STUDENT WEBMAIL. User Guide. Realise Your Potential

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1 STUDENT WEBMAIL User Guide Realise Your Potential

2 acceptable usage policy & safety tips is a wonderful tool for sending and receiving information quickly and securely to tutors, teachers or other students at the Academy. However, it s important that your personal information remains secure and safe and that you aren t open to viruses or hackers. You need to be aware that all s (sent or forwarded), whether internal or going to external e- mail addresses needs to be considered carefully before sending. s that could potentially offend a person(s) or organisation(s), individuals or a group are unacceptable. You have to consider how your will be perceived by a recipient. If there is a chance that your might offend, do not send it. Monitoring Student s All of the Academy s resources are provided for learning purposes. Therefore, the Academy maintains the right to examine any systems and inspect any data recorded within the systems. Unacceptable Behaviour (sending & receiving s) Distributing or storing images, text or materials that might be considered indecent, pornographic, obscene or illegal Distributing or storing images, text or materials that might be perceived as and considered discriminatory, offensive or abusive, in that the context is a personal attack, sexist or racist, or might be considered as harassment Accessing copyrighted information in a way that violates the copyright act Breaking into the Academy s or another organisation s system or unauthorised use of a password/mailbox ing personal views on social, political, religious or other non-business related matters ing unwanted commercial or advertising material unless approved by the Principal Use of Academy communications systems to set up personal businesses or send chain letters Introducing any form of computer virus onto the corporate DACA network Academy Sanctions Where it is believed that a student has failed to comply with the acceptable usage policy, he or she may face a sanction in line with the management and motivation policy. Safe Use of the System The academy systems should be used for learning purposes only Please respect others and at resonable times of the day For all online applications i.e. UCAS use your academy address Use the system to communicate with your teacher for learning purposes, i.e. homework queries etc. Page 1

3 Simple Rules Log out or sign-off from your account when you ve finished looking at/sending your . Do not reply to spam or forward chain s Keep your personal information secure don t share bank or credit card information by Avoid sending any sensitive information over . Set up a safe senders lists Set up a safe domain lists Do not open attachments from anyone or distribution lists you do not know Use common sense and keep personal information secure Delete all s, unread, from people you do not know Do not be caught by the spammers Don t forward spam on to your friends Think carefully about who you copy in to s you send Who needs to be aware, and why do they need to know Only reply to the sender and not everyone in the circulation list unless asked to do so Do not give your address to sites you don't trust Do not post your address to public places online Be safe online and don t compromise your identity If you receive spam, don't open it & avoid the unsubscribe link embeded within the , the unsubscribe link could redirect you to an unknown source on the internet ed attachments can come bundled with viruses. Downloading an attachment, even one with a harmless name, can infect your computer. Only open attachments if you trust the source. Only open attachments that have been confirmed through verbal communication with the sender i.e. tutor Only give your address out to people you already know and trust Don t publish or put your address randomly anywhere on the Internet Learn how to block/ignore people via the junk filtering feature Spam filters or junk mail filters can offer protection (see guidance notes) Spam or Junk Just be midful that the vast majority of s received by users is unwanted junk mail. Examples include: Online advertising, for example online banking, pharmacies, pornography, dating, gambling etc Get rich quick and work from home schemes Hoax virus warnings Hoax charity appeals Chain s which encourage you to forward them to multiple contacts (often to bring good luck ) These types of s should deleted and the sender should be added to your blocked senders list, never open any attachments from unknown senders. Page 2

4 1. Accessing Student Webmail access for students at Darwen Academy is provided by the Outlook Web App. OWA allows you to log in to your account using any device that has Internet access such as your home PC, tablet or mobile device. This guide offers full instructions on how to access and use your account via the OWA web interface. 2. Logging into your account Launch a web browser In the address bar type the following address: Web Address You will be prompted to enter your user name login ID and password. Enter daca\firstname.surname and password in the login box then click ok Page 3

5 Login ID & Password Page 4

6 You are logged in to your mailbox when you reach this screen: Inbox Toolbar Navigation Pane Reading Pane 3. Creating a new message Click on the new mail button in the top left under the blue bar: new mail button Page 5

7 This will open in the reading-pane, now you can write your If you want to open this in a new window/tab, click here: Message Subject Recipient Main Body Formatting Tools Add a recipient by clicking on the + button or type in the address of the recipient. This will open a new screen showing the Darwen academy address book. Search for the name of the person/s you would like to send the message to, double click them, and click on OK Search Box Address Book You can add more than one addresses/recipients to each message. Once you have added the addresses/recipients to the To box, click ok and the send button. Page 6

8 Recipient Click to Send Message content 4. Managing the Inbox s you receive are placed in the inbox, from here you have several options once the message has been read: Message Received Page 7

9 Message Options Message Content These include some key options: Some further options are accessed by clicking the... button in the reading pane Reply: Forward: Delete: Move to Folder: This allows you to reply to the sender, attaching the original content underneath the and allows you to respond to it This allows you to forward the selected message to another recipient This will move the message to deleted items Move the selected message by dragging it to another folder 5. Safety and Dealing with Junk If you receive unwanted messages or unsure if an is safe to open then you should use the Junk Prevention facility. Within Outlook Web App right click on an and mark it as junk all s from this sender or s with similar content will be filtered from your inbox and placed in the Junk folder Mark as Junk Page 8

10 Choose to report if you do not recognise the sender Mark as junk / block Senders: Senders who you don t want to receive s from or is an unknown sender If you wish to receive s from a sender then select Mark as not junk on one of their s in your Junk folder Safe Senders: Senders who you want to receive s from and are known to you Page 9