MODULE Time attendance

Transcription

1 SoftCon GmbH MODULE Time attendance Professional comfortable powerful affordable Has been proven a thousand times uncompromisingly usable Forward-looking technology by SQL DB and.net Framework

2 Informative master data with lots of features Five minutes to convince you! Why Time recording? For most companies and public authorities is the staff the most expensive point. A time recording system, which identify in a timely manner is not only recommended. It is necessary in any modern company. For example a company size of 20 employees with 5 minutes of absence determination per employee and per day results about 100 minutes. With a hourly rate of 20 and 21 working days that is 588 per month and 7,065 per year. Disregarded are the hour s wages in the office, where the staff department transfers and adds the hours troublesome. Our Professional Time for 20 employees costs 600 and our devices starts at 345 already. We offer instructions, installation and facility for just 600 inclusive 2 months of hotline support for free. With some extras is around 1,800 net cash. Upon seven years calculation standing the original cost from 1,800 against a saving of expenses for good 50,000 (588 x 12 months x 7 years). Please compose your own facts and figures maybe 200 employees (less upgrade the original cost) by only two and half minutes or deviate labor expense. In Fact you save money, retain liquidity and workplaces. Why Time Attendance from Krutec SoftCon GmbH? Krutec SoftCon GmbH is one of the leading time attendance companies in Germany. With over 18 years of expirience we have made a Time attendance software including numerous suggestion of our customers which meets highest requirements installations in all branch of industry ensure a wealth of experience from which you benefit fully. Whether for five or thousands of employees, the right module (Easy, Professional or Premium Time) can be set up easily and individual to meet your requirements. Software directly from the manufacturer allows additional individual wishes and interfaces to salary programs and higher heading programs which are realised quickly using the small business roads. Another Argument is the direct access to the development. Our own Support and our own in-house hotline as well as the close cooperation with our partners make the distance short for any service that may apply. Whether affordable or high-quality hardware from Germany, transactions with terminals, mobile, Internet and/or mobile phone, we have a solution for you! Search settings with advanced features Use screen mask under and side by side Quick entry mask in the form of a stamp card for lots of bookings 2 Krutec SoftCon GmbH Mittelwendung Weyhe Tel.: +49 (0) info@krutec.de

3 Display-Panel on the screen over a browser mask with annual calendar overview for the employee Software made exactly for your business Through a variety of installations in various industries and government agencies Krutec Time Attendance Software meets highest requirements. In over 18 years of expirience, suggestions and requests from our customers have been repeatedly considered and integrated into our software. And even if it had to be a very special statement, we were able to implement these quickly and economical with the help of our development team. Why a cheap software if you have to make the necessary calculations later in Excel. Krutec Easy Time is used in a variety of industries and government and works perfectly fine. Bakeries with stores, breweries, retail stores, print shops, various service providers, city councils, courts, restaurants, hotels, various social institutions such as nursing homes, kindergartens and sheltered workshops, metal working, mechanical engineers, industrial firms and much more. No dead end when the time attendance alone is not enough! Without web nothing is possible! Information via Intranet and/or Internet for you and your employees are nowadays vital for a modern time attendance software. On the display-panel you can find out via the browser mask whether your staff is present or absent. Also for department heads and the reception it is quite useful too. With the ITerm Browser Mask you can set the status directly on the screen, such like comes/goes, entries of absences are also possible, if desired corrections of projects and much more. Furthermore, the employee can inform himself about his own account balances and view not only his monthly report, but also print them. With the Workflow which has display-panel and ITerm mask included overtime and vacations can be electronically (paperless) requested and approved. Do you need more security in your company? Should doors, gates, barriers, etc. be protected and/or the access be regulated? Then our security management system with its professional range is just right for you. A large number of terminals that are served with key chain, ID card and a finger (fingerprint-system) can be combined with our software to build a professional security system. ITerm browser mask where you can set status like comes/goes, absences and projects. Also serves as information screen for the employee Workflow for the paperless requesting of absences, overtime and approval or correction Krutec SoftCon GmbH Mittelwendung Weyhe Tel.: +49 (0) info@krutec.de 3

4 The access system with access plans and profiles in modern design and functionality graphically shown Would you like to determine the time for individual projects besides the time recording? With Krutec Project Recording you can realize this in different variants. Projects can be divided into sub-assemblies, production orders or activities. A pre-and post-calculation determines the exact project time and costs. Various reports will enrich your controlling. The plan must not miss! A personnel deployment planning and a project planning can be added to our software. A variety of interfaces allows the communication with already integrated software packages (salary, ERP, inventory management and CAD programs). If an interface does not already exist, it will in consultation with you implemented by our development team. Your advantage: You can start small and increase as needed by the master data with license extensions and with module expansions to fit your growing demands. For all programs, is the same database (MSQL), menu-driven structure and masks available. If you have a module from us, you will quickly be able to control another one too. You want Time Attendance Terminals for ID cards, key chains or biometrics (which reads the finger tip)? At Krutec you can choose between various functional and high quality devices. Of course, a recording of the data on the phone or via intranet or internet is also possible. If you need more terminals or want to buy the Access Control System, then you can add additional devices to a different IP address without much effort on your network. Before you begin to use the software, the permission has to be resolved Not everyone in the company should have access to all functions. Passwords for the software must be clarified and regulated, to tell each group what there are granted access to. Authorization profiles can, for example, allow a full access or change or read-only status. The definition of the client is created here, too. Master data and maintenance The creation of master data and its maintenance are built into the time recording functionality. The assignment of an employee by location, department, cost center, qualifications and skill group provides a professional division. An application form, which is individually upgradeable, offers you the opportunity to maintain personal data. In the annual personal calendar you will find all absences shown graphically. Several additional settings are easily accessible via the menu navigation. Project collection with many features and informative reports. The recording can be done at the terminal with barcode, mobile or Intranet / Internet The password and the authorization assignment designed with clear masks and input levels for the assignment Login mask with client selection 4 Krutec SoftCon GmbH Mittelwendung Weyhe Tel.: +49 (0) info@krutec.de

5 Graphical absence calendar for single employees or groups Time Attendance models, daily bars, allocated time and group calendars The flexible design of the time models with various pause arrangements is obvious. You can make grids for the first comes and/or the last goes status, but also over all bookings. The bookings made by the employee per day are not limited. An assessment framework is determining from when working time starts counting. For companies with shift operation, employees with comes and goes -booking will be automatically assigned to a shift. The day-models are deposited into weekly schedules which are deposited into a year-calendar. So it is possible to give your employees an easy and fast allocation of there working hours to deposit it in the master data. With the deposit of allocated times in restrictions from the actual working time are the difference or rather the overtime calculated quickly. This can be taken to the end of the month into the next month, capped or distributed to other accounts. Special day-, week- and month allocated time calendars make a differentiated parametrization of temporary workers possible who have no regular work beginnings. Besides the day-models, the daily bars can also cover work times over 24 hours. The day bars are often used for drivers and emergency services. Surcharges and tariffs A professional time attendance software has to include a powerful supplement calculation. In over 18 years that we have installed our software in a variety of companies and government agencies, especially this program unit has been constantly enhanced. The calculation of Sundays, Saturdays and night surcharges or settlement of accounts that have exceeded a certain number of hours and many more are created in the surcharge calculation. The individual charges will be filed in tariffs and assigned to the employee in the data master. There may be multiple charges associated with time-limited. Macro configuration and scripting If it is once really complicated, you can create an integrated macro-programming for almost every time calculation. If certain actions should run parallel, the included scripting module will be handling this. The holidays reasons are deposit with calculating accounts so that the challenging holiday, the rest holiday and the already taken holiday will be calculated and shown. The absences are represented graphically in the master data and absence calendar. Simple parametering of the daily-models via graphical userinterface Setting up weekly schedules Absence: vacation, illness and so on. The absences are user definable and can be created in any number (with Easy Time limited). Functional calculations are possible through various settings in the individual absences. Krutec SoftCon GmbH Mittelwendung Weyhe Tel.: +49 (0) info@krutec.de 5

6 By default in all three time attendance models is a display-panel integrated Display-Panel for User Directly on the screen, you are immediately informed about the status of your employees. The display can be shown directly from the software. Statistic-Modules New in our analysis is a meaningful statistic module. Here it is possible to view accounts in development of a daily, weekly, monthly, semi annually, annually base. The filter can be selected for an employee or departments, cost centers and locations. Over a defined period of time you can display the development of accounts, such as overtime, bonuses, etc. The reports can be printed in lists as well as graphics. The export to Excel, Word, PDF documents, etc., is been realized with one or two clicks. The statistics module will help to display the individual accounts in your development process and to optimize your staffing costs. Statistic module with graphical output Also new is the accounting and payout module for overtime and bonuses For example, if your company doesn t calculate overtime to the last day of the month, but on 21st each month much time management systems are heavily overwhelmed and so Excel has to be the alternative. Our billing module calculates the worked hours if you select an account and enter the time like this, for example: 21st of May to 20th of June. Over a withdrawal slip all of the worked hours for the entire month will be documented (1st of June to 30th of June). So the overview of the overall worked hours and paid hours is easy to comprehend April May June Overtime and monthly billing surcharge at your button press Krutec SoftCon GmbH Mittelwendung Weyhe Tel.: +49 (0) info@krutec.de

7 Booking mask for correcting and maintaining of employee data Quick review of the times using the correction wizard A Correction Wizard shows you any errors after you have calculated the bookings. This can be handled here without much effort. Protocols All changes at the employee can be logged and printed as a list. The Booking-Management Every employee is findable throughout the advanced search function. You can select various locations departments and cost centers with a single click. The complete data maintenance takes place right next to the correction wizard in the booking management. Here reservations can be changed, added or deleted. The complete data maintaining for the employee takes place in the booking management besides the correction wizard. Here you can change, add or delete booking. The absence maintaining such like inserting and correction of vacation, illness and so on is made here. There are informative types of calendars available in which these steps are made All changes are time retroactive possible. The overview of booking is not only shown per day, but also for several days. This allows you in case of day crossing work hours to have a huge relief for corrections. All account s of an employee are displayed here and can be edited with the function balance correction. A graphical monthly report for each employee will help you to keep track. Monthly report in various types Collective- and group bookings Often departments or global groups of employees need a comes/goes booking and absences have to be created or corrected. This is done with the module group bookings. If you want to give your employees a half-day holiday, for example the 24th of December, then this can be made in a few seconds. You have field staff and service staff who submit their time-sheets. With the collection-booking of timecards-mask we have created the possibility to transfer the data with a little effort to the Time attendance Software. Crystal Report the new list generator under.net The latest list generator allows you not only to view all reports on screen and print them, but allows also a conversion to Excel, Word, PDF, etc. with only a few clicks. With a built-in list generator you can create your own reports and save them for reuse. User-friendliness? Due to the high user-friendliness you will quickly master a powerful time attendance program that gives you a detailed analysis of all relevant data of your staff. Krutec SoftCon GmbH Mittelwendung Weyhe Tel.: +49 (0) info@krutec.de 7

8 Standard functions Easy Time Profi Time Premium Time Maximum number of employees unlimited Number of supported terminals unlimited Microsoft SQL database Microsoft Access Network ready (server client application) Password protected User management Client capability List generator Crystal Report Export to Excel, Word, PDF etc. Internal display panel Cost center management optional Parametrization Weekly programs unlimited Day models unlimited Breakes per day model 3 unlimited unlimited Types of breakes Screening (rounding function) Calender for day models 99 unlimited Flexitime calculation with differential display 2 day models Shifts per day model with max. 3 shifts 4 12 Automatic multi-shift operation Payroll accounts unlimited Rates and charges unlimited Billing macros 999 unlimited Absences 4 fix./2 flex. 999 unlimited Timelines (special days settlement) 999 unlimited Allocated time calendar (daily, weekly, monthly) 999 unlimited Holiday reasons with additional clearing Temporary acquisition special modules 400, Euro Operation and evaluation Comfortable booking interface with backward calculation Correction assistant with protocol Employee reports Report generator for evaluations Presence and absence list Absence / holiday planner Holiday averaging Annual calender Absence statistics Container function Options, plug-ins Access Project recording Personnel planning Display panel ITerm browser mask (booking mask on the screen) Workflow 8 Krutec SoftCon GmbH Mittelwendung Weyhe Tel.: +49 (0) info@krutec.de

9 Time Attendance Terminals Overview Device Description TM 503t User capacity: , Transactions: Display: black/white LCD Readertype and input: Touchless RFID Reader and PIN Transponder-Typ: RFID 125 KHz EM4102/4200 Communication: TCP/IP and USB-Stick Power Supply: External 12V, DC, 3A Dimension in mm: L=129, W=95, D=49 TM 250t User capacity: , Transactions: Display: black/white LCD Readertype and input: Touchless RFID Reader and PIN Transponder-Typ: RFID 125 KHz EM4102/4200 Communication: TCP/IP and USB-Stick Power Supply: External 5V, DC, 2A Dimension in mm: L=184, W=130, D=48 TM 260b User capacity: , Transactions: Display: black/white LCD Readertype and input: Scratchproof optical fingerprint sensor, touchless RFID Reader and PIN Communication: TCP/IP and USB-Stick Power Supply: External 5V, DC, 2A Dimension in mm: L=192, W=137, D=45 TM 800bc User capacity: 500, Transactions: Display: 3" TFT color display Readertype and input: Scratchproof optical fingerprint sensor, touchless RFID Reader and PIN Communication: USB Power Supply: External 5V, DC, 2A Dimension in mm: L=184, W=140, D=30 TM 560tc User capacity: , Transactions: Display: 3,5" TFT color display Readertype and input: Touchless RFID Reader and PIN Transponder-Typ: RFID 125 KHz EM4102/4200 Communication: TCP/IP and USB-Stick Power Supply: External 5V, DC, 1.5A Dimension in mm: L=186, W=136, D=44 TM 560bc User capacity: , Transactions: Display: 3,5" TFT color display Readertype and input: Scratchproof optical fingerprint sensor, touchless RFID Reader and PIN Communication: TCP/IP and USB-Stick Power Supply: External 5V, DC, 1.5A Dimension in mm: L=186, W=136, D=44 TM 680tc User capacity: , Transactions: Display: 3,5 TFT color display Readertype and input: Touchless RFID Reader and PIN Transponder-Typ: RFID 125 KHz EM4102/4200 Communication: TCP/IP, RS232/485 and USB-Stick Power Supply: External 12V, DC, 1.5A Dimension in mm: L=140, W=160, D=45 Krutec SoftCon GmbH Mittelwendung Weyhe Tel.: +49 (0)

10 Access Control Projekt recording Web solutions Personnel deployment planning Project planning Nationwide sales and service Weyhe bei Bremen Potsdam You are interested? Düsseldorf Then please get in touch with us! On our web page you will find demonstration movies. We are happy to arrange a visit on your location or a presentation via the Internet. We look forward to seeing you! Frankfurt Augsburg Yours sincerely Krutec-Team Krutec SoftCon GmbH Mittelwendung Weyhe, Germany Tel.: +49 (0) Fax: +49 (0) info@krutec.de