Warrenville Public Library District

Transcription

1 Warrenville Public Library District FY10 Working Budget July 1, 2009 June 30, 2010 Adopted by the Library Board of Trustees May 20, 2009 TABLE OF CONTENTS Income Summary page 1 Fund Balance Projections for FY10 page 15 Expenditure Summary pages 2 through 13 Fund Balance Projections for FY11 page 16 Special Fund Expenditures page 14 Comparison to Financial Plan Projections page 17

2 INCOME NOTES: Property Tax Income: Taxable EAV increased $22,460,259 to $409,000,497. (The EAV inclusive of TIF Properties is now $583,977,734) Tax rate decreased to (Last Year was ) Decreased: Increased: Fees (to reflect actual income from FY09); Interest (lower rates and lower balances); Developer Donations (per the City, we have $0 available at this time) Book Sales (formal book sale now in place, should generate a little more income); Hotel Motel Tax Grant (additional funds awarded for summer concert series) FY10 Budget, Approved 5/20/09 PAGE 1 INCOME SUMMARY

3 COST OF LIVING ADJUSTMENT: A moderate COLA of 3% is recommended for all employees. No merit increases are included in this budget. This adjustment is given with the assumption that due to anticipated flat income in FY10-11, there may not be funds available to award an increase in that fiscal year. Rather than spread the increase over two years, it is recommended that the board award a higher adjustment this year with the understanding that there may be no COLA or merit increases in FY (The Social Security COLA is 4.1%.) IMRF: IMRF will be phasing in the rate increases. The 2010 rate increase will be limited to 10%. The library has the option of contributing a higher amount, but may not contribute less than the rate defined by IMRF. (11.06% for 2009, 12.% for 2010) NEW STAFF: Part-time maintenance (replaces contractual handyman): Wages - $14,000; FICA - $900; Unemployment - $30; Workers Comp - $500 = $15,430 Seasonal Concerts coordinator: Wages - $3,000; FICA - $240; Unemployment - $10; Workers Comp - $25 = $3,275 Part-time Computer Lab Assistant (each 12 hour weekly position): Wages - $6,000; FICA - $450; Unemployment - $15; Workers Comp - $50 = $6,515 Part-time Computer Lab Assistant (Sunday hours): Wages - $3,120; FICA - $240; Unemployment - $10; Workers Comp - $25 = $3,395 FY10 Budget, Approved 5/20/09 PAGE 2 EXPENDITURE SUMMARY - EMPLOYEES

4 Tech Processing decreased for supplies no longer needed Postage We ve increased to accommodate the rate increase. FY10 Budget, Approved 5/20/09 PAGE 3 EXPENDITURE SUMMARY - OPERATING

5 Furniture/Equip The shelving expenditure ($6500) will be taken from the Special Reserve Fund. Other funds for misc expenditures during the year. Automation Software We ve added funds for Adobe Acrobat software for each department so that it s easier to create pdf files from staff desktops. Includes payments to Today s Business Solutions for PC Reservation and Print management software. We will have one payment remaining on software/hardware purchase in FY Following that, we will pay annual maintenance of $3300 for software and hardware. Hardware Purchases Replace all staff PCs (These PCs are now 5+ years old and not all are functioning effectively for the tasks that staff are required to perform.) Patron supplies includes headphones and possible flash drives that are re-sold to the public at cost. Staff PCs will be purchased with money from the Special Reserve Fund. Maintenance/Contracts Our Horizon contract is less because our two new servers are covered by warranty for the first three years. Consultant costs are necessary for website design/functionality updates and network maintenance/troubleshooting. FY10 Budget, Approved 5/20/09 PAGE 4 EXPENDITURE SUMMARY FURN/EQUIP/AUTOMATION

6 Bonds Treaurer to be bonded at $700,000; Administrative Assistant and Library Director bonded at $100,000 each Note that Officers & Director s insurance, Umbrella insurance, and a small portion of the commercial package policy are paid for with money from the Liability Insurance Fund. FY10 Budget, Approved 5/20/09 PAGE 5 EXPENDITURE SUMMARY - INSURANCE

7 Tuition Reimbursement: Joe Filapek will finish his MLS coursework and will not be requesting reimbursement in FY Sylvia Thompson expects to complete the final two courses of her LTA certificate ($500). Director Whitmer expects to take 3 courses toward the Public Library Administrator Certificate ($500). No other employees have expressed an interest in pursuing tuition reimbursement in FY Staff Meetings/Travel: As you know, the Public Library Association Conference is considered the best educational/networking opportunity for public library staff. It is very important for the director and at least one manager to attend this conference. The value received exceeds the library s expenditure for this conference. FY10 Budget, Approved 5/20/09 PAGE 6 EXPENDITURE SUMMARY STAFF DEVELOPMENT

8 Funds have been included to allow one trustee to attend the Public Library Association Conference in Portland, Oregon (March 23-27, 2010) $1000 has been budgeted to cover attendance at DLS, LACONI, and other local meetings. FY10 Budget, Approved 5/20/09 PAGE 7 EXPENDITURE SUMMARY TRUSTEE DEVELOPMENT

9 Consultants: Job Description Review This year, the Director wishes to work with the Management Association of Illinois to do a thorough review of all job descriptions. The revised job descriptions will assist the library in the development of a wage/salary scale, something that will be undertaken in FY Community Survey This is carried over from last year. (Director plans to work with Northern Illinois University s Public Opinion Lab.) Other These funds are available should the board choose to hire a consultant for any other matter. FY10 Budget, Approved 5/20/09 PAGE 8 EXPENDITURE SUMMARY CONTRACTUAL

10 Library Materials are approximately 14.2% of this budget draft. Internet Subscriptions (databases) will be paid for with money from the Corporate Fund. All other materials will be paid for with money from the Special Reserve Fund. Slight increases have been given to most categories to cover new shipping charges from our book jobber. (Approx. 1%) We ve also added funds to Adult A/V for duplicate popular DVD titles. Some funds have been reallocated from Youth A/V to Youth Print per spending trends. FY10 Budget, Approved 5/20/09 PAGE 9 EXPENDITURE SUMMARY LIBRARY MATERIALS

11 Slight decrease in youth programs to reflect actual expenditures Increase in Hotel/Motel expenditures to reflect expansion of concert series from six to thirteen concerts Printing costs to include outsourced printing of several library brochures ($500). (Also includes library newsletter printing 3x/year) Night Owl Reference service has been discontinued. Increased PR/Publicity to include funds for display advertising in the Warrenville Sentinel (1/8 page ad 26 times per year) this would allow us to advertise special programs and services in between our newsletter publication. Cost for display advertising: $2300. FY10 Budget, Approved 5/20/09 PAGE 10 EXPENDITURE SUMMARY PUBLIC SERVICES

12 Telephone Increased to accommodate the expiration of discounts that were negotiated 5 years ago. Jackie has negotiated the best rates possible at this time through our current carrier. At some point in the future, the library may wish to pursue a voice over IP system. VOIP would have a significant initial capital cost, but would lower monthly charges. Electricity our springtime bid for electricity supply came in at approximately 25% under last year s costs, so this line has a significant reduction. FY10 Budget, Approved 5/20/09 PAGE 11 EXPENDITURE SUMMARY UTILITIES

13 Contracted handyman expenses ($10,000) are omitted with the hiring of a part-time maintenance custodian ($12,000) Snow removal increased to $15,000. All of these line items except Maintenance (general) will be charged to the Building & Maintenance Fund. (total = $77,000) Maintenance (general) items will be paid with Special Reserve Funds. ($30,000) FY10 Budget, Approved 5/20/09 PAGE 12 EXPENDITURE SUMMARY MAINTENANCE

14 FY10 Budget, Approved 5/20/09 PAGE 13 EXPENDITURE SUMMARY CONTINGENCY/GIFT EXPENDITURES

15 FY10 Budget, Approved 5/20/09 PAGE 14 SUMMARY OF SPECIAL FUND EXPENDITURES

16 FY10 Budget, Approved 5/20/09 PAGE 15 FUND BALANCE PROJECTIONS FOR FY10

17 FY10 Budget, Approved 5/20/09 PAGE 16 FUND BALANCE PROJECTIONS FOR FY11

18 FY10 Budget, Approved 5/20/09 PAGE 17 COMPARISON TO FINANCIAL PLAN PROJECTIONS