Purchasing/Fleet/Transit Department Organizational Chart

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1 Purchasing/Fleet/Transit Department Organizational Chart City Council Transit Advisory Board City Manager Airport/Transit/Fleet Director Purchasing Supervisor Fleet Supervisor Transit Supervisor Accounting Clerk 2 FTE Clerk.5 FTE CMG Automotive Shop Supervisor 1 FTE Transit & Airport Garages Operations Administration Auto Mechanic II 2 FTE Transit Mechanic 2 FTE Driver Supervisor 1 FTE Admin. Assistant 1 FTE Auto Mechanic I 15 FTE Airport Mechanic 1 FTE Motor Coach Operator 15 FTE PT Clerical Assistant Accounting Clerk 1 FTE PT Motor Coach Operator 5.62 FTE Stores Clerk 2 FTE 297

2 PURCHASING, FLEET (CENTRAL MAINTENANCE GARAGE) AND TRANSIT MISSION STATEMENT: The purpose of the Purchasing, Fleet and Transit Department is to provide high quality, efficient services for purchasing and Fleet customers and provide the general public in the urban area a safe, comfortable and affordable mode of transportation in a financially responsible manner. SERVICES: The Purchasing, Fleet and Transit Department services include Department Administration, Purchasing, Fleet Maintenance Operations, Equipment Replacement, Transit Operations, Paratransit Service (including door-todoor and curb-to-curb service) and Martin Luther King Jr. Transportation Center (MLK). The Purchasing Office provides centralized purchasing and invoice processing services for City-wide departments. The Fleet System provides centralized Fleet management and maintenance for City equipment and other regional government agencies including county, state, federal, schools, regional transit and other surrounding cities. The Transit System provides the general public with a safe, reliable, comfortable mode of transportation within the urban area. The Transit System aims to meet Federal Transit Administration (FTA) and Iowa Department of Transportation (IDOT), Nebraska Department of Roads (NDOR) and South Dakota Department of Transportation (SDDOT) requirements and pursue capital/operational funding opportunities to benefit the continued needs of a mass Transit System. RESOURCES: The Fleet System is funded through customer charges for maintenance and fuel. The Equipment Replacement System is funded through customer charges for vehicle rent & leases of equipment. The Transit System is funded through the use of a Transit Tax Mill Levy (property tax), FTA operating and capital assistance, IDOT Transit Operating Assistance, funding from the City of South Sioux City and the City of North Sioux City, fare box revenues, tickets, tokens, & contractual or otherwise revenue generating activities. The Transit System aggressively researches, pursues, and submits applications for capital funding at the State and Federal level that are awarded on a competitive basis annually. The Purchasing Office is funded with general fund money & charge backs to enterprise funds served. 298

3 TRANSIT/PURCHASING/CMG SUMMARY REVENUES AND EXPENDITURES: FY10 Actual FY11 Actual FY12 Approved Budget FY13 Proposed Budget $ Change % Change Fees $ 890,613 $ 955,940 $ 950,361 $ 1,056,818 $ 106, % A) Federal Governmental Operating Grants 1,550,588 1,702,012 1,698,731 1,682,571 (16,160) (1.0%) B) State Governmental Operating Grants 299, , , ,343 76, % C) Local Government Payments 84,959 85,517 85,517 87,572 2, % D) General Government 124, , , ,000 24, % E) Charges for Services 9,189,068 9,747,505 10,090,627 11,051, , % F) Interest 3,885 6,642 4,137 5,890 1, % G) Rentals and Leases 94, , ,353 84,065 (20,288) (19.4%) H) Contributions 145, , , ,281 8, % I) Refunds and Reimbursements 1,037, , , ,108 44, % J) Other 34,432 13,880 6,000 10,000 4, % K) Total Departmental Revenues 13,496,571 13,760,572 14,097,264 15,285,394 1,188, % Transit Administration 245, , , ,801 7, % L) Transit Operations 3,261,046 3,099,385 2,949,697 3,187, , % M) MLK Building 238, , , ,631 (2,602) (1.2%) N) Senior Center 11,072 11,242 11,494 - (11,494) (100.0%) O) Continuum of Care 169, , , ,233 15, % P) Paratransit 454, , , , , % Q) New Freedom 6,219 5,176 5,200 6, % R) Fleet Operations 4,883,077 5,831,025 5,453,663 6,730,057 1,276, % S) Fleet Replacement 2,692,331 2,093,011 2,520,241 2,754, , % T) Fleet External Customers 1,629,284 1,465,433 1,725,425 1,958, , % U) Purchasing 250, , , , % V) Total Expenditures by Division 13,842,861 13,934,130 14,038,372 16,297,520 2,259, % Net (Revenues less Expenditures) (346,290) (173,558) 58,892 (1,012,126) (1,071,018) (1818.6%) Additional Resources Needed Allocation to Other Funds 84,403 82,954 54,156 54, % Property Taxes 580, , , , , % Fund Balances Used (Increased) (926,840) (663,669) (741,437) 52, ,890 (107.1%) Total Additional Resources $ (346,290) $ (173,558) $ (58,892) $ 1,012,126 $ 1,071,018 (1818.6%) Notes: A) Transit Operation following variances are based on FY2011 and current year-to-date activity: passenger fees increased $42,065, tokens-transit increased $19,051, citizen tickets increased $10,736, monthly tickets increased $2,510, handicap tickets increased $17,429, school tickets decreased $25,530, Martin Luther King (MLK) school transit ticket increased $3,921, Saturday in the Park ride tickets increased $6,300, Sioux City schools contract increased $13,419,New Perspective Para-transit increased $7,073, Senior Citizen Disability decreased $2,702, ten punch ride ticket increased $4,867, Housing and Urban Development (HUD) Homeless Transportation increased $1,318, and Job Access Reverse Commute transportation increased $6,000. B) Federal Transportation Association Operating Assistance program decreased $16,163 based on year-to-date reimbursement. 299

4 C) Iowa Department of Transportation (IDOT) operating assistance increased $74,109 based on year-to-date reimbursement. D) North Sioux City transit operating assistance increased $2,055 based on FY2012 requested amount. E) Paratransit passenger fares decreased $22,364 based on anticipated revenues from year-to-date activity. Siouxland Regional Transportation Services (SRTS) anticipated revenues expected to increase $13,835 based on prior year's history. Paratransit revenues will increase $33,000 based on anticipated revenues from year-to-date activity. F) Martin Luther King (MLK) Ground Transportation Center parking revenues decreased $14,600 based on current year-to-date revenues. Senior Center charges for services decreased $4,492 as the City discontinued the service effective July 1, Paratransit fuel and lubricant sales increased $15,084 since expenses will increase. Fleet Operations charges for service increased $779,055 due to projected fuel price increase, sale of parts increased $193,032 based on FY2011 increased by 5%, sale of labor increased $64,622 based on increase in labor costs, and CMG pool rental and administrative revenues increased $19,843 based on FY2011 increased by 4%. Fleet Replacement revenues decreased $370,965 based on history. Fleet External Customers increased $284,874 based on CMG's parts sales history. G) Interest receivable increased $1,753 based on new vehicle leases with Siouxland District Health (SDH). Interest on SDH vehicles was not separated from principle in year's past. H) Bus sign advertising was moved from Transit Operations to Transit Administration which reflects a decrease of $21,438 in Operations and an increase of $27,600 in Administration. Increase is based on history. MLK commercial space increased $2,229 based on Consumer Price Index increase. Transit Senior program revenues decreased $1,648 as program was discontinued effective July 1, Fleet Replacement revenues decreased $27,031 based on Siouxland District Health leases expiring. I) Transit Continuum of Care contributions increased $10,620 due to increase in expenses but there is no increase in the Housing and Urban Development (HUD) grant amount. Transit New Freedom revenues decreased $3,000 based on history. J) Transit Senior program decreased $1,500 due to program discontinuing effective July 1, Transit Paratransit revenues increased $29,200 based on anticipated vehicle maintenance reimbursement from Siouxland Regional Transit System (SRTS). Fleet Operations decreased $8,028 based on history. Fleet Replacement increased $25,000 based on revenue from new garbage trucks. K) Sale of surplus scrap increased $4,000 based on history. L) Salaries and payroll related expenses decreased $2,245 based on payroll allocations. Iowa Public Employees' Retirement System (IPERS) increased $391 based on the City's obligation increasing.6% from 8.07% to Conventions increased $2,000 to attend American Public Transit Conference in Washington D.C. based on FY2010 expenses. Advertising increased $6,400 for the installation and production of advertising signs on City busses. Cost is based on FY2010 expenses and will be offset by revenue generated on the signs. M) Salaries and benefits increased $18,182 due to contractual obligations. Iowa Public Employees' Retirement System (IPERS) increased $7,340 due to City's obligation increasing.6% from 8.07% to 8.67%. Worker's compensation insurance premiums decreased $8,046 based on a City-wide decrease. Health and dental insurance premiums increased $5,019 due to employee elections. Property/building content insurance increased $2,974 based on property valuations. Central Maintenance Garage (CMG) lease charges increased $11,700 based on vehicle replacement costs. Maintenance buildings/grounds increased $2,941 and equipment repair/maintenance increased $68,181 based on history. Local capital Department of Transportation cost decreased $3,232 based on Federal Department of Transportation Assistance funds set aside for assistance. Gas utilities decreased $5,284 and electric utilities increased $1,095, each based on a 5% increase over FY2011 amounts. Fuel and oil increased $137,662 based on 147,026 gallons at $3.35 per gallon. FY2012 fuel and oil budget was based on 141,950 gallons at $2.50 per gallon. N) Maintenance building and grounds increased $4,413 based on history and increased $20,000 to budget for sealing of membrane of MLK. Electrical utilities decreased $1,716 based on a 5% increase over FY2011 actual costs. Property taxes decreased $25,042 based on decrease in commercial space at MLK Transportation Center. O) City no longer provides Senior Center services effective July 1, P)$4,646 increase in professional services based on payroll expenses funded by HUD grant. $5,000 decrease in purchased transportation based on HUD Continuum of Care grant. $3,000 decrease in cost of transportation services based on current year cost of free rides for HUD project. CMG costs decreased $579 based on current CMG lease and CMG equipment repair and maintenance increased $6,812 based on vehicle maintenance history and anticipated vehicle maintenance cost. Gas and oil increased $12,457 based on gasoline usage increasing from 4,819 gallons to 5,566 gallons and cost increasing from $2.50 to $3.85 per gallon. Q) Increase of $192,702 for the Paratransit Service contract based on the prior year passenger count plus a 2% increase. Transit collects fares and reimburses SCRTS. Printing increased $700 based on FY2010 activity. CMG lease charges decreased $1,325 based on expected costs. CMG equipment maintenance and repair increased $37,680 based on a 7% increase over the FY2010 amount. Fuel and oil increased $37,620 based on gallons of gas increasing from 19, to 25,736 and cost per gallon increasing from $2.50 to $

5 R) New Freedom Project transportation expenses expected to increase $1,200 based on FY2010 expenses and year-to-date expenses. Advertising for New Freedom Project will decrease $500 based on year-to-date expenses. Office supplies and general supplies each to increase $100 to assist the program. S) Salaries and benefits increased $48,820 due to contractual obligations. Overtime decreased $2,000 based on history. Shift pay differential increased $1,976 based on year-to-date expenses. Worker's compensation insurance decreased $10,733 due to aging of claims City-wide. Group health insurance and dental premiums increased $7,005 based on employee elections. Iowa Public Employees' Retirement System (IPERS) increased $10,961 based on salary increases and City's obligation increasing.6% from 8.07% to 8.67%. Deferred compensation-city match increased $3,106 based on salary increases. CMG lease charges increased $2,548 based on current year-to-date charges. CMG equipment repair and maintenance increased $12,497 and operating supplies increased $2,733 based on a 3% increase over FY2011 activity. Gas utilities decreased $2,140 based on FY2011 activity increased by 5%. Fuel and oil billed to other departments increased $784,528 based on the cost of supply going up to an average of $3.35 per gallon. Inventory supplies increased $34,140 based on FY2011 activity increased by 5%. Inventory offset increased $380,819 based on current year inventory and maintaining inventory based on department billings. T) Equipment repair and maintenance increased $8,438 based FY2011 activity and a cost increase. Operating equipment decreased $47,000 based on projected fleet operating equipment purchases less than $10,000. Licensed vehicles decreased $462,470 based on proposed vehicle replacement list. Contractor's mobile equipment increased $734,500 based on proposed heavy equipment replacement list. U) CMG lease charges increased $11,256 based on history and current year to date expenses. Fuel and oil increased $222,012 based on current year to date expenses. V) Cell phone charges increased $394 based on FY2011 activity. General liability insurance premiums increased $225 based on Citywide claims experience. Personnel Complement (in Full Time Equivalents) FY09 FY10 FY11 FY12 FY13 Difference Full Time Accounting Clerk (2.00) Administrative Assistant Airport Mechanic Airport/Transit/Fleet Director Auto Mechanic I Auto Mechanic II Auto Shop Supervisor Buyer Clerical Assistant Driver Supervisor Fleet Supervisor Motor Coach Operator (1.00) Purchasing Supervisor Purchasing/Fleet/Transit Director Store Clerk Transit Operations Supervisor Transit Planning/Grant Coordinator Part Time Clerical Assistant Clerk (0.50) Motor Coach Operator Total FTE

6 TRANSIT FY2012 GOALS and PROGRESS: 1. Seek funding for annual capital replacements including new 35 and 40 buses, and for Iowa Transit System (ITS) project for automated fare box systems, passenger counters, and mobile data units. Continue to seek Congressionally directed funding and other grants for the Public Transit portion of the consolidated transportation operations facility project. Transit ensured that all fleet vehicles obtained their minimum miles for the DOT s PTMS point system. One new 35 replacement Bus entered the fleet along with two new 30 Internationals for flexing back and forth between fixed route and demand response services. The Iowa DOT has not obtained funding for urban ITS capital assets. Transit submitted a TIGGER Clean Air Attainment Grant Proposal for eleven Hybrid buses. 2. Aggressively pursue funding opportunities to strengthen the City s position for mass transit services that will enhance the quality of life for citizens and cultivate economic growth. Transit applied for eleven new Diesel -Electric Hybrid replacement buses for the fleet. A component of the FTA TIGGER grant program allowed for capital replacement of buses even though Sioux City is not a clean-air attainment area as defined by the EPA. Transit continues to seek FTA and other grant programs that may be used for capital to acquire buses, transit infrastructure, ADA access, and ITS assets. Transit continued to administer an energy retrofit project grant through the Office of Energy Independence. This grant reimburses fifty percent of the installed cost for more efficient lighting & HVAC in City Buildings, and for the Engineering Department s traffic signal synchronization project. Transit was successful in obtaining Intercity Bus Assistance Grant funding to install three (3) Automatic door openers for ADA access compliance within the MLK. Ninety percent of the estimated cost of $9,800 will be covered by this grant. 3. Create new and expand existing collaborative partnerships with other public and private agencies to leverage local match funds for other grant programs. Obtain match funds to enhance the New Freedom Program for disabled passengers. Transit maintained two Grant programs and retained funding through the last grant cycle. The New Freedom Voucher program continues to provide affordable nights and weekend rides for eligible Para Transit riders. There are three private transportation vendors participating in this program. Utilization remains constant. The local match is still provided through the original $5,000 donation by the local chapter of the National Federation for the Blind. The #6 Airport Fixed Route Extension to Stream Global Services in Sgt. Bluff continues. Stream is pleased with this project. They will continue to contribute 50% of the one-mile extension expense. Other JARC related projects to assist low-income riders apply for work and get to jobs carries on through outreach to the Chamber of Commerce and other direct contacts to local companies that have a need and/or interest. 4. Continue to utilize the 2008 Route Study recommendations for continuous quality improvements for the fixed route system; to improve service levels, and to set and achieve new performance measures. Transit has required three contractors to complete the installation of fixed bus stop signs on all ten fixed routes. The installation will be completed by the end of November The benefit will be achieved with lower operating costs, enhanced safety, and greater on-time performance. Transit is negotiating with the 2008 Route Study contractor, LSC Transportation, to assist with NTD mandatory surveying for measuring passenger miles traveled. Transit continues to monitor and analyze individual route expense. Implementation of performance measures for ridership per route, and individual stop usage is underway. FY2013 TRANSIT SYSTEM GOALS: 1. Explore funding opportunities for annual capital replacement buses, for repairs and maintenance of the MLK, and for Iowa Transit System (ITS) project (automated fare box systems, passenger counters, and mobile data units, & GPS vehicle tracking). Continue to seek FTA funding, the Iowa Vertical Infrastructure grant and other federal/state grants for the Public Transit portion of the consolidated transportation operations facility project. 2. Identify federal and state funding opportunities to strengthen transit infrastructure and transit services that will enhance the quality of life in Sioux City for residents and to cultivate economic growth. 302

7 3. Create new and expand existing collaborative partnerships with other public and private agencies in three states to leverage local match funds for other grant programs. Maintain grant renewal funding. Expand JARC projects within Siouxland. 4. Continue to utilize the 2008 Route Study recommendations for continuous quality improvements for the system; to improve operating services, and to implement better performance measures. TRANSIT SYSTEM PERFORMANCE MEASURES: 1. Increase passengers per mile by 3% each year. 2. Maintain or decrease cost per mile and cost per passenger. SIOUX CITY TRANSIT SYSTEM PERFORMANCE RESULTS FY 2011 PASSENGERS MILES PASSENGERS PER MILE COST PER MILE COST PER PASSENGER TOTALS 1,197, , $5.79 $3.46 SIOUX CITY TRANSIT SYSTEM PERFORMANCE RESULTS FY 2010 PASSENGERS MILES PASSENGERS PER MILE COST PER MILE COST PER PASSENGER TOTALS 1,150, , $5.90 $3.19 SRTS PARATRANSIT SERVICE PERFORMANCE MEASURES 2011 PASSENGERS MILES PASSENGERS PER MILE COST PER MILE COST PER PASSENGER TOTALS 41, , $2.22 $12.77 SRTS PARATRANSIT SERVICE PERFORMANCE MEASURES 2010 PASSENGERS MILES PASSENGERS PER MILE COST PER MILE COST PER PASSENGER TOTALS 37, , $2.84 $12.17 FIXED ROUTE: For the twelve months ending June 30, 2011, the Transit System s statistic for Passengers per Mile rose 2%, the Cost per Mile decreased 2%, and the Cost per Passenger increased by 8%. PARATRANSIT: Passenger Trips rose 12% impacting the Cost per Mile and the Cost per Passenger statistics. As per contract, the per ride fee rose 3.0% to $13.60 for the period. Collaboration with SRTS allows better utilization of vehicles to accumulate the minimum required miles for Iowa DOT/OPT replacement points. However, greater subcontractor oversight and auditing must be employed to ensure FTA guidelines are met, and to find greater cost efficiencies. In order to accurately track and report ridership statistics, the sub-contractor, SRTS, primarily used only Para Transit vehicles for all trips which increased actual miles driven by 51%. This led to a 5% increase in Costs per Passenger for the period. 303

8 TRANSIT ADMINISTRATION 8501 REVENUES AND EXPENDITURES: FY10 Actual FY11 Actual FY12 Approved Budget FY13 Proposed Budget $ Change % Change Rentals and Leases ,600 27, % A) Refunds and Reimbursements $ 6,716 $ 3,605 $ 6,716 $ 6,716 $ - 0.0% Total Revenue 6,716 3,605 6,716 34,316 27, % Employee Compensation 206, , , ,343 (1,995) (0.9%) B) General Services 35,385 37,726 29,359 38,294 8, % C) Services Related to Property 2,098 2,450 1,940 2, % General Supplies 1,920 4,975 4,775 5, % Total Expenditures 245, , , ,801 7, % Net (Revenues less Expenditures) $ (239,041) $ (256,451) $ (249,696) $ (229,485) $ 20,211 (8.1%) Notes: A) Rentals increased $27,600 based on anticipated bus advertising space revenues that was previously budgeted in department/division B) Salaries and benefits decreased $2,245 based on payroll allocations. Iowa Public Employees' Retirement System (IPERS) increased $391 based on the City's obligation increasing.6% from 8.07% to 8.67%. C) Conventions increased $2,000 to attend American Public Transit Conference in Washington D.C. Increase is based on FY2010 expenses. Eighty per cent is reimbursed by Iowa Department of Transportation (IDOT). Advertising increased $6,400 for the installation and production of advertising signs on City busses. Cost is based on FY2011 expenses and will be offset by revenue generated on the signs. Personnel Complement (in Full Time Equivalents) FY09 FY10 FY11 FY12 FY13 Difference Full Time Administrative Assistant Airport/Transit/Fleet Director Purchasing/Fleet/Transit Director Part Time Clerk Total FTE

9 TRANSIT OPERATING 8502 REVENUES AND EXPENDITURES: FY10 Actual FY11 Actual FY12 Approved Budget FY13 Proposed Budget $ Change % Change Fees $ 890,613 $ 955,940 $ 950,361 $ 1,056,818 $ 106, % A) Federal Governmental Operating Grants 1,437,136 1,588,560 1,585,282 1,569,119 (16,163) (1.0%) B) State Governmental Operating Grants 240, , , ,120 74, % C) Local Government Payments 84,959 85,517 85,517 87,572 2, % D) Rentals and Leases 14,880 27,604 21,438 - (21,438) (100.0%) E) Contributions 6,350-5,000 5, % Refunds and Reimbursements 4,085 24,096 2,500 2, % Other Total Revenue 2,678,034 2,954,838 2,890,109 3,035, , % Employee Compensation 1,808,974 1,757,291 1,550,690 1,573,385 22, % F) General Services 298, ,856 74,416 76,622 2, % G) Services Related to Property 794, , , ,212 82, % H) General Supplies 36, , , ,324 (3,032) (0.9%) I) Utilities 323, , , , , % J) Total Expenditures 3,261,046 3,099,385 2,949,697 3,187, , % Net (Revenues less Expenditures) $ (583,012) $ (144,547) $ (59,588) $ (152,482) $ (92,894) 155.9% Notes: A) The following variances are based on FY2011 activity and current year-to-date activity: passenger fares increased $42,065, tokens increased $19,051, senior citizen tickets increased $10,736, monthly tickets increased $2,510, handicap tickets increased $17,429, school tickets decreased $25,530, Martin Luther King (MLK) school transit ticket increased $3,921, Saturday in the Park ride tickets increased $6,300, Sioux City schools contract increased $13,419, New Perspective Para-transit increased $7,073, Senior Citizen Disability decreased $2,702, ten punch ride ticket increased $4,867, Housing and Urban Development (HUD) Homeless Transportation increased $1,318, and Job Access Reverse Commute transportation increased $6,000. B) Federal Transportation Association Operating Assistance program decreased $16,163 based on year-to-date reimbursement. C) Iowa Department of Transportation (IDOT) operating assistance increased $74,109 based on year-to-date reimbursement. D) North Sioux City transit operating assistance increased $2,055 based on FY2012 requested amount. E) Advertising revenue budgeted has been moved to department/division F) Salaries and benefits increased $18,182 due to contractual obligations. Iowa Public Employees' Retirement System (IPERS) increased $7,340 due to City's obligation increasing.6% from 8.07% to 8.67%. Worker's compensation insurance premiums decreased $8,046 based on a City-wide decrease. Health and dental insurance premiums increased $5,019 due to employee elections. G) Property/building content insurance increased $2,974 based on property valuations and general liability insurance premiums decreased $793 based on claims experience. H) Central Maintenance Garage (CMG) lease charges increased $11,700 based on vehicle replacement costs. Maintenance buildings/grounds increased $2,941 and equipment repair/maintenance increased $68,181 based on history. I) Clothing purchases decreased $600 and operating supplies increased $800 based on history. Local capital Department of Transportation cost decreased $3,232 based on Federal Department of Transportation Assistance funds set aside for assistance. J) Gas utilities decreased $5,284 and electric utilities increased $1,095, each based on a 5% increase over FY2011 amounts. Fuel and oil increased $137,662 based on 147,026 gallons at $3.35 per gallon. FY2012 fuel and oil budget was based on 141,950 gallons at $2.50 per gallon. 305

10 Personnel Complement (in Full Time Equivalents) Full Time FY09 FY10 FY11 FY12 FY13 Difference Driver Supervisor Motor Coach Operator (1.00) Transit Operations Supervisor Transit Planning/Grant Coordinator Part Time Motor Coach Operator Total FTE

11 TRANSIT MARTIN LUTHER KING, JR. GROUND TRANSPORTATION CENTER 8504 REVENUES AND EXPENDITURES: FY10 Actual FY11 Actual FY12 Approved Budget FY13 Proposed Budget $ Change % Change Charges for Services $ 198,063 $ 176,265 $ 214,208 $ 199,608 $ (14,600) (6.8%) A) Rentals and Leases 43,683 45,194 44,471 46,700 2, % B) Refunds and Reimbursements 2,386 2,139 2,500 2, % Total Revenue 244, , , ,808 (12,371) (4.7%) Employee Compensation General Services 119, , , ,721 (436) (0.4%) Services Related to Property 45,928 42,007 37,262 62,268 25, % C) General Supplies 1,932 1,362 1,850 1, % Utilities 40,688 38,658 42,722 40,592 (2,130) (5.0%) D) Miscellaneous 30,524 27,242 27,242 2,200 (25,042) (91.9%) E) Total Expenditures 238, , , ,631 (2,602) (1.2%) Net (Revenues less Expenditures) $ 5,336 $ 10,498 $ 44,946 $ 35,177 $ (9,769) (21.7%) Notes: A) Parking revenues decreased $14,600 based on current year-to-date amounts. B) Commercial space increased $2,229 based on Consumer Price Index increase. C) Maintenance contracts increased $993 based on history. Maintenance building/grounds increased $4,413 based on history and increased $20,000 to budget for sealing of membrane of MLK annually. Radio communications decreased $400 to $0 based on City's decision to use own radio system rather than pay Racom. D) Gas and electrical utilities decreased $414 and $1,716, respectively, based on a 5% increase over FY2011 actual costs. E) Property taxes decreased by $25,042 based on decrease in commercial space at MLK Transportation Center. Personnel Complement (in Full Time Equivalents) Part Time FY09 FY10 FY11 FY12 FY13 Difference Clerk Total FTE

12 TRANSIT SENIOR CENTER TRANSPORTATION 8513 REVENUES AND EXPENDITURES: FY10 Actual FY11 Actual FY12 Approved Budget FY13 Proposed Budget $ Change % Change Charges for Service $ 3,673 $ 5,601 $ 4,492 $ - $ (4,492) (100.0%) A) Rentals and Leases 1,648 1,648 1,648 - (1,648) (100.0%) A) Refunds and Reimbursements (305) 561 1,500 - (1,500) (100.0%) A) Total Revenue 5,016 7,810 7,640 - (7,640) (100.0%) A) Services Related to Property 6,705 5,828 6,200 - (6,200) (100.0%) A) Utilities 4,367 5,414 5,294 - (5,294) (100.0%) A) Total Expenditures 11,072 11,242 11,494 - (11,494) (100.0%) Net (Revenues less Expenditures) $ (6,056) $ (3,432) $ (3,854) $ - $ 3,854 (100.0%) Notes: A) City no longer provides services, effective July 1, Personnel Complement (in Full Time Equivalents) No positions are assigned to this division 308

13 TRANSIT CONTINUUM OF CARE 8514 REVENUES AND EXPENDITURES: FY10 Actual FY11 Actual FY12 Approved Budget FY13 Proposed Budget $ Change % Change Federal Governmental Operating Grants $ 113,452 $ 113,452 $ 113,449 $ 113,452 $ 3 0.0% Contributions 50,938 51,056 52,161 62,781 10, % A) Total Revenue 164, , , ,233 10, % Employee Compensation 11,237 4, General Services 137, , , ,998 (3,354) (2.4%) B) Services Related to Property 10,245 20,196 11,572 17,805 6, % C) General Supplies 3,027 2, % Utilities 7,465 15,472 8,973 21,430 12, % D) Total Expenditures 169, , , ,233 15, % Net (Revenues less Expenditures) $ (5,332) $ (4,597) $ 4,713 $ - $ (4,713) Notes: A) Increase of $10,620 in contributions is based on the increased cost of transportation services. The HUD Continuum of Care Grant amount does not increase therefore the contributions are needed to cover the shortfall. B) $4,646 increase in professional services based on payroll expenses funded by HUD grant. $5,000 decrease in purchased transportation based on HUD Continuum of Care grant. $3,000 decrease in cost of transportation services based on current year cost of free rides for HUD project. C) Central Maintenance Garage (CMG) lease charges decreased $579 based on current monthly charges and CMG equipment repair and maintenance increased $6,812 based on vehicle maintenance history and anticipated vehicle maintenance cost. D) Gas and oil increased based on gasoline usage increasing from 4,819 gallons to 5,566 gallons and cost increasing from $2.50 to $3.85 per gallon. Personnel Complement (in Full Time Equivalents) No positions are assigned to this division 309

14 TRANSIT PARATRANSIT 8515 REVENUES AND EXPENDITURES: FY10 Actual FY11 Actual FY12 Approved Budget FY13 Proposed Budget $ Change % Change State Governmental Operating Grants $ 56,475 $ 62,128 $ 62,128 $ 63,173 $ 1, % A) General Government 121, , , ,000 24, % B) Charges for Service 39,342 67,299 84,000 99,084 15, % C) Rentals and Leases Refunds and Reimbursements 36,841 65,008 50,800 80,000 29, % D) Total Revenue 254, , , ,257 69, % General Services 361, , , , , % E) Services Related to Property 50,675 84,547 53,089 89,444 36, % F) General Supplies % Utilities 41,875 68,872 48,596 86,216 37, % G) Total Expenditures 454, , , , , % Net (Revenues less Expenditures) $ (200,534) $ (199,063) $ (168,140) $ (365,689) $ (197,549) 117.5% Notes: A) $1,045 increase based on the Iowa Department of Transportation (IDOT) funding for senior elderly transport. B) Passenger fares decreased $22,364 based on anticipated revenues from year to date activity. Siouxland Regional Transportation Services (SRTS) anticipated revenues expected to increase $13,835 based on prior year's history. Paratransit revenues will increase $33,000 as it was not budget in prior year based on current year-to-date activity. C) Fuel and lubricant sales for Paratransit vehicles increased $15,084 since expenses will increase. D) Anticipated vehicle maintenance reimbursement from SRTS increased $29,200 based on the current year. E) Increase of $192,702 for the Paratransit Service contract based on the prior year passenger count plus a 2% increase. Transit collects fares and reimburses SCRTS. Printing increased $700 based on FY2010 activity. F) Central Maintenance Garage (CMG) lease charges decreased $1,325 based on current year activity. CMG equipment maintenance and repair increased $37,680 based on the FY2011 amount increased by 7%. G) Fuel and oil increased $37,620 based on gallons of gas increasing from 19, to 25,736 and cost per gallon increasing from $2.50 to $3.35. Personnel Complement (in Full Time Equivalents) Part Time FY09 FY10 FY11 FY12 FY13 Difference Motor Coach Operator Total FTE

15 TRANSIT NEW FREEDOM PROGRAM 8516 REVENUES AND EXPENDITURES: FY10 Actual FY11 Actual FY12 Approved Budget FY13 Proposed Budget $ Change % Change State Governmental Operating Grants $ 3,101 $ 1,900 $ 1,500 $ 3,050 $ 1, % A) General Government 2,801 2,348 3,000 3, % Contributions - - 3,000 - (3,000) (100.0%) B) Total Revenue 5,902 4,248 7,500 6,050 (1,450) General Services 6,219 5,176 5,200 5, % C) General Supplies % D) Total Expenditures 6,219 5,176 5,200 6, Net (Revenues less Expenditures) $ (317) $ (928) $ 2,300 $ - $ (2,300) Notes: A) Grant revenues expected to increase $1,550. B) Contributions expected to decrease $3,000 based on history. C) New Freedom Project transportation expenses expected to increase $1,200 based on FY2011 expenses and current year expenses. Advertising for New Freedom Project will decrease $500 based on year-to-date expenses. D) Office supplies and general supplies each to increase $100 to assist the program. Personnel Complement (in Full Time Equivalents) No positions are assigned to this division 311

16 CENTRAL MAINTENANCE GARAGE & EQUIPMENT REPLACEMENT FY2012 GOALS AND PROGRESS: 1. Prepare annual equipment replacement schedule and specifications jointly with the departments. Work with departments to reduce fleet units. To get demonstrations of the equipment, prepare specifications, and purchase equipment as required. Replaced 54 Fleet units and equipment at an estimated cost of $1,933,838. Met with departments to determine units replaced and specifications. Met with major Fleet users to discuss equipment replacement funding and equipment schedules. Met with Fleet Reduction Committee to reduce and possibly combine Fleet units. 2. To work with outside agencies such as the school to identify common areas for Fleet systems to share resources and possible savings. Met with Siouxland District Health Department (SDHD), Western Iowa Tech Community College (WITCC) and the Sioux City Community School District (SCCSD). Met with Solid Waste, Hinton Schools to extend existing services and provide new services. Let annual contracts to jointly purchase tires, batteries and filters with SCCSD maintenance. Added 3 rd shift to better accommodate department needs. 3. Obtain International City/County Management Association (ICMA) performance measure annual reports and make comparisons with City of Sioux City performance measure results. Use these comparisons to identify areas of strengths and weaknesses in our Fleet Operation and to set future goals for improvement in the Fleet Division. Completed the tenth year of the ICMA performance measure data collection. Received excellent ratings in Fleet costs for police vehicles and light duty vehicles and received above average ratings for Fleet Maintenance customer service. 4. Work with employee Fleet Award committee to submit application for Fleet Excellence Award. Develop internal employee appreciation program to reward employees for internal service and increasing productivity. Earned Honorable Mention award in 100 Best Fleets competition sponsored by Government Fleet Magazine. Employee appreciation program for Employee of the Month set up and in place. FY2013 GOALS: 1. To continue to work with outside agencies such as the SSCCD and Woodbury County (County) to identify common areas for Fleet Systems to share resources and cost savings. 2 Obtain ICMA performance measure annual reports and make comparisons with City of Sioux City performance measure results. Use these comparisons to identify areas of strengths and weaknesses in our Fleet Operation and to set future goals for improvement in the Fleet Division. 3 Continue work with employee Fleet Award committee to submit application for Fleet Excellence Award. Continue the internal employee appreciation program to reward employees for internal service and increasing productivity. 4 Continue to work with Fleet User group to provide better service to meet their needs. 312

17 CENTRAL MAINTENANCE GARAGE & EQUIPMENT REPLACEMENT (FLEET) FY2012 PERFORMANCE MEASURES AND PROGRESS: 1. Percentage of available hours billed, goal - to exceed 90%. Percentage of available hours billed 91%. We have exceeded 91% for the past seven years. 2. Percentage of equipment available to department, goal - exceed 95%. Percentage of equipment available to department 94%. We have exceeded 94% for the past seven years. 3. Percentage of customer survey replies rating overall Fleet satisfaction Good or Excellent exceed 90%. Percentage of customer survey replies rating overall Fleet satisfaction Good or Excellent 95.5%. 4. Percentage of customer survey replies rating Fleet quality of service Good or Excellent exceed 90%. Percentage of customer survey replies rating Fleet quality of service Good or Excellent 100.0%. 5. Percentage of customer survey replies rating Fleet timeliness of service Good or Excellent exceed 90%. Percentage of customer survey replies rating Fleet timeliness of service Good or Excellent 93.2%. Results were gathered through a customer survey distributed to all of the internal city departments that use the Fleet services; and thorough customer survey cards distributed with each equipment repair. FY2013 PERFORMANCE MEASURES: 1. Percentage of available hours billed, goal - to exceed 90%. 2. Percentage of equipment available to department, goal - exceed 95%. 3. Percentage of customer survey replies rating overall Fleet satisfaction Good or Excellent exceed 90%. 4. Percentage of customer survey replies rating Fleet quality of service Good or Excellent exceed 90%. 5. Percentage of customer survey replies rating Fleet timeliness of service Good or Excellent exceed 90%. Percent Rating Good or Excellent % % 98.00% 96.00% 94.00% 92.00% 90.00% 88.00% 86.00% 84.00% 82.00% 80.00% Central Maint Garage Performance Measures Goal Overall Satisfaction Goal Quality of Service Goal Timeliness of Service Goal

18 FLEET OPERATIONS 8550 REVENUES AND EXPENDITURES: FY10 Actual FY11 Actual FY12 Approved Budget FY13 Proposed Budget $ Change % Change Charges for Service $ 5,072,226 $ 5,810,943 $ 5,544,385 $ 6,595,707 $ 1,051, % A) Contributions 3, ,905 4,000 4, % B) Refunds and Reimbursements 75, , ,120 95,092 (8,028) (7.8%) C) Other 6,054 13,880 6,000 10,000 4, % D) Total Revenue 5,156,900 6,098,384 5,657,505 6,705,299 1,047, % Employee Compensation 1,840,542 1,849,932 1,949,084 2,008,219 59, % E) General Services 38,318 25,398 22,106 22, % F) Services Related to Property 94,052 96,138 92, ,275 15, % G) General Supplies 33,994 42,033 40,262 43,065 2, % H) Utilities 2,038,443 2,660,583 2,470,367 3,254, , % I) Inventory Supplies 1,339,072 1,371,586 1,406,025 1,440,165 34, % J) Miscellaneous (501,344) (214,645) (526,411) (145,592) 380,819 (72.3%) K) Total Expenditures 4,883,077 5,831,025 5,453,663 6,730,057 1,276, % Net (Revenues less Expenditures) $ 273,823 $ 267,359 $ 203,842 $ (24,758) $ (228,600) (112.1%) Notes: A) Sale of fuel increase of $779,005 is due to increase in fuel costs. Rental income Central Maintenance Garage (CMG) decreased $5,180 based on year-to-date charges. Sale of parts increased $193,032 based on FY2011 increased by 5%. Sale of labor increased $64,622 based on increase in labor costs. CMG pool rental and administrative revenues increased $19,843 based on FY2011 increased by 4%. B) Used oil sales increased $500 based on year-to-date charges. C) State fuel tax refund increased $972 based on unleaded and E85 fuel refunds from prior years. City insurance claim decreased $15,000 based on an average of previous years. Non-City insurance claims increased $4,000 and reimbursement of costs increased $2,000 based on history. D) Sale of surplus scrap increased $4,000 based on history. E) Salaries and benefits increased $48,820 due to contractual obligations. Overtime decreased $2,000 based on history. Shift pay differential increased $1,976 based on year to date expenses. Worker's compensation insurance decreased $10,733 due to City-wide decreases based on claims experience. Group health insurance and dental premiums increased $7,005 based on employee elections. Iowa Public Employees' Retirement System increased $10,961 based on salary increases and City's obligation increasing.6% from 8.07% to 8.67%. Deferred compensation City match increased $3,106 based on salary increases and a.25% increase in the City's match. F) Print shop increased $467 and employment advertising decreased $225 based on history. Property/building content insurance decreased $1,590 and general liability insurance premiums increased $1,620 due to claims experience. G) CMG lease charges increased $2,548 based on current year-to-date charges. CMG equipment repair and maintenance increased $12,497 based on a 10% increase over FY2011 actual expenses. H) Operating supplies increased $2,733 based on FY2011 with a 3% increase. I) Gas utilities decreased $2,140 and electrical utilities increased $670 based on FY2011 activity increased by 5%. Fuel and oil billed to other departments increased $784,528 based on the cost going up to $3.35 per gallon. J) Inventory supplies increased $34,140 based on FY2011 activity increased by 5%. K) Inventory offset increased $380,819 based on current year inventory and maintaining inventory based on department billings. 314

19 Personnel Complement (in Full Time Equivalents) FY09 FY10 FY11 FY12 FY13 Difference Full Time Accounting Clerk Airport Mechanic Auto Mechanic I Auto Mechanic II Auto Shop Supervisor Fleet Supervisor Store Clerk Total FTE

20 FLEET REPLACEMENT 8551 REVENUES AND EXPENDITURES: FY10 Actual FY11 Actual FY12 Approved Budget FY13 Proposed Budget $ Change % Change Charges for Service $ 2,331,590 $ 2,271,839 $ 2,518,117 $ 2,147,152 $ (370,965) (14.7%) A) Interest 3,885 6,642 4,137 5,890 1, % B) Rentals and Leases 33,849 28,213 36,796 9,765 (27,031) (73.5%) C) Miscellaneous 41,589 42,229 26,773 21,896 (4,877) (18.2%) D) Contributions 84,846 97, , , % Refunds and Reimbursements 911, , , ,000 25, % E) Other 28, Total Revenue 3,435,790 2,549,593 3,050,823 2,674,703 (376,120) (12.3%) Employee Compensation 2,618 3,812 2,000 2, % General Services 25,587 3,714 5,415 5,212 (203) (3.7%) F) Services Related to Property 44, , , ,675 8, % G) General Supplies 542, , , ,000 (47,000) (17.7%) H) Utilities 622 1,587 1,089 1, % I) Capital Expenditures 2,057,156 1,682,221 2,049,500 2,321, , % J) Other 19,433 9,993 30,000 30, % Total Expenditures 2,692,331 2,093,011 2,520,241 2,754, , % Net (Revenues less Expenditures) $ 743,459 $ 456,582 $ 530,582 $ (79,301) $ (609,883) (114.9%) Notes: A) Central Maintenance Garage (CMG) rental income decreased $370,965 based on historical usage. B) Interest receivable increased $1,753 based on new vehicle leases with Siouxland District Health (SDH). Interest on SDH vehicles was not separated from principle in year's past. C) Equipment rental decreased $27,031 based on SDH leases expiring. D) Other contracted principle payments decreased $4,877 based on less projected leases. E) $25,000 increase due to increase in revenues from new garbage truck leases. F) Property/building content insurance decreased $203 based on City wide claims. G) Equipment repair and maintenance increased $8,438 based FY2011 increased by approximately 10%. H) Operating equipment decreased $47,000 based on projected fleet operating equipment purchases less than $10,000. I) Fuel and oil increased $498 based on FY2011 expenses. J) Licensed vehicles decreased $462,470 based on proposed vehicle replacement list. Contractor's mobile equipment increased $734,500 based on proposed heavy equipment replacement list. Personnel Complement (in Full Time Equivalents) No positions are assigned to this division 316

21 FLEET EXTERNAL CUSTOMERS 8555 REVENUES AND EXPENDITURES: FY10 Actual FY11 Actual FY12 Approved Budget FY13 Proposed Budget $ Change % Change Charges for Service $ 1,544,174 $ 1,415,558 $ 1,725,425 $ 2,010,299 $ 284, % A) Total Revenue 1,544,174 1,415,558 1,725,425 2,010, , % Services Related to Property 894, , , ,261 11, % B) Utilities 734, , , , , % C) Total Expenditures 1,629,284 1,465,433 1,725,425 1,958, , % Net (Revenues less Expenditures) $ (85,110) $ (49,875) $ - $ 51,606 $ 51,606 Notes: A) Central Maintenance Garage (CMG) sale of parts and fuel increased $284,874 based on history and expenses increasing. B) CMG lease charges increased $11,256 based on history and current year to date expenses. C) Fuel and oil increased $222,012 based on current year-to-date expenses increased by 5%. Personnel Complement (in Full Time Equivalents) No positions are assigned to this division 317

22 PURCHASING FY2012 GOALS AND PROGRESS: 1. Continue to meet with local agencies to identify common areas for purchasing supplies, services, and equipment. Worked with SCCSD, County, State, Western Iowa Tech Community College (WITCC), Juvenile Courts, and Siouxland District Health on mutual purchasing. Shared contracts for: copy machines, vehicles, tires, office supplies, salt, sand, rock and gravel, and phone services. Held a joint surplus auction with the City of South Sioux City, Woodbury County, Siouxland District Health Dept., Siouxland Regional Transit System, Western Iowa Tech Community College, Siouxland Paramedics and City of Sergeant Bluff. 2. Continue to work on the Purchasing system internet interface. Purchasing will be a test site when software becomes available. Worked with HTE users group on enhancements with the software. Few upgrades were provided by HTE for purchasing section. 3. Work with ICMA performance measure annual reports in order to improve on the purchasing system and set future goals. Completed the tenth year of the ICMA performance measures data collection and reviewed the results to determine strengths and weaknesses upon which to improve. 4. Start a purchasing user group among City departments to improve efficiencies and lower costs. Starting Purchasing User Group by initially meeting with departments on a one on one basis. 5. Develop additional blanket contracts for supplies and materials in order to reduce repetitive bids and obtain better pricing. Will make these contracts available to other agencies. Fifty (50) new contracts were added. FY2013 GOALS: 1. Meet with local government agencies to identify common areas for purchasing supplies, services, and equipment. 2. Continue to work on the Purchasing system internet interface. City Purchasing will be a test site when software becomes available. 3. Work with ICMA performance measure reports in order to improve on the Purchasing system and set further goals. 4. Start a Purchasing User Group among City departments to improve efficiencies and lower costs. 5. Develop additional blanket contracts for supplies and materials in order to reduce repetitive bids and obtain better pricing. Will make these contracts available to other agencies. FY2012 PERFORMANCE MEASURES AND PROGRESS: Customer survey (sent to City users) results: 1. Percentage of customer survey replies rating overall Purchasing satisfaction Good or Excellent exceed 90%. Percentage of customer survey replies rating overall Purchasing satisfaction Good or Excellent 95%. 2. Percentage of customer survey replies rating Purchasing quality of service Good or Excellent exceed 90%. Percentage of customer survey replies rating Purchasing quality of service Good or Excellent 95%. 3. Percentage of customer survey replies rating Purchasing timeliness of service Good or Excellent exceed 90%. Percentage of customer survey replies rating Purchasing timeliness of service Good or Excellent 95%. FY2013 PERFORMANCE MEASURES: 1. Percentage of customer survey replies rating overall Purchasing satisfaction Good or Excellent exceed 90%. 2. Percentage of customer survey replies rating Purchasing quality of service Good or Excellent exceed 90%. 3. Percentage of customer survey replies rating Purchasing timeliness of service Good or Excellent exceed 90%. 318

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