Wentworth Institute of Technology Cooperative Education Student Handbook 1

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1 Wentworth Institute of Technology Cooperative Education Student Handbook 1 Welcome to the co-op process. This document outlines the requirements, expectations and policies for your cooperative education experience at Wentworth. As a student preparing for co-op, review this document carefully. Discuss any questions with your Co-op Advisor during your co-op preparation semester. How Cooperative Education Works Cooperative education (co-op) is full-time, temporary employment in your field of study that enables you to connect classroom learning with professional work experience. Co-op at Wentworth is a graduation requirement. All undergraduate day division students successfully complete two co-op semesters (COOP400, COOP600) in order to graduate. Optional co-op (COOP300, COOP500) does not fulfill the graduation requirement. Grading for co-op is based on completion of the work experience and required assignments. Your Co-op Advisor is knowledgeable about your major, professions in your field of study, employment trends, and is experienced coaching students in job search, career development and the co-op process. Meet with your Co-op Advisor at the beginning of your co-op preparation semester and periodically throughout the semester. Your Co-op Advisor works with you individually and in small groups on all aspects of your co-op search including: resume, portfolio and cover letters, and phone correspondence, networking, job applications and follow up, interviewing, accepting a job offer and preparing for the workplace. You are expected to dedicate time and energy to your co-op search throughout the entire semester. Your Co-op Advisor maintains contact with you while you are at your co-op job, and debriefs with you when you return the next academic semester. Co-op employment must be related to your major and approved by Career Services. The minimum length of a co-op term is at least 12 weeks of full time work. Full time constitutes at least 32 hours per week. Eligibility for Co-op Eligibility for co-op is determined by your class standing and cumulative GPA. Students with double majors are required to complete three co-op terms. Co-op Course Class year Optional or Mandatory COOP300 Sophomore Optional COOP400 Junior (BSA Soph.) Mandatory COOP600 Senior Mandatory COOP500* Senior Optional 1 This Handbook is not a contract between Wentworth and any student and its contents and the policies and guidelines contained in it can be changed at any time without notice.

2 * COOP500 requires Co-op Advisor approval. COOP600 is a pre-requisite for COOP500. You may register for COOP500 more than once. Minimum GPA You must maintain a GPA of at least 2.0 to be eligible for co-op. Transfer Students Transfer students must complete one full semester in residence before being eligible for a co-op semester. Transfer students are advised to work with their faculty academic advisor to plan remaining course work and co-op semesters before meeting with their Co-op Advisor. They must then meet with their Co-op Advisor and provide them with a copy of their course tracking sheet. Transferable Work Experience as Substitute for Co-op (IPC) Co-op credit may be granted by transfer of work credit from another educational institution that has a cooperative education program with similar standards, or full-time, substantial work experience in your major field for a minimum of eight consecutive months (for each co-op substitution). If you are considering the Petition for Industrial or Professional Credit (IPC), contact your Co-op Advisor for more information. Searching for a Co-op Job and Preparing for Co-op Employment Professionalism: From the beginning of the process of searching for a position, you are an ambassador of Wentworth, and your behavior impacts your future career plans, our employer partners, Wentworth, and future coop students. While searching for a job, you are required to uphold professional standards of behavior, including returning phone calls and s promptly, showing up on time for interviews and work, and communicating in a professional and respectful manner at all times. While on your co-op job, it is expected that you will conduct yourself as a professional at all times while taking advantage of opportunities to learn about your profession. Treat your co-op job like a 12-week interview. More information about professionalism is provided in the Co-op Institute and the Co-op Syllabus. Beginning the Job Search Process: Start preparing for your co-op during the fall semester of your sophomore year. Transfer students should begin preparing two semesters before the beginning of the co-op work semester and earlier if possible. The first recommended step in the process is participating in Co-op Institute. You will learn about initiating a WITworks profile, Policies and Procedures, Writing a Resume, Writing Cover Letters, Finding and Applying to Jobs, Interviewing, Networking and Professionalism. Meet periodically with your Co-op Advisor throughout the preparation semester. Co-op Job Postings on WITworks: WITworks is the Wentworth online job board for both co-op and full-time positions. Employers post approved positions on the system and recruit students directly. Your Co-op Advisor will assign you access to co-op job postings on WITworks once your approved resume is posted on the system. Accepting a co-op job:

3 Once you accept a co-op job your search ends. All acceptances of a co-op, either verbally or in writing, are considered a formal commitment to that employer. Once you accept a co-op job: 1. Inform your Co-op Advisor. 2. Stop applying for jobs; stop interviewing and cancel any scheduled interviews. 3. Inform employers you have been in contact with that you and are no longer available and would like to be removed from their list of job candidates. 4. Complete the Report a Co-op Hire on WITworks. Included in this form are the following items: a. Start date b. End date (must not precede last day of classes) c. Supervisor information d. Hours of employment Note: The Report a Co-op Hire is an agreement between you, Wentworth and your employer. Any changes in the above information need to be discussed and authorized with both your supervisor and your Co-op Advisor. Reneging on an accepted co-op job is a serious offense, and students who do that harm their professional reputation as well as jeopardize opportunities with that employer for future Wentworth students. Students who renege on an offer are required to conduct a face-to-face meeting with their Co-op Advisor to discuss sanctions. Consequences for students who renege on an accepted co-op job may include, but are not limited to: suspended access to WITworks-posted jobs and/or failing co-op. Enrollment in another course while on co-op: Students may not enroll in other courses at Wentworth during their co-op semester. However, in unusual circumstances, a student may request to enroll in another course. Permission (by ) to enroll in additional courses during the co-op semester is required from the student s faculty academic advisor, employer and co-op advisor. Co-op Abroad Students working outside the United States for co-op employment are required to complete additional paperwork during the co-op preparation semester. This applies to all students, including international students returning to their home country for employment. The additional forms are available from their Co-op Advisor. Co-op Assignments Your co-op assignments will be completed through WITworks. Reminders will be delivered to your Wentworth account, so it s important that you check your Wentworth throughout your coop semester. Report a Co-op Hire: Complete the Report a Co-op Hire record after you accept your job and as soon as you know your starting date and supervisor contact information. Your Co-op Advisor and supervisor submit electronic approvals after you complete the record. If your supervisor changes after you report your co-op, inform your Co-op Advisor. Students who do not complete the Report a Co-op Hire will be withdrawn from co-op registration.

4 Co-op Learning Goals (included in the Report a Hire form): Define three learning goals for your co-op semester. Discuss these goals when you begin work and amend them if necessary. Keep your goals nearby throughout your co-op semester so you can review your progress from time to time. At the end of your co-op semester you will be asked to reflect on your Learning Goals. Co-op Student Evaluation: At the end of the co-op semester you will reflect on your co-op experience, accomplishments, and assess your professional and general workplace skills by completing the Co-op Student Evaluation. You will also evaluate whether you met the Learning Goals you defined at the beginning of the semester. Co-op Employer Evaluation: Feedback from your employer is important to you and to Wentworth. At the end of the co-op semester your supervisor provides feedback about your experience, accomplishments, and assesses your professional and general workplace skills. If you receive negative feedback on this form, you are required to conduct a face-to-face meeting with their Co-op Advisor to discuss steps going forward to improve your performance in future jobs. A link to this online evaluation will be ed to your supervisor approximately one month before the semester ends. Resume: Submit an updated resume including your most recent co-op experience. Keep a draft of your resume on your desktop at work. Whenever you are given a new task or learning experience, add it to your resume. Completing Your Co-op Co-op Assignments and Grading: Co-op grading is Satisfactory S /Unsatisfactory U. Grades are based on satisfactory completion of your co-op job and satisfactory completion of assignments. Exit Interviews: Career Services encourages you to meet with your Co-op Advisor for an exit interview to debrief your co-op semester. Contact your Co-op Advisor at the beginning of your next academic semester to schedule the meeting. International Students International students participating in co-op in the U.S. must apply through International Student Services (located in the Student Service Center) for off-campus work authorization. Required Co-op (400 or 600): International students participating in required co-op must be issued a new Form I-20 authorizing Curricular Practical Training (CPT) prior to beginning employment. Failure to obtain the new I-20 prior to beginning co-op employment is a violation of F-1 Student status. Students should contact International Student Services for instructions on how to apply for CPT. Application processing time is approximately one week. Optional Co-op (300 or 500): International students participating in optional co-op must apply through International Student Services for Optional Practical Training (OPT) and be approved for OPT by the U.S. government prior to beginning employment. Failure to be approved for OPT prior to beginning co-op employment is a violation of F-1 Student status. Students should contact International Student Services

5 for instructions on how to apply for OPT. ISS will issue a new Form I-20 recommending OPT and the student will then send the application to the U.S. government. Government processing time is approximately 2 3 months. International students may be prohibited from employment where United States citizenship or a security clearance is required as a condition of employment. In addition to reporting co-op employment in Report a Co-op Hire on WITworks, international students must complete an additional paper Supplemental Co-op Approval Form, available from the International Student Services office. The form must be signed by the Co-op Advisor and submitted by the student to the international student advisor. Co-op Policies Opportunities for Employment While every attempt is made to assist you to find co-op employment, Career Services does not guarantee employment. Co-op schedules are set by employers and are subject to business conditions, job requirements, location, student availability, and other factors. You must be an active participant in finding a co-op opportunity which will meet the requirements of your program. You are ultimately responsible for securing the required co-op opportunities and successfully completing them. Employer Choice and Responsibility Final responsibility for interviewing, evaluating, and selecting students for employment lies with the prospective employer. Being under the direction and supervision of the employing unit during each work period, the student is an employee of the employer. Absences and medical leave Your employer expects your attendance will be regular and punctual. Contact your supervisor immediately if you must be absent due to an illness or emergency. If the absence totals more than 5 business days, inform your Co-op Advisor as well. If you must take time off, request the time several weeks in advance from your supervisor. Permission for the time off rests solely with the employer. If time off totals more than 5 business days, inform your Co-op Advisor. While on co-op, the employer sets any holidays and time off, not Wentworth. ADA and Students with Disabilities Co-op Advisors work together with staff in the Center for Wellness and Disability Services to assist students with disabilities in their preparation for co-op. The Americans with Disabilities Amendments Act of 2008 provides that employees with disabilities are entitled to an equal opportunity to benefit from the full range of employment-related opportunities available to others. Covered employers are required to provide reasonable accommodations to qualified student employees with known disabilities who request them. Wentworth Institute of Technology does not condone or tolerate any discrimination toward students with disabilities. Discrimination and Harassment Federal laws prohibit discrimination in employment based upon race, color, religion, religious creed, genetics, sex, age, national origin, ancestry, veteran, or disability status. Massachusetts prohibits discrimination also based upon sexual orientation and gender identity. Wentworth Institute of

6 Technology does not condone or tolerate any form of discrimination toward students on the basis of a protected classification. Sexual Harassment Sexual harassment is a form of gender discrimination and is a serious concern in the workplace. Wentworth Institute of Technology does not condone or tolerate any form of sexual harassment toward students. While Career Services does not refer students to co-op sites that have been the subject of complaints of discrimination by students in the past, it cannot ensure that any site is free of illegal or unethical behavior. If you experience any kind of discrimination or harassment, notify your Co-op Advisor as soon as possible. Vice President Anne Gill ( ) is the Title IX coordinator for all claims of discrimination. You should also consider options available through the Boston Area Office of the U.S. Equal Employment Opportunity Commission ( ) and the Massachusetts Commission Against Discrimination ( ) or another agency in the state in which you may be working. Foreign countries have different laws concerning discrimination which do not align, in all cases, with what laws in the United States require. Taxes and Unemployment Insurance Wages paid to co-op students are subject to federal income taxes, state income taxes and Social Security taxes. International students pay federal and state taxes, but not Social Security taxes. Co-op students are not subject to unemployment provisions at the end of their co-op placement under the Federal Unemployment Tax Act Provision, Title XXVI, Section 3306 (c)(10)(c). In Massachusetts, Employers do not include any student-employee s wages in their payrolls subject to federal and state employment security taxes. Students having co-ops in other states should speak to the Human Resources department of their employer and check the state s web sites for more information. Usually, as in Massachusetts, when a position is for a specified limited duration unemployment benefits are not available at the end of the position. Please understand how applying for unemployment benefits when you are not eligible may affect your future relationship with your employer. If you co-op ends and you continue employment, other rules will apply. Fair Labor Standards Act Student employees are not specifically exempt under this Act which sets forth minimum wages and rules concerning over-time. Unless your position is one that, by its nature, is exempt under the act, you are included in its provisions for minimum wages, hours, and overtime pay. Each employer is responsible for ascertaining whether the co-op position is specifically exempt under the act. Employment as Consultant or Independent Contractor Wentworth Institute of Technology does not consider it appropriate for employers to engage the services of students as consultants or independent contractors and Career Services cautions you not to accept co-op positions under these conditions. Should you on your own choose to accept such a position, then that decision is solely yours. The Institute takes this position due to the fact that students on co-op are assigned duties and are supervised by the employer, and the work performed is for the benefit of the employer. There are additional concerns about possible lack of student awareness about the status of their protection under

7 workman s compensation, payroll deductions for taxes and social security, and possible penalties should students fail to pay self-employment taxes. Termination of co-op by employer Employers may discharge you, just as they would any employee, for many reasons, including unsatisfactory performance, incompetence, irregular attendance or tardiness, or unacceptable attitude or behavior. Employers are encouraged to contact Career Services before initiating action, so we can work with you and them to resolve the problem. If you are discharged for any reason, notify your Co-op Advisor immediately. If you are fired from a co-op job due to poor performance, you are required to conduct a face-to-face meeting with your Co-op Advisor to discuss steps going forward to improve your performance in future jobs. The consequences for students who are fired from a co-op job due to poor performance may include, but are not limited to: suspended access to WITworks-posted jobs and/or failing co-op. GPA Policy and Appeal Process Students ineligible for co-op due to low GPA will be notified in writing and at the end of the semester that their GPA below 2.0 makes them ineligible for co-op the following semester. If you receive such notification, you may petition, in writing, within 10 business days of notification of ineligibility. The petition is available from Career Services, and you must secure permission from your faculty academic advisor, department chair, and Co-op Advisor. Decisions on petitions will be decided by the Career Services Director and/or Associate Director. If the appeal is denied, the student will inform the employer; the Co-op Advisor will follow up with the employer regarding the student s change in status and the student will be dropped from co-op. The student may choose to register for academic courses, or be considered a walk-away for the semester. While the employer may decide to hire the student for the semester anyway, the work will not be eligible for co-op credit, including consideration for a Petition for Industrial and Professional Credit (IPC). Walking at Graduation with Incomplete Co-op It is the policy of Wentworth Institute of Technology that only those students who have met all the academic and financial requirements for graduation are to participate in the Commencement ceremony, including walking across the stage and shaking the hand of the President. However, in unusual and hardship circumstances, a student who will complete no more than eight credits or one semester of cooperative education within the subsequent semester after the ceremony (May - complete in the following summer semester; August - complete in the following fall semester) may request of the academic department chair, permission to walk-on the stage and participate in the ceremony with his or her classmates. The Graduation Walk-on Policy form is available in the Student Service Center. All remaining courses must be registered before approval may be granted.

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