Financial ACH and Positive Payment -

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2 Financial ACH and Positive Payment - Thomas Peterson - IFS NA Senior Advisor Financials IFS CUSTOMER SUMMIT 2011, CHICAGO

3 Supplier ACH Payments and Positive Payment - This hands on workshop will teach you about the ACH and Positive Pay functionality in IFS. ACH (Automated Clearing House) allows you to set up and make IFS Supplier Payments using PPD and CTX batches for electronic funds transfer which will aid in streamlining part of your payment process. Positive Pay will help you and your banks defend against check fraud..

ACH (Automated Clearing House) allows you to set up and make IFS Supplier Payments using PPD and CTX

4 APPS 7.5 SP7 ACH Payment (86991 ) ACH (AUTOMATED CLEARING HOUSE )PAYMENT FILE ACH is a common supplier payment file. The IFSNA ACH Supplier Payment Format solution provides for supplier payments using PPD and CTX detail credit records for checking and savings accounts (transaction codes "22" and "32") for payments as well as the option of creating a CTX debit record (transaction code 27 ) for the sum of the credit records. Key benefits include: Reduce time for processing payments of supplier invoices. Facilitate proper payment of supplier invoices. Reduce errors in ACH file creation.

accounts (transaction codes "22" and "32") for payments as well as the option of creating a CTX debit record (transaction code 27 ) for the sum of

5 ACH Payment Solution USER PROCESS Very Similar User Process as Supplier Check Payment Load Payment Proposal (selecting ACH Payment Method) Create ACH Payment Order Deliver ACH Payment File to your bank Once Accepted Complete the Payment Optional Remittance Advice Report

Method) Create ACH Payment Order Deliver ACH Payment File to your

6 Company Set up Add / Verify Cash Account Number Enable ACH Payment Format Create ACH Payment Method Add Payment Method to Payment Institute Add File Path Information Add Account data

7 Company Set up Add / Verify Cash Account Number 7

8 Company Set up Enable ACH Payment Format Create ACH Payment Method 8

9 Company Set up Add Payment Method to Payment Institute Add File Path 9

10 Company Set up Add Format Specific Info - Payment Institute Option to Include Addenda Records (in the file) 10

11 Supplier set up 11

12 Supplier Payment by ACH In this training section you will learn how to pay a supplier via ACH Payment Method. Please refer to your training material for step by step directions.

13 Positive Pay POSITIVE PAYMENT What is POS PAY (Positive Payment). Positive Pay is a process offered by most banks to help you defend against check fraud. When using positive pay, a file is sent to the bank that includes check numbers, check amount, and other data. As a check (written to your supplier) is presented to the bank for cashing / fund transfer, the check data (amount and check number) are validated against the positive pay information provided earlier Deliver ACH Payment File to your bank. Approved (matched) checks will continue the banking process. Unapproved (unmatched checks) will be rejected.

As a check (written to your supplier) is presented to the bank for cashing / fund transfer, the check data (amount and check number) are validated

14 Positive Pay COMMON SOLUTIONS Copy the overview supplier check screen, arrange attributes, use output channel to create the file. Extract Data from Check Print (for example select * from LASER_PRINT_CHECK_REP WHERE RESULT_KEY LIKE '&Report_Key ) and send the data to the bank. Turn on History Tracking for Supplier Check Write query to extract data & send to the bank. Use IFS External Files - Create Positive Pay file type & template. SQL statements based on supplier check view (Check_Ledger_item) Crystal Reports

data to the bank. Turn on History Tracking for Supplier Check Write query to extract data & send to the bank.

15 APPS 8 Positive Payment Solution RELEASED IN APPS 8 (OR AVAILABLE TODAY AS A MOD) Complete solution Added Positive Pay Attributes to supplier check screen. Created a routine to select checks based on positive pay attributes Automated, scheduled, or manual Editable / define able file format Using External File functionality Creation of Pos Pay file updates check data with Pos Pay data Special Considerations for VOID, Reprint, and resend.

Created a routine to select checks based on positive pay attributes Automated, scheduled, or manual Editable

16 Positive Payment Supplier Check RELEASED IN APPS 8 (OR AVAILABLE TODAY AS A MOD) NEWS IN IFS PAYMENT

APPS 8 Positive Payment Solution RELEASED IN APPS 8 (OR AVAILABLE TODAY AS A MOD) Check Run Process Enhanced to run external file / positive pay Added Positive Pay Attributes to supplier check screen.

17 APPS 8 Positive Payment Solution RELEASED IN APPS 8 (OR AVAILABLE TODAY AS A MOD) Check Run Process Enhanced to run external file / positive pay Added Positive Pay Attributes to supplier check screen. Positive Payment File Template assigned to a Document Series Positive pay file is automatically created using the assigned template Positive pay file selects Printed, Voided checks that were not previously sent to bank

Positive Payment File Template assigned to a Document Series Positive pay file is automatically created

18 Positive Pay EXTERNAL FILE EXAMPLE - TRAINING In this training section you will learn about external file functionality to create a positive pay solution. Please refer to your training material for step by step directions.

functionality to create a positive pay solution.

www.ifsworld.com THIS DOCUMENT MAY CONTAIN STATEMENTS OF POSSIBLE FUTURE FUNCTIONALITY FOR IFS S SOFTWARE PRODUCTS AND TECHNOLOGY.

19 THIS DOCUMENT MAY CONTAIN STATEMENTS OF POSSIBLE FUTURE FUNCTIONALITY FOR IFS S SOFTWARE PRODUCTS AND TECHNOLOGY. SUCH STATEMENTS OF FUTURE FUNCTIONALITY ARE FOR INFORMATION PURPOSES ONLY AND SHOULD NOT BE INTERPRETED AS ANY COMMITMENT OR REPRESENTATION. IFS AND ALL IFS PRODUCT NAMES ARE TRADEMARKS OF IFS. THE NAMES OF ACTUAL COMPANIES AND PRODUCTS MENTIONED HEREIN MAY BE THE TRADEMARKS OF THEIR RESPECTIVE OWNERS IFS

SUPPLIER INVOICE WORKFLOW EINVOICE Efficient automated workflow 2010 IFS

www.ifsworld.com SUPPLIER INVOICE WORKFLOW EINVOICE Efficient automated workflow THOMAS PETERSON LEIF JOHANSSON SENIOR ADVISOR - FINANCIALS BUSINESS SOLUTIONS CONSULTANT AGENDA SUPPLIER INVOICE WORKFLOW