Financial Responsibility Insurance Filing SR22/FR44 and SR26/FR46 Data Exchange. April, 2013~ Revised
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1 Financial Responsibility Insurance Filing SR22/FR44 and SR26/FR46 Data Exchange April, 2013~ Revised
2 TABLE OF CONTENTS SECTIONS PAGE 1. INTRODUCTIONS 2 2. GETTING STARTED 3 3. LOGGING ON TO DMV EXTRACT 4 4. SR22/FR44/SR26/FR46 INSURANCE REPORTING 5 ADD SR22/FR44 8 DELETE SR22/FR44 12 SR22/FR44 INQUIRY 14 SR22/FR44 SELECTION 16 ADD SR26/FR46 17 CHANGE/DELETE SR26/FR46 19 SR26/FR46 SELECTION SR22/FR44 DATA EXCHANGE SCREENS DOWNLOAD SR22/FR44 DATA FILE FROM DMV DATA EXCHANGE INTERFACE FREQUENTLY ASKED QUESTIONS 39 April, Revised Page 1
3 1. INTRODUCTION The following procedures are designed to assist you, the External User, in maneuvering through DMV S Extranet system for the SR22/FR44/SR26/FR46 Insurance Reporting Data Exchange Process. For general information regarding the SR22/FR44/SR26/FR46 Insurance Reporting Data Exchange process click the HELP feature in the top right hand corner of your screens. If you need HELP ~ For SR22/FR44/SR26/FR46 Insurance Reporting Data Exchange questions call: Insurance Services: (804) ~ Monday thru Friday, 8:30 am to 5:00 pm For Logon questions call: SYSTEM SUPPORT GROUP HELP DESK: (804) April, Revised Page 2
4 2. GETTING STARTED You will need a Pentium class personal computer, a printer with standard programming, and an Internet connection provided through the Internet service provider you prefer. For the fastest response time possible, you may want to obtain high speed Internet access, using a digital subscriber line (DSL), an integrated services digital network (ISDN) line or a cable modem through a telephone or cable company that offers such service. You will need a software program (like WinZip) to compress and uncompress files to and from zip files. April, Revised Page 3
5 3. LOGGING ON TO DMV EXTRANET 1. Logon as directed in your Extranet Access User s Manual using your Assigned Username, Password, and PIN. 2. Once you have successfully logged on, you will see the first screen of the SR22/26 Insurance Reporting Transaction. Follow the instructions. NOTE: IF THE SYSTEM IS NOT WORKING YOU WILL RECEIVE THE FOLLOWING MESSAGE: We are currently experiencing technical difficulty. Please try the transaction again later. April, Revised Page 4
6 4. SR22/FR44/SR26/FR46 INSURANCE REPORTING SCREENS INSURANCE REPORTING MENU Click SR22/26 Insurance Reporting Single Submission. -OR- Click FR44/46 Insurance Reporting Single Submission. April, Revised Page 5
7 SR22/26 Single Submission Menu - OR - April, Revised Page 6
8 FR44/46 Single Submission Menu 1. Enter the customer number in the Customer No field. This is a required field. 2. Enter the customer s last name in the Name field. This is a required field. (EX: BROWN) 3. Enter the Insurance Company code in the Insurance Company field. This is a required field. 4. Enter the Insurance Company Policy Number in the Policy Number field. This is an optional field 5. Click ADD SR22 or ADD FR44 to go to the next screen; OR Click LOGOFF to exit the application. April, Revised Page 7
9 ADD SR22/FR44 SR22/FR44 Add April, Revised Page 8
10 ADD SR22/FR44 (cont.) 1. The Cust No field is displayed with the customer number. 2. The Name field is displayed with the customer s full name. (EX: BROWN,JULIE,ANNE) 3. The Birthdate field is displayed with the customer s date of birth. 4. The Sex field is displayed. (F = Female, M = Male) 5. The Insurance Company field is displayed with the Insurance Company code and Company name. The Insurance Company code can be changed if the incorrect company is displayed. Enter the correct Insurance Company code and press the <ENTER> key. The new code will be displayed with the Insurance Company name. Enter the following fields: 6. Enter the Policy Number (if this was not entered on the menu page). This is a required field. 7. Enter Y in the VAIP Ind field. (This field is for the Virginia Auto Insurance Plan use only. If not the Virginia Auto Insurance Plan leave field blank.) 8. Enter the Policy Effective Date for the insurance policy. This is a required field. 9. All Vehicles ~ Leave this field blank. 10. Enter type of insurance coverage in the Coverage Type field. This is a required field. NOTE: Click on the button to scroll through the coverage types, or you can enter O or P scroll through the entries that begin with these letters. Click on the entry you want or if scrolling with the O or P, when entry is located stop scrolling. That entry will display in the field. 11. Enter the Certification Effective Date in the Certification Eff Date field. This is a required field. 12. The SR22/FR44 Received Date field is displayed with the current date. 13. Enter the time the policy is effective in the Certification Eff Time field. You must indicate if AM or PM. This is an optional field. 14. The SR22/FR44 Issue Date field is displayed with the current date. 15. If the coverage type is operator, click SUBMIT, or press the ENTER key. -OR- April, Revised Page 9
11 ADD SR22/FR44 (cont.) 16. Enter year of the vehicle being covered. This is a required field if the coverage type is Owner or Owner/Operator Broad Form. (EX: 96) 17. Enter vehicle make. This is a required field if the coverage type is Owner or Owner/Operator Broad Form. (EX: FORD, OLDS, CHEV) NOTE: If the data entry code for a make is not known, click on the binocular button to search for a vehicle make. April, Revised Page 10
12 ADD SR22/FR44 (cont.) On the Search Page enter the following fields: A. Start From Enter a letter or part of beginning of vehicle make. (EX: CHE, OLD, FOR) AND/OR B. Search For Enter a Vehicle Make. C. Click SEARCH. The Table Code (Table Description) will be displayed. D. Highlight an entry the click SELECT THIS VALUE. The make will be displayed in the make field. Repeat this for each vehicle. 18. Enter the Vehicle Identification Number (VIN) in the Vehicle Identification Number field 19. Click SUBMIT, or press the ENTER key. 20. The message TRANSACTION PROCESSED will be displayed on the SR22/26 or FR44/46 Menu page. April, Revised Page 11
13 DELETE SR22 or FR44 On the SR22/26 or FR44/46 Menu page enter the following fields: 1. Enter the customer number in the Customer No field. This is a required field. 2. Enter the customer s last name in the Name field. This is a required field. 3. Enter the Insurance Company code in the Insurance Company field. This is a required field. 4. Enter the Insurance Company Policy Number in the Policy Number field. This is an optional field. 5. Click DELETE SR22 or FR44 to go to the next screen; OR Click LOGOFF to exit the application. April, Revised Page 12
14 DELETE SR22 or FR44 (cont.) The SR22 or FR44 Delete page is displayed. The following fields will be displayed. Verify the customer and insurance information displayed is the correct customer. If the incorrect customer is displayed, click on the BACK button and re-enter customer information. 1. The Customer Number field is displayed with the customer number. 2. The Name field is displayed with the customer s full name. (EX: BROWN,JULIE,ANNE) 3. The Birthdate field is displayed with the customer s date of birth. 4. The Sex field is displayed with the customer s sex (F = Female, M = Male) 5. The Insurance Company field is displayed with the Insurance Company code and Company name. 6. Y in the VAIP Ind field indicates the Virginia Auto Insurance Plan. 7. The Policy Effective Date is displayed. 8. The Coverage Type code is displayed: OWN = Owner, OPE = Operator, BFC = Owner/Operator Broad Form 9. The Certification Effective Date is displayed. 10. The FR44 Received Date is displayed. 11. The Certification Effective Time is displayed. 12. The FR44 Issue Date is displayed. 13. The Year of the Vehicle is displayed if applicable. 14. The Make of the Vehicle is displayed if applicable. 15. The Vehicle Identification Number is displayed if applicable. 16. The Certification Date for the SR22 or FR44 will be displayed if applicable for this vehicle. 17. The Term Date for the SR22 or FR44 will be displayed if applicable for this vehicle. 18. The Issue Date for the SR22 or FR44 will be displayed if applicable for this vehicle. 19. The Received Date for the SR22 or FR44 will be displayed if applicable for this vehicle. 20. The Term Date for the SR22 or FR44 will be displayed if applicable for this vehicle. 21. Click on Y if you want to delete this SR22 or FR44, or click N if you do not want to delete this FR Click the SUBMIT button or press the ENTER key. 23. The message TRANSACTION PROCESSED will be displayed on the SR22/26 or FR44/46 Menu page. April, Revised Page 13
15 INQUIRE SR22 or FR44 On the SR22/26 or FR44/46 Menu page enter the following fields: 1. Enter the customer number in the Customer No field. This is a required field. 2. Enter the customer s last name in the Name field. This is a required field. 3. Enter the Insurance Company code in the Insurance Company field. This is a required field. 4. Enter the Insurance Company Policy Number in the Policy Number field. This is an optional field. 5. Click INQUIRE FR44 to go to the next screen; OR Click LOGOFF to exit the application. April, Revised Page 14
16 INQUIRE SR22 or FR44 (cont.) The SR22 or FR44 Inquiry page is displayed. The following fields will be displayed. Verify the customer and insurance information displayed is the correct customer. If the incorrect customer is displayed, click on the BACK button and re-enter customer information. 1. The Customer Number field is displayed with the customer number. 2. The Name field is displayed with the customer s full name. (EX: BROWN,JULIE,ANNE) 3. The Birthdate field is displayed with the customer s date of birth. 4. The Sex field is displayed with the customer s sex (F = Female, M = Male) 5. The Insurance Company field is displayed with the Insurance Company code and Company name. 6. Y in the VAIP Ind field indicates the Virginia Auto Insurance Plan. 7. The Policy Effective Date is displayed. 8. The Coverage Type code is displayed: OWN = Owner, OPR = Operator, BFC = Owner/Operator Broad Form 9. The Certification Effective Date is displayed. 10. The SR22 or FR44 Received Date is displayed. 11. The Certification Effective Time is displayed. 12. The SR22 or FR44 Issue Date is displayed. 13. The Year of the Vehicle is displayed. 14. The Make of the Vehicle is displayed. 15. The Vehicle Identification Number is displayed. 16. The Certification Date for the SR22 or FR44 will be displayed if applicable for this vehicle. 17. The Term Date for the SR22 or FR44 will be displayed if applicable for this vehicle. 18. The Issue Date for the SR22 or FR44 will be displayed if applicable for this vehicle. 19. The Received Date for the SR22 or FR44 will be displayed if applicable for this vehicle. 20. The Term Date for the SR22 or FR44 will be displayed if applicable for this vehicle. 21. Click Cancel to return to the SR22/26 or FR44/46 Menu page. April, Revised Page 15
17 SR22 or FR44 SELECTION The SR22 or FR44 Selection page will automatically be displayed when there are more than one SR22 or FR44 on file for the Insurance Company. To make a selection click on the Insurance Company code. Note: The cursor will become a hand ( ). If you do not have a mouse TAB to the Ins Co code that you wish to view and press the <ENTER> key. April, Revised Page 16
18 ADD SR26 or FR46 On the SR22/26 or FR44/46 Menu page enter the following fields: 1. Enter the customer number in the Customer No field. This is a required field. 2. Enter the customer s last name in the Name field. This is a required field. 3. Enter the Insurance Company code in the Insurance Company field. This is a required field. 4. Enter the Insurance Company Policy Number in the Policy Number field. This is an optional field. 5. Click ADD SR26 or FR46 to go to the next screen; OR Click LOGOFF to exit the application. April, Revised Page 17
19 ADD SR26 or FR46 (cont.) The SR26 or FR46 Add page is displayed. The following fields will be displayed. Verify the customer and insurance information displayed is the correct customer. If the incorrect customer is displayed, click on the BACK button and re-enter customer information. 1. The Customer Number field is displayed with the customer number. 2. The Name field is displayed with the customer s full name. (EX: BROWN,JULIE,ANNE) 3. The Birthdate field is displayed with the customer s date of birth. 4. The Sex field is displayed with the customer s sex (F = Female, M = Male) 5. The Insurance Company field is displayed with the Insurance Company code and Company name. 6. Y in the VAIP Ind field indicates the Virginia Auto Insurance Plan. 7. The Policy Effective Date is displayed. 8. The Coverage Type code is displayed: OWN = Owner, OPR = Operator, BFC = Owner/Operator Broad Form 9. The Certification Effective Date is displayed. 10. The SR22 or FR44 Received Date is displayed. 11. The Certification Effective Time is displayed. 12. The SR22 or FR44 Issue Date is displayed. 13. The Year of the Vehicle is displayed if applicable. 14. The Make of the Vehicle is displayed if applicable. 15. The Vehicle Identification Number is displayed if applicable. 16. The Certification Date for the FR46 will be displayed if applicable for this vehicle. 17. The Term Date for the SR26 or FR46 will be displayed if applicable for this vehicle. 18. The Issue Date for the SR26 or FR46 will be displayed if applicable for this vehicle. 19. The Received Date for the SR26 or FR46 will be displayed if applicable for this vehicle. 20. Enter the TERMINATION DATE. (EX: = August 2, 2006) 21. Click Submit or press the <ENTER> key. 22. The message TRANSACTION PROCESSED will be displayed on the SR22/26 or FR44/46 Menu page. April, Revised Page 18
20 CHANGE/DELETE SR26 or FR46 On the SR22/26 or FR44/46 Menu page enter the following fields: 1. Enter the customer number in the Customer No field. This is a required field. 2. Enter the customer s last name in the Name field. This is a required field. 3. Enter the Insurance Company code in the Insurance Company field. This is a required field. 4. Enter the Insurance Company Policy Number in the Policy Number field. This is an optional field. 5. Click CHG/DEL SR26 or FR46 to go to the next screen; OR Click LOGOFF to exit the application April, Revised Page 19
21 CHANGE/DELETE SR26 or FR46 (cont.) The SR26 or FR46 Change/Delete page is displayed. The following fields will be displayed. Verify the customer and insurance information displayed is the correct customer. If the incorrect customer is displayed, click on the BACK button and re-enter customer information. 1. The Customer Number field is displayed with the customer number. 2. The Name field is displayed with the customer s full name. (EX: BROWN,JULIE,ANNE) 3. The Birthdate field is displayed with the customer s date of birth. 4. The Sex field is displayed with the customer s sex (F = Female, M = Male) 5. The Insurance Company field is displayed with the Insurance Company code and Company name. 6. Y in the VAIP Ind field indicates the Virginia Auto Insurance Plan. 7. The Policy Effective Date is displayed. 8. The Coverage Type code is displayed: OWN = Owner, OPR = Operator, BFC = Owner/Operator Broad Form 9. The Certification Effective Date is displayed. 10. The Certification Effective Time is displayed. 11. The SR22 Issue Date will be displayed. 12. The SR22 Received Date will be displayed. 13. The Year of the vehicle is displayed if applicable. 14. The Make of the vehicle is displayed if applicable. 15. The Vehicle Identification Number is displayed if applicable. 16. The Certification Date is displayed if applicable. 17. The Term Date is displayed. (EX: = August 2, 2006) 18. The Issue Date is displayed. 19. The Received Date is displayed. 20. The Termination Date is displayed. 21. To change the termination date on the SR26 or FR46 blank out the date and re-enter the correct date. To delete the SR26 or FR46, blank out the termination date. 22. Click Submit or press the <ENTER> key. 23. The message TRANSACTION PROCESSED will be displayed on the SR22/26 or FR44/46 Menu page. April, Revised Page 20
22 SR26 or FR46 SELECTION The SR26 or FR46 Selection page will automatically be displayed when there are more than one SR26 or FR46 on file for the Insurance Company. To make a selection click on the Insurance Company code. Note: The cursor will become a hand ( ). If you do not have a mouse TAB to the Insurance Company code that you wish to view and press the <ENTER> key. April, Revised Page 21
23 5. SR22 or FR44 INSURANCE REPORTING DATA EXCHANGE SCREENS SR22 or FR44 INSURANCE REPORTING MENU 1. Click SR22 or FR44 Insurance Reporting Data Exchange. April, Revised Page 22
24 SEND SR22 or FR44 DATA FILE TO DMV SR22 or FR44 Data Exchange Menu 1. Click on Send SR22 or FR44 data file to DMV. April, Revised Page 23
25 File Location Screen 1. Enter the file to be transferred to DMV in File Location box. a. Type the file location and file name in the File Location box; or b. Click Browse, locate the file on your desktop, click file then click Open. The file location and name should be displayed in the File Location box. 2. Click Submit to proceed to the next screen; or 3. Click Cancel to return to the SR22/26 or FR44/46 Main Menu. April, Revised Page 24
26 Data File Received Screen 1. This screen will display the Submission Tracking Number. You may want to print a copy of this screen to keep track of the Submission Tracking Number. 2. You can Send Another File, return to the Data Exchange Menu, or Logoff. April, Revised Page 25
27 6. Download SR22 or FR44 Data File from DMV SR22 or FR44 Data Exchange Menu 1. Click Download SR22 or FR44 data file from DMV. April, Revised Page 26
28 Data File Selection Screen 1. Click the file you wish to download; or 2. Click Cancel to return to the SR22/26 or FR44/46 Data Exchange Menu; or 3. Click Logoff to exit the system. NOTE: The files are only kept for 90 days from date of creation, see Purge Date. April, Revised Page 27
29 Downloading Screen 1. The above screen will be displayed. You can Open the file or Save it to your computer. Click Open to open the file and view it; or 3. Click Save to save the file to the directory you choose for your files. You can then access this file on your system. April, Revised Page 28
30 SR22/26 ~ FR44/46 Insurance Reporting Data Exchange 7. DATA EXCHANGE INTERFACE SR22/26 FR44/46 Data Exchange The data for the SR22/26 FR44/46 insurance filing will be sent to the DMV via a DMV extranet function. The file layout is described in the table below. The records will all be fixed length fields in a text file (filename.txt) that is zipped into a zip file (filename.zip). Field Field Content Field Rules & values Action code A5 Action to be performed with the data sent to DMV. Required field, see the "action codes" table below for values & descriptions. Customer number A12 The DMV assigned customer number. Required field. Customer name A35 The customer's full name. Required field. Last,First,Middle Name Date of birth A8 The customer's date of birth. Optional field. MMDDCCYY format Gender A1 The gender of the customer. Optional field. F - Female, M - Male, U - Unknown Ins. company number A4 The insurance company number. Required field. Policy number A19 The policy number. Required field. VAIP indicator A1 The Virginia Insurance Policy indicator. Optional field. Y - Yes, blank - No Policy effective date A6 The policy effective date in MMDDYY format. Required field. All vehicles A1 The all vehicle indicator owned and covered. Optional field. Y - Yes, blank - No Coverage type A3 The coverage type. Required field unless all vehicles indicator = Y, see the "coverage types" table below for values & descriptions. Certification effective date A6 The certification effective date. Required field. MMDDYY format. Certification effective time A6 The certification time. Optional field. HHMM + AM/PM format. SR 22 received date A6 The SR 22 received date. Required field. MMDDYY format. SR 22 issue date A6 The SR 22 issue date. Required field. MMDDYY format. April, 2013 Revised Page29
31 SR22/26 ~ FR44/46 Insurance Reporting Data Exchange Field Field Content Field Rules & values Termination date A6 The termination date. Required for 26ADD only, otherwise it must be blank. MMDDYY format. Year 1 A2 Vehicle 1's year. Optional field. YY format. Make 1 A20 Vehicle 1's make. Optional field. VIN 1 A22 Vehicle 1's Vehicle Identification Number. Optional field. Certification date 1 A6 Vehicle 1's certification date. Optional field. MMDDYY format. Termination date 1 A6 Vehicle 1's termination date. Required for 26ADD only, otherwise it must be blank. MMDDYY format. Issue date 1 A6 Vehicle 1's issue date. Optional field. MMDDYY format. Received date 1 A6 Vehicle 1's received date. Optional field. MMDDYY format. Year 2 A2 Vehicle 2's year. Optional field. YY format. Make 2 A20 Vehicle 2's make. Optional field. VIN 2 A22 Vehicle 2's Vehicle Identification Number. Optional field. Certification date 2 A6 Vehicle 2's certification date. Optional field. MMDDYY format. Termination date 2 A6 Vehicle 2's termination date. Required for 26ADD only, otherwise it must be blank. MMDDYY format. Issue date 2 A6 Vehicle 2's issue date. Optional field. MMDDYY format. Received date 2 A6 Vehicle 2's received date. Optional field. MMDDYY format. Year 3 A2 Vehicle 3's year. Optional field. YY format. Make 3 A20 Vehicle 3's make. Optional field. VIN 3 A22 Vehicle 3's Vehicle Identification Number. Optional field. Certification date 3 A6 Vehicle 3's certification date. Optional field. MMDDYY format. Termination date 3 A6 Vehicle 3's termination date. Required for 26ADD only, otherwise it must be blank. MMDDYY format. Issue date 3 A6 Vehicle 3's issue date. Optional field. MMDDYY format. Received date 3 A6 Vehicle 3's received date. Optional field. MMDDYY format. Year 4 A2 Vehicle 4's year. Optional field. YY format. Make 4 A20 Vehicle 4's make. Optional field. April, 2013 Revised Page30
32 SR22/26 ~ FR44/46 Insurance Reporting Data Exchange Field Field Content Field Rules & values VIN 4 A22 Vehicle 4's Vehicle Identification Number. Optional field. Certification date 4 A6 Vehicle 4's certification date. Optional field. MMDDYY format. Termination date 4 A6 Vehicle 4's termination date. Required for 26ADD only, otherwise it must be blank. MMDDYY format. Issue date 4 A6 Vehicle 4's issue date. Optional field. MMDDYY format. Received date 4 A6 Vehicle 4's received date. Optional field. MMDDYY format. Year 5 A2 Vehicle 5's year. Optional field. YY format. Make 5 A20 Vehicle 5's make. Optional field. VIN 5 A22 Vehicle 5's Vehicle Identification Number. Optional field. Certification date 5 A6 Vehicle 5's certification date. Optional field. MMDDYY format. Termination date 5 A6 Vehicle 5's termination date. Required for 26ADD only, otherwise it must be blank. MMDDYY format. Issue date 5 A6 Vehicle 5's issue date. Optional field. MMDDYY format. Received date 5 A6 Vehicle 5's received date. Optional field. MMDDYY format. Year 6 A2 Vehicle 6's year. Optional field. YY format. Make 6 A20 Vehicle 6's make. Optional field. VIN 6 A22 Vehicle 6's Vehicle Identification Number. Optional field. Certification date 6 A6 Vehicle 6's certification date. Optional field. MMDDYY format. Termination date 6 A6 Vehicle 6's termination date. Required for 26ADD only, otherwise it must be blank. MMDDYY format. Issue date 6 A6 Vehicle 6's issue date. Optional field. MMDDYY format. Received date 6 A6 Vehicle 6's received date. Optional field. MMDDYY format. Year 7 A2 Vehicle 7's year. Optional field. YY format. Make 7 A20 Vehicle 7's make. Optional field. VIN 7 A22 Vehicle 7's Vehicle Identification Number. Optional field. Certification date 7 A6 Vehicle 7's certification date. Optional field. MMDDYY format. Termination date 7 A6 Vehicle 7's termination date. Required for 26ADD only, otherwise it must be blank. MMDDYY format. April, 2013 Revised Page31
33 SR22/26 ~ FR44/46 Insurance Reporting Data Exchange Field Field Content Field Rules & values Issue date 7 A6 Vehicle 7's issue date. Optional field. MMDDYY format. Received date 7 A6 Vehicle 7's received date. Optional field. MMDDYY format. Year 8 A2 Vehicle 8's year. Optional field. YY format. Make 8 A20 Vehicle 8's make. Optional field. VIN 8 A22 Vehicle 8's Vehicle Identification Number. Optional field. Certification date 8 A6 Vehicle 8's certification date. Optional field. MMDDYY format. Termination date 8 A6 Vehicle 8's termination date. Required for 26ADD only, otherwise it must be blank. MMDDYY format. Issue date 8 A6 Vehicle 8's issue date. Optional field. MMDDYY format. Received date 8 A6 Vehicle 8's received date. Optional field. MMDDYY format. Year 9 A2 Vehicle 9's year. Optional field. YY format. Make 9 A20 Vehicle 9's make. Optional field. VIN 9 A22 Vehicle 9's Vehicle Identification Number. Optional field. Certification date 9 A6 Vehicle 9's certification date. Optional field. MMDDYY format. Termination date 9 A6 Vehicle 9's termination date. Required for 26ADD only, otherwise it must be blank. MMDDYY format. Issue date 9 A6 Vehicle 9's issue date. Optional field. MMDDYY format. Received date 9 A6 Vehicle 9's received date. Optional field. MMDDYY format. Year 10 A2 Vehicle 10's year. Optional field. YY format. Make 10 A20 Vehicle 10's make. Optional field. VIN 10 A22 Vehicle 10's Vehicle Identification Number. Optional field. Certification date 10 A6 Vehicle 10's certification date. Optional field. MMDDYY format. Termination date 10 A6 Vehicle 10's termination date. Required for 26ADD only, otherwise it must be blank. MMDDYY format. Issue date 10 A6 Vehicle 10's issue date. Optional field. MMDDYY format. Received date 10 A6 Vehicle 10's received date. Optional field. MMDDYY format. Year 11 A2 Vehicle 11's year. Optional field. YY format. Make 11 A20 Vehicle 11's make. Optional field. April, 2013 Revised Page32
34 SR22/26 ~ FR44/46 Insurance Reporting Data Exchange Field Field Content Field Rules & values VIN 11 A22 Vehicle 11's Vehicle Identification Number. Optional field. Certification date 11 A6 Vehicle 11's certification date. Optional field. MMDDYY format. Termination date 11 A6 Vehicle 11's termination date. Required for 26ADD only, otherwise it must be blank. MMDDYY format. Issue date 11 A6 Vehicle 11's issue date. Optional field. MMDDYY format. Received date 11 A6 Vehicle 11's received date. Optional field. MMDDYY format. Year 12 A2 Vehicle 12's year. Optional field. YY format. Make 12 A20 Vehicle 12's make. Optional field. VIN 12 A22 Vehicle 12's Vehicle Identification Number. Optional field. Certification date 12 A6 Vehicle 12's certification date. Optional field. MMDDYY format. Termination date 12 A6 Vehicle 12's termination date. Required for 26ADD only, otherwise it must be blank. MMDDYY format. Issue date 12 A6 Vehicle 12's issue date. Optional field. MMDDYY format. Received date 12 A6 Vehicle 12's received date. Optional field. MMDDYY format. Year 13 A2 Vehicle 13's year. Optional field. YY format. Make 13 A20 Vehicle 13's make. Optional field. VIN 13 A22 Vehicle 13's Vehicle Identification Number. Optional field. Certification date 13 A6 Vehicle 13's certification date. Optional field. MMDDYY format. Termination date 13 A6 Vehicle 13's termination date. Required for 26ADD only, otherwise it must be blank. MMDDYY format. Issue date 13 A6 Vehicle 13's issue date. Optional field. MMDDYY format. Received date 13 A6 Vehicle 13's received date. Optional field. MMDDYY format. Year 14 A2 Vehicle 14's year. Optional field. YY format. Make 14 A20 Vehicle 14's make. Optional field. VIN 14 A22 Vehicle 14's Vehicle Identification Number. Optional field. Certification date 14 A6 Vehicle 14's certification date. Optional field. MMDDYY format. Termination date 14 A6 Vehicle 14's termination date. Required for 26ADD only, otherwise it must be blank. MMDDYY format. April, 2013 Revised Page33
35 SR22/26 ~ FR44/46 Insurance Reporting Data Exchange Field Field Content Field Rules & values Issue date 14 A6 Vehicle 14's issue date. Optional field. MMDDYY format. Received date 14 A6 Vehicle 14's received date. Optional field. MMDDYY format. Year 15 A2 Vehicle 15's year. Optional field. YY format. Make 15 A20 Vehicle 15's make. Optional field. VIN 15 A22 Vehicle 15's Vehicle Identification Number. Optional field. Certification date 15 A6 Vehicle 15's certification date. Optional field. MMDDYY format. Termination date 15 A6 Vehicle 15's termination date. Required for 26ADD only, otherwise it must be blank. MMDDYY format. Issue date 15 A6 Vehicle 15's issue date. Optional field. MMDDYY format. Received date 15 A6 Vehicle 15's received date. Optional field. MMDDYY format. Year 16 A2 Vehicle 16's year. Optional field. YY format. Make 16 A20 Vehicle 16's make. Optional field. VIN 16 A22 Vehicle 16's Vehicle Identification Number. Optional field. Certification date 16 A6 Vehicle 16's certification date. Optional field. MMDDYY format. Termination date 16 A6 Vehicle 16's termination date. Required for 26ADD only, otherwise it must be blank. MMDDYY format. Issue date 16 A6 Vehicle 16's issue date. Optional field. MMDDYY format. Received date 16 A6 Vehicle 16's received date. Optional field. MMDDYY format. Year 17 A2 Vehicle 17's year. Optional field. YY format. Make 17 A20 Vehicle 17's make. Optional field. VIN 17 A22 Vehicle 17's Vehicle Identification Number. Optional field. Certification date 17 A6 Vehicle 17's certification date. Optional field. MMDDYY format. Termination date 17 A6 Vehicle 17's termination date. Required for 26ADD only, otherwise it must be blank. MMDDYY format. Issue date 17 A6 Vehicle 17's issue date. Optional field. MMDDYY format. Received date 17 A6 Vehicle 17's received date. Optional field. MMDDYY format. Year 18 A2 Vehicle 18's year. Optional field. YY format. Make 18 A20 Vehicle 18's make. Optional field. April, 2013 Revised Page34
36 SR22/26 ~ FR44/46 Insurance Reporting Data Exchange Field Field Content Field Rules & values VIN 18 A22 Vehicle 18's Vehicle Identification Number. Optional field. Certification date 18 A6 Vehicle 18's certification date. Optional field. MMDDYY format. Termination date 18 A6 Vehicle 18's termination date. Required for 26ADD only, otherwise it must be blank. MMDDYY format. Issue date 18 A6 Vehicle 18's issue date. Optional field. MMDDYY format. Received date 18 A6 Vehicle 18's received date. Optional field. MMDDYY format. Optional data A20 The content of this field will be temporarily stored and passed back with the results of the transaction. Sub tracking number A4 Submission tracking number associated with file uploaded to the VA DMV. Detail tracking number A6 Detail tracking number assigned to the record within the uploaded file. Message code A5 The DMV assigned code that notifies the jurisdiction that the discount was processed or why it was not processed. Action codes: Code Description 22ADD SR 22 addition 22DEL SR 22 deletion *26ADD SR 26 addition *26MOD SR 26 modification (changes and/or deletions) 44ADD FR 44 addition 44DEL FR 44 delete *46ADD FR 46 addition *46MOD FR 46 modification (changes and/or deletions) * = Can only be used for single submission, cannot be used in batch processing. Optional: The user can pass any information it chooses in this field. The VA DMV does not use it in any processing rules. Not applicable for input. DMV will generate the number and populate the field with it. Not applicable for input. DMV will generate the number and populate the field with it. Not applicable for input. DMV will provide a table of values and associated meanings. April, 2013 Revised Page35
37 SR22/26 ~ FR44/46 Insurance Reporting Data Exchange Coverage types: Code OWN OPE BFC PBB PIB Description Owner Operator Owner/Operator - Broad form Proof in Behalf of Employee - Broad form Proof in Behalf of - Restricted to DL/CL Only Message codes: Code D0002 D0103 D0104 D0159 D0317 D0318 D0319 D0320 D0321 M0002 M0124 M0257 M0259 M0260 M0545 M0550 M0553 M0557 Description Check Birth Date. Check Policy Effective Date. Check Certification Effective Date. CHECK VEHICLE YEAR Check Term/Cancel Date. Term/Cancel Date must be greater than or equal to Cert Eff Date. Term/Cancel Date must be greater than or equal to SR22 Iss date. Term/Cancel Date must be less than or equal to today. Term/Cancel Date is required. Check Customer Number. Number of commas must equal 0 or 2 in name. Enter Insurance Policy No. Check Certification Time. Enter Vehicle Make. Policy Effective Date is Required. PROB PERIOD MUST BEGIN W/ D,M OR Y Coverage Type is Required. Insurance Co Code is not valid. April, 2013 Revised Page36
38 SR22/26 ~ FR44/46 Insurance Reporting Data Exchange Code Description M0578 Certification Effective Date required. M0579 Certification effective date must be greater or equal to policy effective date. M0583 Transaction Processed M0637 Certification Effective Date required. M0669 Last Name is blank M0690 Customer Last Name does not match record. M0702 First Name is blank. M0713 CUSTOMER NUMBER REQUIRED M0715 Customer# and Customer Name are blank. M0770 No records found. M0787 Vehicle Make not in table. M0791 Customer Sex must be F, M, or U. M0904 Policy Effective Date must be less than or equal to today. M0989 Date SR22 Issued must be less than or equal to today s date. M0990 DATE SR22 ISSUED IS REQUIRED M0992 Enter VIN Number. M0997 Duplicate SR22 policy exists (trying to add an SR22 of the same policy and dates). M1037 Vehicle information required. M1248 End of the file (No match of SR22 when trying to send SR26). M2024 Trying to add more than 20 vehicles to this SR22. M2054 USER CANNOT ENTER ALL VEHICLES INDICATOR M2263 Customer is deceased. M5078 Enter Customer Name for Customer Number. V0002 Customer Number does not exist. V0008 Check name does not match. V0009 Birth date does not match record possible duplicate customer exists. V0010 Sex (gender) does not match file. W0118 We are currently experiencing a technical problem. Please try your transaction later. W0329 A virus has been found in your file. Please correct this error and resubmit your data. April, 2013 Revised Page37
39 SR22/26 ~ FR44/46 Insurance Reporting Data Exchange Code W0330 W0331 W0332 W0377 Description There are too many files in your zipfile. You must only have 1 text file in your zipped file to upload. The data file you have uploaded is empty. Please try again. There was an error unzipping your file. Please contact support, or rezip your input file and try again. Invalid action code. April, 2013 Revised Page38
40 SR22/26 ~ FR44/46 Insurance Reporting Data Exchange 8. FREQUENTLY ASKED QUESTIONS 1. What file format should I use when I upload data to DMV? The file must be a text file (filename.txt) that is compressed into a zip file (filename.zip). 2. What are the descriptions for the action codes? Code 22ADD 22DEL 26ADD 26MOD Description Adding a SR22 filing Deleting a SR22 filing Adding a SR26 cancellation Changing or deleting a SR26 cancellation 3. What are the descriptions for the message codes? Code D0002 D0103 D0104 D0159 D0317 D0318 D0319 D0320 D0321 M0002 M0257 M0259 M0583 W0377 Description Check Birth Date. Check Policy Effective Date Check Certification Effective Date Check Vehicle Year. Check Term/Cancel Date. Term/Cancel Date must be greater than or equal to Cert. Eff. Date. Term/Cancel Date must be greater than or equal to SR22 Iss. Date Term/Cancel Date must be less than or equal to today. Term/Cancel Date is required. Check Customer Number Enter Insurance Policy Number Check Certification Time. TRANSACTION PROCESSED Invalid Action Code 4. What format is used for downloadable files? The files are text files (filename.txt) that were compressed into zip files (filename.zip). 5. Why are the downloadable files compressed? The files are compressed to minimize the time it will take to download the files. April, 2013 Revised Page 39
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