Activities/ Resources for Outcome #7
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- Evelyn Barrett
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1 Activities/ Resources for Outcome #7 55
2 PowerPoint: Using Creating and Sending Messages The Inbox view serves as Outlook s interface Click the Inbox icon in the Outlook Bar or Folder List to display the Inbox view To create a new message, display the Inbox view, then click New in the Standard toolbar To send an message, click Send in the message dialog box, or click Send/Receive in the Standard toolbar to send all messages stored in your Outbox 56
3 Viewing Incoming Messages To check for new messages, display the Inbox view, then click Send/Receive in the Standard toolbar You can view the contents of incoming messages in a preview pane, or you can double-click messages to view the contents in a separate window Replying to Messages To reply to a message: Select the header of the message to which you want to respond, then click Reply in the Standard toolbar, or Open the message, then click Reply in the message dialog box By default, replies automatically include the message recipient s address, the subject line preceded by RE:, and the original message s information 57
4 Forwarding Messages Forwarding a message sends a copy of a message you received to others To forward a message: Select the header of the message you want to forward, then click Forward in the Standard toolbar or Open the message and click Forward in the message dialog box Enter recipient names in the To text box Send the message Forwarding Messages (cont d) By default, forwarded messages automatically include the subject line preceded by FW: and the original message s information You can type additional information in the body of a forwarded message before you send the message 58
5 Recalling Messages You can recall or replace only messages that have not been read or moved out of the recipient s Inbox To recall or replace a message: Select the message you sent in your Sent Items folder Click Actions, Recall This Message Complete the Recall This Message dialog box Organizing Messages You can organize your Inbox by: Storing messages from particular senders in separate folders Modifying the Inbox view, such as grouping messages by topic or sorting messages Modifying how messages display, such as by using color, bold type or other font attributes Many organizational settings are available in the Organize box, which opens in Outlook s view area when you click the Organize button in the Standard toolbar 59
6 Deleting Messages Delete messages regularly to avoid cluttering your Inbox and to conserve system space To delete messages: Right-click a message header, then click Delete Select a message header, then click the Delete button in the Standard toolbar Deleted messages are moved to the Deleted Items folder Delete the messages in the Deleted Items folder to permanently remove them Printing Messages messages can be printed in: Memo Style selected items are printed one at a time and attachments are printed as graphics, or Table Style selected items or all items can be printed in a list with visible columns denoted To print an message: Select a message header or open a message Click File, Print In the Print dialog box, select a print style Click OK 60
7 Activities/ Resources for Outcome #8 61
8 Formatting text Microsoft Word - WORD PROCESSING Type the following paragraph. Do not forget to type the title. The program has word wrap so it is not necessary to press the enter key at the end of the line; only at the end of the paragraph. To fix any mistakes, one can use the delete key or the backspace key. The delete key erases the character at the cursor. The backspace key erases the character to the left of the cursor. SSJ CONSTRUCTION CO. Welders must always keep safety in mind. Remember that using your safety gear correctly is important for the safety and protection of all workers. It has been brought to our attention that some welders have been taking shortcuts with their gear. Shortcuts lead to accidents and injuries. No matter how small the task, you must wear a welding helmet. The helmet protects you from sparks, harmful light, and hot spatter. Remember to adjust your helmet so that it fits securely. Loose helmets can block your vision and cause accidents. Because of the high noise levels, all welders are strongly advised to wear ear plugs. Stop Typing at this Point Operate spell checker Click on the Spell Checking icon which is on the ribbon menu under Review. Then click on ABC The program will highlight misspelled words, and give options to change, ignore and provide suggestions for both spelling and grammar. 62
9 Save the File After checking the file for errors, but before continuing, save the file. To save the file, complete the following steps: Press CTRL S or click on the icon of a disk. The Save As... dialog box appears: Documents Click on documents At file name, type: SSJ Construction should appear; press enter or click on save Your file is now saved, and the screen still has your file visible. Format File Press Ctrl and Home keys to move to the very beginning of your file. Place cursor on the "S of the SSJ in the title. Highlight the title o Press and hold the left mouse button; drag or move the mouse until the title is highlighted. While the title is highlighted, click on the B for Boldface. Click on U for underline. Click on the centering box to center the title Press up arrow key to remove highlight. Highlight the entire paragraph o Press and hold the left mouse button. o Drag the mouse until both paragraphs are highlighted. 63
10 o While the paragraphs are highlighted, double space the document o To double space the document: Click the line spacing icon Line Spacing Icon o Click on 2.0 The paragraph is now double-spaced. o Press up arrow to remove highlight. Save this file. Press CTRL and S. Print this file Click Page Layout on the Ribbon Menu Click on Margins Click on Custom At Top Margin line, type 2.0 Press enter or click on OK. Click on Office icon Click on Print Click on Print in the next column. 64
11 SSJ CONSTRUCTION CO. Welders must always keep safety in mind. Remember that using your safety gear correctly is important for the safety and protection of all workers. It has been brought to our attention that some welders have been taking shortcuts with their gear. Shortcuts lead to accidents and injuries. No matter how small the task, you must wear a welding helmet. The helmet protects you from sparks, harmful light, and hot spatter. Remember to adjust your helmet so that it fits securely. Loose helmets can block your vision and cause accidents. Because of the high noise levels, all welders are strongly advised to wear ear plugs. 65
12 Activities/ Resources for Outcome #9 66
13 Microsoft Excel 2007 Investment Spreadsheet Start up Excel Click on A blank worksheet will appear. A rectangle should be in cell A! Create first column heading In cell A1, type the words Investment Name. The words may not fit, but this will change later. Create next column heading Move to cell B1, type # of Move to cell B2, type Shares. Create next column heading Move to cell C1 with arrow keys In cell C1, type Original. Move with arrow keys to cell C2. Type Cost. Create next column heading Move to cell D1 Type Current Move to cell D2 Type Price Create next column heading Move to cell E1 In cell E1, type Current Move to cell E2, type Worth Bold-face column headings and format columns Highlight the column headings by moving to cell A1. Press and Hold down the shift key While holding down the shift key, press the right arrow key across and down. Click on the B, then click in Cell A1 While in cell A1, click on Format on the menu line Click on Column Click on AutoFit Selection. 67
14 Move to cell A3 and type the following information in the correct column. Investment Name # of Original Current Shares Cost Price Avon Products Cisco System Intel Corp Motorola Move to cell A13, type Totals Create Formulas Move to cell E3 Type =B3*D3, press enter Click on the dollar sign found on the toolbar Dollar Sign Auto Sum Copy formula Highlight from cell E3 to E6 Press CTRL D If ###### appears in the space, this indicates that the cell is not large enough. To adjust the column width, click on Format, click on Column, click on AutoFit Selection. Create sum formula Move to cell E13 Click on the Autosum The following screen will appear: Press enter and the total of column E should appear 68
15 Save the worksheet Click on Type Invest in the filename box. Press enter. Print Worksheet Click on on the menu line. Click on Print Click on Print in the next column Click OK 69
Outlook Email. User Guide IS TRAINING CENTER. 833 Chestnut St, Suite 600. Philadelphia, PA 19107 215-503-7500
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