Progress Report: follow up of produced deliverables and indicators update. January 2015 Presage CTE

Transcription

1 Progress Report: follow up of produced deliverables and indicators update January 2015 Presage CTE

2 Progress Report: follow up of produced deliverables and indicators update January 2015 Presage CTE

3 According to the calendar established in the Subsidy Contract, the Lead Partner has to submit a progress report and a payment claim to the JTS. Both documents must be validated on Presage CTE.

4 1.- The Lead Partner creates an overall progress report called «Project progress report (LP only) May 2011» on Presage CTE

5 2.- To fulfill the report, the Lead Partner has to go to each section in order to enter the information concerning the reporting period.

6 3.- The follow up of the deliverables produced in the framework of the project is done in section «8.1 Working plan progress»

7 For each phase of the working plan foreseen on the application form, the Lead partner has to update the «products achieved» during the reporting period In this section the Lead Partner has to update: Foreseen outputs/deliverables produced during reporting period Deliverables unforeseen but achieved during the reporting period

8 A) Outputs/deliverables produced during reporting period The list of outputs/deliverables foreseen in the Application Form is present in the progress report. To update the information regarding an output/deliverable, click on the orange button.

9 The Lead Partner has to include the following information: - Realisation date - Comment - Quantity realised If several outputs/deliverables are carried out during the same report period with different realisation dates, please fulfil a form for each one. In the case of Maritime projects, kindly remember to fill the sections linked expenditures and supporting documents too. N oubliez pas d enregistrer!

10 Right after, select the expenditures linked to the production of the deliverable Kindly select the expenditures from all partners that have been involved in the production of the deliverable. The objective is to know the cost of each deliverable produced. Do not forget to save before leaving the page! * To be filled only by Maritime projects

11 Finally, upload the deliverable Click on the orange button to upload the supporting documents. * To be filled only by maritime projects

12 The Lead Partner hast to enter the following information: - Name of the document and description (in English and French) - Date of the document To upload a document, kindly bear in mind that there are technical limits: the size of the document can not exceed 8Mo. Please compress the elements included in your document, specially photos and graphics, in order no to exceed this limit. This compression will make easier as well the upload of the document to your website. Do not forget to save before leaving the page! * To be filled only by Maritime projects

13 A recap chart including updated information appears. To modify any information click here. * To be filled only by Maritime projects

14 After saving, click on «Back to working plan progress chapter» to come back to the list of foreseen outputs/deliverables Click here to see or modify the information regarding an updated deliverable. Please check that the update has been taken into account in this table. This mark indicates that a supporting document has been uploaded.

15 B) Deliverables not foreseen but produced It is necessary to inform as well about the outputs/deliverables not foreseen on the Application Form but produced by the project. This information should be entered as soon as the decision regarding the production is made. Click on the orange button to include a new deliverable that was not initially planned. A new page will appear, in this page click again on the orange button Include a new deliverable.

16 The Lead Partner has to enter the following information in order to create a new deliverable: - Deliverable title (in English and French) - Description of the deliverable (in the language of the project) - Unity type Please bear in mind that the inclusion of a new deliverable has to be done as soon as the decision regarding the production of a new deliverable is made by the project. In case of doubt, please contact the JTS. Do not forget to save before leaving the page!

17 Once the output/deliverable is created, it will appear on the list of outputs/deliverables of the project, this list will have to be updated after the achievement of the deliverable In order to update the information click on the orange button. Click here to see and to modify the update. Click her to modify information regarding the output/deliverable not foreseen. Click here to erase the output/deliverable.

18 The Lead Partner has to include the following information: - Realisation date - Comment - Quantity realised If several outputs/deliverables are carried out during the same reporting period with different realisation dates, please fulfil a form for each one. In the case Maritime projects, kindly remember to fill the sections linked expenditures and supporting documents too, as indicated earlier in section «foreseen deliverables». Do not forget to save before leaving the page!

19 If the project decides to include a new deliverable, they must justify this decision in section «Evolution in Work programme and expected outputs». Any other information regarding any minor change of the working plan has to be included as well here. Should you have any doubt, contact the JTS.

20 4.- The follow up of the Programme indictors progress is done in section 8.4 of the Progress Report Those indicators must be updated in each Progress Report!

21 If this is the first time that an indicator is updated: Click on the orange button. Enter the quantity achieved during the implementation period.

22 If the indicator has to be verified or updated: Click on the «achieved» quantity. Enter the total number achieved since the beginning of the project. It has to be always higher that the one entered in the previous progress reports.

23 5.- Verify that the Progress Report has been duly completed Has all information been correctly saved in the document? Before validating, produce a PDF version of the Progress Report in order to read it again. In the common sections (2, 3, 4 and 6), is it possible to get an overall vision of the project progress during the implementation period concerned? Have all deliverables, foreseen and not foreseen, been updated? In the case of not foreseen deliverables, has a proper justification been included? Kindly check that the recap table included on the Progress Report includes the existence of supporting documents uploaded. If there are deliverables that have not been updated on Presage please send them by mail to the JTS. Has the updated indicators been correctly saved in section 8.4? Before sending the document by post, has the Progress Report been correctly signed and stamped?

24 MED PROGRAMME JTS - STC Région Provence-Alpes-Côte d'azur 27, Place Jules Guesde Marseille Cedex 20 - France Tel: or Fax: programme_med@regionpaca.fr