DISTRICT WIDE, STRUCTURED CABLING TELECOMMUNICATIONS AND LOCAL AREA NETWORK PROGRAM October 1998

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1 DISTRICT WIDE, STRUCTURED CABLING TELECOMMUNICATIONS AND LOCAL AREA NETWORK PROGRAM October 1998 OVERVIEW: In 1995, began a program to install networked digital telecommunications systems in campuses throughout the District. The systems integrated older intercom systems and telephones into a single platform, and more importantly, provided telephones and voice mail service for all faculty in every classroom. Also at this time, the District began developing the architecture to support data networks (LANS) at campuses throughout the District. Fortunately, the initial program installations for the PBX and network occurred in schools that were either under renovation/construction, or planned for construction that included structured cabling, raceways, communication equipment rooms, etc.. In addition, many of these campuses received Technology Retrofit grants which provided the school with the raceways, wiring and network infrastructure to support the voice and data systems. After these new and renovated schools were brought on-line, it became apparent that there was no defined program to retrofit existing schools for the wiring and wiring pathways (raceways) to support the PBX telephone systems or instructional/administrative network applications that were being developed and often used at campuses that had complete networks in place. PROGRAM OBJECTIVE AND COMPONENTS: The purpose of this program is to establish a completely wired, basic network to support both voice and data functions, that services every classroom and office in the campuses that have not yet been equipped with one. Each classroom will have on average one (1) voice connection, or port, and three (3) data ports. Offices and other spaces will have typically one (1) voice port and two (2) data ports. The network is necessary to support desired District wide services such as instructional, Peoplesoft, and NCS Student applications to name a few. It also provides the connectivity for all computers on the network to access and browse the Internet. The program includes wire pathways (referred to as raceways or conduits) both above and underground. This item is important because it provides a pathway or route to install the initial wiring, and provides flexibility for future wiring configuration changes, expansions and future technology connectivity platforms. Essentially, the raceways are the physical pipeline in which the wire and fiber are installed. The program also includes the construction of environmentally controlled Communications Equipment Rooms (CERs) that are the hubs of the LANs. This is a secured location that houses the technical network and telecommunication equipment, and is the interface point from the campus to the network off site. Also included is the cost of the remaining telecommunication PBX equipment, including telephones, and the LAN electronic equipment that connects the wiring and routes/controls the data traffic within and out of, the network. The electronic equipment also supports the fiber optics of the LAN. Also listed as a separate item in the program is the District-Seminole County Wide Area Network Shared Fiber System. This component of the program utilizes the recently Facilities Planning/Information Services Departments Page 1 of 3

2 DISTRICT WIDE, STRUCTURED CABLING TELECOMMUNICATIONS AND LOCAL AREA NETWORK PROGRAM October 1998 installed network by Seminole County. The plan is to share the resources and expenses associated with the network, and reduce the costs that would have typically been paid to a service provider (such as BellSouth, Sprint, etc.). Our IS staff anticipates a cost savings of over $ 200,000 per year (for the first five years) by implementing this part of the program. The program has other items listed that are desirable but not necessary to accomplish the primary objective, that being the installation of the PBX and basic LANs in the remaining campuses. Each of these items is described in the attached summary. PROGRAM BUDGET AND SCOPE: The Baseline program is currently estimated at $11,329, 813. This cost includes a 10% contingency amount and is based upon anticipated worst case design scope and costs. We believe that there is some flexibility in budgeting and that the program would be accomplished at the $10,000,000 range. We also believe that as scope is refined the cost could decrease an additional $500,000. Specific items in the program to note are as follows: Includes costs for similar equipment and systems in the new middle and elementary school, as well as Velma Mitchell. The PBX equipment at Lockwood is sized to serve a typical high school. Includes costs for similar equipment and systems in upcoming projects such as Millenium, Woodlands and Idyllwilde. Includes costs to support voice and data service to 300 relocatable classroom facilities. The below chart illustrates the breakdown in cost of the program for the original budget estimate of $11,329,813. Structured Cabling Program Budget $ 11,329,813 PBX Equipt. 22% PA Paging 9% CER Rooms 5% Raceways 10% Fees 2% LAN Electronics 16% Wiring/Fiber 36% Facilities Planning/Information Services Departments Page 2 of 3

3 DISTRICT WIDE, STRUCTURED CABLING TELECOMMUNICATIONS AND LOCAL AREA NETWORK PROGRAM October 1998 The District-Seminole County Wide Area Network Shared Fiber System has been listed as a separate cost and budget item. The intent is to fund this part of the program with budgeted funds from project 8800, student Technology. This budget is defined in the District five (5) year Capital Improvement Plan. ASSOCIATED ANNUAL COSTS: As with any system or equipment, there are associated operating and maintenance expenses that are anticipated. These costs are recurring in nature and are the expenses needed to keep the system or equipment functioning. Major repair expenses are difficult to anticipate but are normally budgeted based on prior expense data and/or contingency reserves. The following list shows the anticipated recurring expenses that will be incurred as a part of implementing this program: 1. PBX and LAN equipment Expenses $ 275, District-County Fiber Network $ 32,000 Facilities Planning/Information Services Departments Page 3 of 3

4 District Wide PBX, Structured Cabling, Electrical and PBX Program 10/21/98 SUMMARY OF COSTS Structured Cabling/PBX Baseline Standard 1 voice, 3 Data Receptacles (Ports) Each Classroom Wiring, CERs & Raceways, Basic Standard $ 5,849,307 PBX Campus Telecommunications/Paging $ 3,523,971 Network (Data) Electronics, Basic Standard $ 1,757,435 Design, System Support Fees $ 199,100 Total $ 11,329,813 District-County Wide Area Network Shared Fiber System Joint Use of County Fiber Network System This Item will Be Budgeted As A Part of Project 8800, Student Technology SCPS - Seminole County Fiber Optic WAN Network $ 666,600 Enhanced Network Port Count and Other Identified Needs Enhanced: 4 Additional Data Receptacles (Ports) Each Classroom Wiring, Enhanced Standard (Additional Cost) $ 1,829,562 Network (Data) Electronics, Enhanced Standard (Additional Cost) $ 821,334 Total $ 2,650,896 PBX System Upgrades $ 460,570 Building Grounding, Lightning Protection $ 4,009,280 Electrical Improvements (4ea, 20amp circuits/classroom) $ 4,597,850 *All Estimates Include 10% For Contingency Scope Refinement Facilities Planning Information Services Page 1 of 3 \dw structured cabling

5 District Wide PBX, Structured Cabling, Electrical and PBX Program 10/21/98 Description of Items, Estimated Costs Items " " Are Costs Included in Structured Cabling/PBX Baseline Standard and WAN Darkened Blocks Above Physical Infrastructure, Design Component Construct Communications Equipment Rooms. These are environmentally controlled, central terminal points for all incoming communications wiring from off site, and the primary distribution points throughout the campus. These spaces also house the electron $ 577,280 Raceway Construction. The cost to install underground and in-building conduit and wall sleeves throughout the campus. This is necessary to pull the cabling through initially and in the future as voice, data, video LAN wiring systems are modified or expa $ 1,180,300 Consulting Fees and Expenses, Network Design, Support. As with any project of this magnitude, design expertise is required to determine exact scope and installation specifications. $ 199,100 Baseline Standard Wiring, PBX and Electronics Structured Cabling and Premise Wiring. This is the actual wiring, fiber optic cable and termination blocks, throughout the campus. This estimate provides the "baseline" standard to support an average of 1 voice and 3 data active (wired) ports per class $ 4,091,727 LAN Network Electronics. This is electronic equipment that supports the operation of the local area network and provides the interface into the District WAN and ultimately, to the Internet. It supports and makes operational, applications such as Peoples $ 1,757,435 PBX/Telecommunications. This is the estimated cost to furnish and install the voice telephone switch and "telephone" sets in the classrooms and offices for campuses not currently incorporated into the District wide network. $ 2,479,015 Public Address/Paging. This is the estimated cost to furnish and install the "paging" system and equipment that interfaces the PBX switch and functions throughout the campus. Existing intercom speaker and equipment are used when applicable. $ 1,044,956 SCPS-Seminole County Joint Use Fiber Optic WAN Network *All Estimates Include 10% For Contingency Scope Refinement Facilities Planning Information Services Page 2 of 3 \dw structured cabling

6 District Wide PBX, Structured Cabling, Electrical and PBX Program 10/21/98 District Wide Area network (WAN) Seminole County Fiber Optic Networking. This will allow the District to "co-use" the County's new fiber optic network to provide voice/data connectivity between schools. When operational, it will not only increase the ba $ 666,600 Enhanced Network Component Structured Cabling and Premise Wiring. This is the actual wiring and fiber optic cable, termination points, throughout the campus to support an additional 4 data active ports per classroom. The cost is the upcharge above the "baseline" scope wired simul $ 1,829,562 LAN Network Electronics. This is additional electronic equipment that supports the operation of the local area network and interface into the District WAN and ultimately, into the Internet for the four (4) additional ports per classroom. $ 821,334 Other Identified Needs PBX Upgrades. This cost includes upgrades in software and hardware for existing Siemens PBX switches. $ 460,570 Building Grounding, Lightning Protection. With the increase in sensitive electronic equipment and building technology on the campuses, lightning damage has become more of an issue and increased protection, a higher priority. This item addressees electr $ 4,009,280 Electrical power improvements. Since older campuses were not designed for electrical service to handle PCs and peripheral equipment (printers etc.) loads, this cost provides for installing 4 new 20 Amp receptacle circuits per classroom. this configuratio $ 4,597,850 *All Estimates Include 10% For Contingency Scope Refinement Facilities Planning Information Services Page 3 of 3 \dw structured cabling