow the same steps: IMPORTANT STATEMENT/ADVISE: it is recommended to not create a new query directly from Multi-Cube (as the new query will be empty) but to create a copy of one of existing query on AP Multi-Cube. 31 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007 Pay attention to the restrictions or conditions defined! If content of query not very clear, create from new.

32 BW AP & AP-GL Central reports List of AP & AP-GL Central reports - 1/2 Some Central reports are available on AP & AP-GL solutions. In order to execute Central reports, launch Business Explorer application: Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

33 BW AP & AP-GL Central reports List of AP & AP-GL Central reports - 2/2 The following Central reports on AP & AP-GL solutions are available in BW tool: 33 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

34 BW AP Vendor open items per month Business requirements and Key figures & Characteristics - 1/4 This report is reporting the Vendor amount of open items at a key date. Vendor amounts are displayed by: - Due & Not Due amounts: based on Key date selected (key date is used to define open item situation and overdue/not due amounts). - Authorized & Not Authorized payable amounts: based on payment block indicator. Key date: Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

35 BW AP Vendor open items per month Business requirements and Key figures & Characteristics - 2/4 Filters defined for Central report & selection criteria in selection screen Functional rules defined for : Key Date The Key Date entered by users in the selection criteria is is used to define Open Item situation, or overdue / not due indicator or amount. Overdue / Not due Indicator This indicator is defined with characteristic Due Date & is defined only for item with Clearing date = Due Date (0NETDUEDATE) > Key Date (Selection date) Due Date (0NETDUEDATE) < Key Date (Selection date) Due Date (0NETDUEDATE) = Key Date (Selection date) Item is overdue Item is not due Item is due Key Date From open item The query will select all the items that were open at this date, regardless of their status at current (or system) date. eg : Item A open Item B cleared on dec 5 th Item C cleared on dec 10 th Report launched on dec 15th with: - key date on dec 1st -> Items selected : A, B, C - key date on dec 8th -> Items selected : A, C - key date on dec 12th -> Items selected : A Clearing Date (BSAD- Creation Date (BKPF-CPUDT) AUGDT) If Creation date < or = Key date Clearing date = " " If Creation date < or = Key date Clearing date < or = Key date If Creation date < or = Key date Clearing date > Key date If Creation date > Key date Item Selection for Open Item at Key date Yes No Yes No 35 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

36 BW AP Vendor open items per month Business requirements and Key figures & Characteristics - 3/4 Free Characteristics available for Key figures amounts displayed in the report drill-down <= O is for Open item 36 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

37 BW AP Vendor open items per month Business requirements and Key figures & Characteristics - 4/4 Grouping criteria used to display amounts in the report Report Layout preview With: &BP_FP_FR& being a variable text ZFIRSTDY First day of the month: from first day of the month to key due date ZXFISCPER Due Fiscal Year/period -12: variable Offset goes from 1 to 12 for Due period previous to entered Key due date With: &BP_FP_FR& being a variable text ZFIRSTDY First day of the month: from first day of the month to key due date ZXFISCPER Due Fiscal Year/period: deriving from Net due date 37 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

38 BW AP-GL VAT Open Items for Cleared Vendor Lines Business requirements and Key figures & Characteristics - 1/4 This report is reporting for Cleared Vendor items the VAT items still open. For all the cleared vendor documents from a given clearing date, the open position on VAT account ( and ) related to these documents are displayed. 38 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

39 BW AP-GL VAT Open Items for Cleared Vendor Lines Business requirements and Key figures & Characteristics - 2/4 Ex. A filter is defined for Vendor accounts (K) and G/L accounts (S) Filters defined for Central report & selection criteria in selection screen 39 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

40 BW AP-GL VAT Open Items for Cleared Vendor Lines Business requirements and Key figures & Characteristics - 3/4 Free Characteristics available for drill-down Key figures amounts displayed in the report <= C is for Closed item 40 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

41 BW AP-GL VAT Open Items for Cleared Vendor Lines Business requirements and Key figures & Characteristics - 4/4 Characteristics displayed in the report Report Layout preview Condition defined in the report 41 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

42 BW AP-GL Journal des pieces comptables (Journal) Business requirements and Key figures & Characteristics - 1/4 This report is reporting vendor document items with all details both at vendor level & GL account levels. Amounts are reported both at Local and Document currencies. 42 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

43 BW AP-GL Journal des pieces comptables Business requirements and Key figures & Characteristics - 2/4 Filters defined for Central report & selection criteria in selection screen 43 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

44 BW AP-GL Journal des pieces comptables Business requirements and Key figures & Characteristics - 3/4 Free Characteristics available for drill-down Key figures amounts displayed in the report 44 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

45 BW AP-GL Journal des pieces comptables Business requirements and Key figures & Characteristics - 4/4 Characteristics displayed in the report Report Layout preview 45 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

46 3 Mapping of BP vs BW AP fields 46 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

47 Mapping table of Blue planet (SAP) fields versus BW InfoObjects Mapping table of Blue planet (SAP) fields versus BW InfoObjects: Mapping R3 Fields - BW InfoObjects_NA IMPORTANT: - file to be updated by BI A&S team with new fields activated for NAR FINANCE PROJECT 47 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

48 Appendix 48 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

49 Local BW Main concepts BW structures Central team BW (Business Warehouse) is a data extractor. Within Alcatel-Lucent there are two different data sources: Blue Planet or Orion. Local reports Standard reports Cubes 2nd layer ODS There are 2 structures of information : ODS (Operational Data Store): contain detailed information rendered following the functional area of the Infoproviders (logistic, financial, controlling). It is a kind of large data table / data storage for transactional data. Cubes (Infoproviders) : aggregate information of ODS into facts + dimensions (according to a star scheme) BW R/3 1st layer ODS Data are updated via a night job stream: CET for Europe & Latin America EST for USA & CANADA 49 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

50 BW Query design Naming Convention for new Local queries Rule to be applied by BW super/key users for naming convention of new BW Local queries: First part: Country (ISO code): FR, DE, US, BE Second part: InfoProvider s name: ZXFIAPM01 Third part: Counter: Q### Fourth part: Additional Text if needed Separate each part with an _ Example of new BW local query on AP solution (Multi-Cube ZXFIAPM01): US_ZXFIAPM01_Q002 Due_amounts_follow-up Note: NAR BW Leads can create protected local queries with technical codification starting with «U1_» 50 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

51 BW Authorization Variables Authorization variables Due to the new authorization philosophy in BW Version 7.0, when an authorization relevant object is inserted in an infoprovider, it is automatically activated for all solutions based on this infoprovider. The authorization checks activated for one solution (ex. For InfoObject Company code ) will become homogeneous FOR ALL INFOPROVIDERS and for ALL QUERIES (cubes/multicubes/ods) based on the same solution. 51 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

52 BW Authorization Variables Authorization variables in new Local queries Local queries must contain all the info-objects (characteristics) relevant for authorisation activated in the infoprovider. No automatic embedding of authorization objects exist. At time of creation of new local queries key users can follow one of these options : 1. Create a new local query based on the «Template of Query» created for each Financial solutions (the template include the authorization objects); 2. Create a new local query based on existing Central Reports (available in Bex menu); 3. Create a new local query directly from the infoprovider and add manually all the authorization variables activated. 52 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

53 BW Authorization Variables 1 st Option - Local query like a copy of the Template of Query - 1/2 1 st OPTION : Create a local query like a copy of the «Template of Query» created for each BW Financial solutions For each BW Financial solution, a «Template of Query» has been created with all the necessary authorization variables. The «Template of Queries» for financial solutions are the following: For AP solution: Template of Query ZXFIAPM01 (tech. name: ZX_ZXFIAPM01_Q001) For AP-GL solution: Template of Query ZFIAPM01 (tech. name: ZX_ZFIGLAPM1_Q001) For AR solution: Template of Query ZXFIARMC1 (tech. name: ZX_ZXFIARMC1_Q001) For AR-GL solution: Template of Query ZFIGLARM1 (tech. name: ZX_ZFIGLARM1_Q001) For GL solution: Template of Query ZXFIGLM02 (tech. name: ZX_ZXFIGLM02_Q001) For GL-AP-AR solution: Template of Query ZXFIGLM03 (tech. name: ZX_ZXFIGLM03_Q001) Super users can create a copy of these «Template of Queries». 53 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

54 BW Authorization Variables 1 st Option - Local query like a copy of the Template of Query - 2/2 Example of TEMPLATE OF QUERIES defined for AP solution: BW AP solution Authorization objects activated in AP infoprovider Authorization object defined in Template of Query ZXFIAPM01 (tech. name: ZX_ZXFIAPM01_QUERY_TEMPLATE) Note: only Company code is Visible in Selection screen. If you want to make the other authorization visibles, you can change them in your local query. 54 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

55 BW Authorization Variables 2 nd Option - Local query like copy of Central Report 2 nd OPTION: Create a new local query like a copy of existing Central Reports (available in Bex menu) => With this option, all authorization variables are already included in the Central reports. Note: all the filters, conditions, restricted key figures, etc. will be copied as well from Central reports. Pay attention to them! 55 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

56 BW Authorization Variables 3 rd Option - Creation from InfoProvider - 1/3 3 st OPTION: Create a new local query directly from the infoprovider and add manually all the authorization variables For queries created directly from infoprovider, the authorization objects indicated below must be inserted manually by key users. BW AP solution AUTHORIZATION OBJECTS: Example of AP solution 56 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

57 BW Authorization Variables 3 rd Option - Creation from InfoProvider - 2/3 The list of authorization objects activated for each BW financial solution and the list of authorization variables that can be used are listed in this excel file: Author variables_v4 57 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

58 BW Authorization Variables 3 rd Option - Creation from InfoProvider - 3/3 If authorization variables are not inserted in the local queries, the following error message will be displayed: NO AUTHORIZATION 58 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

59 BW AP : Cube Vendor line Items B/S PC Adjustments ZXFIAPC05 Dimensions & Key figures Star Schema 59 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

60 BW AP & AP-GL: Cube Vendor line Items BP ZXFIAPC04 Dimensions & Key figures Star Schema 60 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

61 BW AP-GL : Cube General Ledger - Optimized ZXFIGC02 Dimensions & Key figures Star Schema 61 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

62 BW AP & AP-GL ERs and Functional specification For more detailed information on technical BW AP & AP-GL solutions, the Functional and Technical specification documents are available in the following Enhancement Request (Ers) database in Lotus Notes: BW AP: ER#2109 Hub Roll-out BW reporting : Solution Account payable ER#2435 WAVE2 : BW HUB--FR-- AP new fields link to ER 2109 ER#3572 NAR Fin - BI031 - Verification of current EDW coverage in BW BW AP-GL solution ER#2110 Hub Roll-out BW reporting : Solution Account payable & GL conterpart ER#2423 WAVE2 BW HUB - FR -INTE- : Central Report VAT Open items for cleared Vendor Line and Central report Journal des pièces comptables (link to ER 2110) FR-GAP282 ER#3572 NAR Fin - BI031 - Verification of current EDW coverage in BW 62 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

63 BW AP & AP-GL Data availability Jobstream Dependancies Dependencies on loading transactional data into BW Jobstream: TIME STAMP DEPENDENCE 0FI_GL_4 Delta must be load before 0FI_AP_4 Delta R/3 JOB DEPENDENCE The BFOK_A_a table must be filled before the loading process of the BFOK_A ODS ZXFIAPO5 63 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

64 BW AP: Vendor Line Items Blue Planet BW Calculation FAS Rate Under delivery in NAR Finance Release project (ER#3572). Page to be reviewed & The calculation of The FAS amount needed the creation of a new transfer completed conversion type by Candida ZX_FASRATE & Bruno Based on ZFAS Exchange rate type with target currency corresponding to the company code currency (Local currency). and time based on key date filled by user at query launch. 64 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

65 BW Account Types in General ledger The following account types are available in Blue Planet: RECONCILIATION ACCOUNT TYPES K Vendors D Customers A Fixed Assets OTHER ACCOUNT TYPES M Stock account S G/L accounts 65 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007

66 66 Presentation Title Month 2007 All Rights Reserved Alcatel-Lucent 2007