Using the NAEYC Accreditation Form

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1 Digital Portfolios for Early Childhood Programs and Parents! Using the NAEYC Accreditation Form Once the NAEYC Accreditation Portal has been opened for you, a menu appears when you select "NAEYC Accreditation." This menu shows you your classrooms. You can combine classrooms by age (as long as the classrooms are the same age) for their portfolios, or each classroom can do their own portfolio. NAEYC gives you the option to create combined portfolios only for classrooms that are the same age and use the same curriculum. At first, all of your percentages will be zero. You have 1 Program Portfolio for your Administration to do, and the rest are Classroom Portfolios. The following steps provide instruction on how to use the LifeCubby NAEYC Portfolio tool. 1. Finding the NAEYC Portfolio Portal The NAEYC Portfolio Portal is at the bottom of the Admin menu. Click "Admin," and you see the following: Click here to begin the NAEYC Portfolio process. All Rights Reserved

2 2. Register If you are already in the NAEYC Accreditation Self-Study process, then enter your NAEYC-Assigned Program ID. If not, enter the name of your center. Click "Save Registration." This will send an automatic request to LifeCubby to open the portal for you. You should be hearing from us in a few days, and the portal will be opened for you. Once you click "Save Registration," the following pop-up will appear. All Rights Reserved

3 3. Classroom Age Mapping Once you have received confirmation that the NAEYC Portal has been opened for you, your first task will be to determine if any classrooms will preparee combined portfolios. NAEYC permits multiple classrooms to submit combined portfolios, as long as those classrooms serve the same ages of children and use the same curriculum. Otherwise, leave a classroom on "No Grouping." These classrooms are not mapped to any age. You do NOT have to map any or all of your classrooms. If you want each of your classrooms to do their own Portfolio, then do no grouping and click "Save Mapping." Mapped to Infants Mapped to Toddlers. These 2 classrooms will prepare 1 combined Portfolio. Not mapped to any particular age. Use this for a classroom that will NOT be doing a combined portfolio with any other class. List of options All Rights Reserved

4 4. Mapping is Complete Here is a screenshot showing a program that has already posted a few items to their portfolios. The next few pages show you how to post evidence for each of the NAEYC criteria. As you post evidence, the percentage indicator increases, until you reach 100% for each. Once you have completely populated the form with evidence for each Criteria, this form will show 100% for each portfolio, and it will notify you that you are ready to submit! You will get 1 Program Portfolio You will get a Classroom Portfolio for each classroom or combination of grouped classrooms, depending upon how you Mapped them. 5. Evidence for Program Portfolio and Classroom Portfolio Criteria The compilation of your portfolios is the process of collecting "Evidence" that you meet NAEYC standards. These standards, or "Criteria," are separated into 2 groups: Program Criteria and Classroom Criteria. For your Program Criteria, most of your evidence exists in your policies, which are written in your Parent Handbook, Employee Handbook, and other program manuals. You'll want to segment these documents into the needed separate policy statements for uploading to the Program Portfolio, criteria-by-criteria. You can upload them as word docs or PDFs. See Section 8 below. Alll Rights Reserved

5 6. Portfolio Criteria List Once you select a portfolio to work on, the following screen appears. All of the NAEYC Criteria are shown, separated by section. A green checkmarkk indicates that evidence has been added for that criteria. Once evidence has been added, a date is shown. You can click on that date to review the entry that has posted. You can click "NA" in a column if that criteria is not applicable for the age of your classroom. Try to add just 1 evidence per criteria. Keep in mind that the NAEYC Assessors have only allotted review time of 1.5 hours for each portfolio. Alll Rights Reserved

6 7. Finding Evidence Select a Criteria to post to, and following screen appears. A running list of entries from that class is provided. You can click search your entry list by: Date Range Key Word Click "Preview" to see that entry. All Rights Reserved

7 8. Evidence Preview and Selection The entry will show up in the "Preview" area. You can scroll up and down to see the full entry. The Criteria you are posting for is shown here Click here when you need to upload a file that is NOT currently in your LifeCubby database. You will use this ability for much of your Program Criteria. Upload each of your policies, as individual documents, for the specified, appropriate criteria. Preview area Scroll bar Select "Add to Evidence" to use this entry as evidence for that Criteria Alll Rights Reserved

8 9. Evidence is Selected Once you have selected an entry, it is listed above in the "Selected Evidence" area. And, once you return to the form, that criteria will have a green checkmark. You have selected an entry, and it is listed here in the "Selected Evidence" area If you change your mind, you can remove it by clicking "Remove from Evidence" Alll Rights Reserved