Cloud Services. Sharepoint. Admin Quick Start Guide

Transcription

1 Cloud Services Sharepoint Admin Quick Start Guide 3/12/2015

2 ACTIVATION An activation letter will be sent to the account of your administrator contact. SharePoint will be part of your Cloud Control Panel upon provisioning. User ID: as assigned via your activation letter Password: as assigned SharePoint site URL: Before you begin please read below DOMAIN NAME SERVICES (DNS) AND SHAREPOINT Setting up a domain to access SharePoint can be easy provided some thought and planning are applied up front. When you purchase a SharePoint subscription through TelePacific, you were asked to provide a domain name for your SharePoint site. Your chosen domain name is automatically associated with the new SharePoint site when we build your services in our Cloud Services platform. Your domain also displays during the Add a New SharePoint Site function in you Cloud Services Control Panel. As mentioned in the getting started guide, DNS is simply a database that links meaningful names (known as host names), such as to a specific IP address, such as This allows your domain to point to a specific location on the internet for and webhosting purposes and allows a given domain to be used for both and webhosting. SharePoint uses the Address Records (A Records) in DNS A records point the hostname to its matching IP address. It s easier for humans to remember alphabets than pure numbers, the A record is the DNS entry which accomplishes this task. A few examples of A records are: dnsgoodies.com test.dnsgoodies.com A records pertain to Web servers and web hosting. Hosted Microsoft SharePoint acts like a website. It can be assigned a domain and an associated URL and access to the site is controlled by you.

3 Many customers use a primary dedicated domain such as for their SharePoint site address. However, if your primary domain is already being used as access to a primary web site that perhaps you or someone else is hosting, then you may have created a subdomain off your primary domain such as This subdomain can provide browser access to your new Cloud Services Hosted SharePoint site just as easily as a primary domain, provided you point your domain or subdomain to the IP address we assign you. This IP address is found in your Cloud Services configuration and is accessible via your Cloud Services Control Panel. Below is an example of the IP address information. Please take a minute to locate this information for your account now in the Control Panel and write it down for reference purposes. Configure/Point Your DNS to TelePacific Cloud Services: Schedule time to work with your DNS administrator to change your A records using the information provided in this section. Note that there are two possible environments so please refer to the information. DNS Migration TelePacific Hosted DNS: If TelePacific is your DNS provider TelePacific will make the changes to your DNS on your behalf to point to your SharePoint Service ( A Record). To request these changes please call the TelePacific Reliability and Repair Operations Center (RROC) at ( ) and let them know the following information: Let the TelePacific service representative know that you are a new Cloud Hosted SharePoint customer, and that your DNS is currently hosted by TelePacific. They will request your account information from you to verify that you are a TelePacific customer. Request that the TelePacific service representative open a ticket indicating that your DNS A records need to be pointed to the IP address we provided you, and which you located in your configuration in the Cloud Services Control Panel (see above) DNS Migration Non- TelePacific Hosted DNS: If your DNS provider is not TelePacific: If you use another commercial provider of DNS such as Network Solutions or GoDaddy, you will be responsible for making your own changes to the DNS records to point your SharePoint Service ( A Record) to the IP address we provided you, and which you located in your configuration in the Cloud Services Control Panel (see above). Please proactively call your DNS provider if you need help or have questions about changing your DNS records.

4 Once you have pointed your DNS to the new IP address you are ready to activate and create and test your SharePoint site via the Cloud Services Control Panel. 1. Log into the Control Panel. The Control Panel s main dashboard displays: 2. As illustrated above, select Add New Site from the SharePoint section of the main dashboard. The first screen of the Create New SharePoint Site wizard displays: NOTE: You can also access the Create New SharePoint Site wizard by selecting the SharePoint tab at the top of the screen and clicking the [Add New Site] button. 3. Select a domain or subdomain from the list (this is the domain name you entered when you purchased the SharePoint subscription) and click the [Next>>] button. NOTE: If you have only one domain, then there will be no list, just the name of the domain.

5 The next screen of the Create New SharePoint Site wizard displays: 4. Select the subscription to which the SharePoint site will be associated and click [Next]. The next screen of the Create New SharePoint Site wizard displays: This step consists of selecting the type of user that will administer the new SharePoint site: Existing Service User Select this option if the user had previously been setup with either Exchange or SharePoint service. The Service Users list displays. Select a user and click [Next>>]. Go to Step 5. New Service User Select this option if the user has never been setup with Exchange or SharePoint service. 5. For this example, select New Service User and click [Next>>]. The next step of the Create New SharePoint Site wizard displays:

6 6. Enter a Display name, Login, and Password for the new site administrator. NOTE: If you want the system to generate a random password for you, click the [Generate New Password] button. Write it down; system passwords are easy to forget. 7. Click the [Next>>] button when finished, and the next step in the Create New SharePoint Site wizard displays: 8. Select a Template from the drop- down list or leave the default selected, which enables you to select a template when you first log into the new site. AND Enter a Storage quota in the appropriate field (MB or KB) and click [Next>>]. The next step in the Create New SharePoint Site wizard displays: 9. Select a Language in which to provision the site (default is English). The list of available languages depends on the selected template.

7 10. Click [Next]. The summary screen displays: 11. Review the new site s settings and click [Finish]. The new site is created and displays in the list of SharePoint sites for the account.