Technology to Support Asset Management

Transcription

1 A PRIMER: ASSET MANAGEMENT AND BUILDING ONTARIO PROVINCIAL FUNDING REQUIREMENTS Technology to Support Asset Management Daryush Esmaili, M.A.Sc Infrastructure Technologist City of Brantford

2 Agenda 1. Provide an overview of the practices and processes required for asset management planning in support of technology and tools 2. Outline policies and techniques used in the development of the City of Brantford s asset management program What this is not: A discussion of any particular asset management software

3 Fundamental Truths Effective infrastructure planning does not always require software. No easy buttons or one size fits all solutions currently on the market! Software and data facilitate making, they do not make decisions. Mature asset management requires Ongoing commitment Business processes in place Knowledge and understanding

4 The Asset Management Plan Corporate and Strategic Planning Strategic Objectives / Plans Organizational Policies, Strategies and Goals Information Management & Data Improvement Review and Collate Asset Information Understand the Current State of Infrastructure Establish / Manage Service Levels Asset Management Strategy Financial Planning and Modeling Project Implementation and Delivery Condition Assessment and Performance Data Asset Inventory and GIS PSAB Register Infrastructure Report Card Asset Valuation and Replacement Costs Establish goals, standards and objectives Develop measurement framework and benchmarks Lifecycle Strategies (Service Delivery, O&M, Rehab and Replacement) Condition Assessment and Performance Monitoring Growth and Demand forecasting Lifecycle Analysis and Financial Forecasting Asset Valuation Funding Management Scheduling and Project Management Planned Operations, Maintenance, Rehab and Replacement Scope of Asset Management Plan

5 The Answers We Seek Information Management & Data Improvement Review and Collate Asset Information Understand the Current State of Infrastructure Establish / Manage Service Levels Asset Management Strategy Financial Planning and Modeling What do we have and where is it? What is it worth? What condition is it in and how is it performing? What do we need to do? When do we need to do it? How much money do we need? How will we fund it?

6 Review and Collate Asset Information Decisions are only as good as the information they are based on. Data is only as good as the decisions that can be made with it. Quantity Location Condition Size Material Type Performance Physical Time Installation, Rehab. and Replacement Dates Estimated Service Life (ESL) Cost Salient Historical Cost Replacement Cost Book Value Description (where required) Functional Information (Risk)

7 Review and Collate Asset Information

8 Review and Collate Asset Information Standard Data Collection forms by Construction Inspectors and Operators Excel data dumps; Maps etc. Condition Inspection Data GIS Department LADR and Other Databases Data Exports and Visualization Analysis and Recommend -ations Operation and Maintenance Data Information Management and Data Improvement LADR data is linked to GIS through unique feature ID s

9 Understand the Current State of Infrastructure What do we have and where is it? What is it worth?

10 Understand the Current State of Infrastructure What condition is it in and how is it performing? Summarize asset condition In the absence of condition data, remaining service life (RSL) can be used as a proxy. Rating Category Estimated RSL Assets with increased probability of failure

11 Establish / Manage Levels of Service

12 Establish / Manage Levels of Service Understand the expectations of service receivers Internal Operations and Field Staff Management Departments External Business Industry Commercial Residential Performance Related # of water main breaks / 100 km Length O&M Cost / km Length Service Related # Water Quality Issues # Water Pressure Issues # Unplanned Service Interruptions

13 Establish / Manage Levels of Service Track levels of service and understand the drivers

14 Establish / Manage Levels of Service Communicate results

15 Establish / Manage Levels of Service 100% 80% System Reliability Chart Water Distribution 2010 City Results 2009 City Results Group Median 60% 40% 20% 0% 74.7% 96.8% 26.4% 100.0% 71.0% 86.0% 79.5% Main breaks Leaking Hydrants Reinvestment Rate Non-Revenue Water Inoperable or Leaking Valves Emergency Service Connection Repairs Unplanned System Interruptions

16 Asset Management Strategy What do we need to do? When do we need to do it? Identify project needs for the next 5 10 years

17 Asset Management Strategy Group identified projects by program area Informative project descriptions (boundaries, drivers etc.) Gross Cost Road and Wate r 4,509,000 3,147,000 1,133,000 2,971,000 1,010,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 17,770,000 Marlborough Rd (Fourth Ave to Park Rd N) 326, ,000 West St (Edmondson St to Fairview Drive) 741, ,000 St. Paul Ave. (St. Paul Ave. to Charing Cross St) 279, ,000 Hillcrest Ave (Straw berry Lane to Shellard Lane) 226, ,000 Patterson Ave (Colborne St to Grey St) 537, ,000 Brantw ood Park Rd. (Dunsdon St. to Lynden Rd.) 2,400, ,400,000 St. Paul Ave. (Elmw ood St to Wood St) - 377, ,000 Margaret Drive (West St to Morton St) - 251, ,000 North Park St (St. George St to Highw ay 403) - 2,159, ,159,000 Dale St (Mount Pleasant St to Barry Drive) - 92, ,000 Barry Drive (Bell Ln to Dead-End) - 268, ,000 Hampton St (Morley Ave to Row anw ood Ave) , ,000 Morley Ave (Hampton St to Avondale Cr) , ,000 Pontiac St (Marie Ave to Salisbury) , ,000 Nelson St (Stanley St to Park Rd N) , ,000 Graham Ave (Tuxedo Ave to Catharine Ave) , ,000 Wellington St (Pulleston Ave to Second Ave) , ,000 Ada Ave (Brant Ave to St. Paul St) , ,000 Russel St (Grand St to North Park Rd) , ,000 West St (Charing Cross St to Highw ay 403) ,063, ,063,000 Beverly Rd (Colborne St to Chatham St) , ,000 The Homestead Pl (Ashgrove Rd to Dead-End) , ,000 Southglen Rd (Greenfield Rd to Dead-End) , ,000 Clara Cr (Colborne St to Colborne St) , ,000 Unspecified Watermain Improvements ,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 Buildings / Facilities 1,967,000 1,640,000 2,100,000 2,925,000 1,412,000 3,000,000 2,176,000 2,189,000 2,100,000 2,163,000 21,672,000 Energy Conservation Initiatives Implementation (Green Energy Act Compliance) - 100, , , ,000 John Noble Home Refrigeration System Replacement 95, ,000 John Noble Home S3 air conditioner replacement 125, ,000 Sanderson Centre Auditorium Roof Rehabilitation and Repairs 125, ,000 Sanderson Centre Auditorium Compressor and Cooling Coil Replacement 137, ,000

18 Asset Management Strategy Required to Meet Legislated Standards Does the project satisfy Prov. or Fed. mandates? Is the project required for regulatory reasons? Consequence of Failure Service Levels O&M Impact Improved Efficiency Expansion and Growth Health and Safety Coordinated Project What is the consequence of failure of the asset (high, medium, low) Does the project maintain level of service standards? Does the project affect all customers in a neighborhood or facility? Does the project affect all customers within the City? After completion, will the project increase O&M cost and time? Will the project decrease O&M budgets? Does the project require the hiring of new staff? Will the project increase the efficiency of existing processes? Does the project preserve or extend the life of an existing asset? Does the project use innovative solutions? Does the project increase capacity to meet existing deficiencies? Does the project increase capacity to meet future growth needs? Will the project attract new economies? Does the project eliminate a risk or hazard to public health? Does the project reduce hazards or risks to users of the facility? Will failure to complete the project delay or impact other programs? Is the project required to be coordinated with other projects?

19 Asset Management Strategy

20 Financial Planning and Modeling How much do we need? How will we fund it? Tie project plan to the available funding sources.

21 Financial Planning and Modeling Evaluate the long term sustainability

22 Financial Planning and Modeling Evaluate investment scenarios

23 Summary Software and data facilitate decision making and do not make decisions. Decisions are only as good as the information they are based on. Periodically review data, performance measures and software for costs and benefits.

24 Daryush Esmaili Infrastructure Technologist City of Brantford QUESTIONS?