ASTP Online. Assisted School Travel Program. Student Rollover User Guide. NSW Department of Education

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1 ASTP Online Assisted School Travel Program Student Rollover User Guide NSW Department of Education

2 Table of Contents Introduction 2 Accessing ASTP Online 2 Locating ASTP online 2 Orientation of ASTP Online 3 Rollover Applications 3 Rollover applications for current students 3 Feedback 8 Appendix 9 ASTP Online Access Form 9 ASTP Online Student Rollover User Guide DOC15/ Page 1

3 Introduction To ensure Assisted School Travel Program (ASTP) has up-to-date information, schools can review their students details in relation to transport at any time by accessing ASTP Online. ASTP Online is accessed via the Department of Education (DoE) website. In preparation for each new school year, ASTP asks schools to review each student and their specific transport requirements for the following year and update them in ASTP Online. This process begins in September in preparation for rolling over the student s requirements ready for the next school year and is part of Phase 1 of Rollover. Accessing ASTP Online In order to access ASTP Online, you must be granted access by ASTP through the completion of the ASTP Online Access Form (Appendix - ASTP Online Access Form). Once the form is completed and sent back to ASTP you are granted access to your students. Locating ASTP online Using your web browser, click on the following link or type the link to the address bar in your web browser Click on Log on and enter your DoE network username and password (Non-Government schools are ed this information). Then click the Log On button or hit return on your keyboard. The web version of ASTP Online has function choices available down the left hand side in the dark blue column, and data display and maintenance in the white area of the screen. ASTP Online Student Rollover User Guide DOC15/ Page 2

4 Orientation of ASTP Online Figure 1 Home screen for ASTP Online ASTP Online gives schools the following areas of access: Rollover Applications Student Functions Run Functions General There will also be some instances where a user will have access to the data for more than one school. If you have access to more than one school you can switch which school you are accessing by clicking on General and then select Change School. (If your school is not listed please submit a new ASTP Online Access Request form to the ASTP). Rollover Applications ASTP begins the rollover process in September each year to prepare for transport for the next school year. Rollover applications for current students As part of the rollover preparation, schools are asked to review students currently accessing transport through ASTP and provide advice on the rollover status of each of their students. To access the list of students for rollover, select the menu item Rollover applications for current school found under the Rollover Applications menu in the left hand side navigation. The current list of students is displayed. ASTP Online Student Rollover User Guide DOC15/ Page 3

5 Figure 2 List of students for rollover You are required to review the eligibility and information for each student before rolling the student over for the next academic year. To review the student information in their application, click on the Application ID. A window with the student s application details will appear. You must review each student application individually. However, you can access and review the students in any order. Each student application will have three options at the bottom to further process the student in the list - 1. Student not returning (i.e. student leaving school) 2. Change of details (i.e. student has changed information) 3. Student to continue (i.e. student has not changed information and is continuing) ASTP Online Student Rollover User Guide DOC15/ Page 4

6 Figure 3 Application details screen Student not returning If the student will not be attending your school next year, click on the button Student not returning. A warning message will be displayed before the student is processed. ASTP Online Student Rollover User Guide DOC15/ Page 5

7 Figure 4 Rollover status submission warning Once the ok button is clicked the student rollover status will change from Incomplete to Removed. Change of details If the student is continuing at the school the following year, but the transport requirements are different to those listed, click on the Change details button. A new screen will open Application Change Form to be updated and completed with the correct details. Figure 5 Application change form ASTP Online Student Rollover User Guide DOC15/ Page 6

8 Complete the details carefully and then click submit at the bottom of the form. Once you have clicked the submit button the system will pop up a warning message which will allow you to either continue with the changes made or click cancel to go back and continue updating. If ok has been selected at this point you will be unable to make any further changes to this student. Figure 6 Warning message Student to continue When a student will continue to attend the same school next year, and the transport details remain as displayed on their application details, screen click on the button Student to Continue The warning message will prompt the user again before completing the action. Figure 7 Warning message Student applications can be processed over multiple visits to the ASTP Online system. Applications that have been processed and submitted will no longer be accessible. The rollover status will have changed from Incomplete on the right hand side of the page to either Removed or Completed. ASTP Online Student Rollover User Guide DOC15/ Page 7

9 Figure 8 Partially completed application list Feedback ASTP aims to constantly improve its operations. Should you have any comments or suggestions about this guide or the ASTP Online system please Should you wish to contact the ASTP on other matters, especially student specific details, please use the contact details below. Telephone Thank you for your partnership with the ASTP. ASTP Online Student Rollover User Guide DOC15/ Page 8

10 Appendix ASTP Online Access Form Figure 9 Sample Access Request ASTP Online Student Rollover User Guide DOC15/ Page 9

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