4000 OPERATIONS AND MAINTENANCE OF PLANT

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1 4000 OPERATIONS AND MAINTENANCE OF PLANT Most of the expenditures in this category are specific to the Department of Public Facilities and have been transferred out of the School Department budget. However, there are still expenditures that occur that must be reported under this series. DEPARTMENT OF PUBLIC FACILITIES ADMINISTRATOR: PATRICK GODDARD...1 K-12 TECHNOLOGY PROGRAM ADMINISTRATOR: TOM PLATI Lexington Public Schools

2 Department of Public Facilities Administrator: Patrick Goddard 4000 OPERATION and MAINTENANCE OF PLANT: Housekeeping activities relating to the physical plant and maintenance activities for grounds, buildings, and equipment Custodial Services (4110) Salaries, custodians, janitors, engineers, truck drivers and other maintenance personnel, Contracted Services, Custodial supplies and materials, Travel expenses for staff, Dues and subscriptions Professional Salaries (01) Contracted Services (04) Clerical Salaries (02) Supplies and Materials (05) Other Salaries (03) Other Expenses (06) 4120 Heating of Buildings Cost of coal, fuel oil, electricity, gas, steam and wood, Contracted services Contracted Services (04) Supplies and Materials (05) Other Expenses (06) 4210 Maintenance of Grounds Salaries, grounds keepers, equipment operators and aides, Supplies, materials and tools, Contracted services, Travel expenses for staff Professional Salaries (01) Contracted Services (04) Clerical Salaries (02) Supplies and Materials (05) Other Salaries (03) Other Expenses (06) 4220 Maintenance of Buildings Salaries, building maintenance, personnel and aides, Supplies, materials and tools, Travel expenses for staff, Contracted services Professional Salaries (01) Contracted Services (04) Clerical Salaries (02) Supplies and Materials (05) Other Salaries (03) Other Expenses (06) 4225 Building Security System Installation and maintenance (less than $5000) of building security system Contracted Services (04) Supplies and Materials (05) Other Expenses (06) 4230 Maintenance of Equipment Salaries, equipment, repair persons and aides, Supplies, materials and tools, Equipment parts, Travel expenses for staff, Contracted services Professional Salaries (01) Contracted Services (04) Clerical Salaries (02) Supplies and Materials (05) Other Salaries (03) Other Expenses (06) 4300 Extraordinary Maintenance Contracted Services, Supplies and Materials, Equipment and tools Contracted Services (04) Supplies and Materials (05) Other Expenses (06) 4000 Operations and Maintenance - 1

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8 K-12 Technology Program Administrator: Tom Plati 4400 Networking and Telecommunications Salaries, Wiring, PBX Systems, File Servers Professional Salaries (01) Contracted Services (04) Clerical Salaries (02) Supplies and Materials (05) Other Salaries (03) Other Expenses (06) 4450 Technology Maintenance Salaries, Contracted Services, Supplies and materials, Equipment and tools Professional Salaries (01) Contracted Services (04) Clerical Salaries (02) Supplies and Materials (05) Other Salaries (03) Other Expenses (06) Upon completion of the Chart of Accounts our Technology Department will show up in three separate locations under our budget, 1000, 2000 and The reason for this is that a portion of our Technology Department budget is Administration and eligible for calculation in our administrative overhead which is used in grant formulas. The second reason is that the majority of our technology department is instruction based either through classroom or through professional development. The third reason is the infrastructure costs needed to support expenses that appear in the 1000 Administration and the 2000 instruction accounts. ORGANIZATION/PROGRAM DESCRIPTION The Lexington Public Schools technology program supports all district technology needs: administration and management, and curriculum and instruction. Virtually everyone in the district from the Superintendent, to the School Principals, to custodians, and our approximately 6,500 students all have appropriate access to technology hardware, communication tools, software applications and the Internet. This includes districtwide administrative and management hardware and software such as budget, payroll, administrative databases, and student information system programs. It also includes the hardware and software needs of teachers, staff and students. To support the end-user s technology needs the technology program includes: the wide-area network (WAN), shared with the municipality, which connects our nine schools and the central office to each other and to the Internet, building-level local area networks (LANs) connecting the 3,500 plus end-user computers, wireless mobile devices, network servers, printers, and peripherals such as electronic interactive whiteboards and computer projection systems. Program Goals/Objectives In FY13, the Technology Department continued to implement the program action steps outlined in its newly formulated Technology Plan for Combining both capital and operating funds, FY13 work included: Purchasing and deploying approximately 600 computers along with associated printers and other peripherals. Approximately 90% of the computers purchased were laptops for use in classroom environments. These laptops found their way into all the nine school buildings. The district s goal is to maintain a 5 to 6 year replacement cycle for our aging computers and to add additional student workstations in areas where technology was insufficient to meet instructional needs. Piloting mobile tablets (ipad) programs at all the different levels of our school environment- preschool, elementary school, middle school, high school. Of particular note was the 1:1 ipad pilot for fifty high school sophomores and their teachers. These ipads were used by the students both at school and at 4000 Operations and Maintenance - 7

9 home. The goal was to study the educational effects of such a 1:1 deployment on student learning and instruction. Installing seventy SMART Interactive Projection System/Whiteboard units in our classrooms. Twentyfive of the units were installed at the high school, twelve units in each of our middle schools, and sixteen units in our grade 3-5 classrooms in our elementary schools. Installing a managed wireless network for the Hastings and Harrington Elementary School buildings. With these wireless networks, students, teachers, and administrators can log on and access network and Internet based materials from anywhere in the buildings. In addition, the Lexington High School wireless network originally installed in FY11 was augmented in the FY13 school year with additional wireless access devices to account for increase use of portable mobile devices at the High School. Internet speed into the district buildings was increased from 50Mbs to 250Mbs. Redesigning and updating of our High School Foreign Language Lab with new hardware and a new state-of-the-art software system. The software system (known as DILL) can be utilized by students not only from the Foreign Language Lab but from any classroom computer in the high school campus building. The software emphasizes student collaboration features. Teachers can access and evaluate student work from both inside and outside of the school. Continued to improve the public portion of the school district web site through the addition of new features and new information sources. Utilized the capability of the web site to incorporate intranet sections whereby teachers and staff members can share information important to their carrying on their work more effectively. Continued implementing a multi-faceted district training program to increase staff and teacher competencies. Instructional Technology Specialists at the high school, middle school, and elementary school level coach/mentor teachers in uses of technology in classroom instruction. In FY13 there were 4.5 FTE Instructional Technology Specialists (2.0 elementary, 1.0 middle school, 0.5 K-8 and 1.0 high school). Professional development activities were instituted for classroom teachers at all grade levels to widely disseminate the use of technology to improve classroom instruction and improve student achievement. Purchasing needed educational software and subscription based Internet materials to support curriculum objectives and improve academic achievement of our students in all the major academic areas. Expanding the staff s access to electronic information to inform instruction and carry on school operations through the utilization of various data packages including our student information system package Aspen (X2) as well as academic software packages. Maintaining a sufficient technology support structure to service the thousands of help desk requests and deploy our new hardware and software. An additional 1.0 FTE field technician position was created to augment the existing first line support positions of 4.0 FTE field technicians and 2.0 FTE technology maintenance associate positions (technology aides) available in our schools Operations and Maintenance - 8

10 FY14 Budget and Program Priorities For FY14, we will continue to build on our incorporation of technology as outlined in a new district technology plan. The operating budget request reflects funds needed to sustain the district s investment in educational technology. In FY14, we will continue to focus on improving and significantly widening the use of instructional technology in our classrooms to support our curriculum goals and to improve student achievement. There will be the expectation in FY14 that all teachers in Grades K through 12 utilize technology in their instructional practices. Key to accomplishing this goal will be (1) providing the necessary technical support for equipment and software and (2) providing our educators and staff with coaching/mentoring on how to incorporate technology into their instructional practices. Instructional technology specialists employed by the school district will serve as coaches/mentors for this educator training. In addition, we will continue to improve our communications to our community constituencies through regular updates of our school and district web sites and through on-line access to student progress reports and report cards using our parent portals. The introduction of additional interactive projector/whiteboards and tablet (ipad) technology will have a significant imprint on our classrooms and on student learning. STAFFING SUMMARY: FUND Line # Location Description Position Description Sum of FY13 Budget FTE FY13 Legal/ Enrollment FY14 Legal/ Enrollment/ Program FY14 Requested FTEs Sum of Variance Budget to Budget Operating 1 CLARKE INTEGRATION SPECIALIST - TECH CLARKE Total DIAMOND INTEGRATION SPECIALIST - TECH DIAMOND Total LHS INTEGRATION SPECIALIST - TECH LHS Total SYS WIDE INTEGRATION SPECIALIST - TECH SYS WIDE Total Total SYS WIDE DATABASE ADMIN IIT DIRECTOR IIT TRAIN SPECIALIST SYS WIDE Total Total SYS WIDE IIT FIELD TECH IIT NETWORK ADMIN IIT SR TECHNICIAN IIT STUDNT DATA COOR (1.0000) (1.0000) IIT SYST ADMIN IT MAINTENANCE ASSOCIATE TECH SUP SERV SPEC SYS WIDE Total Total CO DIRECTOR EDUC TECHNOLOGY CO Total Total Operating Sum Correction for FY13: An additional.70 FTE was funded and reallocated under the Technology Department as part of the School Committee approved budget. Various staffing vacancies resulted in a portion of the FTE being unaccounted for during the budget implementation process Operations and Maintenance - 9

11 New for FY14: Technology Department: Senior Technician (1.0 FTE) $69,734 The Technology Department requests an additional twelve month 1.0 FTE Senior Technician position to help us continue to provide support for the district's ever increasing number of facilities and infrastructure related projects (specifically to support our upcoming district wide Voice Over IP conversion but also to provide technical support for myriad of newer administrative and facilities systems such as Point of Sales terminals ( i.e. lunch sales), scanning and e-forms projects, network expansion and upgrades both in existing and new buildings, mobile device integration, etc.). This position adds a next tier level of technical skills and service (beyond Field Technicians) to improve our overall maintenance of installed audio visual equipment, as well as adaptive and interactive classroom equipment (e.g. smart boards, projectors, RF systems, interactive devices, etc.) The Senior Technician would work closely with the Network and Systems Administrators to off load some of the system imaging and testing, application deployment, network troubleshooting and repair, and backup tasks that are critical to keep our systems functioning smoothly. This would be particularly important for operations during the summer so that we can more rapidly deploy new computers as they are purchased and still do upgrade projects, account preparations, year end turnover and system maintenance that are difficult and disruptive to do during the school year. Because of the large steady infusion of technology in our District, the District still does not have adequate technical support in order to properly service and distribute our technology. Over the last three years we have not only increased the number of networked devices (over 4000 user devices and still counting), but we have diversified the types of equipment and services that the tech department now supports. From retail terminals, to ipads/ipods/kindles/nooks, to new model laptops, to networked peripherals (telephones, scanners, time clocks, IP based recording devices), virtualization, this department needs to develop a range of technical skills to support our investment in the equipment. Our vision is to build a sustainable and efficient tech support center to proactively meet future needs. Technology Department: Integration Specialist (.08 FTE) $5,649 The Technology Department requests an additional 0.08 FTE Integration Specialist. This brings a current employee to an intended.80 FTE for Lexington High School. EXPENSE SUMMARY: All classroom modifications are budgeted under K-12 Curriculum to be allocated to departments as need is identified. TYPE LINE No ROLL UP FY10 Actual FY11 Actual FY12 Actual FY13 ATM FY14 Request Change % Increase TECHNOLOGY $ 319,676 $ 437,887 $ 484, $ 353,285 $ 380,662 $ 27, % New for FY14: Technology Department Teacher Evaluation $20,000 $15,000 is for the necessary technology license from a vendor for the utilization of a web-based teacher evaluation system for the Lexington Public Schools. This on-line evaluation system will allow the school district to upload all necessary evaluation forms and provide the capacity for supervisors and teachers to upload and store all pertinent information. The on-line system would also have the capability to enter and store information both through computer hardware and mobile tablets (ipads) and provide supervisors the ability to easily look up and analyze evaluation information from multiple sources Operations and Maintenance - 10

12 $5,000 ($3,000+$2,000) are funds necessary to provide professional learning through contractual services (outside vendor) and through local training by district personnel Operations and Maintenance - 11

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