City of Santa Monica Expenditure Line Item Detail

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1 R & ES(City Clerk)-Admin, 211 General Fund, PERMANENT EMPLOYEES 394, ,294 47, , , OVERTIME 8,24 11, SALARY SAVINGS (4,886) (23,394) (23,394) OUTSIDE TEMP AGENCY EMPLOYEES 11,72 22, TRANS FROM OTHER FUNDS 1,749 2, WORKERS' COMP INSURANCE 14,1 14,8 13, ,7 2,1 Salaries and Wages ,677 48, , ,21 473, UTILITIES - TELEPHONE 1,716 3,375 5, ,34 5, OFFICE SUPPLIES / EXPENSE 1,11 8,92 8, ,9 8, METERED POSTAGE 1, , ,5 4, INVENTORY ISSUES 2, LEGAL ADVERTISING 113, , , ,6 123, ADVERTISING 21, AUTO REIMBURSEMENT 4,8 4,8 4, ,8 4, MILEAGE CONFERENCES/MEETINGS/TRAVEL 4, , ,2 8, MEMBERSHIPS AND DUES , ,2 1, VEHICLES - INSURANCE 1, 1, , INSURANCE-COMPREHENSIVE 4,1 7,8 9, ,3 15, SPECIAL EQUIP MAINT 3,29 4,228 4, , 4, 5441 SPECIAL DEPARTMENT SUPPLIES 3,633 4,114 4, , 4, 5444 BOOKS / PAMPHLETS PERIODICALS CONTRACTUAL SERVICES 1,31 11,753 27, ,1 27, PROFESSIONAL SERVICES 4,524 72, ,6 72, TRAINING , ,4 4, ENTERTAIN - PUBLIC GS 4,54 3,52 5, , 5, DISABILITY ACCOMODATIONS

2 R & ES(City Clerk)-Admin, 211 General Fund, Supplies and Expenses ,47 18, ,24 287,64 291,928 R & ES(City Clerk)-Admin, , ,7 765, , ,519

3 RECORDS AND ELECTION SERVICES (City Clerk s Office) - Administration Permanent Employees - Salaries and wages for permanent employees. FY24-5 and FY25-6 increases reflect MOU-related increases Salary Savings - Salary savings resulting from position vacancies occurring during the fiscal year Legal Advertising - Funds for publishing ordinances, legal notices for various departments, public hearing notices, engineering bids, purchasing bids, Board and Commission vacancies, etc Special Equipment/Maintenance - Maintenance contract on Council Chambers tape recording equipment, office typewriters, and telecopier Special Departmental Supplies - Funds for Council support services including supplies for Council meetings and special binders for Council minutes, ordinances and resolutions; plus, funds for supplies used in the Records Management Program Contractual Services - Funds needed for quarterly Code revisions Professional Services - Storage of the City s inactive records with a commercial storage firm (FY24-5 and FY25-6: $47,8), destruction of documents in accordance with the Council approved Citywide Records Management Program (FY24-5 and FY25-6: $13,6) and for the ongoing scanning of vital records (FY24-5 and FY25-6: $11,2) Entertainment-Public Guests - Funds for annual board and commission dinner meeting Disability Accommodations - Funds for translation services, interpreters and listening devices for City Council meetings. For a description of other line items, please see General Line Item Descriptions tab.

4 R & ES(City Clerk)-Elections, 212 General Fund, OVERTIME 173 4,749 2, ,4 2, OUTSIDE TEMP AGENCY EMPLOYEES 1, Salaries and Wages ,552 2,484 2,4 2, OFFICE SUPPLIES / EXPENSE 51 6,276 1, ,9 1, METERED POSTAGE 1,96 45,666 1, , 1, LEGAL ADVERTISING 1,6 3, , CONFERENCES/MEETINGS/TRAVEL 1, , ,4 1, PROFESSIONAL SERVICES 8, , ,37 Supplies and Expenses ,31 297,817 3,8 323,45 3,9 R & ES(City Clerk)-Elections, ,24 34,369 6, ,85 6,3

5 RECORDS AND ELECTION SERVICES (City Clerk s Office) - Elections Overtime - Compensation for processing Fair Political Practice Commission filings and Voters Registration activities Legal Advertising - Advertising required for General Municipal Election. Amount fluctuates from one year to another due to biennial election services Professional Services - For services provided by LA County Registrar-Recorder s Office, election supplier and additional advertising for General Municipal Election. Amount fluctuates from one year to another due to biennial election services. For a description of other line items, please see General Line Item Descriptions tab.

6 R & ES(City Clerk)-Supp Svcs, 214 General Fund, PERMANENT EMPLOYEES 269, , , , , OVERTIME 12,592 11, TEMPORARY EMPLOYEES 33,417 32, SALARY SAVINGS (2,736) (2,736) 5117 TRANS FROM OTHER FUNDS (4,657) (7,31) Salaries and Wages , , , , , UTILITIES - TELEPHONE 1, OFFICE SUPPLIES / EXPENSE 1, , ,1 1, INVENTORY ISSUES 4,786 5,62 1, , 1, EQUIPMENT RENTAL 155,26 167,26 171, ,9 171, RENT 28,585 41, ,8 41, MILEAGE CONFERENCES/MEETINGS/TRAVEL 2, VEHICLES - FUELS / LUBRICATION 1,983 2,692 2, ,9 3, 523 VEHICLE MGMT FUND-MAINTENANCE 5,1 11,741 6, ,1 12, SPECIAL EQUIPMENT-OPER SUPS 87,874 9,138 81, ,81 76, SPECIAL EQUIP MAINT 111,282 75,96 82, ,9 82, SPECIAL DEPARTMENT SUPPLIES 2,796 2,893 2, , 2, PRINTED FORMS PROFESSIONAL SERVICES 6,122 49, TRAINING 2,65 1,758 2, , Supplies and Expenses , , ,28 4, ,228 R & ES(City Clerk)-Supp Svcs, , ,197 68,54 614,63 69,835

7 RECORDS AND ELECTION SERVICES (City Clerk s Office) - Support Services Permanent Employees - Salaries and wages for permanent employees. FY24-5 and FY25-6 increases reflect salary step increases Salary Savings - Salary savings resulting from position vacancies occurring during the fiscal year Equipment Rental - Funds for the lease/purchase of duplicating machines Special Equipment-Operating Supplies - Funds for paper, ink, cleaning solvents, and other supplies used in the duplicating/printing process. FY25-6 decrease due to City fiscal constraints Special Equipment-Maintenance - Funds for maintenance contracts for duplicating and mailing equipment Special Departmental Supplies - Funds needed for uniform services. For a description of other line items, please see General Line Item Descriptions tab.

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