Newgen s Enterprise Content Management System on Cloud

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Luke Holland
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1 Newgen s Enterprise Content Management System on Cloud

2 Newgen Overview Products in Enterprise Content Management, Business Process Management and Customer Communication Management No 1 in India in ECM and BPM space Global footprint in 50 countries 1200 people strong 20 years old organization 38 Patents held for its own products World s largest ECM deployment BPM and ECM Magic Quadrant recognition 2011 Wave Report for DOCCM (Document Output for Customer Communication) Offices India USA UAE Singapore Canada Delhi Chennai Bangalore Mumbai Hyderabad Kolkata Decision Matrix for BPM, 2011 Top 3 Value for Money BPM Vendor Newgen Software rated as Good Condition and Low Risk company by Dun & Bradstreet 2

Magic Quadrant recognition 2011 Wave Report for DOCCM (Document Output for Customer Communication) Offices India USA UAE Singapore Canada Delhi Chennai Bangalore

3 Our Global Customer Relationship Banking & Finance Insurance BPO & Shared Services Telecom Others Company Confidential. Copyright

4 Why do I need Cloud - Expert View Gartner Cloud computing will hit mainstream by 2014 Forrester CIO SaaS adoption is three times faster than on premise systems SaaS deployments have grown significantly adoption in large enterprises grew 33% and adoption in the SMB market grew 50% 58% says cloud computing will cause a radical shift in IT and 47% say they are already using it or actively researching it.

significantly adoption in large enterprises grew 33% and adoption in the SMB market grew 50% 58%

5 5 What is Enterprise Content Management Enterprise Content Management is defined as the technologies, tools, and methods used to capture, manage, store, preserve, and deliver content and documents related to organizational processes

and methods used to capture, manage, store, preserve, and

6 6 Pain Areas Enterprise Content Management Storage High cost of space, Documents prone to damage with time, moisture, rodents etc. Maintenance costs & Back up Retrieval Not easy to locate stored documents A lot of time is spent searching the documents Security Unauthorized access & Confidentiality Risk of Information loss & Disaster Recovery Meeting the Compliance and Audit ISO 17799, BS7799, DOD Regular Report Generation for Audit

Maintenance costs & Back up Retrieval Not easy to locate stored documents A lot of time is spent searching

7 Target Verticals Pharmaceutical companies Government agencies Insurance companies Retail companies Telecom companies Manufacturing companies Retail banks Financial services

8 ECM Departmental Usage Legal Dept Case Documents Circulars Contracts HR/Personnel Dept Resume Appraisal forms Employee Provident Fund Record Employee Compensation Details Finance Dept Cheques and Vouchers Annual financial Reports Budget & Planning Documents Quality Process Manuals Quality Plans Metrics ISO Standard docs ECM Repository Compliance & Risk Business Risk Analysis Report Process Compliance Documents Training Training Plans Reports Training Presentations IT Dept License Documents User Machine Information IT Complaint Reports Logistics Airway Bills Delivery Challans Bill of Lading

Plans Metrics ISO Standard docs ECM Repository Compliance & Risk Business Risk Analysis Report Process Compliance Documents Training Training Plans

9 Omni Docs Features Web Scan OmniDocs on Cloud comes with OmniScan web scan. Indexing with Business values can be done while scanning Anytime/Anywhere Access OmniDocs on Cloud can be accessed through a web browser from any geographical location. No installation is required. OmniProcess OmniDocs on cloud comes with a linear workflow with maker checker capabilities. Search Folder and Document property based search Search based on Indexed business values

accessed through a web browser from any geographical location. No installation is required.

10 Omni Docs Features Audit Logs Comprehensive Audit Logs are maintained for all operations done on documents in the repository Newgen s advanced document viewer to view documents from within the web browser Annotations can be applied to documents. Secure annotations can also be Documents Viewer applied to hide a specific part of the document. Notes can be written on top of the documents All annotations on viewer applied as a layer while maintaining document integrity. Bulk Upload Uploading of multiple files in the repository possible through multiple file upload feature Check out and Check in Documents Library Features User Right controlled access to documents and folders Dynamic Linking of Documents across folders

Notes can be written on top of the documents All annotations on viewer applied as a layer while maintaining document integrity.

11 11 Benefits of Newgen Cloud ECM Rapid Deployment: Fast Start Up Reliability 99% Availability SLA Scalability Monitoring and Maintenance Enterprise Class Security Much Lower Start up cost

12 Newgen Cloud Platform Hosted on Amazon Web Services Separate Login URL for each customer Customer Registration & Users Administration Module One can keep adding new users and new organizations even at a later date

Registration & Users Administration Module One can

SOLUTIONS FOR BUSINESS PROCESS & ENTERPRISE CONTENT MANAGEMENT. Imaging & Enterprise Content Management

SOLUTIONS FOR BUSINESS PROCESS & ENTERPRISE CONTENT MANAGEMENT TM OMNIDOCS Imaging & Enterprise Content Management SOLUTIONS FOR BUSINESS PROCESS & ENTERPRISE CONTENT MANAGEMENT O MNIDOCS Enterprise Content