SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2, version for SAP solutions - User Guide

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1 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2, version for SAP solutions - User Guide Version

2 October 2009 Copyright Trademarks Copyright 2009 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. All rights reserved. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP Business ByDesign, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects S.A. in the United States and in other countries. Business Objects is an SAP company. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary. These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.

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5 Contents Chapter 1 Introduction 11 What is a Rapid Mart? Rapid Marts packages accelerate Time to Value SAP BusinessObjects Rapid Marts packages architecture About this document Chapter 2 Overview 17 Overview What you can do with this Rapid Mart Supported analyses Related Rapid Marts Components shared with other SAP BusinessObjects Rapid Marts.. 24 The Rapid Mart Schema Where the Rapid Mart Fits in the Sales Cycle Chapter 3 Subject Areas 27 Overview Customer Items Section Rapid Mart Processing Rapid Mart Data Customer Summary Section Rapid Mart Processing Rapid Mart Data Chapter 4 Reports 39 Overview SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide 5

6 Contents Accounts Receivable Details Reports Recommended Joins Accounts Receivable Summary Reports Recommended Table Joins Invalid Documents Recommended Table Joins SAP Master Data Reports Data Discovery Data Auditing Recommended table joins Chapter 5 Universe 99 Overview Universe Design Principles Universe Terminology Universe Table Layout Join Strategy Techniques Hierarchies Hierarchies Overview Geographic Hierarchies Time Dimension and Fiscal Period Hierarchies Material Product Hierarchy Horizontal & Vertical Hierarchies Hierarchy Filters Accounts Receivable Specific Hierarchies SAP Accounts Receivable Universe Universe Objects & Classes Common Dimensions Customer Items Subject Area Customer Summary Subject Area SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide

7 Contents Invalid Customer Items Subject Area Filters & Techniques Universe Validation SAP Master Data Universe Universe Objects & Classes - Master Data Universe Validation - Master Data Customizing the Universe View for DSO (Days Sales Outstanding) Calculation Chapter 6 Installing the Rapid Mart 181 Overview System Prerequisites Personnel Prerequisites Rapid Mart product components Preparing your environment Preparing Data Services Preparing Target Database Environment Preparing Source Application Preparing BusinessObjects Enterprise Performance Tuning The Rapid Mart Package Install the Rapid Mart Target Schema Create Target Schema Install the Data Services Job(s) Renaming the Data Stores Import ATL File Adjusting the Data Stores Using Auxiliary Files Using ABAP Files Final Steps Installing Rapid Mart Reporting Content Import Wizard for Reporting Content BIAR File Creating Universe Connection SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide 7

8 Contents Chapter 7 Using the Rapid Mart 231 Overview Recovery framework Data Services automatic recovery feature Rapid Mart recovery framework Execution status framework The execution status table The execution status API Executing a job with the Reset option Extraction, transformation and loading process Executing the job Initial (First) Extraction and Load Incremental (Delta) Extraction and Load Global Variables Global Variable Cross-Reference Used in All Rapid Marts Used in 2 to 10 Rapid Marts Used in Only 1 Rapid Mart Setting Global Variables Customizing the Rapid Mart Chapter 8 Technical Implementation 275 Overview Customer Items Section Customer Items - Incremental Load Logic Customer Items - Date Validation Customer Items - Calculation of Dates and Due Periods Customer Summary Section Rolling Totals Calculation Optimization Techniques Table Partitions Data Transfer Transform Hierarchy Optimizations SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide

9 Contents Dealing with NULL values Fact Table Stored Procedures Fiscal Periods & Time Dim Load Chapter 9 Documentation References 311 Data Services Documentation References BusinessObjects Enterprise Documentation References Appendix A Rapid Mart Data Schema 315 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide 9

10 Contents 10 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide

11 Introduction chapter

12 1 Introduction What is a Rapid Mart? What is a Rapid Mart? SAP BusinessObjects Rapid Marts packages are blueprints for building data marts with SAP BusinessObjects technology: Data Services Universe Designer Web Intelligence. Rapid Marts packages deliver jump-start ETL (extract, transform & load) mappings, schema, and initial reporting content, accelerating the deployment of BI (business intelligence) for enterprise applications from SAP, PeopleSoft, Oracle, and Siebel. Each Rapid Mart is designed to address the reporting needs of a specific business area (or department) like accounting, sales, or purchasing. A component-based framework allows conducting analysis across these selected business areas by combining different packages within the same source application suite. Rapid Marts focus on basic standard configuration of the enterprise applications. They are country and industry neutral templates meant to be easily modified and extended to suit customer specific application implementation and reporting needs. Rapid Marts incorporate best practices, and provide easily modifiable templates. With Rapid Marts total development time of a data mart solution is greatly reduced. Each customer situation is different. You will probably encounter one or more of these: Customizations you have made to SAP solutions the Rapid Mart does not cover. Standard SAP solutions data fields important for your specific business, but not included in the Rapid Mart templates. Optimization and performance challenges unique to your environment. Reporting requirements not covered within the Rapid Mart template reports. Rapid Marts are flexible templates that you can adjust to account for these unique situations. It is expected that some customization and optimization will be needed to suit your individual environment. Rapid Marts are not an out-ofthe-box solution. 12 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide

13 Introduction What is a Rapid Mart? 1 BI tools and analytic tools can access Rapid Mart data through SQL queries. Rapid Marts can be implemented individually, or in any combination, to form a single platform that delivers the infrastructure for your company s internal and external information needs. They can also serve as a staging area for enterprise analytic applications. Rapid Marts provide your business with an accelerated time to value through rapid BI deployments because you can implement them quickly and easily customize them to meet specific analytic requirements. Rapid Marts packages accelerate Time to Value Rapid Marts are packaged data solutions that you can quickly deploy to address specific areas of business analysis. Available Rapid Marts packages for SAP solutions include: Financial Suite: SAP BusinessObjects General Ledger Rapid Mart, version for SAP solutions SAP BusinessObjects Accounts Payable Rapid Mart, version for SAP solutions SAP BusinessObjects Accounts Receivable Rapid Mart, version for SAP solutions SAP BusinessObjects Cost Center Rapid Mart, version for SAP solutions Operational Suite: SAP BusinessObjects Inventory Rapid Mart, version for SAP solutions SAP BusinessObjects Purchasing Rapid Mart, version for SAP solutions SAP BusinessObjects Sales Rapid Mart, version for SAP solutions Manufacturing Suite: SAP BusinessObjects Plant Maintenance Rapid Mart, version for SAP solutions SAP BusinessObjects Production Planning Rapid Mart, version for SAP solutions SAP BusinessObjects Project System Rapid Mart, version for SAP solutions Human Capital Management (HCM) Suite: SAP BusinessObjects Human Resources Rapid Mart, version for SAP solutions SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide 13

14 1 Introduction What is a Rapid Mart? You can combine multiple Rapid Marts packages into a single environment to build the foundation for your data warehouse or use them as a staging area for business intelligence applications. SAP BusinessObjects Rapid Marts packages architecture Rapid Marts architecture is driven by SAP BusinessObjects technology. Rapid Mart Architecture: Rapid Marts packages include the following components: 14 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide

15 Introduction About this document 1 Data Movement Jobs - packaged source-to-target mappings and data transformations. Each job is designed to perform initial and incremental data movement; Data Model & Schema - set of data mart database objects designed with dimensional data modeling approach. Rapid Marts packages for SAP solutions has a single integrated data model. The schema are available for Oracle, SQL Server IBM DB2, and Teradata; Semantic Layer (Universes) - SAP BusinessObjects metadata packages for efficient query generation. There can be one or more universes per Rapid Mart. Each universe is developed using Rapid Marts design principles to ensure compatibility, code readability, and component reuse. In addition, there is one Master universe for development/ maintenance of multiple use objects (like Customer, Material, Currency, etc.); Reports (Samples) - set of Web Intelligence reports per Rapid Mart. They represent answers to mostly asked business questions (for example, in the SAP BusinessObjects Sales Rapid Mart, version for SAP solutions - 'What is the monthly Revenue trend by Division for this year?'). The reports are developed using Rapid Mart color/layout templates. Reports are examples of Web Intelligence best practice development (trends, listing, guided analysis, roll ups and downs, etc.). About this document This document describes the SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide. This document contains information for a variety of users information that helps you understand the use of the Rapid Mart, the data in the Rapid Mart, the reports you can create with the Rapid Mart, and how to use and update the Rapid Mart. This document contains the following chapters: Chapter 2: Overview Describes the business problems you can solve and the types of analyses you can do with this Rapid Mart Chapter 3: Subject Areas Contains detailed information about each section in the Rapid Mart, including the processes each section captures Chapter 4: Reports Provides examples of reports you can produce Chapter 5: Universe Describes the universe (semantic layer) upon which the reports are based Chapter 6: Installing Rapid Mart Reporting Content Contains information you need to install the Rapid Mart SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide 15

16 1 Introduction About this document Chapter 7: Using the Rapid Mart Describes how to execute the Rapid Mart, including information about setting parameters and considerations you need to make when using the SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide in customizing the Rapid Mart Chapter 8: Technical Implementation Describes each section and work flows that run to load that section Chapter 9: Documentation References Information about where to find related to the Rapid Mart technical documentation on Data Services and BusinessObjects Enterprise Appendix A: Rapid Mart Data Schema Contains a detailed list of the tables and views in the Rapid Mart 16 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide

17 Overview chapter

18 2 Overview Overview Overview This chapter describes the business problems you can solve with the SAP BusinessObjects Accounts Receivable Rapid Mart, version for SAP solutions and the types of analyses you can do with this Rapid Mart. The information in this chapter is useful for those who want a business-level overview of the Rapid Mart and its benefits. This chapter contains the following sections: What you can do with this Rapid Mart Supported analyses Related Rapid Marts The Rapid Mart Schema Where the Rapid Mart Fits in the Sales Cycle What you can do with this Rapid Mart The SAP BusinessObjects Accounts Receivable Rapid Mart, version for SAP solutions extracts data from SAP solutions s FI module, which covers the financial accounting process of accounts receivable. You can use the information that the Rapid Mart extracts to analyze your company s accounts receivable processes for example, you can measure actual performance and evaluate future external commitments for tracking and planning purposes. The SAP BusinessObjects Accounts Receivable Rapid Mart, version for SAP solutions consists of two components or sections. Each section supports a subject related to analysis of the accounts receivable process: Customer Items Section Tracks customer invoices and customer payments at a detailed, line-item level. You can roll-up the information by various dimensions such as customer, and company,. The fact table in this section stores data for each financial document line item. The section stores measures in several monetary currencies including: Transaction Currency, Local (or Company Code) Currency and Global Currency. Additional measures include quantities ordered, invoiced, shipped, and recorded for each financial document line item. Reporting dimensions include customer, payment terms, posting key type, financial document type, GL account, risk category, various customer blocking codes, fiscal periods, time, company code, customer by company, and others. 18 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide

19 Overview What you can do with this Rapid Mart 2 Customer Summary Section Tracks customer balances. The fact table in this section is a summary table of periodic, quarterly, and annual customer activity totals. Stored data includes customer total debits, credits, and sales by fiscal year and period, quarter, and year. Additionally, the Rolling16 Fiscal periods A/R totals provides a measure of A/R activity over the last 16 periods relative to any fiscal year and fiscal period combination. This in turn is used in the DSO (Days Sales Outstanding) calculation. Note: The 16 periods refer to the 12 regular periods in the fiscal year, plus 4 special or adjustment periods used for year end reconciliation. Use this table to analyze periodic, quarterly and yearly balances. This section also stores measures in several monetary currencies including: Transaction Currency, Local (or Company Code) Currency and Global Currency. Reporting dimensions include accounting clerk, customer, posting key type, financial document type, risk category, various customer blocking codes, fiscal periods, company code, customer by company, and others. Chapter 3: Subject Areas discusses each of these sections in more detail and how to link them together for a complete analysis of accounts receivable. SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide 19

20 2 Overview Supported analyses Supported analyses The SAP BusinessObjects Accounts Receivable Rapid Mart, version for SAP solutions supports several types of analyses. Business Area Type of Analyses Measures available in Rapid Mart Accounts Receivable Details Discount and Payment Trend Analysis Late Payment Trend Analysis AR Customer Item Listing Accounts Receivable Expected Cash Flow Ranking Total Customer Discounts taken Late Payment Amount Discount Percentage Taken Total Payment Amount Invoice Amount Average Net Due Period Average Cash Discount Average Discount Period Amts Paid per Discount Period All by fiscal period, quarter, year, and Company Amt Paid Late as Percent of Total Paid Avg Number of days Late Amount Paid Late Amount Paid Net All by Company, Fiscal Periods Percentage Paid Late Percentage Past Due Amts Paid Late, Net, On Time, and Past Due Total Amts Due Total Tax Amount Number of days Open and Late Net Due Date All by Customer and Company Future Amounts due in 4 User Defined Aging Intervals Net Amount Open Total Amount Due Total Open tax Amount Total Tax Amount All by Company and Customer Geography 20 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide

21 Overview Supported analyses 2 Business Area Type of Analyses Measures available in Rapid Mart Accounts Receivable Details (continued) Accounts Receivable Summary Aging of Open (Unpaid) and Past Due Receivables Aging of Receivables Paid Late Open Receivables Targeting AR Revenue Trend Analysis & Ranking AR Revenue Year Trend Comparison Cumulative Trend Vertical Amounts Open and Past Due in 4 User Defined Aging Intervals Percentage of A/R balance past due Total Amount Due All by Fiscal Period, Company, Customer Geography, & Customer Industry Amts Paid Late in 4 User Defined Aging Intervals Percentage Paid Late Percentage Paid Late Total Amt Paid Late Total Amt Paid All by Customer & Geography, Company, Industry, Fiscal Period Number of Days Open Amount Open Amount Due All by Risk Category, Fiscal Period, Customer, Top Amounts or Days overdue Customer Revenue Top 10 Customer s Revenue By Fiscal Period, Quarter, Company, Country Revenue Amount Revenue Variance vs. Previous Fiscal Period Percent of variance vs. previous fiscal period Percent of variance vs. Avg. Annual Sales All by Company and fiscal period, A/R Credit Balance A/R Debit Balances A/R YTD total balance All by Company for Fiscal Period, Quarter, and Year SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide 21

22 2 Overview Supported analyses Business Area Type of Analyses Measures available in Rapid Mart Accounts Receivable Summary (continued) Accounts Receivable Audit Revenue Rolling 16 Periods versus Period Comparison DSO (Days Sales Outstanding) Analysis 360 Customer Snapshot & Trend Customer Item Validation Unapplied Payment Analysis Avg. Rolling 16 Period A/R total Total Revenue (Sales) Revenue as Percent of Sales All by Fiscal Period Average DSO (Days Sales Outstanding) A/R Balance Open All by Company, Customer, Customer Geography and Fiscal Period Credit Limit Credit Rating Last Payment Amt Recommended Credit Limit Total Sales All by Fiscal Periods, Customer & Customer Geography Audit Financial Document Dates for inaccuracies Unapplied Payment Amt Financial Document Details for Payments not applied to customer invoices To support analysis, the Rapid Mart includes currency units, such as United States dollars or German marks, and the quantities ordered, invoice, and shipped. The Rapid Mart records quantities for individual financial document line items, and for sales order line items. The Rapid Mart also includes the total customer activity that SAP solutions collects each financial period, and a table of daily balances. Reporting dimensions available in the Rapid Mart include enterprise entities, such as country, region, division, plant code, company code, and customer data, and information specific to the SAP solutions FI module, such as document types and status, posting keys, payment terms, and bank information. 22 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide

23 Overview Related Rapid Marts 2 Related Rapid Marts Each Rapid Mart is composed of multiple components. A component is a stand-alone work flow that completes a particular task, such as loading a specific dimension table. Components can contain other components. A section is a set of components that address a particular business problem or subject area. A section is itself a component. Components of the SAP BusinessObjects Accounts Receivable Rapid Mart, version for SAP solutions are related to other SAP BusinessObjects Rapid Marts components. For example: The customer component is used in the Sales Rapid Mart. Common dimensions are included in appropriate Rapid Marts. SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide 23

24 2 Overview Related Rapid Marts Components shared with other SAP BusinessObjects Rapid Marts The same components can be used in multiple Rapid Marts. For example, a component that extracts information about materials bought, produced, and sold is needed for a Rapid Mart that supports sales analysis and also for a Rapid Mart that supports inventory analysis. Work flows that extract star schema dimensions are components. You can add a component to any Rapid Mart using a simple import procedure. A Data Services job can include multiple instances of a component. For example, each section includes all the required dimension components. Therefore, a job with several sections may include several instances of a particular dimension component. Components are set to execute only once within a job. This execute once feature ensures that shared components do not cause duplicate data extraction from SAP solutions. For more information about the execute once feature, see the Data Integrator/Data Services Designer Guide. Each of the sections listed in What you can do with this Rapid Mart on page 18 are considered components. You can identify a component within a SAP BusinessObjects job by a C_ prefix before its name. For example, the component that tracks customer invoicing and receivable information is named C_CustomerItems_Section. 24 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide

25 Overview The Rapid Mart Schema 2 The Rapid Mart Schema The following diagram shows an overview of the SAP BusinessObjects Accounts Receivable Rapid Mart, version for SAP solutions components and their relationships. SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide 25

26 2 Overview Where the Rapid Mart Fits in the Sales Cycle Where the Rapid Mart Fits in the Sales Cycle The SAP BusinessObjects Accounts Receivable Rapid Mart, version for SAP solutions fits into the sales cycle from the time a sales order is received until the time the customer pays for the order. Accounts Receivable Rapid Mart Sales Requisition Quotation Contract Order Invoice Payment 26 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide

27 Subject Areas chapter

28 3 Subject Areas Overview Overview Each section in the SAP BusinessObjects Accounts Receivable Rapid Mart, version for SAP solutions pertains to a particular subject area. This chapter describes each section and the processes each section captures. The information in this chapter is useful for readers who use the Rapid Mart to design and support a real-time system, such as a Web application, and need to understand the data in the Rapid Mart and how it relates to SAP solutions. This chapter discusses: Customer Items Section Customer Summary Section Customer Items Section The customer items section stores information about all customer related documents in SAP-FI (SAP solutions Financials). These include, invoices, credit memos, payments, etc. at a detailed line-item level. You can roll up this information to any aggregated level supported by the associated dimensions. The fact table for this section contains data for each financial document line item. Specifically, the table stores monetary amounts and quantities for each financial document line item. SAP solutions processes vendor related financial documents and stores them in two tables: BSID (Secondary Index for Open Customer Items) and BSAD (Secondary Index for Cleared Customer Items). These include all customer invoices, payments, credit memos, etc. When an invoice or other customer document is received, SAP solutions posts a corresponding financial document, to the BSID table. As these items are cleared (by payment, credit memo, etc.) SAP solutions posts entries to the BSAD table. Therefore, these two tables are the source for Customer Items in the Rapid Mart. If the clearing procedure is separate from the invoice receipt procedure, SAP solutions keeps the payment and the invoice open until it posts the clearing. Thus, until the clearing procedure is complete you may have unapplied payments (or credits). When clearing an item, SAP solutions updates the item with the date and document number of the payment document (or the financial document that cleared the item). 28 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide

29 Subject Areas Customer Items Section 3 The Customer Items section loads data into fact table CUSTOMER_ITEM_FACT. This fact table contains data from the vendor related financial document line items (tables BSID and BSAD in SAP solutions). The Accounts Receivable Rapid Mart calculates past due amounts, amounts paid on time, amounts paid late, amounts due in the future, and other measures from the SAP solutions source tables. There is also a database view based on CUSTOMER_ITEM_FACT (called CUSTOMER_ITEM_AR_BALANCE_VIEW). The view is used in the DSO calculation. Additionally, any records with containing dates before the year 1900 are loaded into the CUSTOMER_ITEM_FACT_BAD table. We reject these records because a date before the year 1900 is legal in SAP solutions but not in the Microsoft SQL-Server database, and would otherwise cause an error. Rapid Mart Processing Customer Items data is stored in the CUSTOMER_ITEM_FACT table of the target database. Additionally this section captures the following dimensional attributes and their associated dimension tables Attribute Name Accounting Clerk Aging Interval Business Area Chart Of Accounts Company Code Credit Control Area Currency Currency Conversion Rate Customer Customer By Company Debit Credit Indicator Document Type Fiscal Period GL Account By Company Dimension Table(s) ACCOUNTING_CLERK AGING_INTERVAL BUSINESS_AREA CHART_OF_ACCOUNTS COMPANY_CODE CREDIT_CONTROL_AREA CURRENCY CURRENCY_CONVERT_RATE CUSTOMER CUSTOMER_BY_COMPANY DEBIT_CREDIT_INDICATOR DOCUMENT_TYPE & DOCUMENT_CATEGORY FISC_PERIOD GL_ACCOUNT_BY_COMPANY SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide 29

30 3 Subject Areas Customer Items Section Attribute Name Monetary Currency Payment Block Payment Reason Code Payment Terms Posting Key Type Special GL Indicator Time Dimension Dimension Table(s) CURRENCY PAYMENT_BLOCK PAYMENT_REASON_CODE PAYMENT_TERM POSTING_KEY_TYPE SPECIAL_GL_INDICATOR TIME_DIM, TIME_DIM_WEEKLY Fact Table Fields The Customer Items table (CUSTOMER_ITEM_FACT) contains the following measures Note: Suffixes indicate the monetary currency of the measure. LOC - Local or Company Currency TRX - Transaction or Document Currency UPDT - Update Currency Note: Intervals A through G are user definable aging periods set up in the Data Services job At the universe level, we use the currency conversion rates to obtain measures in a user-defined global currency. Column Name AMT_DISCNT_TAKEN_LOC AMT_DUE_IN_E_DAYS_LOC AMT_DUE_IN_F_DAYS_LOC AMT_DUE_IN_G_DAYS_LOC AMT_DUE_OVER_G_DAYS_LOC AMT_ELIGBL_FOR_DISCNT_TRX AMT_LOC Description Discount amount taken Amount due in interval E days in local (company) currency Amount due in interval F days in local (company) currency Amount due in interval G days in local (company) currency Amount due in more than interval G days in local (company) currency Amount of invoice that can be discounted as appropriate Amount in local (company) currency 30 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide

31 Subject Areas Customer Items Section 3 Column Name AMT_PAID_DISCNT_PER01_LOC AMT_PAID_DISCNT_PER02_LOC AMT_PAID_LATE_LOC AMT_PAID_NET_LOC AMT_PAID_ON_TIME_LOC AMT_PAST_DUE_GT_A_LOC AMT_PAST_DUE_GT_B_LOC AMT_PAST_DUE_GT_C_LOC AMT_PAST_DUE_GT_D_LOC AMT_PD_GT_A_LATE_LOC AMT_PD_GT_B_LATE_LOC AMT_PD_GT_C_LATE_LOC AMT_PD_GT_D_LATE_LOC AMT_TAX_LOC AMT_TAX_TRX AMT_TRX Description Local currency amount paid during the first discount period (includes any discounts applicable) Local currency amount paid after the first and during the second discount period (includes any discounts applicable) Paid after due date Local currency amount paid before due date and after any discount periods (includes only non-timerelated discounts) Local currency amount paid by due date (includes any discounts applicable) Local currency amount past due more than interval A days Local currency amount past due more than interval B days Local currency amount past due more than interval C days Local currency amount past due more than interval D days Local currency amount paid more than interval A days late Local currency amount paid more than interval B days late Local currency amount paid more than interval C days late Local currency amount paid more than interval D days late Tax amount in local (company) currency Tax amount in document (transaction) currency Amount in document (Transaction) currency SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide 31

32 3 Subject Areas Customer Items Section Column Name AMT_TTL_PAST_DUE_LOC AMT_UPDT AMT_WEIGHT_PAST_DUE_LOC Description Total Amount Past Due in local (Company) currency Update Currency Amt. Total Amt. Past Due times Number of Days Past Due Rapid Mart Data The Customer Items section includes customer transaction detail. The CUSTOMER_ITEM_FACT table stores these details. CUSTOMER_ITEM_FACT table and associated dimension tables are organized as a star schema as shown below You can analyze Vendor Items along several dimensions: Accounting Clerk Aging Interval - user definable A/P Aging Intervals Business Area Company 32 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide

33 Subject Areas Customer Summary Section 3 Currency Conversion Rates Monetary Currency Payment Block Payment Reason Fiscal Periods Time - By posting date and document creation dates Customer by Company - A snowflaked dimension that cross-references Customer with Company Customer Debit / Credit Indicator Special GL Indicator Payment Terms Document Type - Financial Document Type GL Account by Company - Also a snowflaked dimension. Includes both the regular and special GL account numbers from SAP solutions, crossreferenced by Company Code Posting Key For the customer items section, typical queries include: What is a current snapshot of my Accounts Receivables? Which fiscal periods show the slowest payment rates? Which customers are blocked for delivery? Which customers should I focus on to reduce the aging receivables? Do my best paying customers have the most favorable credit limit? Are my customers taking advantage of discounts offered on payment terms to pay early? Are my customers trending towards earlier or later payments? What are my top 25 open invoices (by invoice value)? Which customer payments or credit memos have not been applied to an outstanding receivable? Customer Summary Section The customer totals section of this Rapid Mart stores customer balances. The two fact tables for this section summarizes yearly, periodic, and quarterly customer activity totals. SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide 33

34 3 Subject Areas Customer Summary Section Information includes customer total debits, credits, and sales by fiscal year, quarter, and period. The data is organized into two fact tables. The first, carries the data in horizontal format with one row of information for each combination of customer, company code, and fiscal year. This mimics the organization of the source SAP solutions table (KNC1 - Customer Transaction Figures). There are separate fields for debits, credits, and sales figures for each fiscal period in the fiscal year. This includes the 12 regular fiscal periods supported by SAP solutions, as well as the 4 special adjustment periods for a total of 16 fiscal periods. It also includes aggregated debit, credit and sales figures for each of the 4 quarters of the fiscal year, and aggregated debit, credit, and sales figures for the year to date. The second fact table, carries data in a vertical format. That is one row of data for each customer, company code, fiscal year, and fiscal period combination. The vertical table includes the same debit, credit, and sales figures as the horizontal table. It also includes additional fields for the DSO calculation: Rolling 16 Fiscal Periods Total: (the 4 Special Fiscal Periods are included) Period To Date Balance Period Beginning Balance The Customer Summary section stores information in two fact tables: CUSTOMER_SUMMARY_FACT_HZ The horizontal summary table that contains periodic and quarterly vendor activity totals. The table stores total vendor debits, credits, and purchases by fiscal year. CUSTOMER_SUMMARY_FACT_VR The vertical summary table that contains the periodic and quarterly vendor activity totals. The table stores total vendor debits, credits, and purchases by fiscal year, and fiscal period. There is also a staging table CUSTOMER_SUMMARY_STAGE_VR that is used to transform the horizontal format into the vertical one. You can do ongoing daily customer balance analyses with this data. The KNC1 table is updated constantly by SAP solutions as transactions occur. Therefore each daily refresh of the Rapid Mart will provide a daily snapshot of changes to the customer balances. 34 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide

35 Subject Areas Customer Summary Section 3 Rapid Mart Processing The Customer Summary section captures the following dimensional attributes, and their associated dimension tables Attribute Name Aging Interval Company Code Credit Control Area Currency Currency Currency Conversion Rate Customer Customer By Company Fiscal Period Time Dimension Dimension Table(s) AGING_INTERVAL COMPANY_CODE CREDIT_CONTROL_AREA CURRENCY CURRENCY CURRENCY_CONVERT_RATE CUSTOMER CUSTOMER_BY_COMPANY FISC_PERIOD TIME_DIM, TIME_DIM_WEEKLY Fact Table Fields The Customer Summary tables (CUSTOMER_SUMMARY_FACT_HZ & CUSTOMER_SUMMARY_FACT_VR) contain the following measures Note: At the universe level, we use the currency conversion rates to obtain measures in a user-defined global currency. CUSTOMER_SUMMARY_FACT_HZ: Measure AMT_CR_PER01_LOC - AMT_CR_PER16_LOC AMT_CR_QTR01_LOC - AMT_CR_QTR04_LOC AMT_CR_YTD_LOC AMT_DR_PER01_LOC - AMT_DR_PER16_LOC AMT_DR_QTR01_LOC - AMT_DR_QTR04_LOC AMT_DR_YTD_LOC Definition Total Credit Postings for the fiscal period (1-16) Total Credit Postings for the quarter (1-4) Total of the credit postings for the year to date Total Debit Postings for the fiscal period (1-16) Total Debit Postings for the quarter (1-4) Total of the debit postings for the year to date SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide 35

36 3 Subject Areas Customer Summary Section Measure AMT_PER_BEGIN_LOC AMT_SALES_PER01_LOC - AMT_SALES_PER16_LOC AMT_SALES_QTR01_LOC - AMT_SALES_QTR04_LOC AMT_SALES_YTD_LOC CUSTOMER_SUMMARY_FACT_VR: Definition Balance carried forward in local currency Total Sales Postings for the fiscal period (1-16) Total Sales Postings for the quarter (1-4) Total of the sales postings for the year to date Measure AMT_CR_LOC AMT_DR_LOC AMT_PER_BEGIN_LOC AMT_PER_ROLLING_LOC AMT_PTD_LOC AMT_SALES_LOC Definition Total Credit Postings for the Fisc. period Total Debit Postings for the Fisc. period Balance carried forward in local currency for the Fisc. Period Rolling 16 Periods Total Period To Date Balance Total Sales Postings for the Fisc. period Rapid Mart Data The Customer Summary is organized as a Star Schema as shown below You can analyze Customer summary data along several dimensions including: Accounting Clerk Aging Intervals (Aging Time Periods) Billing Block Company Credit Control Area Currency Exchange Rates - used to convert from local currency to global currency Customer 36 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide

37 Subject Areas Customer Summary Section 3 Customer by Company - this is a snow-flaked dimension with subsidiary dimensions Fiscal Periods Monetary Currency - including local (company code) currency, and global currency For the customer totals section, typical queries include: What is the monetary value locked up in DSO (days sales outstanding) by customer, or company? Which customers have the worst/best DSO? What are my revenue trends? Are my late payments trending up or down? Can you give me a snapshot of how a specific customer is doing? How is cumulative A/R activity trending by fiscal period? How does current period revenue compare to the last 12 months? SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide 37

38 3 Subject Areas Customer Summary Section 38 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide

39 Reports chapter

40 4 Reports Overview Overview You can use the SAP BusinessObjects Accounts Receivable Rapid Mart, version for SAP solutions to perform ad hoc analysis and produce many kinds of reports. This chapter provides examples of reports you could generate using the SAP Accounts Receivable universe. The information in this chapter is useful for those who design reporting solutions for analysis of data in the Accounts Payable module of SAP solutions. This chapter provides reports and the recommended joins for each componentized section in the Rapid Mart including: Accounts Receivable Details (Customer Items) Accounts Receivable Summary (Customer Summary) Invalid Documents SAP Master Data Reports Note that all report SQL is located in the Rapid Mart installation directory under "\Sample\DML". 40 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide

41 Reports Accounts Receivable Details 4 Accounts Receivable Details Reports Accounts Receivable Details tracks customer invoices and customer payments at a line-item level. These correspond to the Customer Items subject area in the Universe. These details can be analyzed by various dimensions including, customer and company. The fact table in this section stores data for each financial document line item. This Rapid Mart comes with several reports providing accounts receivable detail analysis for discount and late payments trends, late payment trends, AR Customer Item Listing, expected cash flow ranking, receivables aging, and more. There are 11 template reports included with this Rapid Mart, including: Discount and Payment Trend Analysis Discount Trend Analysis Late Payment Trend Analysis AR Customer Item Listing Accounts Receivable Expected Cash Flow Ranking Aging Receivables Ranking Receivable Amounts Past Due Aging Receivables Paid Late Ranking Receivables Paid Late Trend Analysis Open Receivables Targeting Unapplied Payment Analysis SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide 41

42 4 Reports Accounts Receivable Details Discount and Payment Trend Analysis View Discounts and Payments trend analysis for a selected Company Code and Fiscal Year-Period range. This report contains two tabs, by Period and by Quarter to analyze discount and payment trends by different period calendar dimensions. Calculations Invoice Amount =[GC Amt Paid Net]+[GC Discount Amt Taken] Amount Paid Discount =[GC Amt Paid Discount1]+[GC Amt Paid Discount2] Discount % Taken =If([Invoice Amount] <> 0; [GC Discount Amt Taken]/ ([Invoice Amount]); 0) Report SQL SELECT DISTINCT CUSTOMER_ITEM_FACT.CASH_DISCNT_PRCNT_01, CUSTOMER_ITEM_FACT.CURR_ID_GBL, PAYMENT_TERM.PAYMNT_TERM_DESCR, SUM(CUSTOMER_ITEM_FACT.AMT_PAID_NET_LOC * CURRENCY_CONVERT_RATE.EXCH_RATE / CURRENCY_CONVERT_RATE.FROM_FACTOR / CURRENCY_CONVERT_RATE.TO_FACTOR), 42 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide

43 Reports Accounts Receivable Details 4 SUM(CUSTOMER_ITEM_FACT.AMT_PAID_LATE_LOC * CURRENCY_CONVERT_RATE.EXCH_RATE / CURRENCY_CONVERT_RATE.FROM_FACTOR / CURRENCY_CONVERT_RATE.TO_FACTOR), SUM(CUSTOMER_ITEM_FACT.AMT_PAID_DISCNT_PER01_LOC * CURRENCY_CONVERT_RATE.EXCH_RATE / CURRENCY_CONVERT_RATE.FROM_FACTOR / CURRENCY_CONVERT_RATE.TO_FACTOR), SUM(CUSTOMER_ITEM_FACT.AMT_PAID_DISCNT_PER02_LOC * CURRENCY_CONVERT_RATE.EXCH_RATE / CURRENCY_CONVERT_RATE.FROM_FACTOR / CURRENCY_CONVERT_RATE.TO_FACTOR), SUM(CUSTOMER_ITEM_FACT.AMT_DISCNT_TAKEN_LOC * CURRENCY_CONVERT_RATE.EXCH_RATE / CURRENCY_CONVERT_RATE.FROM_FACTOR / CURRENCY_CONVERT_RATE.TO_FACTOR), FISC_PERIOD.FISC_YEAR, FISC_PERIOD.FISC_YEAR_PERIOD, FISC_PERIOD.FISC_YEAR_QUARTER, COMPANY_CODE.CMPNY_CODE_ID, COMPANY_CODE.CMPNY_CODE_NAME FROM CUSTOMER_ITEM_FACT, PAYMENT_TERM, CURRENCY_CONVERT_RATE, FISC_PERIOD, COMPANY_CODE WHERE ( CUSTOMER_ITEM_FACT.CMPNY_CODE_ID = COMPANY_CODE.CMPNY_CODE_ID ) AND ( CUSTOMER_ITEM_FACT.PAYMNT_TERM_ID=PAYMENT_TERM.PAYMNT_ TERM_ID AND PAYMENT_TERM.PAYMNT_TERM_DAY_LIMIT = '?' ) AND ( CUSTOMER_ITEM_FACT.FISC_YEAR=FISC_PERIOD.FISC_YEAR and CUSTOMER_ITEM_FACT.FISC_PERIOD=FISC_PERIOD.FISC_PERIOD and CUSTOMER_ITEM_FACT.FISC_YR_VARIANT_ID=FISC_PERIOD.FISC_YR_ VARIANT_ID ) AND ( CUSTOMER_ITEM_FACT.EXCH_TYPE_ID_GBL = CURRENCY_CONVERT_RATE.EXCH_TYPE_ID AND CUSTOMER_ITEM_FACT.CURR_ID_LOC = CURRENCY_CONVERT_RATE.CURR_ID_FROM AND CUSTOMER_ITEM_FACT.CURR_ID_GBL = CURRENCY_CONVERT_RATE.CURR_ID_TO AND CUSTOMER_ITEM_FACT.POST_DATE >= CURRENCY_CONVERT_RATE.VALID_FROM_DATE AND CUSTOMER_ITEM_FACT.POST_DATE < CURRENCY_CONVERT_RATE.VALID_TO_DATE ) AND FISC_PERIOD.FISC_YEAR_PERIOD BETWEEN '2000-P07' AND '2001-P07' GROUP BY CUSTOMER_ITEM_FACT.CASH_DISCNT_PRCNT_01, CUSTOMER_ITEM_FACT.CURR_ID_GBL, PAYMENT_TERM.PAYMNT_TERM_DESCR, FISC_PERIOD.FISC_YEAR, FISC_PERIOD.FISC_YEAR_PERIOD, SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide 43

44 4 Reports Accounts Receivable Details FISC_PERIOD.FISC_YEAR_QUARTER, COMPANY_CODE.CMPNY_CODE_ID, COMPANY_CODE.CMPNY_CODE_NAME 44 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide

45 Reports Accounts Receivable Details 4 Discount Trend Analysis View Discount trends for all Company Codes given the selected Fiscal Year- Period range. There are two tabs in this report, Overall and by Company. Overall View Discount % Year-Period trend for the selected Year-Period range. Also view discount 1 and discount 2 information by Fiscal Year- Quarter. SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide 45

46 4 Reports Accounts Receivable Details by Company View comparison of discount information by Company for the selected Fiscal Year-Period range. Calculations Discount % Taken = If([GC Amt Paid Net] <> 0; [GC Discount Amt Taken]/ [GC Amt Paid Net]; 0) Report SQL All report SQL is located in the Rapid Mart installation directory under "\Sample\DML" 46 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide

47 Reports Accounts Receivable Details 4 Late Payment Trend Analysis View Late Payment trends for all Company Codes over the selected Fiscal Year-Period range. The report shows late payment trends by Fiscal Year- Period as well as Fiscal Year-Quarter (both in two separate tabs). There is a hyperlink on GC Amt Paid Late for each Fiscal Year-Period to allow users to drill to 360 Customer Snapshot for more details. Calculations % Paid Late = If([GC Amt Paid Net] <> 0; [GC Amt Paid Late]/[GC Amt Paid Net]; 0) Report SQL All report SQL is located in the Rapid Mart installation directory under "\Sample\DML" SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide 47

48 4 Reports Accounts Receivable Details AR Customer Item Listing View financial documents listing for the selected Company Code and list of Customers. View AR document listing, Open Documents, and Cleared Documents. The report uses an alert to display Financial Doc Id in red font when Amount Past Due does not equal zero. AR Document Listing View listing of all documents for the Company and Customers. 48 SAP BusinessObjects Accounts Receivable Rapid Mart XI 3.2 for SAP solutions User Guide